Shortcut keys ms powerpoint

Microsoft Powerpoint 2010 Keyboard Shortcuts

In the Help window
F1

Open the Help window.

ALT+F4

Close the Help window.

ALT+TAB

Switch between the Help window and the active program.

ALT+HOME

Go back to PowerPoint Help and How-to table of contents.

TAB

Select the next item in the Help window.

SHFT+TAB

Select the previous item in the Help window.

ENTER

Perform the action for the selected item.

TAB, SHFT+TAB

In the Browse PowerPoint Help section of the Help window, select the next or
previous item, respectively.

ENTER

In the Browse PowerPoint Help section of the Help window, expand or

collapse the selected item, respectively.

TAB

Select the next hidden text or hyperlink, including Show All or Hide All at the
top of a topic.

SHFT+TAB

Select the previous hidden text or hyperlink.

ENTER

Perform the action for the selected Show All, Hide All, hidden text, or
hyperlink.

ALT+LEFT ARROW or
BACKSPACE

Move back to the previous Help topic (Back button).

ALT+RIGHT ARROW

Move forward to the next Help topic (Forward button).

UP ARROW, DOWN ARROW

Scroll small amounts up or down, respectively, within the currently displayed

Help topic.

PAGE UP, PAGE DOWN

Scroll larger amounts up or down, respectively, within the currently displayed

Help topic.

SHFT+F10

Display a menu of commands for the Help window. This requires that the
Help window have the active focus (click in the Help window).

ESC

Stop the last action (Stop button).

F5

Refresh the window (Refresh button).

CTRL+P

Print the current Help topic. Note If the cursor is not in the current Help topic,
press F6 and then press CTRL+P.

F6 (until the focus is in the Type

words to search for box), TAB,
DOWN ARROW

Change the connection state. You may need to press F6 more than once.

F6

Type text in the Type words to search for box. You may need to press F6 more
than once.

F6

Switch among areas in the Help window; for example, switch between the
toolbar, Type words to search for box, and Search list.

UP ARROW, DOWN ARROW

In a Table of Contents in tree view, select the next or previous item,

respectively.

LEFT ARROW, RIGHT ARROW

In a Table of Contents in tree view, expand or collapse the selected item,

respectively.

Display and use windows

ALT+TAB, TAB

Switch to the next window.

ALT+SHFT+TAB, TAB

Switch to the previous window.

CTRL+W or CTRL+F4

Close the active window.

CTRL+F5

Broadcast the open presentation to a remote audience using the PowerPoint

web application.

F6

Move to the next task pane (task pane: A window within an Office program
that provides commonly used commands. Its location and small size allow
you to use these commands while still working on your files.) from another
pane in the program window (clockwise direction). You may need to press F6
more than once. Note If pressing F6 does not display the task pane that you
want, press ALT to put the focus on the Ribbon, and then press CTRL+TAB to
move to the task pane.

SHFT+F6

Move to a pane from another pane in the program window (counterclockwise

direction).

CTRL+F6

When more than one PowerPoint window is open, switch to the next
PowerPoint window.

CTRL+SHFT+F6

Switch to the previous PowerPoint window.

PRINT SCREEN

Copy a picture of the screen to the Clipboard.

ALT+PRINT SCREEN

Copy a picture of the selected window to the Clipboard.

Change or resize the font

CTRL+SHFT+F

Change the font.

CTRL+SHFT+P

Change the font size.

CTRL+SHFT+>

Increase the font size of the selected text.

CTRL+SHFT+<

Decrease the font size of the selected text.

Move around in text or cells

LEFT ARROW

Move one character to the left.

RIGHT ARROW

Move one character to the right.

UP ARROW

Move one line up.

DOWN ARROW

Move one line down.

CTRL+LEFT ARROW

Move one word to the left.

CTRL+RIGHT ARROW

Move one word to the right.

END

Move to the end of a line.

HOME

Move to the beginning of a line.

CTRL+UP ARROW

Move up one paragraph.

CTRL+DOWN ARROW

Move down one paragraph.

CTRL+END

Move to the end of a text box.

CTRL+HOME

Move to the beginning of a text box.

CTRL+ENTER

In Microsoft Office PowerPoint, move to the next title or body text

placeholder. If it is the last placeholder on a slide, this will insert a new slide
with the same slide layout as the original slide.

SHFT+F4

Repeat the last Find action.

Find and replace

CTRL+F

Open the Find dialog box.

