CHAPTER OBJECTIVES

3
At the end of this chapter, the students are expected to:

1. Understand the concepts of Microsoft Excel.

2. Differentiate Worksheet and Workbook.
3. Explore the Microsoft Excel 2007 environment.
4. Enter labels and values in a cell.
5. Modify the appearance of data entries.
6. Save and open a workbook.
7. Use a formula Addition, Subtraction, Multiplication and Division.
8. Learn how to print a worksheet with Header and Footer.
9. Insert an Auto fill in a worksheet.
10. Learn how to hide and unhide the sheet.
11. Understand the uses of Functions.
12. Appreciate the usefulness Sort and filter.
13. Differentiate the basic types of chart.
14. Print worksheet with chart.

PART 1: GETTING STARTED WITH MICROSOFT EXCEL.

What is Microsoft Excel 2007?
Microsoft Excel 2007 is a powerful spreadsheet program that allows users to organized data,
perform calculations, make decisions, graph data and publish data to the Web, and access data
from Web. It is an effective tool you can use to create and format spreadsheets, and analyze and
share information to make more informed decisions.
With the Microsoft Office Fluent user interface, rich data visualization, and PivotTable views,
professional-looking charts are easier to create and use. Office Excel 2007, combined with Excel
Services, a new technology that will ship with Microsoft Office SharePoint Server 2007,
provides significant improvements for sharing data with greater security. You can share sensitive
business information more broadly with enhanced security. You can share sensitive business
information more broadly with enhanced security with your coworkers, customers, and business
partners. By sharing a spreadsheet using Office excel 2007 an Excel Services, you can navigate,
sort, filter, input parameters, and interact with PivotTable views directly on the Web browser.
STARTING EXCEL
Start excel based on a typical installation of Microsoft Office in your computer.
Steps in Opening the Microsoft Excel:

Click the Start button on the windows Vista taskbar to display the Start menu.

Click All Programs at the bottom of the left pane on the Start menu to display the All
Program list.

Click Microsoft Office in the All Programs list to display the Microsoft Office list. (See
Figure below)

Click Microsoft Excel 2007 to start Excel. It will display new blank workbook titled
Book1. (See Figure below)

WORKING WITH WORKSHEETS AND WORKBOOKS

A Workbook is like a notebook; inside a note book are sheets of paper, each of which is called
worksheet. It means that whatever you typed and saved in a workbook will be called worksheet.
The worksheet is organized into rectangular grid containing vertical columns and horizontal
rows. A letter above the grid is called the column heading and number on the left side of the grid
is called the row heading.

NAVIGATING A WORKBOOK

FORMULA

NAME

COLUMN

INSERT

ROW
HEADING

VERTICAL SCROLL

GRIDLIN
ES
HORIZONTAL
SCROLL BAR

MODE
SHEET
TABS

NAME

INSERT
WORKSHEET

FUNCTIONS

VIEW

ZOOM

NAME BOX

indicates the location of the cell

ROW HEADING

indicates a number heading at the left side of the pane. It has 1,048,
576 rows. Only a small fraction of the worksheet appears on the
screen.

ACTIVE CELL

highlighted row and column heading indicate the active cell.

FORMULA BAR

located below the ribbon, displays the data entry. Editing of data
entry can be done also at the formula bar.

INSERT WORKSHEET

located near the sheet tabs, it will be used to add more sheets in the
Microsoft Excel.

VIEW BUTTON

located at the right bottom of the worksheet. It can be used to view

data in normal, can be used to change the page layout. Page breaks
option also at the view button as well as zoom level of the current
worksheet.

COLUMN HEADING

indicates a column letter on top of the grid. It has 16, 384 columns
in a worksheet.

MODES INDICATOR

appear on the status bar and specify the current mode of excel.

INSERT FUNCTION used for calculating data entry in Microsoft Excel.

SHEET TAB

located at the left bottom of the workbook which can be used to

switch from sheet 1 to any sheet used.

SCROLL BARS

used to view data entry in the Microsoft Excel horizontally and

vertically. It can be used to move the worksheet window around
and view different parts of the active worksheet.

ZOOM

adjust the size of the worksheet appearance.

DIFFERENT ACCESS TOOLBAR

TOP LEVEL
MICROSOFT OFFICE

MINIMIZE/RESTORE/C
LOSE BUTTON
RIBBO

QUICK ACCESS
CUSTOMIZE QUICK
ACCESS TOOLBAR

TITLE

GROUPS

NAME

FUNCTION

MICROSOFT OFFICE BUTTON

displays submenu, which is list of additional

commands associated with the selected
command.

QUICK ACCESS TOOLBAR

provides easy access to most frequently used

commands.

CUSTOMIZE QUICK ACCESS TOOLBAR

provides list of commands that can be added

and remove to the quick access toolbar.

TOP LEVEL TABS

display the title of the software the users is

currently using and the filename of the
worksheet Book1.

RIBBON

compose of tabs, groups and

commands, provides easy access
to the tasks you perform while
creating a worksheet.

MINIMIZE/RESTORE/CLOSE BUTTON

lets you minimize, restore and close the

worksheet.

