KUMARAGURU COLLEGE OF TECHNOLOGY, COIMBATORE 641 049

(An Autonomous Institution Affiliated to Anna University, Chennai)

FORMAT FOR PREPARATION OF PROJECT REPORT

FOR
B.E. MECHATRONICS ENGINEERING

1.

ARRANGEMENT OF CONTENTS:
The sequence in which the project report material should be arranged and bound should be
as follows:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

Cover Page & Title Page

Bonafide Certificate
Abstract
Table of Contents
List of Tables
List of Figures
List of Symbols, Abbreviations and Nomenclature
Chapters
Appendices
References

The table and figures shall be introduced in the appropriate

places.
2.

PAGE DIMENSION AND BINDING SPECIFICATIONS:

The dimension of the project report should be in A4 size. The project report should
be bound using flexible cover of the thick white art paper. The cover should be
printed in black letters and the text for printing should be identical.

3.

PREPARATION FORMAT:

3.1

Cover Page & Title Page A specimen copy of the Cover page & Title page of the
project report are given in Appendix 1.

3.2

Bonafide Certificate:
The Bonafide Certificate shall be in double line spacing using Font Style Times New
Roman and Font Size 14, as per the format in Appendix 2.
The certificate shall carry the supervisors signature and shall be followed by the
supervisors name, a c a d e m i c
designation ( not a n y o t h e r r e s p o n s i b i l i t i e s o f
administrative n a t u r e ), department and full address of the institution where the
supervisor has guided the student. The term SUPERVISOR must be typed in capital

letters between the supervisors name and academic designation.

3.3

Abstract:
The abstract is a highly condensed version of the whole project. Its function is to draw the
reader's attention to the main points or findings of the project. It should include:
a) A concise statement of the problem investigated, hardware to be designed, or
software to be written
b) Purpose of the project
c) A concise description of how the information was collected, the design
methodology or the software approach used in the project
d) The results
e) A concise summary of conclusions and recommendations.
The ordering of the above varies according to the type of readers and the purpose of the
report. The general rule is to start with information that is most important or interesting.
This part of the report should be written only after the whole report is completed and not
before.
The abstract can be broken up into a small number of paragraphs but the length is
usually limited to one A4 page.
Double line spacing, Font Style Times New Roman and Font Size 14.

3.4

Acknowledgments:
The writer uses this section to thank all those he or she is indebted for guidance,
financial or any other assistance rendered during the course of the project.

3.5

Table of Contents:
The table of contents should list all material following it as well as any material which
precedes it. The title page and Bonafide Certificate will not find a place among the
items listed in the Table of Contents but the page numbers of which are in lower case
Roman letters. One and a half spacing should be adopted for typing the matter under this
head. A specimen copy of the Table of Contents of the project report is given in Appendix
3.

3.6

List of Tables:
The list should use exactly the same captions as they appear above the tables in the text.
One and a half spacing should be adopted for typing the matter under this head.

3.7

List of Figures:
The list should use exactly the same captions as they appear below the figures in the
text. One and a half spacing should be adopted for typing the matter under this head.

3.8

List of Symbols, Abbreviations and Nomenclature:

One and a half spacing should be adopted or typing the matter under this head. Standard
symbols, abbreviations etc. should be used.

3.9

Chapters:
The chapters may be broadly divided into 3 parts (i) Introductory chapter, (ii) Chapters
developing the main theme of the project work (iii) and Conclusion.
The main text will be divided into several chapters and each chapter may be further
divided into several divisions and sub-divisions.

title.

Each chapter should be given an appropriate

Tables and figures in a chapter should be placed in the immediate vicinity of the
reference where they are cited.

Footnotes should be used sparingly. They should be typed single space and placed
directly underneath in the very same page, which refers to the material they annotate.

3.9.1 Results and Discussion

3.10 Appendices Appendices are provided to give supplementary information, which
is included in the main text may serve as a distraction and cloud the central theme.

Appendices should be numbered using Arabic numerals, e.g. Appendix 1,

Appendix
2, etc.