CTRL+H

Open the Replace dialog box.

SHFT+F4

Repeat the last Find action.

Move around in and work in tables

TAB

Move to the next cell.

SHFT+TAB

Move to the preceding cell.

DOWN ARROW

Move to the next row.

UP ARROW

Move to the preceding row.

CTRL+TAB

Insert a tab in a cell.

ENTER

Start a new paragraph.

TAB at the end of the last row

Add a new row at the bottom of the table.

Access and use task panes

F6

Move to a task pane (task pane: A window within an Office program that
provides commonly used commands. Its location and small size allow you to
use these commands while still working on your files.) from another pane in
the program window. (You may need to press F6 more than once.)

TAB, SHFT+TAB

When a task pane is active, select the next or previous option in the task pane,
respectively.

CTRL+DOWN ARROW

Display the full set of commands on the task pane menu.

DOWN ARROW or UP ARROW

Move among choices on a selected submenu; move among certain options in a

group of options in a dialog box.

SPACEBAR or ENTER

Open the selected menu, or perform the action assigned to the selected button.

SHFT+F10

Open a shortcut menu; open a drop-down menu for the selected gallery item.

HOME, END

When a menu or submenu is visible, select the first or last command,

respectively, on the menu or submenu.

PAGE UP, PAGE DOWN

Scroll up or down in the selected gallery list, respectively.

HOME, END

Move to the top or bottom of the selected gallery list, respectively.

CTRL+SPACEBAR, C

Close a task pane.

ALT+H, F, O

Open the Clipboard.

Use dialog boxes

TAB

Move to the next option or option group.

SHFT+TAB

Move to the previous option or option group.

DOWN ARROW

Switch to the next tab in a dialog box. (A tab must already be selected in an
open dialog box)

UP ARROW

Switch to the previous tab in a dialog box. (A tab must already be selected in
an open dialog box)

DOWN ARROW, ALT+DOWN

ARROW

Open a selected drop-down list.

First letter of an optn in a drop-down

list

Open the list if it is closed and move to an option in the list.

UP ARROW, DOWN ARROW

Move between options in an open drop-down list, or between options in a

group of options.

SPACEBAR

Perform the action assigned to the selected button; select or clear the selected

check box.
The letter underlined in an optn

Select an option; select or clear a check box.

ENTER

Perform the action assigned to a default button in a dialog box.

ESC

Close a selected drop-down list; cancel a command and close a dialog box.

Use edit boxes within dialog boxes

HOME

Move to the beginning of the entry.

END

Move to the end of the entry.

LEFT ARROW, RIGHT ARROW

Move one character to the left or right, respectively.

CTRL+LEFT ARROW

Move one word to the left.

CTRL+RIGHT ARROW

Move one word to the right.

SHFT+LEFT ARROW

Select or cancel selection one character to the left.

SHFT+RIGHT ARROW

Select or cancel selection one character to the right.

CTRL+SHFT+LEFT ARROW

Select or cancel selection one word to the left.

CTRL+SHFT+RIGHT ARROW

Select or cancel selection one word to the right.

SHFT+HOME

Select from the cursor to the beginning of the entry.

SHFT+END

Select from the cursor to the end of the entry.

Use the Open and Save As dialog boxes

ALT+F then O

Open the Open dialog box

ALT+F then A

Open the Save As dialog box

Arrow keys

Move between options in an open drop-down list, or between options in a

group of options

SHFT+F10

Display a shortcut menu for a selected item, such as a folder or file.

TAB

Move between options or areas in the dialog box.

F4 or ALT+I

Open the filepath drop-down menu

F5

Refresh the file list.

Change the keyboard focus without using the mouse

ALT or F10. Press either of these keys Select the active tab of the Ribbon and activate the access keys (access key: A
again to move back to the document
key combination, such as ALT+F, that moves the focus to a menu, command,
and cancel the access keys.
or control, without using the mouse.).
F10 to select the active tab, and then
LEFT ARROW, RIGHT ARROW

Move left or right to another tab of the Ribbon, respectively.

CTRL+F1

Hide or show the Ribbon.

SHFT+F10

Display the shortcut menu for the selected command.

F6

Move the focus to select each of the following areas of the window:Active tab
of the RibbonAny open task panes (task pane: A window within an Office
program that provides commonly used commands. Its location and small size
allow you to use these commands while still working on your files.)Your
document

TAB, SHFT+TAB

Move the focus to each command on the Ribbon, forward or backward

respectively.

