Materials Management

Material Handlers
MM HI 300
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Introduction

Content
Objectives

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Course Content

Unit 1 Organizational Structure and Master Data

Unit 2 MIGO Functions and Features
Unit 3 Basic Inventory Concepts and Processes
Unit 4 Goods Receipts
Unit 5 Reservations & Goods Issues
Unit 6 Transfer Postings
Course Summary

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Learning Objectives

At the conclusion of this course you should be

able to:

UUnderstand
de sta d the
t e relationship
e at o s p bet
between
ee tthe
e

organizational structure and master data

Use the MIGO transaction to execute various goods

movements in SAP

Create a personal favorites list of frequently used

movement types

Understand the relationship between goods

movements and movement types

Execute goods movements in SAP

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Learning Objectives contd

At the conclusion of this course you should be

able to:

Ca
Cancel/
ce / reverse
e e se goods movements
o e e ts
Execute a return to vendor transaction, issue goods
to cost centers, reservations and scrap

Transfer materials from one location to another

Pick and issue materials to reservations
Differentiate between a stock material and nonstock
k material
i l

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Unit 1

Organizational
g
Structure
and
Material Master
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Learning Objectives

At the conclusion of this unit you should be able

to:

UUnderstand
de sta d the
t e organizational
o ga at o a st
structure
uctu e from
o a
an
inventory management viewpoint

Display a material master plant and storage location

views

Determine which materials are stock and non-stock

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UK Enterprise Structure
Client 300
UK

Company
Code
UK00

Plant
UK00

SLoc
0001
WRHS

SLoc
0002
S&D

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SLoc
0003
OR

SLoc
0004
CAS

Material Master

UK manages the basic data on all its materials in the

material master

The material master stores all the relevant data needed to

procure consume and store a material
procure,

Data in the material master is organized by levels (client,

plant, storage location, etc.)

Materials are also grouped together using material types

Material types group together materials with similar
attributes

UK Hospital Inventory is using three material types:

ZIBE Stocked hospital supplies

ZIEN - Services

ZLAG Non-stocked hospital supplies

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Display a Material MM03

Based on the views

selected, organizational
values
l
are required
d

Select the views

to be displayed by
selecting
l ti
th
the box
b
to the left of the
view

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Material Master - Basic Data 1

UKY Data:

Displays
information
specific to UK
materials
General data:
The General Item

Category Group

is used to flag a
material

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Purchasing View

The

Mfr part
number is the
actual vendor
part number and
will be printed
on the purchase
order

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Material Master - Plant/Storage Data 1

The Storage bin

field is used to
identify
de t y tthe
e
location of the
material in the
Storage Location
(WRHS-166)

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Material Master - Plant Stock

Plant Stock displays

the stock situation
within the plant
(UK00)

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Material Master - Storage Location Stock

Storage Location

Stock displays the

stock available within
the storage location
(0001)

Stock in transfer is
also displayed

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Summary

You should now be able to:

Understand the organizational structure from an

y management
g
viewpoint
p
inventory

Display material master views

Determine which materials are stock and non-stock

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Unit 2

Inventory
y Management
g
Overview
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Learning Objectives

At the conclusion of this unit you should be able

to:

UUnderstand
de sta d tthe
e high
g level
e e p
process
ocess o
overview
e e
Understand the goods movement concept in SAP
Describe different kinds of goods movements in SAP
and their relationship to movement types

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Key Process Changes

Before SAP

In SAP

DEPTREQ

MIGO/MB1A Goods Issue 201

REFILL

MB21 Create Reservation

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PROCFORM/FILLSTK

MB26
ZMM_SHORT
MIGO A09 Remove from storage 313

REFILL - RECVREFL

MIGO A10 Place in Storage 315

MIGO A08-Transfer Posting
g 314

POINQ
Maintain/Refill Emergency Supply
Carts

ME2M By Material
ME2L By Vendor
MB1A

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Goods Movements

A Goods Movement is movement of inventory that

changes inventory balances in a given location

Goods movements are represented by movement types

Movement types are 3 digit numerical codes that
describe the inventory transaction