SHAPES OF THE MOUSE POINTER IN MS EXCEL

MOUSE POINTER
USES
SHAPE

This thick, white cross pointer appears as you move the pointer around the
cells of the current worksheet. You use this pointer to select the cells you
need to work with, which is then outlined by the cell pointer.

The arrow head pointer appears when you position the pointer on the
toolbar, excel menu bar, or on the edges of the block of cells that youve
selected. You use the arrowhead pointer to choose Excel commands or to
move or to copy a cell selection with the drag-and-drop technique.

I
+

the I-beam pointer appears when you click the entry in the formula bar,
double click a cell, or press F2 to edit a cell entry.
The fill-handle (the thin black-cross) appears only when you position the
mouse pointer on the lower-right corner of the cell that contains the mouse
pointer. You use this pointer to create a series in a block or to copy an
entry or formula in a block of cells.
The double-headed arrow pointer appears when youve moved the side of
some object that can be resized.

The help pointer appears when you click the Help tool in the Standard
Toolbar. You use this pointer to click the menu command or tool on a
toolbar for which you want help information.
The split double-headed arrow pointer appears when you position the
pointer over the horizontal or vertical split box or the tab-split bar.

PART 2: ENTERING DATA IN A WORKSHEET

Any character can be entered in a worksheet. It can be a title of the worksheet, a value that
can be calculated or punctuations. Examples of the worksheets that can be entered are
payroll, inventory, directory, accounting procedures.
To enter data, user must select first the cell to be used. The fastest way to select a cell is the
use of the mouse. Another way of selecting cell is the use of the arrows. (See Figure below)
Excel is constantly analyzing the data that you type and classifying it into one of the three
possible type data types. These are Text, Value and Formula.

USING THE NUMBER FORMAT

A number format in a worksheet values can be included. The Home tab key may be used to
change the number format of the values. (See Figure below)

CHANGING FONT AND ALIGNMENT OF A WORKSHEET

Font maybe changed to emphasis a data entry in the worksheet. Alignment can be changed
also. A data entry for example can be place at the center of the cell. Title of a worksheet can
be place at the center. Using the Home tab, Font and Paragraph alignment can be enhanced.
RESIZING COLUMN/S AND ROW/S
Column/s and row/s can be resized base on the length of the data entry. Single column and
or row can be resized through the use of the mouse or the use of the Home button and
Format. To use the mouse, simply bring the mouse between the columns and or rows to be
resized then drag the mouse to the left or to the right of the column or drag the mouse up
and down of the row.
Another way is the use of the Home button. Click the Home and choose Format from the
ribbon. This is useful for setting a multiple rows and columns. (See Figure below)

SETTING MARGINS OF A WORKSHEET

Go to the page layout

Click the page set up down arrow head to display the page set dialog box. (See
Figure below)

It will appear the dialog box of the page set up. Use can use it to change the
margins, page orientation, assign header and footer and the sheet set.

Click ok after setting margins.

SAVING THE WORKSHEET

While you are organizing your worksheet, the computer temporarily stores it in the
memory. When you saved your workbook, it will be placed either to the diskette, CD,
USB, or hard disk.
To save the workbook:

Click the Microsoft office button

Select Save As then select excel workbook to go to the save as dialog. (See Figure
below)

Change the save in portion of the dialog box to the storage device to be used, the
type the filename and click save. (See Figure below)

COPYING, MOVING, WORKSHEETS ENTRY

There are some ways to copy a data entry or range of entry. It is either the use of the
mouse or the use of clipboard. For the use of the clipboard just simply select the entry to

be copied and then click the copy and proceed to the cell where you want the copy to
processed and click the paste. Another way of copying is the use of the mouse. Just select
the entry or ranges o entry to be copied then right click the mouse and select copy and
paste it to the cell where you want the copy to be taking place.
To move the worksheet entry or ranges of entry, simply select the cells to move then right
click the mouse and select cut and paste it to another cells. Another way of moving an
entry or ranges of entry is o select the data entry to be copied then point the mouse at the
edge of the selected entry or range of entry until a four heads arrow appears. Then drag
the entry or ranges of entry to the cell/s where you want the data to be moved.
INSERTING AND DELETING WORKSHEETS ENTRY
You can insert or delete an individual cells or a range of cells, columns, rows or even an
entire worksheet at any time. At the Insert command on the shortcut menu allows you to
insert rows or column and delete rows or column. Right click the mouse to activate the
menu. (See Figure below)

You can select from the menu the insert or the delete function and another dialog box will
appear. (See Figure below)

Quiz 1
Name: __________________________________

Date: ___________________________

Time/Day: _______________________________

Profs Name: ____________________

Label the parts of MS Excel Window. Place your answer on the space provided below the
diagram.

1
0

3
8

5
2

1. ______________________________

6. ______________________________

2. ______________________________

7. ______________________________

3. ______________________________

8. ______________________________

4. ______________________________

9. ______________________________

5. ______________________________

10. _____________________________

Using Formula with Multiple Mathematical Operations

Exercise 1