Appendices, Tables and References appearing in appendices should be numbered

and referred to at appropriate places just as in the case of chapters.

Appendices shall carry the title of the work reported and the same title shall be
made in the contents page also.

3.11. Citing and Referencing :

3.11.1 Citing your sources in the text:
When you refer to anothers words or ideas in your work, you must cite your source. At an
appropriate point in your text, provide the authors surname and the year of publication in round
brackets. If you include the authors name in your sentence, only provide the year of publication in
brackets:
It has been argued (Harris 2001) that the main considerations are
It has been argued by Harris (2001) that the main considerations are

For edited books that contain collections of chapters written by different authors, cite the author of
the chapter and not the editor of the overall book.

If you are citing different publications written by the same author in the same year, label the first one
cited with the letter a after the year and the second b etc. e.g. (Smith 2004a), (Smith 2004b). You
will need to do the same in your list of references.

Where two authors have produced the work, include both their last names in your citation e.g.
(Cullingworth and Nadin 2007) or Cullingworth and Nadin (2007).

When there are three or more authors use the abbreviation et al. (and others) after the first authors
surname e.g. Tayler et al. (2003) or (Tayler et al. 2003).

If you are discussing a point about which several authors have expressed similar views, include
them all in one set of brackets in chronological order of publication. List any works published in the
same year in alphabetical order e.g. (Midgley 1994; Smith 1994; UNCHS 1996; Gandelsonas
2002).

3.11.2 Paraphrasing your sources:

The examples above cover instances where you are summarizing the overall argument or position
of a book or an article. If you are paraphrasing a particular argument or point from your source you
must include page numbers:
It has been argued (Harris 2001, pp. 20-21) that the main considerations are the scope of
the project, the cost and the duration of the work.

3.11.3 Directly quoting from your sources:

You should aim to paraphrase information provided by an author in your own words rather than quote
large amounts of their work verbatim as this helps to demonstrate to the reader your understanding of the
information. It can be necessary to quote directly from the text when you:

Cannot present the information more succinctly or in any other way.

Need to present a particular portion of an authors text in your work to analyse it.

If the quotation is short, enclose the writers words in double quotation marks and then cite the author, date and
page number:
Key causes of economic deprivation include low income or unemployment which are often
the result of poor qualification levels and lack of basic skills (Thake and Saubach 1993,
p. 18).

Longer quotations should be separated from the body of your text and indented from the left-hand margin. When
you indent a quotation, there is no need to include quotation marks:
As Joia and Sanz (2005, p. 5) observe:
In specific terms, it might be imagined that the benefits of web consumer retention would
only seem to be advantageous for digital companies that are client-centric, which can
interact with these consumers. Furthermore, the mere fact of using transactional practices,
low differentiation between products and the emphasis on promotion of price on the web
would seem to increase sensitivity to price.
In the current fiercely competitive internet commerce climate it would seem that these
observations might well be borne out.
If you omit some words from the quotation, you need to indicate this by typing in three dots, e.g. The state has
an essential role in the legal definition of property rights (Deininger 2003, p. 69)
If you add some of your own words within the quotation, place your words in [square brackets] to make it clear
which are the authors words and which are yours. Remember to quote exactly as the words appear in the
original: do not add bold or italics.

3.11.1 Referencing for Tables and figures:

Images used as Figures
Where you include any images in your essay, thesis or work, you need to include a reference. In-text citation
should in the author/artist/designer and date. The Reference List should in author/artist/designer, date, title,
format, publisher, viewed date and <URL>.
Example of image with caption:

Figure 1: RMIT Buildings - Brunswick Campus (Margund Sallowsky 2006)

In-text:
Figure 1. (Margund Sallowksy 2006) captures the inventive building design at
Bunswick Campus
In Reference list: Sallowksy, M 2006, RMIT Buildings - Brunswick Campus, digital image, RMIT
University,
viewed
12
January 2012, <http://www.rmit.edu.au/browse;ID=218ujxd8tspl1>.
Note: Figures need to be numbered e.g. Figure 1. or Fig.1 or Figs. 1,2,3. Captions need to be
descriptive or include the title of the image and placed directly under the image.
- By the word Table, is meant tabulated numerical data in the body of the project report as well as
in the appendices. All other non-verbal materials used in the body of the project work and
appendices such as charts, graphs, maps, photographs and diagrams may be designated as figures.