All material movements require the use of a combination

of material master data and movement types

You will not be able to perform some movement types if

there is not inventory in the plant or storage location

Material documents and accounting documents are

generated real-time providing an audit trail for the
goods movement

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Material Movements - Examples

These are examples of typical material movements:

Goods Receipts
Goods Issues
Stock Transfers (One Step or Two Step)
Transfer Postings
**UK uses other movement types for
Physical Inventory

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Movement Types

Baxter
Medical
Supplies

Goods Receipt
Movement type 101

Movement type 102

Cancel/Reverse GR
Movement type 122

Return to Vendor

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11

Goods Receipts

Goods receipts for stock material increase inventory

A packing slip is required at time of receipt with a
purchase order number on the document

Stock/Non-Stock
Stock/Non Stock materials have the same movement type
The referenced purchase order is updated to reflect the
material as delivered

Stock Material (101)

Baxter
Medical
Supplie
s

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Goods Issues

Goods issues move inventory from one

account to
another (from an inventory stock account to a
departmental account)

Each type of goods issue is represented by a different

movement type

Examples of goods issues are:

Reservation (201)
Cost center (201)
Scrap (551)

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Stock Transfer Types

Stock Transfers

SLOC to SLOC

Stock Transfers

Physical goods movement

Stock transfers can have one or two steps.

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Material / Accounting Documents

Material documents provide an on-line audit trail of the

goods movement type executed

Each movement type and reversal movement type will

generate a material document
g

An accounting document will provide an on-line audit trail of

the associated dollars with the movement type

Not all transactions generate an accounting document: for

example a material is moved between storage locations
Accounting
Document

Material
Document

Connor Brown Vendor

123 Main Street
Lavonia, GA 30553

Connor Brown Vendor

123 Main Street
Lavonia, GA 30553
Received By: Helen Lee
10
20
30
40
50

123-400 50 Ea
345-765 100 Ea
678-987 20 Ea
890-234 10 Car
101-123 25 Ea

Plant 1A1
Plant 1A1
Plant 1E1
Plant 1M1
Plant 1D1

10
20
30
40
50

123-400
345-765
678-987
890-234
101-123

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45 Ea
100 Ea
10 Ea
10 Car
25 Ea

$500.00
$29.99
$1,500.00
$0.75
$99.99

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Effects of Goods Receipt

Material
Document

Notification
Goods Print Goods
Receipt Slip
Receipt Slip

Connor Brown Vendor

123 Main Street
Lavonia, GA 30553

Accounting
Document

Date Oct 10, 2002

Date Oct 10, 2005

Received By: Helen Lee

Connor Brown Vendor
Main Street
10 123
123-400
45 Ea Plant
Lavonia, GA 30553
1000
20 345-765 100 Ea Plant
2000
10 123-400
45 Ea
30 678-987
10 Ea
Plant$500.00
100020 345-765 100 Ea $29.99
30 234
678-987
10 Ea
$1,500.00
$
,
40 890-234
890
10 Car
Plant
300040 890-234 10 Car $0.75
50 101-123
25 Ea
50 101-123
25 Ea
Plant$99.99
3000

Account Short text UNI

001 400040
002 500050
003 600600

Stock 500+ Account Short text UNI

Stock 300+
Stock 001
100+
400040
Stock 500+
002 500050
Stock 300+
003 600600
Stock 100+

Goods Receipt

Material
Master
Data

Created
Automatically

PO History
Connor Brown Vendor
123 Main Street
Lavonia, GA 30553

Purchase Org.: PUS1

Purchase Group: F20
Company Code: USP2

Moving Average
Price Accounting 1
View is Updated for
stocked materials

PO History
Updated

Please Ship:
10 123-400 50 Ea Plant 1A1
20 345-765 100 Ea Plant 1A1
30 678-987 20 Ea Plant 1M1
40 890-234 10 Car Plant 1D1
50 101-123 25 Ea Plant 1E1

