Internship Report Format

The whole write-up should center on the specific objectives and the title of the report, be specific
to-the-point and emphasize the explicit nature of the course. The length should reflect the
complexity of the topic and thoroughness of the internship work. The Internship Report should
be self-contained (explain any terminology particular to the topic the first time you use it),
consistent, and to the point. It should be understandable to someone who has background in the
area of the report but is unfamiliar with the particular topic of the report .
General Guidelines:
Use standard formal level of English (no slang)
Use the first person only in the letter of transmittal and in the executive summary.
Use a good quality white bond paper.
Use only one side of the page for all text and figures.
Start major sections of the report on new pages.
Bind the Internship Report in a suitable protective cover (cover page should be black for
BBA, blue for MBA & text should be golden color).
Number the pages: All pages that come before the body of the report are numbered using
Roman numerals. The body of the Report begins with the introduction. The pages of the
body are given in English numerals. The first page of the introduction is considered to be
page 1, but it is not numbered.
Margin : Left (1.25) Top-Bottom-Right (1.00)
Line Spacing : 1.5
Alignment: Justify
The report shall be typed in black fonts color.
Font style: Times New Roman
Font size: 12 other than title and sub-title. 16 for title, 14 for sub-title.
ARRANGING THE CONTENTS:
The sequence in which the project report material should be arranged and bound should be as
follows:
1. Report Cover Page
2.
3.
4.
5.
6.
7.
8.

Title Page
Declaration
Certificate
Internship Certificate (optional)
Acknowledgement
List of Abbreviations
Executive Summary

9. Table of Contents
10. List of Tables (if any)
11. List of Figures/Graphs (if any)
12. Body of the report (Chapter 1 to 5)
13. References

These points should be included before the

Table of Contents and their page number should
be in Roman numerals (e.g. I, II, III, )

No page numbering in Table of Contents,

List of Tables & List of Figures Sections.

The page numbers of the body are given in

English numerals (e.g. 1,2,3,.).

14. Appendix (if required)

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REPORT COVER PAGE & TITLE PAGE

The title page contains the title of the report, to whom it is submitted and the author as well
as the date of submission. Present the title centered horizontally and a half to two inches from
the top of the pages. If title is longer than one line make each succeeding line shorter than the
preceding line.
Title Position: Centered Horizontally
Font style of the title: Times New Roman
Font size: 16
Line spacing: 1.5

See an example of a Report Cover Page & Title Page on next page:

2|Page

MIS Practices of Square Pharmaceuticals Limited, Bangladesh

Prepared by
Ben Kelly
ID No.: BBA100109999
Email: [email protected]
Department of Business Administration
Northern University Bangladesh

Supervised by
Bulbul Ahamed
Assistant Professor of MIS
Department of Business Administration
Northern University Bangladesh

Submitted to
Department of Business Administration
Northern University Bangladesh

May 30, 2015

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Declaration proclaims the bonafideness and purpose of submitting the report. The declaration
letter ensures that the report is not reproduction or duplication of any previous report and has not
submitted anywhere else.

See an example of a Declaration on next page:

4|Page

Declaration
I do hereby declare that this report entitled MIS Practices of Square Pharmaceuticals
Limited, Bangladesh submitted by me to Northern University Bangladesh, for the degree
of Bachelor of Business Administration is an original work.

I also declare that the report has not been submitted earlier either partly or wholly to any
other University or Institution for any Degree, Diploma, Associate-ship, Studentship,
Fellowship and other similar title or prizes.

Ben Kelly
ID No.: BBA100109999
Email: [email protected]
Department of Business Administration
Northern University Bangladesh

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Certificate The Certificate shall be in double line spacing Times New Roman using Font Style
and Font Size 12, as per the format given bellow. The certificate shall carry the supervisors
signature countersigned by Dean of Faculty of Business.

CERTIFICATE
(Font Style: Times New Roman Font Size: 16pt)

This is to certify that this report entitled .TITLE OF THE REPORT..

submitted to Northern University Bangladesh, in connection with the institutions
internship program is a bonafide record of work done by ..NAME OF THE
STUDENT. under my supervision at the Name of the organization..
from starting date of the program.. to ending date of the program.

