QCS 2014

Section 01: General

Part
21: Final Inspection and Handover Procedures

Page 1

21

FINAL INSPECTION AND HANDOVER PROCEDURES .............................. 2

21.1

GENERAL PROCEDURES FOR INSPECTION AND HANDOVER .............. 2

21.1.1
21.1.2
21.1.3
21.1.4

Scope
Pre-requisite for Final Inspection
Approvals from Public Authorities
Hand Over

21.2

ITEMS TO BE PROVIDED BY THE CONTRACTOR .................................... 4

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21.3.1 Operation Data

21.3.2 Operation and Maintenance Manuals
21.3.3 Operational, Field and Performance Testing

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MECHANICAL AND ELECTRICAL WORKS ................................................. 4

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21.3

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21.2.1 Provision of Tools, Spare Parts and Maintenance Materials

21.2.2 Guarantee Warrantees and Bonds

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PROJECT RECORD DOCUMENTS.............................................................. 5

21.4.1
21.4.2
21.4.3
21.4.4

General
Record Drawings
Record Specifications
Maintenance Period Final Inspection

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QCS 2014

Section 01: General

Part
21: Final Inspection and Handover Procedures

Page 2

FINAL INSPECTION AND HANDOVER PROCEDURES

21.1

GENERAL PROCEDURES FOR INSPECTION AND HANDOVER

21.1.1

Scope

This Part specifies the requirements and procedures associated with the inspection and
handover of the Works.

Related sections and Parts are as follows:

Part 7
Part 9
Part 20

Submittals
Materials
Clearance of Site

Section 2
Section 9

Quality Assurance and Quality Control

Mechanical and Electrical Equipment

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Pre-requisite for Final Inspection

The Contractor shall complete the following to the satisfaction of the Engineer before
requesting the pre-handover Inspection:

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21.1.2

Submit final manufacturer certification, guarantees, warranties and similar documents.

(b)

Submit occupancy permits, operating certificates, final inspection and test certificates
and similar releases enabling full and unrestricted use of the Works.

(c)

Submit record drawings, operation and maintenance manuals, final project

photographs, damage or settlement surveys, property surveys and similar physical
items.

(d)

Complete submittal of record documents.

(e)

Make final changeover of locks and deliver the keys to the Engineer.

(f)

Complete start-up, testing of system, and training of the Owners operations and
maintenance personnel; submit equipment operating data as well as all test reports
and test data required by the Contract.

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(a)

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(g)

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(h)

Dismantle and remove temporary facilities and services from the Site; this includes
utilities, construction tools, buildings and facilities, mock-ups, and similar elements
Complete final cleaning.

(i)

Repair and restore exposed finishes which have been marred or otherwise damaged.

(j)

Handover all spare parts, tools and maintenance equipment.

(k)

In Network Projects, partial handling over would be acceptable, if it completely met all
the above mentioned requirements.

(l)

Closure of all identified Non-conformance and deficiencies to the satisfaction of the

Engineer

QCS 2014

Section 01: General

Part
21: Final Inspection and Handover Procedures

Page 3

When the Contractor has completed and cleaned the Works to the satisfaction of the
Engineer the Contractor shall request a final inspection. The request shall be forwarded to
the Owner by the Engineers Representative and a suitable date for the inspection shall be
arranged. The Contractor, Engineers Representative, maintenance department (if any) and
the supervising consultant (if any) shall be present. A list of outstanding items (if any) shall
be agreed and issued to the Contractor.

Upon completion of the listed outstanding items a further inspection shall be requested by the
Contractor, the request shall be forwarded to the Owner by the Engineers Representative
and a suitable date for the inspection shall be arranged. The Contractor, Engineers
Representative, maintenance department (if any) and the supervising consultant (if any) shall
be present.

A list of any items still outstanding shall be issued to the Contractor. If any of these are
deemed to be significant the Contractor shall complete these items and then request another
inspection as described in clause 21.1.2-2.

In respect of pumping station or Works involving mechanical or electrical equipment if items

outstanding are deemed not to be significant or if no outstanding items remain then a 7 day
commissioning and running test shall be initiated. On completion of all tests and agreement
by the Engineers Representative that the plant is considered operable then it shall be
handed over. A 14 day training period for the maintenance department staff on the operation
of the pumping station shall commence.

For works that have no mechanical or electrical equipment if the outstanding items are
deemed not to be significant or if no outstanding items remain the Works inspected shall be
handed over.

21.1.3

Approvals from Public Authorities

The Contractor shall obtain all clearance certificates and approvals required as a prerequisite
to connecting the Works to the permanent water and/or power supply.

The Contractor shall co-ordinate with the Engineer to obtain the necessary documents from
the Qatar General Electricity & Water Corporation regarding connection to the permanent
water and/or power supply.

21.1.4

Hand Over

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When the Contractor considers that the Works are complete he shall submit the following:

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A certificate stating that the Works are complete and that all the requirements of the
Project Documentation have been met.