Stock or Consumption
Accounts are Updated

Inventory Quantity
is Updated

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Summary

You should now be able to:

Explain the use of movement types
Understand the relationship between transaction and
reference documents

Understand the relationship between movement types

and transaction

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Unit 3

MIGO Features &

Functions
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Learning Objectives

At the conclusion of this unit you should be able

to:

Explain a transaction variant

Understand the relationship between transaction variants
and reference documents

Understand the relationship between movement types

and transaction variants

Create a Personal List for frequently used movement

types

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MIGO Structure

H d
Header
Item Overview

Line Item Detail

Document
Overview
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Transaction Variants

Transaction variants describe the type of goods movement and must

correspond to the appropriate goods movement
SAP defaults the last transaction variant executed by the user and may
need to be changed for the current goods movement
All MIGO transaction variants can be accessed using the transaction
code: MIGO-Goods Movement

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Reference Documents

Reference documents are linked to Transaction

Variants

Examples of reference documents are:

Purchase Orders
Reservations

Only certain reference documents are allowed for each

transaction variant

SAP will display Error Messages in the event a user tries

to use the wrong combination of Transaction Variant
and Reference Document

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Goods Receipt Reference Documents

The goods receipt transaction variant controls what

documents can be referenced (used) for the goods
receipt
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Goods Issue Reference Documents

The reference documents for a goods issue are different

then those for a goods receipt
Based on the reference document selected, SAP will
prompt the user for the appropriate document number
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Transfer Posting Reference Documents

The combination of transaction variant and reference

document also determines the appropriate movement
types for the transaction

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Movement Types
Movement Types:

Represent the type of

goods
d movementt

Control how the goods

can be moved

Determine how the

screen looks and what

information must be
entered

Movement types must

be used anytime
material is received,
issued or transferred

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Personal List Favorites

2
To display list of
movement types
click
or you can press
the F4 key to
display

3
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19

Delete Line Items From Personal List

To delete a line item from your Personal list:

1 Select the line item
1.
2. Click on the Delete from pers. value list icon

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Display All Values

To display all movement types:

1. Click on the Display All Values
icon
2. SAP will display all movement
types
3. Scroll down to display all
movement types

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Exercise

E
Exercise
i 3
3.1
1

Navigate to the MIGO

Create a personal

favorite list for

movement
types:101,102, 201,
202, 221, 222, 313,
314, 315
Click on the different
t
transaction
ti
variants
i t
Link transaction variants
to reference documents

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Summary

You should now be able to:

Explain the use of transaction variants

Understand the relationship between transaction variants
and reference documents

Understand the relationship between movement types

and transaction variants

Create a Personal List for frequently used movement

types

Post a goods movement

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21

Unit 4

Goods Receipts
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Learning Objectives

At the conclusion of this unit you should be able

to:

Post goods receipts for:

A single purchase order
Multiple line item purchase order
A partial delivery

Cancel / Reverse a goods receipt

Display the material documents
Understand
U d t d the
th impact
i
t off a goods
d receipt
i t
Return a material to a vendor

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Process Flow: GR for Stock Materials

Receive Stocked Items Against a P.O
Execute
Transaction MIGO
and create a receipt
against a specified
Purchase Order
Movement Type 101

Receive
Stock Items
against a P.O
Execute
Transaction MIGO
and create a
receipt against a
specified
Purchase Order
with exceptions
Movement Type
101
GR = Goods Receipt

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Execute
Transaction MIGO
to return Stock
materials to a
Vendor
Movement Type
122

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Goods Receipt for Purchase Order

4500004445

Transaction Variant = Goods Receipt

Referencing Document = Purchase Order
Movement Type = 101
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MIGO Process -1

Command
Field
ed

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MIGO Process - 2

First line item is

Display only

Details for the first line

item is defaulted to the
D t il d
Detail
data
t section
ti

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MIGO Process - 3
Quantity?
This is the Item
Detail section

How much is
being received
(
(open
order
d
qty. defaults)

Where?
Plant (UK00)
& Storage
Location
(0001)

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MIGO Process - 4

The Item OK indicator must be selected for each

line item

Post the goods movement by clicking on either of

the Post icons
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Goods Receipt for Consumables

Receive Non
Non-Stocked Items Against a P.O

Receive
Non-Stock
Items
against a
P.O.

