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Project Plan Template

This project plan aims to standardize clinical handover practices. The plan outlines that the project will implement a standardized handover process to improve information sharing between clinical staff. It identifies benefits like increased efficiency and improved patient safety. The plan details objectives, scope, deliverables, success criteria, resources, risks, communication strategies, and roles for the project team to implement the new handover process over 12 months.

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EricKang
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483 views4 pages

Project Plan Template

This project plan aims to standardize clinical handover practices. The plan outlines that the project will implement a standardized handover process to improve information sharing between clinical staff. It identifies benefits like increased efficiency and improved patient safety. The plan details objectives, scope, deliverables, success criteria, resources, risks, communication strategies, and roles for the project team to implement the new handover process over 12 months.

Uploaded by

EricKang
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Project Plan Template

PROJECT BACKGROUND
This page to be completed by the Project management team on behalf of the teams
Project Title:
Provide a succinct
title for the project
Project Aim:
Overall aim of the
project

Key message to improve clinical handover practices by implementing


a standardised process for handover.

Project
Background:
Brief outline of the
project, consider
including the
problem or
practice gap
Project Benefits:
Outline the
benefits of
standardised
clinical handover
to the organisation
in terms of time,
money, resources
Project
Objectives:
NOTE: use SMART
objectives

Specific

Measurable

Achievable

Releveant

Timely

This Project will result in the following outcomes:

The overarching project objectives are:

SCOPE OF THE PROJECT IN YOUR HEALTH SERVICE


Insert organisation name here

The following section of the project planning document is specific to each team.
Organisational
Context

Short brief statements with outcomes that creates the common goal

Why is the project


important for your
organisation or
health service? The
objective may mirror
the overall aim of
the project from

Project Planning Template

Project Plan Template


page 1- the intention
is to localise the
objective to be
relevant for
participants and
project team.
This project will include:

This project will not include:

e.g. which wards, clinical units or


departments ill be included in
implementation or will it be an all of
organisation approach? Think about piloting
the improved handover process in one ward
or unit before spreading to other areas

What is out of scope consider activities that


may be peripheral to the project, possibly
nice to do but not core to the project aims

Project
Deliverables:
What you will deliver
at the end of the
project.

NOTE: these are the products you will have at the end of the project,
e.g. a policy, education program, risk assessment & management
pathway, improved awareness levels etc.

Success Criteria:
How you will
measure the success
of the project?

NOTE: the success criteria must be specific and measurable. e.g.


audit data, education session attendance, policy uptake.

Resources:
What are the
resources required
to undertake the
project?
Linkages:
Are there
opportunities for this
project to gain
leverage from or
provide support to
other safety and
quality project
already underway in
your organisation?

NOTE: important to be fair and reasonable.


Consider: people, space to meet and access to a computer &
internet, etc.

NOTE: What the potential opportunities for this project to link with
existing organisational activity? e.g. QI, KPIs, accreditation,
education, research.

RISK PLAN
Consider the risks early?
Assumptions

Constraints

Project assumptions are circumstances and


events that need to occur for the project to
be successful but are outside the total
control of the project team. They are listed
as assumptions if there is a HIGH
probability that they will in fact happen.

Project Constraints are aspects about the


project that cannot be changed and are
limiting in nature. Constraints generally
surround four major areas:

Project Planning Template

Scope: Change legislation relevant to the


project

Project Plan Template


What are the actions required to mitigate
the risk based on assumptions

Cost: Project time dependent on limited


resources
Schedule: Evaluation beyond 2 year
commitment
Quality: Dependent on availability of
resources and skills
What are the actions required to mitigate the
risk based on assumptions?

Work Breakdown:
The work breakdown will be developed from
the implementation action plan
Time Frame & Milestones:
Insert key dates and milestones from action
plan.

You should allow at least 12 months to


implement a handover improvement project.

COMMUNICATION PLAN
Who is important to make this project successful?
Stakeholders

e.g. Clinical staff,


Organisational
management,
funders, consumers,
etc

Who

e.g. Drs, nurses,


allied health

What are their


information needs

e.g. data related to


current practice,
the best available
evidence, resources

PROJECT TEAM ROLES


Are the team members clear about their roles?
Nominate the Executive Sponsor
Executive
Role of the Executive Sponsor
Sponsor:

Nominate the Clinical Leader(s)


Role of the Clinical Leader

Project Team
Coordinator:

Nominate the Project Team Coordinator


Role of the Project Team Coordinator

Project Team
Members:

Nominate the Project Team Members


Role of Project Team Members

Clinical Leaders:
List the Opinion
Leaders/Champions
& summarise role of
each

Use the roles and

Project Planning Template

How & when will we


provide them
information about
the pain
management
initiative
e.g. newsletter, staff
meeting, executive
briefings

Project Plan Template


responsibilities
information sheet in
the planning phase
as a guide.
Project Key
Contacts:
List the contact
details for key
people working on
or involved with this
project

Site Project Lead.


Name
Email
Phone

Review Process:
Insert details of
meeting schedules
and review
processes
Start Date:
Executive Sponsor

Completion Date:
Name:

I have read and


reviewed this
project plan and
agree to support
the
implementation
project.

Project Planning Template

Signature & Date:

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