Articles of Incorporation PDF
Articles of Incorporation PDF
Articles of Incorporation PDF
OF
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KNOW ALL MEN BY THESE PRESENTS:
That we, all of legal age, citizens and residents of the Republic of the Philippines,
have this day voluntarily associated ourselves together for the purpose of forming a
corporation under the laws of the Philippines.
AND WE HEREBY CERTIFY:
FIRST: That the name of the said corporation shall be:
________________________________________________________________________
_
SECOND: That the purposes for which said corporation is formed are:
B. That the corporation shall have all the express powers of a corporation as
provided for under section 36 of the Corporation Code of the Philippines.
THIRD. That the place where the principal office of the corporation is to be
established is at:
___________________________
____________________________
FOURTH. That the term of for which the corporation is to exist is FIFTY (50)
years from and after the date of issuance of the certificate of incorporation.
FIFTH. That the names, nationalities, and residences of the incorporators are as
follows;
Name
Nationality
Address
SIXTH: That the number of directors of the corporation is five (5) who are also the
incorporators.
EIGHT: That the subscribers to the capital stock and the amount paid-in to their
subscription are as follows.
Name
Nationality
No. of shares
subscribed
Amount
subscribed
Amount Paid
TOTAL
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NINTH. That no transfer of stock or interest which would reduce the ownership
of Filipino citizens to less than the required percentage of the capital stock as provided by
existing laws shall be allowed or permitted to be recorded in the proper books of the
corporation and this restriction shall be indicated in all the stock certificates issued by the
corporation.
TENTH: That _______________________ has been elected by the subscribers
as treasurer of the corporation to act as such until his successor is duly elected and
qualified in accordance with the by-laws; and that as such Treasurer, he/she has been
authorized to receive for and in the name and for the benefit of the corporation, all
subscriptions paid in by the subscribers.
________________________
TIN
________________________
TIN
___________________________
___________________________
TIN
TIN
__________________________
TIN
WITNESSES:
_______________________
______________________
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ACKNOWLEDGEMENT
Republic of the Philippines}
S.S.
)
NAME
All known to me and to me known to be the same persons who executed the foregoing Articles of
Incorporation and they acknowledged to me that the same is their free and voluntary act and deed.
IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my notarial seal on the
date and at the place first above written.
NOTARY PUBLIC
Until December 31, 20__
TREASURERS AFFIDAVIT
} S.S.
Province of
___________________
Treasurer
SUBSCRIBED AND SWORN to before me this ____day of _____at ________, Philippines,
affiant exhibiting to me his Community Tax Certificate No.__________ issued at _______, on
____________.
NOTARY PUBLIC
BY - LAWS
OF
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ARTICLE I
SUBSCRIPTION, ISSUANCE AND TRANSFER OF SHARES
Section 1. Subscriptions - Subscribers to the capital stock of the corporation
shall pay the value of the stock in accordance with the terms and conditions prescribed by
the Board of Directors. Unpaid subscriptions shall not earn interest unless determined
by the Board of Directors.
Section 2. Certificate - The stockholder shall be entitled to one or more
certificates for fully paid stock subscription in his name in the books of the corporation.
The certificates shall contain the matters required by law and the Articles of
Incorporation. They shall be in such form and design as may be determined by the
Board of Directors and numbered consecutively. The certificate shall be signed by the
President, countersigned by the Secretary or Assistant Secretary, and sealed with the
corporate seal.
Section 3. Transfer of Shares - Subject to the restrictions, terms and conditions
contained in the Articles of Incorporation, shares may be transferred, sold, assigned or
pledged by delivery of the certificates duly indorsed by the stockholder, his attorney-infact, or other legally authorized person. The transfer shall be valid and binding on the
corporation only upon record thereof in the books of the corporation. The Secretary
shall cancel the stock certificates and issue new certificates to the transferee.
No share of stock against which the corporation holds unpaid claim shall be
transferable in the books of the corporation.
All certificates surrendered for transfer shall be stamped Cancelled on the face
thereof, together with the date of cancellation, and attached to the corresponding stub
with the certificate book.
Section 4. Lost Certificates - In case any stock certificate is lost, stolen, or
destroyed, a new certificate may be issued in lieu thereof in accordance with the
procedure prescribed under Section 73 of the Corporation Code.
ARTICLE II
MEETINGS OF STOCKHOLDERS
Section 1. Annual / Regular Meetings - The annual / regular meetings of
stockholders shall be held at the principal office on ____________of each year, if a
legal holiday, then on the day following.