DOWN ARROW, UP ARROW, LEFT Move down, up, left, or right among the items on the Ribbon, respectively.

ARROW, RIGHT ARROW

SPACE BAR or ENTER

Activate the selected command or control on the Ribbon.

SPACE BAR or ENTER

Open the selected menu or gallery on the Ribbon.

ENTER

Activate a command or control on the Ribbon so you can modify a value.

ENTER

Finish modifying a value in a control on the Ribbon, and move the focus back
to the document.

F1

Get help on the selected command or control on the Ribbon. (If no Help topic
is associated with the selected command, a general Help topic about the
program is shown instead.)

Move between panes

F6

Move clockwise among panes in Normal view.

SHFT+F6

Move counterclockwise among panes in Normal view.

CTRL+SHFT+TAB

Switch between Slides and Outline tabs in the Outline and Slides pane in
Normal view.

Work in an outline
ALT+SHFT+LEFT ARROW

Promote a paragraph.

ALT+SHFT+RIGHT ARROW

Demote a paragraph.

ALT+SHFT+UP ARROW

Move selected paragraphs up.

ALT+SHFT+DOWN ARROW

Move selected paragraphs down.

ALT+SHFT+1

Show heading level 1.

ALT+SHFT+PLUS SIGN

Expand text below a heading.

ALT+SHFT+MINUS SIGN

Collapse text below a heading.

Show or hide a grid or guides

SHFT+F9

Show or hide the grid.

ALT+F9

Show or hide guides.

Select text and objects

SHFT+RIGHT ARROW

Select one character to the right.

SHFT+LEFT ARROW

Select one character to the left.

CTRL+SHFT+RIGHT ARROW

Select to the end of a word.

CTRL+SHFT+LEFT ARROW

Select to the beginning of a word.

SHFT+UP ARROW

Select one line up (with the cursor at the beginning of a line).

SHFT+DOWN ARROW

Select one line down (with the cursor at the beginning of a line).

ESC

Select an object (when the text inside the object is selected).

TAB or SHFT+TAB until the object

you want is selected

Select another object (when one object is selected).

ENTER

Select text within an object (with an object selected).

CTRL+A (on the Slides tab)

Select all objects.

CTRL+A (in Slide Sorter view)

Select all slides.

CTRL+A (on the Outline tab)

Select all text.

Delete and copy text and objects

BACKSPACE

Delete one character to the left.

CTRL+BACKSPACE

Delete one word to the left.

DELETE

Delete one character to the right.

CTRL+DELETE

Delete one word to the right. Note The cursor must be between words to do
this.

CTRL+X

Cut selected object or text.

CTRL+C

Copy selected object or text.

CTRL+V

Paste cut or copied object or text.

CTRL+Z

Undo the last action.

CTRL+Y

Redo the last action.

CTRL+SHFT+C

Copy formatting only.

CTRL+SHFT+V

Paste formatting only.

CTRL+ALT+V

Open Paste Special dialog box.

Move around in text

LEFT ARROW

Move one character to the left.

RIGHT ARROW

Move one character to the right.

UP ARROW

Move one line up.

DOWN ARROW

Move one line down.

CTRL+LEFT ARROW

Move one word to the left.

CTRL+RIGHT ARROW

Move one word to the right.

END

Move to the end of a line.

HOME

Move to the beginning of a line.

CTRL+UP ARROW

Move up one paragraph.

CTRL+DOWN ARROW

Move down one paragraph.

CTRL+END

Move to the end of a text box.

CTRL+HOME

Move to the beginning of a text box.

CTRL+ENTER

Move to the next title or body text placeholder. If it is the last placeholder on a
slide, this will insert a new slide with the same slide layout as the original
slide.

SHFT+F4

Move to repeat the last Find action.

Move around in and work on tables

TAB

Move to the next cell.

SHFT+TAB

Move to the preceding cell.

DOWN ARROW

Move to the next row.

UP ARROW

Move to the preceding row.

CTRL+TAB

Insert a tab in a cell.

ENTER

Start a new paragraph.

TAB at the end of the last row

Add a new row at the bottom of the table.

Change or resize the font

CTRL+SHFT+F

Open the Font dialog box to change the font.

CTRL+SHFT+>

Increase the font size.

CTRL+SHFT+<

Decrease the font size.

Apply character formats

CTRL+T

Open the Font dialog box to change the formatting of characters.

SHFT+F3

Change the case of letters between sentence, lowercase, or uppercase.