Supervisor
Bulbul Ahamed
Assistant Professor of MIS
Department of Business Administration
Northern University Bangladesh

Prof. Mustofa Kamal

Dean
Faculty of Business
Northern University Bangladesh

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CERTIFICATE

This is to certify that this report entitled MIS Practices of Square Pharmaceuticals
Limited, Bangladesh submitted to Northern University Bangladesh, in connection with the
institutions internship program is a bonafide record of work done by Ben Kelly under my
supervision at the Square Pharmaceuticals Ltd. from January 10, 2015 to April 10, 2015.

Supervisor
Bulbul Ahamed
Assistant Professor of MIS
Department of Business Administration
Northern University Bangladesh

Prof. Mustofa Kamal

Dean
Faculty of Business
Northern University Bangladesh

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INTERNSHIP CERTIFICATE (*optional)

* if you get the INTERNSHIP CERTIFICATE from your intern organization before
submitting the report you can include it here otherwise discard it.

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Acknowledgement In this section the writer acknowledges the help and support of all the people
who helped him/her in the completion of internship and internship report e.g. library staff, course
instructor, supervisor, family & friends or any other person.

See an example of an acknowledgement on next page:

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ACKNOWEDGEMENT
At the very beginning, I would like to express my deepest gratitude to the Almighty Allah for
giving me the ability and the strength to finish the task successfully within the scheduled
time.
This report MIS Practices of Square Pharmaceuticals Limited, Bangladesh has been
prepared to fulfill the requirement of BBA degree. I am very much fortunate that I have
received sincere guidance, supervision and co-operation from various persons.
I would like to express my heartiest gratitude to my supervisor, Mr. Bulbul Ahamed,
Assistant Professor of MIS, Department of Business Administration, Northern University
Bangladesh (NUB), for his continuous guidance, encouragement, and patience, and for
giving me the opportunity to do this work. His valuable suggestions and strict guidance
made it possible to prepare a well-organized report.
I am also indebted to Mr. Md Noor Alam, Mr. Md. Nazrul Islam, Mr. Md. Tareq Bin Ziad,
Mr. Md. Nasimul Rayanand, Mr. Md. Belal Hossain and all staff of Square Pharmaceuticals
Limited who kindly spared for me much of their precious time in giving me support and
information. During the internship I was treated so cordially by the Square Pharmaceuticals
Limited officials and staffs that I feel the office like my second home.
Finally, my deepest gratitude and love to my parents for their support, encouragement, and
endless love.

Ben Kelly

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LIST OF ABBREVIATIONS
List of Abbreviations: It should be in alphabetic order.
Short forms

Abbreviations

ATM

Automated Tailor Machine

BIB

Business Internet Banking

CAMELs

Capital Asset Management Equity and Liquidity

CIB

Corporate and Investment Banking

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The Executive Summary is the most important part of your report. It summarizes the body
of the report, outlining its scope, purpose and major findings, highlighting the key
conclusions and recommendations. The Executive Summary allows a busy manager to
understand the report's significant information without reading the whole text. Executive
summary should not be more than one page.

Write Executive Summary after you have written the report. It is not enough to state what
you are `going to discuss in the report. The executive summary has to be self-contained and
must state all the major points of the study. You are not required to discuss in detail how you
derived the conclusions or argue about it; this is part of the main body of the text. However,
you have to indicate enough details about your study so that a specialist reader has a good
understanding of your contributions detailed in the report.

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The Table of Contents lists all sections and sub-sections and uses the same numbering
system as the main body of the report. The table of contents should list all material following it
as well as any material which precedes it. Also make a separate list of tables and figures in the
table of contents if you have used any.

See an example of a table of contents on next page:

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Table of Contents
Topic

Page No.

