Attachment Report
Attachment Report
Attachment Report
N38/2607/2010
ACKNOWLEDGEMENT
Sincere thanks goes to the lecturers at Kenyatta University Main Campus, School of
Environmental Studies for their dedication in equipping me with the necessary
knowledge and their immeasurable interaction with and mentorship to their
students. I owe special thanks to Mr. Solomon Kihiu, the County Director of
Environment, NEMA Homa Bay County, and Mr. John Maniafu, the County
Environment Officer, NEMA Homabay County Office, my host supervisors, for giving
me the opportunity to be attached in their office and for giving me their unreserved
advise, guidance, technical and academic support. Special thanks also go to Dr.
Richard Kerich, my university supervisor, for his sincere assessment of my work and
for directing me in ensuring the success of my attachment. I would also like to thank
my colleague attachees and interns at NEMA Homabay County Office for their
insights, constant guidance and encouragement throughout the entire attachment
period. I also thank my classmates and family members for their unrelenting
encouragement, advice and companionship. Gratitude also goes to Mr. Joseph
Omwom for accommodating me the whole time I was doing my attachment. To
crown it all, immense gratitude goes to The Almighty God for making the
attachment possible and successful and for granting me life.
ABSTRACT
This attachment report outlines the skills and experiences acquired while on a field
attachment as a part time environmental inspector, environmental awareness
creator and customer care executive in the Finance and Administration department
of NEMA Homabay County Office for the award of a Bachelors Degree in
Environmental Science between 6th May and 31st August 2013. This report outlines
various aspects of this period such as; background information on NEMA, various
duties performed, a profile of skills gained and experiences achieved, challenges
met during the attachment, a comparison of the university training and practicum
experience, critique of the university training and the status of the organization as
well as recommendations for university training and for the organization, plus a
summary and conclusion section.
ACRONYMS
NEMA-
LVEMP II-
RCE
EIA
EA
Environmental Audit
EMCA
Contents
ACKNOWLEDGEMENT................................................................................................. 2
ABSTRACT................................................................................................................... 3
ACRONYMS................................................................................................................. 4
CHAPTER ONE............................................................................................................. 6
1.0.
1.1.
1.2.
Organization structure................................................................................ 7
1.3.
1.4.
Mandate.................................................................................................... 10
1.5.
Vision........................................................................................................ 10
1.6.
Motto........................................................................................................ 10
1.7.
Core values............................................................................................... 10
1.8.
CHAPTER TWO.......................................................................................................... 12
1.0.
CHAPTER THREE....................................................................................................... 14
CHAPTER ONE
1.1. NEMA HOMABAY COUNTY
The National Environment Management Authority (NEMA) is established
under the Environmental Management and Coordination Act (EMCA) No. 8 of 1999,
as the principal instrument of government in the implementation of all policies
relating to the environment.
The Authority became operational on 1st July 2002 following the merger of three
government departments, namely: the National Environment Secretariat (NES), the
Permanent Presidential Commission on Soil Conservation and Afforestation
(PPCSCA), and the Department of Resource Surveys and Remote Sensing (DRSRS).
However, following government restructuring in March 2003, DRSRS reverted to its
departmental status under the then Ministry of Environment and Natural Resources
(MENR). There was a transition period characterised by the integration of previous
departmental activities and appointment of the first Board of Management.
The enactment of EMCA, 1999 was a milestone in promoting sustainable
environmental management in the country. The Act provides for the harmonization
of about 77 sectoral statutes, which address aspects of the environment. Some
sectoral statutes have inadequate provisions for prosecution of environmental
offenders, while in some penalties are not sufficiently punitive to deter offenders.
EMCA, 1999 provides an institutional framework and procedures for management of
the environment, including provisions for conflict resolution.
Section 3 of EMCA, 1999 states that Every person in Kenya is entitled to a clean
and healthy environment and has the duty to safeguard and enhance the
environment. The Act is intended to ensure that our activities do not compromise
the capacity of the resource base to meet the needs of the present generation as
well as those of future generations (WCED, 1987)
1.2.