(b)

A certificate stating that the Works have been inspected.

(c)

A certificate from the appropriate Municipality regarding cleanliness of the Site.

(d)

Approval from the PWA regarding satisfactory trench reinstatement in the Highway (if
applicable).

(a)

QCS 2014

Section 01: General

Part
21: Final Inspection and Handover Procedures

Page 4

ITEMS TO BE PROVIDED BY THE CONTRACTOR

21.2.1

Provision of Tools, Spare Parts and Maintenance Materials

The Contractor shall provide all tools, spare parts and maintenance materials specified in the
Project Documentation.

The Contractor shall provide an itemised list of all the items to be furnished under this
Clause. Each item to be furnished shall be given a unique reference number. The list shall
include the reference number, a description of the item and the appropriate Specification
Section and Paragraph.

All the items furnished under this Clause shall be packaged for long term storage. Any items
requiring special storage conditions shall be brought to the attention of the Engineer.

All items furnished under this Clause shall be provided with a mark or tag for identification
purposes. The mark or tag shall include the reference number detailed in Clause 21.2.1-2.

Unless otherwise instructed, all items furnished under this Clause shall be delivered to the
Government Stores in accordance with the relevant provision of Part 9 of this Section,
Materials.

21.2.2

Guarantee Warrantees and Bonds

The Contractor shall provide notarised copies of all guarantees, warranties and bonds as
required by the Project Documentation. The guarantees, warranties and bonds should be
assembled in a binder with a durable plastic cover, complete with a table of contents.

The start of the warranty or guarantee period shall be either:

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21.2

The date when any item is placed into full time operation for the Governments benefit
and with the Engineers approval.

(b)

The date of issue of the completion certificate.

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(a)

MECHANICAL AND ELECTRICAL WORKS

21.3.1

Operation Data

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The Contractor shall provide all operating data for all mechanical and electrical equipment
supplied under the Contract.

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21.3

The operating data shall be presented on A4 size paper in ring binder with a durable plastic
cover.

21.3.2

Operation and Maintenance Manuals

The Contractor shall provide approved Operation and Maintenance Manuals in accordance
with the relevant provisions of Section 9, Mechanical and Electrical Equipment and Part 7 of
this Section, Submittals.

QCS 2014

Section 01: General

Part
21: Final Inspection and Handover Procedures

Page 5

Operational, Field and Performance Testing

After all construction and starting is complete and before taking-over of any part of the
Works, the Contractor shall perform operational, field and performance tests as called for in
the Project Documentation.

The Contractor shall demonstrate operation of the facilities of the Engineer showing proper
sequence of operation as well as satisfactory performance of the system and individual
components. Any improper operation of the system or any improper, neglected or faulty
construction shall be repaired or corrected to the satisfaction of the Engineer. The Contractor
shall make such changes, adjustments or replacement of equipment as may be required to
make same comply with the Specifications, or replace any defective parts or material.

Failure of the system to perform at the specified level at the time of testing will be the
responsibility of the Contractor. In the event of failure of equipment to meet the specified
performance, the Owner reserves the right to reject such equipment or system, withhold
retention money or make claims on the Performance Bond.

The Contractor shall submit a consolidated schedule of operation, field and performance
tests no later than three (3) months before the schedule start of the first test and weekly a
schedule of tests to be carried out the following week. The Contractor shall inform the
Engineer not later than 24 hours in advance of changes in the scheduling of a test.

For all specified performance tests, the Contractor shall prepare and submit the following:

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21.3.3

A draft test procedure no later than two (2) months in advance of the schedule test
date.

(b)

A final test procedure no later two (2) weeks in advance of the scheduled test date.

(c)

A test report within two (2) weeks of the successful completion of the test.

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(a)

PROJECT RECORD DOCUMENTS

21.4.1

General

Project Record Documents shall be kept separate from construction/working documents.

Project Record Documents shall be stored in facilities that provide a suitable environment to
prevent damage or deterioration and to prevent loss.

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Project Record Documents shall include, but not be limited to the following:

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21.4

(a)

Drawings.

(b)

Specifications.

(c)

Addenda.

(d)

Variation orders.

(e)

Correspondence.

(f)

Transmittals

(g)

Inspection and Test Records

QCS 2014

Section 01: General

Part
21: Final Inspection and Handover Procedures

Page 6

Record Drawings

Record drawings shall be clearly and correctly red-marked by the Contractor to show all
changes made during the construction process. The record drawings shall show the Works
as executed in accordance with the relevant provisions of Part 7 of this Section - Submittals.

21.4.3

Record Specifications

Record specifications shall be clearly and correctly annotated to show all changes made
during the construction process.

21.4.4

Maintenance Period Final Inspection

During the last month of the period of maintenance the Engineer will notify the maintenance
department that the maintenance period is about to expire. An inspection of the Works by
the Engineers Representative, maintenance department, and the Contractor shall be
undertaken to verify that all outstanding items have been completed.

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END OF PART

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21.4.2