Section 2. Special Meeting - The special meetings of stockholders, for any
purpose or purposes, may at any time be called by any of the following: (a) Board of
Directors, at its own instance, or at the written request of stockholders representing a
majority of the outstanding capital stock, (b) President.
Section 3. Place of Meeting - Stockholders meetings, whether regular or
special, shall be held in the principal office of the corporation or at any place designated
by the Board of Directors in the city or municipality where the principal office of the
corporation is located.
Section 4. Notice of Meeting - Notices for regular or special meetings of
stockholders may be sent by the Secretary by personal delivery or by mail at least two (2)
weeks prior to the date of the meeting to each stockholder of record at his last known
address. The notice shall state the place, date and hour of the meeting, and the purpose
or purposes for which the meeting is called.
When the meeting of stockholders is adjourned to another time or place, it shall
not be necessary to give any notice of the adjourned meeting if the time and place to
which the meeting is adjourned are announced at the meeting at which the adjournment is
taken. At the reconvened meeting, any business may be transacted that might have been
transacted on the original date of the meeting.
Section 5. Quorum - Unless otherwise provided by law, in all regular or
special meeting of stockholders, a majority of the outstanding capital stock must be
present or represented in order to constitute a quorum. If no quorum is constituted, the
meeting shall be adjourned until the requisite amount of stock shall be present.
Section 6. Conduct of Meeting - Meeting of the stockholders shall be presided
over by the President, or in his absence, by a chairman to be chosen by the stockholders.
The Secretary, shall act as Secretary of every meetings, but if not present, the chairman
of the meeting shall appoint a secretary of the meeting.
ARTICLE III
BOARD OF DIRECTORS
Section 1. Powers of the Board - Unless otherwise provided by law, the
corporate powers of the corporation shall be exercised, all business conducted and all
property of the corporation controlled and held by the Board of Directors to be elected by
and from among the stockholders. Without prejudice to such powers as may be granted
by law, the Board of Directors shall also have the following powers:
a.) From time to time, to make and change rules and regulations not
inconsistent with these by-laws for the management of the corporations
business and affairs;
b.) To purchase, receive, take or otherwise acquire for and in the name of the
corporation, any and all properties, rights, or privileges, including securities
and bonds of other corporations, for such consideration and upon such terms
and conditions as the Board may deem proper or convenient;
c.)
To invest the funds of the corporation in other corporations or for
purposes other than those for which the corporation was organized, subject to
such stockholders approval as may be required by law;
d.) To incur such indebtedness as the Board may deem necessary, to issue
evidence of indebtedness including without limitation, notes, deeds of trust,
bonds, debentures, or securities, subject to such stockholders approval as may
be required by law, and/or pledge, mortgage, or otherwise encumber all or
part of the properties of the corporation;
e.) To establish pension, retirement, bonus, or other types of incentives or
compensation plans for the employees, including officers and directors of the
corporation;
f.) To prosecute, maintain, defend, compromise or abandon any lawsuit in
which the corporation or its officer are either plaintiffs or defendants in
connection with the business of the corporation;
g.) To delegate, from time to time, any of the powers of the Board which
may lawfully be delegated in the course of the current business of the
corporation to any standing or special committee or to any officer or agent and
to appoint any person to be agent of the corporation with such powers and
upon such terms as may be deemed fit;
h.) To implement these by-laws and to act on any matter not covered by
these by-laws, provided such matter does not require the approval or consent
of the stockholders under the Corporation Code.
Section 2. Election and Term - The Board of Directors shall be elected during
each regular meeting of stockholders and shall hold office for one (1) year and until their
successors are elected and qualified.
Section 3. Vacancies - Any vacancy occurring in the Board of Directors other
than by removal by the stockholders or by expiration of term, may be filled by the vote
of at least a majority of the remaining directors, if still constituting a quorum; otherwise,
the vacancy must be filled by the stockholders at a regular or at any special meeting of
stockholders called for the purpose. A director so elected to fill a vacancy shall be
elected only for the unexpired term of his predecessor in office.
The vacancy resulting from the removal of a director by the stockholders in the
manner provided by law may be filled by election at the same meeting of stockholders
without further notice, or at any regular or at any special meeting of stockholders called
for the purpose, after giving notice as prescribed in these by-laws.
Section 4. Meetings - Regular meetings of the Board of Directors shall be held
once a month on such dates and at places as may be called by the Chairman of the Board,
or upon the request of a majority of the Directors.