To take stock of the natural resources in Kenya and their utilization and conservation.
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Examine land use patterns to determine their impact on the quality and quantity of natural
resources.
Carry out surveys, which will assist in the proper management and conservation of the
environment.
Advise the Government on legislative and other measures for the management of the
environment or the implementation of relevant international conventions, treaties and
agreements.
Undertake and coordinate research, investigation and surveys, collect, collate and
disseminate information on the findings of such research, investigations or surveys.
Mobilize and monitor the use of financial and human resources for environmental
management.
Initiate and evolve procedures and safeguards for the prevention of accidents, which may
cause environmental degradation and evolve remedial measures where accidents occur
e.g. floods, landslides and oil spills.
Monitor and assess activities, including activities being carried out by relevant lead
agencies, in order to ensure that the environment is not degraded by such activities.
Management objectives must be adhered to and adequate early warning on impending
environmental emergencies is given.
Render advice and technical support, where possible, to entities engaged in natural
resources management and environmental protection, so as to enable them to carry out
their responsibilities satisfactorily.
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1.3.
Prepare and issue an annual report on the State of Environment in Kenya and in this
regard, may direct any lead agency to prepare and submit to it a report on the state of the
sector of the environment under the administration of that lead agency.
Organization structure
In order to implement its core functions, the Authority has established six departments and one
sub-department.
Directorate
1.4.
The Authority is managed by a Board of Directors that provides effective leadership and control.
It provides the overall policy guidelines for effective operations of the Authority in terms of
approving the NEMAs strategy and ensuring best practice of corporate governance. In this
regard, the Board has developed and adopted a charter in conformity to the principles of good
corporate governance.
Mr. Maluki Kitili Mwendwa is the chairman of NEMA Board of Management He holds an
MBA (Finance and Entrepreneurial Management) from Wharton School, University of
Pennsylvania, USA and a BA (Hons) Economics and Commerce from the University of Hull,
UK. He has been involved in planning, strategy formulation and implementation, product
development and management, including human resources training and recruiting both locally
and internationally. Maluki was appointed to the NEMA board on 23rd November 2005.
Prof. Geoffrey Wahungu NEMA Director General
The new NEMA Director General Professor Geoffrey Wahungu was the Dean of Natural
Resources and Environmental Studies at Karatina University College, a constituent college of
Moi university.
Mr. Erastus Wahome was appointed Board Member in 2011. He is an Economist and holds a
Masters and Post graduate Degrees in Economics from the Monash University, Melbourne,
Australia and a Bachelor Degree from the University of Nairobi. Prior to assuming his current
position as Chief Economist, he had worked in other Government Ministries and served in
various positions. He served as an advisor to the Secretary Generals of COMESA and EAC,
IGAD and IOC under the auspices of the Inter-Regional Coordinating Committee (IRCC)
between 2006 - 2009. He is an expert on regional integration issues and climate change. He has
served as coordinator and expert in many regional and international conferences in the field of
trade and regional integration, climate policy development and climate finance among others
Mr. Sam Ogutha is a Member Board of Management as Chairman Finance and
Human Resources Committee
Ms. Njeri Mwangi (Alternate member) Attorney Generals Representative)
Ms. Njeri Mwangi Wachira is the Alternate Director to the Hon. Attorney-General.
She has a Bachelor of Laws (LL.B) degree from the University of Nairobi and a
Masters in Public International Law (LL.M) degree from Lund University, Sweden.
She is a Senior Deputy Chief State Counsel, Department of Treaties & Agreements
with vast experience in litigation, human rights and international humanitarian law,
environmental law, regional integration, commercial and finance law and public
international law.
Ms. Kulamo Bullo Nema Board Member
Ms. Kulamo Bullo is the chairperson of Liaison Standards and Implementation Committee. She
is a graduate from Kenyatta University and also has a Master of Arts degree in Communication
Studies from University of Nevada, Las Vegas. She is also a senior editor at the Kenya Literature
Bureau. She was appointed to NEMA board on 13th January, 2010.
