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SAP DMS Create Document Manual

This document provides instructions for creating a Document Info record in the Document Management System. It explains that the record requires a name, mandatory document type and status, an optional engineering change number, and can reference a superior document. Additional mandatory fields include plant, SBU, division, document name and number. Descriptions, materials, and original files can be attached. Once all required information is filled in and saved, the system generates an internal document number.

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skanth248
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263 views14 pages

SAP DMS Create Document Manual

This document provides instructions for creating a Document Info record in the Document Management System. It explains that the record requires a name, mandatory document type and status, an optional engineering change number, and can reference a superior document. Additional mandatory fields include plant, SBU, division, document name and number. Descriptions, materials, and original files can be attached. Once all required information is filled in and saved, the system generates an internal document number.

Uploaded by

skanth248
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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CV01N Create Document

Definition:Document Info record will have to be created for each


document.
Objective
This document will explain how to create the Document Info
record.
Prerequisites:Required authorization to create document

Menu path
LogisticsCentral FunctionDocument Management
SystemDocumentCV01N - Create

Double click Create

Initial screen will look as below where enter the details as


explained below.

Field
Name
Document

Optional/Mandator
y
Optional entry

Document
Type
Document
Part
Document
Version

Mandatory entry
Optional entry
Optional entry

Description and value to


be supplied
Document number will be
generated internally. Leave
Blank
Type document type as
EXI
Leave blank. System will
take 000 automatically.
Leave blank. System will
take version automatically

Press enter after entering the details as explained above.

Subsequent screen will appear as below. Enter the details as


explained in the table at the bottom.

Field
Name

Optional/Mandator
y

Description and value to


be supplied

Description Mandatory entry


Document
Status
Change
Number
Document
Version
Superior
document

Mandatory entry

Sup.
Document
Type

Optional entry

mandatory entry
Optional entry
Optional entry

Description of the
document
By default IA will appear.
This is the initial status.
Engineering Change
number to be entered.
Leave blank. System will
take version automatically
Enter the existing
document number, which
is superior to this present
document.
Enter the existing
document type, which is
superior to this present
document.

Press enter after the above entry and press the next tab screen

SCREEN SHOT

Press enter and continue, another sub screen will appear as


below. If required enter the Log field for any status information
else press enter to continue.

In the Additional data screen enter the details as below.

Field
Name
Plant
SBU
Division
Document
Name

Optional/Mandator
y
Mandatory entry
Mandatory entry
Mandatory entry
Mandatory entry

Document
Number

Mandatory entry

Description and value to


be supplied
Name of the Plant
Name of the business unit
Name of the division
Name of the document to
specify whether material
list or process
specification etc.,
Number of the original
document. Like material
list number.

Press the next tab screen description

Description screen will appear as below. Press the next tab


screen

Object screen will appear as below.


Press tab screen
to attach the material master. In
the subsequent screen enter the material master number.

Press enter after entering the material master.

Note: - If by mistake wrong material code number is attached,


type the right code number and press enter. When doing so,
sub screen will appear as below. Press yes to continue.

Press the next tab screen

to attach the original file

Original tab screen will appear as below. Press icon


bottom of the screen.

in the

Field
Name
Application
Descriptio
n
Original

Optional/Mandator
y
Optional entry
Optional entry
Mandatory entry

Press enter.
SCREEN SHOT

Description and value to


be supplied
Original file application.
Description of the original
application file.
To be entered as above to
view the original file via
material master

Selecting the file as shown above


Press icon

to view original document

Press SAVE icon , document will be generated internally and


will be displayed at the bottom.

Document number 500008, type EXI part 000 version 00


created message appear at the bottom of the screen as shown.

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