ARTICLE IV
OFFICER
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Section 2. President - The President shall be the Chief Executive Officer of the
corporation and shall exercise the following functions:
a.) To preside at the meetings of the stockholders;
b.) To initiate and develop corporate objectives and policies and formulate
long range projects, plans and programs for the approval of the Board of
Directors,
including those for executive training, development and
compensation;
c.) To supervise and manage the business affairs of the corporation upon the
direction of the Board of Directors;
d.)
To implement the administrative and operational policies of the
corporation under his supervision and control;
e.) To appoint, remove, suspend or discipline employees of the corporation,
prescribe their duties, and determine their salaries;
f.) To oversee the preparation of the budgets and the statements of accounts
of the corporation;
g.) To represent the corporation at all functions and proceedings;
h.) To execute on behalf of the corporation all contracts, agreements and
other instruments affecting the interests of the corporation which require the
approval of the Board of Directors.
i.) To make reports to the Board of Directors and stockholders;
j.) To sign certificates of stock;
k.) To perform such other duties as are incident to his office or are entrusted
to him by the Board of Directors.
Section 4. The Vice-President - He shall, if qualified, act as President in the
absence of the latter. He shall have such other powers and duties as may from time to
time be assigned to him by the Board of Directors or by the President.
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Section 5. The Secretary - The Secretary must be a resident and a citizen of the
Philippines. He shall have the following specific powers and duties:
a.) To record the minutes and transactions of all meetings of the directors and
the stockholders and to maintain minute books of such meetings in the form
and manner required by law;
b.) To keep record books showing the details required by law with respect to
the stock certificates of the corporation, including ledgers and transfer books
showing all shares of the corporation subscribed, issued and transferred;
c.) To keep the corporate seal and affix it to all papers and documents
requiring a seal, and to attest by his signature all corporate documents
requiring the same;
d.) To attend to the giving and serving of all notices of the corporation
required by law or these by-laws to be given;
e.) To certify to such corporate acts, countersign corporate documents or
certificates, and make reports or statements as may be required of him by law
or by government rules and regulations.
f.) To act as inspector at the election of directors and, as such, to determine
the number of shares of stock outstanding and entitled to vote, the shares of
stock represented at the meeting, the existence of a quorum, the validity and
effect of proxies, and to receive votes, ballots or consents, hear and determine
questions in connection with the right to vote, count and tabulate all votes,
determine the result, and do such acts as are proper to conduct the election.
g.) To perform such other duties as are incident to his office or as may be
assigned to him by the Board of Directors or the President.
Section 6.
following duties:
The Treasurer -
a.) To keep full and accurate accounts of receipts and disbursements in the
books of the corporation;
b.) To have custody of, and be responsible for, all the funds, securities and
bonds of the corporation;
c.) To deposit in the name and to the credit of the corporation, in such bank
as may be designated from time to time by the Board of Directors, all the
moneys, funds, securities, bonds, and similar valuable effects belonging to the
corporation which may come under his control;
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ARTICLE V
OFFICES
Section 1. The principal office of the corporation shall be located at the place
stated in Article III of the Articles of Incorporation. The corporation may have such
other branch offices, either within or outside the Philippines as the Board of Directors
may designate.
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ARTICLE VI
AUDIT OF BOOKS, FISCAL YEAR AND DIVIDENDS
Section 1. External Auditor - At the regular stockholders meeting, the
external auditor of the corporation for the ensuing year shall be appointed. The external
auditor shall examine, verify and report on the earnings and expenses of the corporation.
Section 2. Fiscal Year - The fiscal year of the corporation shall begin on the
first day of January and end on the last day of December of each year.
Section 3. Dividends - Dividends shall be declared and paid out of the
unrestricted retained earnings which shall be payable in cash, property, or stock to all
stockholders on the basis of outstanding stock held by them, as often and at such times as
the Board of Directors may determine and in accordance with law.
ARTICLE VII
SEAL
Section 1. Form and Inscriptions - The corporate seal shall be determined by
the Board of Directors.
ARTICLE VIII
AMENDMENTS
Section 1. These by-laws may be amended or repealed by the affirmative vote of
at least a majority of the Board of Directors and the stockholders representing a majority
of the outstanding capital stock at any stockholders meeting called for that purpose.
However, the power to amend, modify, repeal or adopt new by-laws may be delegated
to the Board of Directors by the affirmative vote of stockholders representing not less
than two-thirds of the outstanding capital stock; provided, however, that any such
delegation of powers to the Board of Directors to amend, repeal or adopt new by-laws
may be revoked only by the vote of stockholders representing a majority of the
outstanding capital stock at a regular or special meeting.
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