Mr. Ali Noor Ismail, Board member
Mr. Ali Noor Ismail is the chairman of the Research and Planning committee of the board. He
holds an M Sc degree in Human Resource Development from University of Manchester UK,
a law degree from University of Nairobi, and a BA (Hons) (Government and Sociology) from
University of Nairobi He is an accomplished administrator with over 26 years experience in
management and leadership.. He is currently the Executive Director Human Resources and
Administration, National Bank of Kenya.
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Dr. Susan Mwamlole is the chairman of Audit, Governance and Risk Management
Committee of the NEMA board. She holds a degree in Bachelor of Dental Surgery from the
University of Nairobi. A masters in Dental Public Health from University if London and a
Diploma in Dental Public Health from the Royal College of Surgeon England. Experience in
Public administration,management and Public Health having worked at senior level in the Public
Sector in and out of the country. Currently in Private Practice.
Dr. Ayub Macharia-Director EEIPP
Dr. Ayub Macharia is the director of Environmental Education, Information and Public
Participation. He holds a B.Ed. in Botany and zoology, a Masters in Environmental Science and
a PhD in Environmental Education, the latter from Rhodes University in South Africa.
Dr. Kennedy Ondimu - Director
Dr. Kennedy Ondimu is the Director Environmental Planning and Research Coordination. He
hold a BA (Geography) and MA (Planning) from University of Nairobi and a PhD in
Environmental Planning and Management from Moi University. He has over 20 years experience
in environment planning and management, fundraising and managing donor projects. He has
published widely on environmental management in international journals.
Mr. Malwa Langwen-Director Compliance and Enforcement
Langwen is the Director of Compliance and Enforcement. He holds a BSC in
Chemistry from the University of Nairobi and a MSc. in Environmental Pollution
Control from the University of Leeds, UK. He has over 20 years experience in
environmental management and pollution control.
1.5. Mandate
It is a government parastatal which is the principal agency of the government in all
matters relating to environmental management.
1.6. Vision
To be a world-class Environmental Authority that ensures a clean and healthy
environment for all
Mission
Safeguard and enhance the quality of the environment through coordination,
research, facilitation and enforcement, while encouraging responsible individual,
corporate and collective participation towards sustainable development.
1.7. Motto
Our environment, our life, our responsibility
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NEMA has its headquarters in Popo Road, South C, Nairobi, but with the current introduction
of the county government, its duties have been decentralized to the various county offices.
I was attached to the Office of the County Director of Environment, Homa Bay County,
Department of Finance and Administration, which is currently in the District Lands Offices
Homabay District.
Homa Bay County is located in the now defunct Nyanza Province; it borders Lake Victoria to
the West and North, and the following counties; Kisumu and Kericho to the North East, Nyamira
and Kisii to the East, and Migori to the South. It covers 3,183.3 Km2.
Temperatures range from a mean annual minimum of 17.1C to a mean maximum of 34.8C,
with rainfall amounts of between 250mm and 700mm per annum.
Road Network: Bitumen Surface (101.8 Km), Gravel Surface (415.4 Km), Earth Surface (604.6
Km)
Key National Monuments include Ruma National Park, Tom Mboya Mausoleum, etc.
Population: 963,794 (Male 48 %, Female 52 %)
Population Density: 303 people per Km 2
National Percentage: 2.5 %
Annual Growth Rate: 2.7 %
Age Distribution: 0-14 years (48.1 %), 15-64 years (48.2 %), 65+ years (3.7 %)
Number of Households: 206,255
County Capital: Homa Bay Town.
The constituencies within the county are Gwasi, Karachuonyo, Kasipul, Kabondo, Mbita,
Ndhiwa and Rangwe.