DECLARATION
CERTIFICATE
INTERNSHIP CERTIFICATE (optional)
ACKNOWLEDGEMENT
LIST OF ABBREVIATIONS
EXECUTIVE SUMMARY
CHAPTER ONE
INTRODUCTION

I
II
III
IV
V
VI

1.1
1.2

Introduction of the Study

Objectives of the Study

1.2.1 Broad Objective

1.2.2 Specific Objective

Significance of the Study

Methodology of the Study

1.4.1
1.4.2

1.3
1.4

1.5
1.6

Sub headings depends on

supervisors instruction

Scope of the Study

Limitations of the Study

4
5

CHAPTER TWO
OVERVIEW OF THE ORGANIZATION
(Maximum 10 pages)

2.1
2.2

3.1
3.2

4.1

Organization Profile
Branch / Department Profile
CHAPTER THREE
INTERNSHIP POSITION AND DUTIES
Internship position
Internship duties
CHAPTER FOUR
FINDINGS & ANALYSIS
Main findings

6-10
11-15

16
17-18

19-32

4.1.1 sub headings depends on supervisors instruction

4.2

Overall internship learning points

33-34

4.2.1 sub headings depends on supervisors instruction

CHAPTER FIVE
CONCLUSION AND RECOMMENDATIONS
5.1

Conclusion

5.2 Recommendations
References
Appendix

35
36
37

* No page numbering in Table of Contents Sections

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LIST OF TABLES (if any)

Table
no.

Subject

Page
No.

1
2

LIST OF FIGURES/GRAPHS (if any)

Figure
No.

Subject

Page
no.

1
2

*No page numbering in List of Tables & List of Figures Sections

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The Body is the longest part of your report. It is here that you develop your theme by
examining the problem, your findings and their meaning. This body of the report should be
formatted appropriately with sections and headings to guide the reader through the report.
The body of the report should include:

CHAPTER ONE
INTRODUCTION
1.1 Introduction of the Study
Introduction/ Background usually describe the background of the internship with brief
information on general knowledge of the subject. This includes brief description about the
organization, the area of their work, and a short description of the nature of their work. After
reading the introduction, your reader should be prepared to guess what could be discussed in
the next chapters of the report.
1.2 Objectives of the Study
This gives a precise idea on what to be achieved in the work and a brief plan for achieving that.
1.3 Significance of the Study
This part narrates the justification of selecting the TITLE as the field of work. In this part the
internee will explain briefly the reasons of selecting the topic.
1.4 Methodology of the Study
While collecting data and other relevant information, internees use certain methods. These
include reading some background material, developing questionnaires, interviewing people,
doing surveys, collecting data, reviewing the answers from the questionnaires, and presenting
findings, and recommendations etc. One should write all these steps in sequence. This section
should not be very lengthy. An intern can describe it in a few lines step by step. An intern has
to give separate details of survey methodology if he/she has conducted a survey in the study.
1.5 Scope of the Study
Students should mention the main focus of work in this section.
1.6 Limitations of the Study
As mentioned in the preceding chapter, an internee cannot cover every aspect of an
organization in the limited time available to him/her. Therefore, one needs to limit to certain
areas.

CHAPTER TWO
OVERVIEW OF THE ORGANIZATION
(maximum 10 pages)
Overview of the organization: This part will give a brief about organization and about the
branch/department if the internee assigned to work at branch or department. Organizational
may include brief history, organizational structure, nature of the organization and business or
product of the organization.

CHAPTER THREE
INTERNSHIP POSITION AND DUTIES
In this chapter students should brief their internship position and the duties.
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CHAPTER FOUR
FINDINGS & ANALYSIS
This is the most important part of body the report. The obtained data will be discussed,
interpreted and analyzed elaborately in this chapter. In this context the word ``data" can have
such different meanings as actual scientific measurements, textbook information,
manufacturer's/organizations literature, plant logbooks, financial statements, opinions of
experts or employees and so on.
[Student will determine the contents of this chapter considering his nature of work and consulting
with his supervisor]

CHAPTER FIVE
CONCLUSION AND RECOMMENDATIONS
5.1 In Conclusion section you are required to describe the organization according to your
evaluation/assessment in the light of organizational analyses. They may be presented in a
sequence of two or three sentence paragraphs. Conclusions and recommendations are often
confused but they are not the same thing

5.2 In Recommendations section, you are required to suggest solutions for all those problems or
discrepancies (what you have identified in critical and SWOT analyses) found in the
organization. They may also be presented in a sequence of two or three sentence paragraphs.