Execute
Transaction
MIGO and create
a receipt against
a specified
Purchase Order
Movement Type
101

Execute
Transaction
MIGO to return
Non-Stock
materials to a
Vendor
Movement Type
122

Non
Non-Stocked
Stocked materials are not inventory managed they do
not go into inventory upon receipt.

Non-Stocked materials are consumed by a cost center, an

order, or WBS element

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Goods Receipt for a Cost Center

The Goods Recipient and Unloading Point let the

Material Handler know where to deliver the goods.

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Goods Receipt for Multiple Line Item PO

The Item OK indicator MUST be selected for all

line items that are part of the goods receipt
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GR for Multiple Line Item PO contd

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Item OK

All items must be checked OK to be posted in SAP

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Partial Goods Receipts

Purchase Order
Connor Brown Vendor
123 Main Street
Lavonia, GA 30553

Purchase Org.: UK00

Purchase Group: 020
Company Code: UK00
Please Ship:
10 123-400 50 Ea Plant 1A1

Example:

Partial goods receipts are allowed in

SAP
Partial goods receipts mean that

receipt quantity is less than the

ordered quantity.

The open order quantity (quantity still

to be received) is displayed on the
purchase order line item
Any number of partial goods receipts
can be recorded for a PO line item up
to the ordered quantity.

Ordered Quantity = 50

Over deliveries are not

Goods Receipt Quantity = 20

allowed in the system!

Open Order = 30
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Partial Goods Receipts contd

1st Receipt:
Quantity ordered = 10
1st receipt quantity = 3

2nd Receipt:
Open order qty. = 7
The open order quantity
is displayed for the next
receipt

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GR for PO Number Unknown

If the PO number is not on the accompanying paperwork for the

goods receipt, you may search for the PO using the F4 (possible
options) key

Click on the List Selection

icon and SAP displays a
list of all possible search
criteria

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Under/OverUnder/Over
-Delivery Tolerances

The Under- and Over-delivery tolerances are set in the

purchase order.

SAP will issue warning and/or error messages for

under- and over-deliveries

Under-tolerance soft warning message

Over-tolerance hard error message

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Printing Goods Receipts Slips

Goods receipts transactions can be printed to a pre-defined

printer
Select (3) Collective Slip Includes all items in the goods
receipt

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Display Material Document MIGO

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Goods Receipts Documents

Purchase Order
Connor Brown Vendor
123 Main Street
Lavonia, GA 30553

Purchase Org.:
PUS1
Purchase Group: F20
Company Code: USP2

Please Shi
Pl
Ship:
10 123-400
20 345-765
30 678-987
40 890-234
50 101-123

Baxter
Medical
Supplies

Plant 1A1
Plant 1A1
Plant 1E1
Plant 1M1
Plant 1D1

Goods Receipt

Accounting
Document

Material
Document

Connor Brown Vendor

123 Main Street
Lavonia, GA 30553

Connor Brown Vendor

123 Main Street
Lavonia, GA 30553
Received By: Helen Lee
10
20
30
40
50

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50 Ea
100 Ea
20 Ea
10 Car
25 Ea

123-400 50 Ea
345-765 100 Ea
678-987 20 Ea
890-234 10 Car
101-123 25 Ea

Plant 1A1
Plant 1A1
Plant 1E1
Plant 1M1
Plant 1D1

10
20
30
40
50

123-400
345-765
678-987
890-234
101-123

45 Ea
100 Ea
10 Ea
10 Car
25 Ea

$500.00
$29.99
$1,500.00
$0.75
$99.99

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Exercise

E
Exercise
i 4
4.1
1

GR for POs:
Single Item
Consumable
Multiple items
Partial receipts
Display a material
document

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Cancel a Goods Receipt

Canceling a goods movement in SAP is very common

Cancel is the method SAP uses to correct an incorrect
goods movement

The basic rule to cancel any goods movement in SAP is

to take the originating movement type number and
add 1 to equal new movement type number

For example:

Goods receipt : 101 + 1 =

Goods receipt reversal: 102
101
102

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Cancel a Goods Receipt Process - 1

From the SAP Easy Access menu,

enter MIGO in the Command field

and press the Enter key.