Number of Local Authorities (2010): 7 (Town councils of Mbita Point, Oyugis, and Kendu
Bay, County council of Suba, Rachuonyo North, Rachuonyo South, and Municipal Council of
Homa Bay)
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CHAPTER TWO
1.1. SECTION I WAS ATTACHED IN
I was attached in the Department Environment Education, Information and Public
Participation, and the department of Finance and Administration which are mandated with the
following duties:
1.2.
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management as well as for enlisting public support and encouraging the efforts made by other
entities regarding the same.
The department is divided into the following sections, namely:
It manages the NEMA website where most of the information materials can be
downloaded.
1.3.
The Finance and Administration supports the operations of other departments of the Authority. It
ensures effective administration, servicing of activities through financing, human resource
development, IT services provision and other logistical support. The department has the
following sections; Human Resources and Administration, ICT, Accounts and Procurement
sections.
1.3.1.Functions of the department
Ensuring revenue collection, EIA and other receipts due to the Government
are collected promptly banked and accounted for;
Establishing effective ICT Infrastructure and MIS and ensure the organization
utilizes most current technology in operation to improve productivity.
Ensuring effective
resources;
Advising the Director General on all matters relating to the finances of the
Authority
deployment
and
prudent
development
resources,
of
human
including
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Maintaining effective financial control over the assets and liabilities, income
and disbursements.
CHAPTER THREE
ATTACHMENT DETAILS
DUTIES PERFORMED
In this chapter, I describe the general and specific activities I performed while on
the attachment.
General Duties`
General office administration
NEMA Homa Bay County Office operates from 8am to 5pm on weekdays. It was my
duty to ensure that the offices are open cleaned and ready before the operation
time. I also ensured that all duties assigned to me by my supervisors were promptly
executed.
Customer Care
I spent most of my time during the attachment on the customer care desk where I
ensured that all customers/clients needs are properly taken care of. All the cases I
could not handle I forwarded to my supervisors. I received complaints and concerns
from the public, recorded them and forwarded them to my supervisors for
responses.
Data handling
I was also entrusted with the duty of typing the data to be stored in soft copy in the
organizations computers, and also filed the data received and stored in hard copy
for example; I received and filed EIA and EA reports from development proponents;
and filing of payment receipts.
I also photocopied and scanned documents to be issued to clients in duplicates.
Specific Duties
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Along with the general duties, I was also given certain specific duties that are
related to my field of study. Among those were:
Compliance and enforcement of EMCA 1999 and its regulations
Conducting environmental inspections and field visits
Carrying out surveillance and surveys on environmental issues in the county
Environmental reporting and recording
Processing of EIA reports
Community mobilization and barazas for environmental awareness creation
Reviewing and evaluation of EIAs reports
SKILLS ACQUIRED
In performing my routine duty on the customer care desk, I learnt more about
customer and client relation skills. I managed to interact with the clients who had
come to make reports, make enquiries and the proponents who had brought in their
EIA reports and EA reports for reviewing by NEMA. Through interacting with them
and responding to their needs, I acquired great skills of relating with a wide variety
of people. Some of them even challenged me and gave me some insight into real
life lessons.
Through my interaction with my supervisors and other heads of other departments
and offices, I learnt more about networking. My field supervisor taught me much
about how to network and how to meet my potential employers, how to obtain their
contacts and how to sell my skills.
I also gained data entry skills and data management skills. By typing and handling
the organizations data, I learnt about the different filing systems, orderliness in
data storage, I gained more experience in using Ms Word and Ms Excel.
Office administration skills: these I gained through the long times that I spent in the
office of the County Director of Environment.
I developed a routine of punctuality. Since I was the one expected to open the
offices early enough to ensure that they are ready before 8am, I had to wake up
very early and be prompt in reaching the office. At first it was a challenge, but later
it became part of my daily routine, it has since then become my habit.
I also gained skills for identifying the major environmental issues. By reading the
articles, brochures, flyers and books in the organizations library during the times
when I was in the office, I learnt more about the major environmental issues in the
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region and how to identify them. The inspections I went to also helped build up this
skill.