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Referencing, or citing, means acknowledging the sources of information and ideas you have
used in an assignment (e.g. essay or report). This is a standard practice at university. It means that
whenever you write an assignment that requires you to find and use information from other
sources, you are expected to reference these resources in your writing. Sources could include
books, journal or newspaper articles, items from the internet, pictures or diagrams. The
references should follow a well-established and consistent style. The department is
recommending Harvard referencing system.

Referencing system:

Example of a book
The main elements required for a book are set out in this order:
author, date, title, publisher, place of publication.

Authors family
name
followed by a
comma, then
initial(s) followed
by comma

Year of publication
followed by a
comma
no brackets

Title of the book in

italics, followed by
a comma.
Upper case used for
first word.

Publisher followed
by a comma

Place of publication
followed by full
stop

Daly, J, Speedy, S & Jackson, 2004, Nursing leadership, Elsevier, Sydney.

Example of an academic journal article
The main elements required for a journal article are set out in this order:
author, date, title of article, title of journal, volume number, issue number, pages of article
Title of the article
Title of the
Volume
Number of the
Authors
Year of
in single inverted
journal in italics,
number of
issue
family name
publication
commas, capital
followed by a
the journal
followed by a
followed by a
for first word
comma
comma, then
comma
only,
initial(s)
no brackets comma after the
second inverted
followed by
comma
comma

Page numbers of
the
article, with an En
dash between and
a
full stop at end

Davis, L, Mohay, H & Edwards, 2003, Mothers' involvement in caring for their premature
infants: an historical overview, Journal of Advanced Nursing, vol. 42, no. 6, pp. 57886.

Example of an electronic publication

Authors family
name
followed by a
comma, then
initial(s) followed by
comma

Year of publication
followed by a
comma
no brackets

Title of the article in

italics, followed by a
comma

Date accessed from www

comma after year

The internet
address (URL) is
enclosed in < and
>, with the full
address and
followed by a full
stop if at the end
of the item

Thomas, 1997, Guide to personal efficiency, Adelaide University, viewed 6 January 2004,
<http://library.adelaide.edu.au/~sthomas/papers/perseff.html>.

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Special publications and materials

Basic format for special publications and materials: Authors family name,
Initial(s) year, Title of item, description of item, publisher, place of publication.

Materials

Example

Thesis

Personal
communication

Pope, JJ, 1996, The nature and origin of

magnetite-rich zones in the Mount
Fort Constantine Volcanics, adjacent to the
Ernest Henry Cu-Au-Co deposit,
NW Queensland, MSc. thesis, University of
Leicester.
Patterson, I, 2003, Personal interview(memories
of south Asia tour)14 May, 2012

Annual report

First

security

Islami

Bank

Ltd.,2008,

Annual report 2008, First Security Islami

Bank Ltd. Dhaka, Bangladesh.

Sample References (Should be in alphabetic order):

AB Bank Limited, Background of AB Bank Limited, viewed on September 10, 2012
< http://www.abbank.com.bd/background-of-abbl.html >
AB Bank Limited (2012), Annual Report 2012, AB Bank Limited, Dhaka, Bangladesh.
Hudgins, Sylvia C., and Rose, Peter S., 2010, Bank Management and Financial Services,
Fifth Edition, McGraw-Hill/Irwin, New York, USA.
Khan, M. S. N., Hassan, M. K., & Shahid, A. I. (2007), Banking Behavior of Islamic Bank
Customers in Bangladesh, Journal of Islamic Economics Banking and Finance, vol. 3,
no. 2, pp. 159-181.
Rose, Peter S., 2011, Commercial Bank Management, Fifth Edition, McGrawHill, Boston
Burr Ridge, USA.

The Appendix (or appendices) provides your reader with supporting information that
elaborates on, but is not essential to, the development of your theme, or any information that
is necessary to justify your statements and which are too lengthy to include in the main text
without interrupting the line of thought developed there. The appendices are identified by
numbers or letters. Do not include appendices that have not been cited in the text.

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