SAP will navigate to the MIGO

transaction

Select the transaction variant (A03) Cancellation

The reference document (R02) Material document defaults
Enter the material document for the GR and press the Enter key
SAP will display the details of the material document
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Cancel a Goods Receipt Process - 2

Click on the Where tab - The movement type is 102

Click in Text field and type reason for cancellation
Select the Item OK checkbox

Click on the Post button or the Post icon

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Cancel a Goods Receipt Process - 3

When the transaction is posted, SAP will update the Open

Order quantity on the purchase order
The vendor can resend the correct material

Before cancellation

After cancellation
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Return to Vendor
GR = 2 CV
(case)

1 CV is OK we will keep it

1 CV does not have needles

and we need to send it back
to the vendor

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Return to Vendor Process - 1

Transaction Variant = (A02)
Return Delivery
Reference Document = (R02)
Material Document for
original GR

SAP defaults the GR quantity

Quantity can be changed to

return ONLY the damaged
quantity (1 CV)

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Return to Vendor Process - 2

Return to Vendor
transaction require a
Reason code

Click on the
Where tab
Use the F4
Possible
Options key s to
select the
appropriate
reason for the
return
*Note the movement type is a 122

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35

Return to Vendor Process - 3

Select the Post button or the Post icon

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Return to Vendor Process - 4

When the transaction is posted, SAP will change the Open

Order quantity on the purchase order
The vendor can resend good material

Before Posting

After Posting

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Exercise

Exercise 4
4.2
2
Cancel/Reverse
a single line
item GR
Cancel/Reverse
a multiple line
item GR
Return to
Vendor

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Summary

You should be able to:

Post goods receipts for:

A single purchase order
Multiple line item purchase order
A partial delivery

Cancel / Reverse a goods receipt

Display the material documents
Understand the impact of a goods receipt
Return a material to a vendor

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Unit 5

Goods Issues
&
Reservations
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Learning Objectives

At the conclusion of this unit you should be able

to:

UUnderstand
de sta d the
t e concept
co cept o
of goods issues
ssues in S
SAP
Understand what reservations are and why they are
used

Post goods issues using MIGO and MB1A for:

Cost centers
Reservations
WBS Elements
To scrap

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Learning Objectives contd

At the conclusion of this unit you should be able

to:

Use custo
custom ttransactions
a sact o s to mass
ass p
process
ocess
reservations:
ZMM_PICKT
MB26
ZMM_SHORT

Cancel / Reverse Goods Issues

Print ggoods issues material documents

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Reservations
Reservations are:

Requests to the warehouse or stores

to keep
p a material ready
y for issue at a
future date for a certain purpose

Placeholders in SAP used to ensure

that a material is available when
required

Created manually or automatically via

MRP

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Reservation
Material: 50024
Req. Date: 05/01/06
Quantity: 20 ea.

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Reservations

The following movement types are used when

creating a reservation:

201 Issue material to a cost center

311 Goods transfer from one storage location

to another storage location. These are created

automatically by MRP

A goods issue against the reservation will relieve the

inventory from one location and consume it into
another

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Reservation Structure
Reservation Header

Reservation Header:

Information maintained at the header

applies to all line items on the
reservation
ti

Item Overview
The item overview displays all line items
on the reservation

Item Detail
Item details are specific for each line
item. Each line item can have a different
requirements
i
t d
date.
t S
System
t
will
ill d
default
f lt
to todays date

Base Date

Check against Cal.