I also gained inspection skills through observing how my supervisors conducted
them.
Community mobilization and awareness creation skills: Trough going out on
awareness creation campaigns and Barazas, I gained practical skills in creating
environmental awareness.
CHALLENGES
Obtaining the attachment was very challenging, I almost missed the chance. Out of
all the 20 organizations I applied to, only one responded, but just to tell me that
they are sorry my application reached them late. My late and desperate application
to NEMA is what landed me in the attachment.
During the start of the attachment, there were lots of rains that really made
movement an issue, lots of mud that resulted really brought a challenge in
maintaining presentable and neat office attire. It also affected my punctuality.
I was attached in Homabay, a place I am alien to, there was the challenge of finding
a good place to stay, which is close to the town where the offices are located. I also
had to make new friends which was really challenging.
I got my attachment in a remote area where there are very little development
activities that require environmental monitoring by the Authority. There were
therefore very few instances when I was sent on inspection visits; this hindered me
from acquiring enough practical skills as was the aim of the attachment.
We did our attachment during a transition period in which the governance system
was moving from the national government to the county governance, so there were
challenges in allocation of funds by the Government; this meant that some
inspection visits and some awareness creation campaigns could not be facilitated by
NEMA, hence further reducing the amount of practical/field work to be done.
Duplication of efforts was another challenge. In Homabay County, there are many
bodies dealing with environmental issues and protection. These bodies include
Public Health Office, Kenya Forest Services Office, Municipal Council office, NEMA,
County Water Company, Municipal Sewage Company. These bodies do not work in
unison but try to deal with the same things on their own terms; this made it very
hard to deal with the identified and reported environmental issues of concern.
Language barrier was another challenge. When we went to enlighten the
community about the functions of NEMA or when clients, proponents and other
developers came to the office for enquiries, there was a challenge in translating
some of the terminologies into the local language, Luo.
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CHAPTER FOUR
RELATIONSHIP BETWEEN UNIVERSITY TRAINING AND PRACTICUM EXPERIENCE
During the practicum period, I realized that there are very many areas where the
university training was relevant to the activities carried out during the attachment,
such relationships include:
Solid waste management; we have been taught a unit on solid waste management,
the different methods of solid waste management like dumping, incineration,
recycling, etc. NEMA carries out waste management inspections on a regular basis;
they enact the EMCA law that provides that for any organization to handle wastes,
they have to apply for a waste handling license, waste transporting license, and
waste dumping license.
Water quality management; in the University, we are taught the various sources of
water pollution including the point and non-point sources. The point sources include
petrol stations, processing plants, industries, institutions, residential areas among
others.
The non-point sources include farms, roads, etc.
Water quality management is easier in the point sources than in the non-point
sources. NEMA engages in both as they enforce the Water Quality Regulations,
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CHAPTER FIVE
RECOMENDATIONS
RECOMMENDATIONS FOR UNIVERSITY TRAINING
Students should be involved in more practical work by their lecturers than in theory
work.
Lecturers should cover their units extensively and not just concentrate on the
basics; students should be assigned individual supervisors who guide them in
research and extensive studies.
RECOMMENDATIONS FOR THE ORGANIZATION
NEMA should have a proper and special program for building up those attached to
the office
It should employ receptionists and office administrators so that those attached to
the office will concentrate on gaining practical and relevant skills rather than
working in the office as a daily routine.
SUMMARY AND CONCLUSION
I successfully completed a four-month attachment running from May to August 2013
at NEMA Homabay County Office as a requirement for the completion of my degree
course. Homabay County is located in South Nyanza. Through the attachment, I
managed to obtain practical skills in environmental monitoring and management.
The attachment also exposed me to the practical application of the things I have
studied in the University and brought me in contact with my potential employers.
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Though I met challenges during the attachment period, I was able to cope well and
complete with total success.
REFERENCES
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