3.11

List of References The listing of references should be typed 4 spaces below the
heading REFERENCES in alphabetical order in single spacing left justified. The
reference material should be listed in the alphabetical order of the first author. The name
of the author/authors should be immediately followed by the year and other details.
A typical illustrative list given below relates to the citation example quoted above.

Figure 3.4: Suggested report structure for the design and analysis of an
algorithm.

4.

TYPING INSTRUCTIONS:
The impression on the typed copies should be black in colour.
One and a half spacing should be used for typing the general text. The general text shall
be typed in the Font style Times New Roman and Font size 14.
*****

APPENDIX 1
(A typical Specimen of Cover Page & Title Page)
<Font Style Times New Roman Bold>

TITLE OF PROJECT REPORT

<Font Size 18><1.5 line spacing>

A PROJECT REPORT
<Font Size 14>

Submitted by
<Font Size 14><Italic>

NAME OF THE CANDIDATE(S)

<Font Size 16>

in partial fulfillment for the award of the

degree of
<Font Size 14><1.5 line spacing><Italic>

NAME OF THE DEGREE

<Font Size 16>
IN

BRANCH OF STUDY
<Font Size 14>

NAME OF THE COLLEGE

<Font Size 14>

KUMARAGURU COLLEGE OF TECHNOLOGY,

COIMBATORE 641 049
(An Autonomous Institution Affiliated to Anna University, Chennai)
<Font Size 16><1.5 line spacing>

MONTH & YEAR

<Font Size 14>

SPECIMEN

AUTOMATIC COIL WINDING

MACHINE USING LABVIEW
A PROJECT REPORT
Submitted by

SANDHYA. A
PREM .R

in partial fulfillment for the award of the degree

of

BACHELOR OF ENGINEERING
in

MECHATRONICS ENGINEERING

KUMARAGURU COLLEGE OF TECHNOLOGY,

COIMBATORE - 641 049
(An Autonomous Institution Affiliated to Anna University, Chennai)

APRIL - 2016

APPENDIX 2
(A typical specimen of Bonafide Certificate)
<Font Style Times New Roman>

KUMARAGURU COLLEGE OF TECHNOLOGY,

COIMBATORE - 641 049
(An Autonomous Institution Affiliated to Anna University, Chennai)
<Font Style Times New Roman size -18>

BONAFIDE CERTIFICATE
<Font Style Times New Roman size -16>
<Font Style Times New Roman size -14>

Certified that this project report .TITLE OF THE PROJECT..

is the bonafide work of ..NAME OF THE CANDIDATE(S).
who carried out the project work under my supervision.

<<Signature of the Head of the Department>>

SIGNATURE

<<Signature of the Supervisor>>

SIGNATURE

<<Name>>
HEAD OF THE DEPARTMENT

<<Name>>
SUPERVISOR
<<Academic Designation>>

<<Department>>
<<Full address of the Dept & College >>

INTERNAL EXAMINER

<<Department>>
<<Full address of the Dept & College >>

EXTERNAL EXAMINER

APPENDIX 3
(A typical specimen of table of contents)
<Font Style Times New Roman>
TABLE OF CONTENTS
CHAPTER NO.

TITLE
ABSTRACT

1.

iii

LIST OF TABLE

xvi

LIST OF FIGURES

xviii

LIST OF SYMBOLS

xxvii

INTRODUCTION

1.1

GENERAL

1.2

.... .........

1.2.1

1.2.2

2.

PAGE NO.

General
...........

12

1.2.2.1 General

19

1.2.2.2 . . . . . . . . . .

25

1.2.2.3 . . . . . . . . . .

29

1.2.3 . . . . . . . . . . . .

30

1.3

. . . . . . . . . . .. . . . . . .

45

1.4

..................

58

LITERATURE REVIEW
2.1

69

GENERAL

75

2.2

..........

99

2.2

100