Movement type

Plant

Item Overview:
Cost Center

Material

Quantity

Storage Location

Movements Allowed
It
Item
D
Details:
t il
Requirements Date

Recipient

Unloading point

Text

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Create a Reservation Process - 1

From the SAP Easy Access menu,

enter MB21 in the Command
field and press the Enter key

SAP navigates to the transaction

Base date: The date the
material is required
Movement type: The type of
goods movement used to
issue the reservation
Plant: UK00

Create
icon

Press the Enter key, or click

on the New item button or
the Create icon

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Reservation Process - 2

Enter the Cost Center, material number, quantity and storage

location
M = Movements Allowed (accept the default). Press the Enter key.
To display the details of the line item, double-click on the
material number
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41

Reservation Process - 3
SAP displays the item
details for the material.
Post

You may add or change

existing information
Click on the Post icon to
post the reservation
Note: Additional line items
may be added by clicking
on the New item button or
Overview icon

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List of Reservations
Reservations- MB26
This transaction can be used to
execute various lists to display
reservations before posting
goods movements
For the purpose of displaying a
list of reservations, any
combination of material(s), cost
centers and requirements date
can be used.

SAP displays the

reservations that
meet the selection
criteria

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42

Exercise

Exercise
E
ercise 5
5.1
1
Create a
reservation for a
cost center
Use MB26 to
execute a list of
reservations

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Goods Issues

Goods issues typically move inventory from one G/L

account to another (From hospital inventory stock
account to hospital clinical laboratory )

Each type of goods issue is represented by a different

movement type in the system

Examples of goods issues are:

Reservation (201)
Cost center (201)
Scrap (551)

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43

ZMM_PICKT - 1

The first step in reservation management is to execute a pick list

This list will print at designated locations and lists all materials and
their quantities that need to be picked from the storage location

ZMM_PICKT has two selection criteria:

Status of Reservation: M or B
Required Date: Todays date
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ZMM_PICKT - 2

After executing ZMM_PICKT, SAP

creates the pick ticket that

will tell the storage location what materials to pick

The list will print

at designated
printers

MM_HI_300

MM_HI_300

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44

Posting Goods Movements - MB26

From the SAP Easy Access menu,
enter MB26 in the Command field
and press the Enter key
SAP navigates to the Picking List
screen
Enter a selection criteria such as
material, reservation number, or
date
Click on the Execute icon
or press the F8 key

SAP displays the

reservations that
meet the selection
criteria

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Picking List - 2

Select the line items to be posted

Click on the Stock Determination button to default the storage
location

Click on the Post icon to post the goods movements

Note: As soon as the transaction is posted, the inventory for the selected line
items is reduced
MM_HI_300

MM_HI_300

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45

Completion Indicator

Reservation
Qty. = 10

Issued
Qty. = 7

MM_HI_300

Scroll right
as
Completion
Indicator
Must Be Set

91

Confirm Picked Quantities ZMM_SHORT

Multiple selections allow you

to enter a list of reservation
numbers instead of entering a
range of reservation numbers

MM_HI_300

MM_HI_300

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46

ZMM_SHORT

After picking the materials from the warehouse, this transaction is

printed and sent with the material
It displays the requested quantity, the picked quantity and shortages
(if applicable)
The shortage
g quantity
q
y will not be filled at a later date ((fill and kill))

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Exercise

Exercise
E
ercise 5
5.2
2
Execute
ZMM_PICKT
Post goods
movements using
MB26
Execute
ZMM_SHORT
_

MM_HI_300

MM_HI_300

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47

Process Flow: GI to a Cost Center

Execute
Transaction MB1A
to Issue Stocked
Items to a Cost
Center - Movement
Type 201

Execute
Transaction MB1A
to create a Credit
Issue Stocked Items
to a Cost Center Movement Type 202

Execute
Transaction MIGO
to Issue Stocked
Items to a Cost
Center - Movement
Type 201

Execute
Transaction MIGO
to reverse a goods
movement Movement Type 202

Issue to a
Cost Center

R3P-MM-ISSUER

Note: GI = Goods Issue

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MIGO Goods Issue to a Cost Center - 1

Transaction Variant = (A07) Goods Issue

Reference Document = (R10) Others
Movement Type = 201*

*Must have Cost Center number

MM_HI_300

MM_HI_300

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48

MIGO Goods Issue to Cost Center - 2

1. Enter the material
number
1.
2. Enter the quantity
needed

2.

