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Auto Clearing

The document discusses automatic clearing in SAP, which is a program that clears open items from customer, vendor, and general ledger accounts that have matching debits and credits. It selects accounts defined in customizing tables and value sets. It groups remaining open items by criteria like company code, account number, and currency before clearing items where the balance is zero. Certain items like notes and tax withholdings are not cleared automatically. During the clearing process, accounts are blocked and then unblocked, and a clearing document and number are created.

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233 views2 pages

Auto Clearing

The document discusses automatic clearing in SAP, which is a program that clears open items from customer, vendor, and general ledger accounts that have matching debits and credits. It selects accounts defined in customizing tables and value sets. It groups remaining open items by criteria like company code, account number, and currency before clearing items where the balance is zero. Certain items like notes and tax withholdings are not cleared automatically. During the clearing process, accounts are blocked and then unblocked, and a clearing document and number are created.

Uploaded by

cecileekove
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Automatic program clears open items from customer, vendor and G/L accounts like Bank

accounts and GR/IR accounts (in particular, GR/IR clearing accounts) automatically.
It selects all accounts specified in the value sets that have debit and credit postings according
with customizing for SAP table TF123 via SAP transaction OB74.
Prerequisite:
-account must be managed on an pen item basis
- Accounts to be cleared must be defined in customizing
The defaulted Clearing Criteria/Rule for Additional Rules For Automatic Clearing are:
a.Criterion 1 = Technical Field ZUONR for Assignment Number.
b.Criterion 2 = Technical Field GSBER for Business Area.
c.Criterion 3 = Technical Field VBUND for Trading Partner.

The following items are not cleared:


Noted items
Statistical postings and special G/L transactions of the type bill of exchange
Items with withholding tax postings
Down payments can only be cleared if down payment clearing for the same amount has been
posted
The remaining open items are grouped according to fixed system criteria:
Company code
Account type
Account number
Reconciliation account number
Currency key
BSID-WAERS for customers
BSIK-WAERS for vendors
BSIS-PSWSL for G/L accounts
Special G/L indicator
Clearing takes place when, for the group of line items selected according to the above
criteria, the balance in document currency (for customers and vendors) or in update currency
(for G/L accounts) is zero. The date for clearing is the clearing date according to your
selection specifications. In an update run, if the clearing transaction is successful, the clearing
document number is specified.
During the program run, all accounts in which clearing can be performed are blocked. They
are then unblocked again after the clearing transaction. Accounts that are blocked by other
transactions intended for the automatic payment run are not considered in automatic clearing.

Clearing in SAP refers to squaring-off open debit entries with that of open credit entries. Clearing is
allowed in GL accounts maintained on an open item basis and in all customer/vendor accounts. The
clearing can either be manual or automatic. In the case of manual clearing, you will view the open
items and select the matching items for clearing. In the case of automatic clearing, a program
determines what items need to be cleared based on certain pre-determined open item selection
criteria and proposes assignments before clearing these assigned items. Whatever the type of
clearing, the system creates a clearing document with the details and enters the clearing number
against each of the cleared open items. The clearing number is derived from the document number of
the clearing document

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