CTRL+B

Apply bold formatting.

CTRL+U

Apply an underline.

CTRL+I

Apply italic formatting.

CTRL+EQUAL SIGN

Apply subscript formatting (automatic spacing).

CTRL+SHFT+PLUS SIGN

Apply superscript formatting (automatic spacing).

CTRL+SPACEBAR

Remove manual character formatting, such as subscript and superscript.

CTRL+K

Insert a hyperlink.

Copy text formats

CTRL+SHFT+C

Copy formats.

CTRL+SHFT+V

Paste formats.

Align paragraphs
CTRL+E

Center a paragraph.

CTRL+J

Justify a paragraph.

CTRL+L

Left align a paragraph.

CTRL+R

Right align a paragraph.

Slide show shortcuts

F5

Start a presentation from the beginning.

N, ENTER, PAGE DOWN, RIGHT

ARROW, DOWN ARROW, or
SPACEBAR

Perform the next animation or advance to the next slide.

P, PAGE UP, LEFT ARROW, UP

ARROW, or BACKSPACE

Perform the previous animation or return to the previous slide.

number+ENTER

Go to slide number.

B or PERIOD

Display a blank black slide, or return to the presentation from a blank black

slide.
W or COMMA

Display a blank white slide, or return to the presentation from a blank white
slide.

Stop or restart an automatic presentation.

ESC or HYPHEN

End a presentation.

Erase on-screen annotations.

Go to the next slide, if the next slide is hidden.

Set new timings while rehearsing.

Use original timings while rehearsing.

Use mouse-click to advance while rehearsing.

Re-record slide narration and timing

Press and hold Right and Left Mouse

buttons for 2 seconds

Return to the first slide.

A or =

Show or hide the arrow pointer

CTRL+P

Change the pointer to a pen.

CTRL+A

Change the pointer to an arrow.

CTRL+E

Change the pointer to an eraser

CTRL+M

Show or hide ink markup

CTRL+H

Hide the pointer and navigation button immediately.

CTRL+U

Hide the pointer and navigation button in 15 seconds.

CTRL+S

View the All Slides dialog box

CTRL+T

View the computer task bar

SHFT+F10

Display the shortcut menu.

TAB

Go to the first or next hyperlink on a slide.

SHFT+TAB

Go to the last or previous hyperlink on a slide.

ENTER while a hyperlink is selected

Perform the mouse click behavior of the selected hyperlink.

Media shortcuts during presentation

ALT+Q

Stop media playback

ALT+P

Toggle between play and pause

ALT+END

Go to the next bookmark

ALT+HOME

Go to the previous bookmark

ALT+Up

Increase the sound volume

ALT+Down

Decrease the sound volume

ALT+SHFT+PAGE DOWN

Seek forward

ALT+SHFT+PAGE UP

Seek backward

ALT+U

Mute the sound

Browse Web presentations

TAB

Move forward through the hyperlinks in a Web presentation, the Address bar,

and the Links bar.

SHFT+TAB

Move back through the hyperlinks in a Web presentation, the Address bar, and
the Links bar.

ENTER

Perform the mouse click behavior of the selected hyperlink.

SPACEBAR

Go to the next slide.

Use the Selection pane feature

F6

Cycle the focus through the different panes.

SHFT+F10

Display the context menu.

UP ARROW or DOWN ARROW

Move the focus to a single item or group.

LEFT ARROW

Move the focus from an item in a group to its parent group.

RIGHT ARROW

Move the focus from a group to the first item in that group.

* (on numeric keypad only)

Expand a focused group and all its child groups.

=+ (on numeric keypad only)

Expand a focused group.

=- (on numeric keypad only)

Collapse a focused group.

SHFT+UP ARROW or
SHFT+DOWN ARROW

Move the focus to an item and select it.

SPACEBAR or ENTER

Select a focused item.

SHFT+SPACEBAR or
SHFT+ENTER

Cancel selection of a focused item.

CTRL+SHFT+F

Move a selected item forward.

CTRL+SHFT+B

Move a selected item backward.

CTRL+SHFT+S

Show or hide a focused item.

F2

Rename a focused item.

TAB or SHFT+TAB

Switch the keyboard focus within the Selection pane between tree view and
the Show All and Hide All buttons.

ALT+SHFT+1

Collapse all groups. Note The focus must be in the tree view of the Selection
pane to use this shortcut.

ALT+SHFT+9

Expand all groups.