3. Enter the plant and

storage location of
the issue
3.
4. Enter the Cost center
number
5. Post the goods issue
4.

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Goods Issue MB1A

Enter Movement type,

plant and storage
location

Enter Material number

and quantity
Several materials can be
entered if they are going
to the same cost center
MM_HI_300

MM_HI_300

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49

Goods Issue Reverse Charges

Movement type 202
will credit the cost
center for the material
quantity.

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99

Process Flow: GI to a WBS Element

To a WBS Element

Issue to a
WBS
Element

Execute
Transaction MB1A
to Issue Stocked
Items to a WBS
Element Movement Type
221

Execute
Transaction MIGO
to reverse a goods
movement Movement Type
222

Execute
Transaction MIGO
to Issue Stocked
Items to a WBS
Element Movement Type
221

R3P-MM-ISSUER

Note: GI = Goods Issue

MM_HI_300

MM_HI_300

100

50

MIGO Goods Issue to WBS Element -1

Transaction Variant = (A07) Goods Issue

Reference Document = (R10) Others
Movement Type = 221*

*Must have WBS Element number.

MM_HI_300

101

Goods Issue to WBS Element - 2

1.

1.

Enter the Material

number

2.

Enter the quantity

3.

Enter the plant and

storage location

4.

Enter the WBS

Element number

5.

Post the goods

issue

2.

3.

4.

MM_HI_300

MM_HI_300

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51

Goods Issue to Scrap -1

Transaction Variant = (A07) Goods Issue

Reference Document = (R10) Others
Movement Type =551*
551

*Must know the cost center used for scrapping.

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Goods Issue to Scrap - 2

1.

Enter the material

number

2.

Enter the Quantity

3.

Enter the plant and

storage location

4.

Enter the cost center

used for scrapping

5.

Post the transaction

1.
2.

3.

4.

MM_HI_300

MM_HI_300

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52

Printing Material Document

Goods issue material documents can be printed by

selecting the print checkbox and (3) Collective slip

MM_HI_300

105

Cancel Goods Issue -1

Transaction Variant = (A03) Cancellation*

Reference Document = (R02) Material Document
Movement Type = 202

*SAP can cancell the

h entire
i li
line iitem. Ch
Changes cannot b
be made
d (i
(i.e. change
h
quantity)
If the material document contains multiple line items, individual line items
can be selected and cancelled.

MM_HI_300

MM_HI_300

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53

Cancel / Reverse Goods Issue - 2

1.

Enter the material

number

2.

Enter the Quantity

3.

Enter the plant and

storage location

4.

See note below

5.

Post the transaction

1.

2.

3
3.

4.
MM_HI_300

107

Exercise

Exercise 5
5.3
3
Post a Goods Issue
using MIGO
Post Goods Issue
using MB1A
Cancel a Goods
Issue from one cost
center and issue to
another
h
Print material
documents

MM_HI_300

MM_HI_300

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54

Summary

You should now be able to:

Understand the concept of goods issues in SAP

Understand what reservations are and why they are
used

Post goods issues using MIGO and MB1A for:

Cost centers
Reservations
WBS Elements
To scrap

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Summary contd

You should now be able to:

Use custom transactions to mass process

reservations:
ZMM_PICKT
MB26
ZMM_SHORT

Cancel / Reverse Goods Issues

Print goods issues material documents

MM_HI_300

MM_HI_300

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55

Unit 6

Hospital
Inventory

Transfer Postings
MM_HI_300

111

Learning Objectives

At the conclusion of this unit you should be able

to:

Execute
ecute a ttwo
o step ttransfer
a s e post
posting
g
Display stock in transfer
Cancel a two step transfer posting

MM_HI_300

MM_HI_300

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56

Stock Transfers 2 Step

Stock
Transfer
from Stor
Loc to Stor
Loc

Execute
Transaction MIGO
to create a
transfer to a
storage location Movement Type
313

Execute
Transaction MIGO
to place
transferred items
in stock at
receiving location
- Movement Type
315

Execute
Transaction MIGO
t reverse stock
to
t k in
i
transit - Movement
Type 314

R3P-MM-ISSUER

MM_HI_300

113

Transfer Postings

Goods movements do not only occur in the form of

goods receipts and goods issues. Internal stock
transfers might also be necessary

A stock transfer from storage location to storage

location in the same plant causes an update of the

stock quantities in both storage locations

Stock transfers can be executed using a one-step or

two-step procedure

UK will use a two-step procedure

MM_HI_300

MM_HI_300

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57

OneOne
-Step vs. Two Step
Step-Transfer Postings

The one-step procedure is entered in a single

transaction. Material is removed from and placed in

storage simultaneously

The
h two-step procedure
d
d
displays
l
stock
k in transfer.
f

After the goods issue is posted at the issuing point,

the stock appears "in transfer" at the receiving location

0002 S&D

0001 Warehouse

MM_HI_300

115

Storage Loc. To Storage Loc. Two Step

Storage Loc. 0001
Warehouse

Storage Loc. 0002

S&D

Step 1: Remove
from storage

Movement
313

In Transfer

Storage Loc. 0002

S&D

Step 2: Place in
storage

Movement
315
MM_HI_300

MM_HI_300

116

58

Step 1: Remove From Storage (313)

MM_HI_300

117

Stock in Transfer
Stock in Transfer is displayed in the Material Master
Storage Location Stock view

MM_HI_300

MM_HI_300

118

59

Step 2: Place in Storage (315)

MM_HI_300

119

Display Storage Location Stock

Stock in Transfer is cleared and added to Unrestricted stock

MM_HI_300

MM_HI_300

120

60

Cancel / Reverse Goods Movements

The general rule to cancel a movement is to add 1 to

the movement type that created the movement

A 102 cancels a 101

A 222 cancels a 221
A 314 cancels a 313
A 316 cancels a 315

Cancellations are generally mistakes that are easily

corrected in SAP with the corresponding movement

type

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121

Cancel / Reverse 313

To cancel / reverse a 313:

You executed a 313 to put material in transfer to S&D

(0002). Before you posted the 315, you discovered that

the
h material
i l needs
d to go to OR (0003) iinstead
d

The 313 must be cancelled (314) to put the stock back in

transfer status, then transferred to the correct storage
location

MM_HI_300

MM_HI_300

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61

Cancel/Reverse a TwoTwo-Step Transfer Posting

To cancel the entire two-step transfer posting (313

and 315) you must cancel the 315 material document

first then the cancel the 313 material document

For example:

You executed a 313 to put material in transfer to S&D

(0002). Then you posted the 315.

You discovered that the material needs to go to OR

(0003) instead

The 315 must be cancelled (316) first

The 313 can then be cancelled with a 314
The material can then be transferred to the correct
storage location

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123

Cancel/Reverse: Process

st:

nd:

Cancel the
315 material
document

316 cancels
a 315

Cancel the
313 material
document

314 cancels
a 313

MM_HI_300

MM_HI_300

124

62

Summary

You should be able to:

Execute a two step transfer posting

Display stock in transfer
Cancel / Reverse a two step transfer posting Post

MM_HI_300

125

Course Summary

You should be able to:

Understand the relationship between the

organizational structure and master data

Use the MIGO transaction to execute various goods

movements in SAP

Create a personal favorites list of frequently used

movement types

Execute goods movements in SAP

Cancel/ reverse goods movements

MM_HI_300

MM_HI_300

126

63

Course Summary contd

You should now be able to:

Understand the relationship between goods

movements and movement types

Execute a return to vendor transaction, issue goods

to cost centers, reservations and scrap

Transfer materials from one location to another

Pick and issue materials to reservations
Differentiate between a stock material and nonstock material

MM_HI_300

MM_HI_300

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64