Quality Control Procedures

QCP 13.0

Page 1 of 6

CONTROL OF QUALITY RECORDS

1.0

PURPOSE
To define the method for the identification, collection, indexing, filing, access, storage, maintenance
and disposition of quality records.

2.0

SCOPE
Records used to demonstrate conformance to specified requirements and the effective operation of
the quality system. This includes both records generated by Eaton and suppliers as applicable.

3.0

APPLICABLE DOCUMENTS
Eaton Record Retention Policy Manual
QP-5

Document and Data Control

4.0

GENERAL

4.1

Specific requirements for the generation of quality records are defined in the applicable procedures
(e.g. Quality Control Procedure (QCP) and Standard Operating Practice (SOP) etc.).

4.2

All records must be legible, permanent, and non-erasable.

4.3

Records shall be maintained in a manner that they are readily retrievable and contained in a suitable
environment to prevent damage or deterioration.

4.4

Where contractually required, records are made available for evaluation by the customer or the
customer's representative for the required period.

4.5

When SAFRAN related documents have reached the end of their required period, Eaton shall request
approval of SAFRAN before the destruction of documents occurs. Record destruction can be halted
upon written request by SAFRAN.

4.6

If customer related documents are destroyed by an unplanned incident, Eaton shall inform the
customer immediately by any means and then in a timely manner in writing so that necessary steps
can be taken by the customer without delay.

5.0

SHORT TERM RETENTION

5.1

Users may maintain current records in their area to ensure they are readily retrievable. This retention
of records is considered short term and is generally the current year's and the previous year's
records.

Date of Issue
3/6/87
Prepared By

Revisions

-AN 04/15/16

Revision indicated with

Approved
signature on file

P. Lozovyy

Copies Printed from the On-Line System are Considered Uncontrolled

signature on file

G. Lallathin

Quality Control Procedures

QCP 13.0

Page 2 of 6

5.1.1 Users are responsible for:

generating and maintaining records prior to being sent to long term retention.

responsible for retaining records in a manner to ensure they are readily retrievable and are
protected from damage and deterioration.

ensuring that records in short term retention are protected from loss or improper removal by
limiting access to the records to personnel with a legitimate need, as determined by the user
area.

5.2

Repair Station MRO Customer Build Records are electronically scanned upon completion and are
stored in a dedicated backed-up hard-drive. The Build Records (hard copy) are only maintained in
secured short term storage for approximately two months and then forwarded to Long Term
Retention.

6.0

LONG TERM RETENTION

6.1

The procedure for entering records into long term retention and the control of long term record
retention are described in the Eaton Record Retention Policy Manual.

6.2

Retention times for specific records are defined in Table 1, unless otherwise specified quality records
shall be retained for 10 years. In no case shall the retention time be less than seven years after final
payment on the associated contract. In no case shall the retention time be less than the life of the
engine type certificate plus two years.

6.3

Repair Station Long-term Customer Build Records (records greater than two years old) will be kept
in the secured long-term storage area.

7.0 RECORD MANAGEMENT PLAN

Table 1 indicates types of quality records generated and/or maintained. Table 1 also identifies the
function responsible for the short term storage and maintenance of the record, minimum retention
period, and the indexing method utilized.
TABLE 1
SHORT TERM
RETENTION
AREA/FUNCTION

MINIMUM
RETENTION
PERIOD

INDEXING METHOD

Alternative Part Marking

Authorization Form

Initiating Cell

Discarded when
incorporated in
drawing

With part number

drawing

Approved Supplier and

Special Processors List

Supplier Quality

Permanent

Alphabetical by Supplier

TYPE OF RECORD

Copies Printed from the On-Line System are Considered Uncontrolled

Quality Control Procedures

QCP 13.0

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TABLE 1
SHORT TERM
RETENTION
AREA/FUNCTION

MINIMUM
RETENTION
PERIOD

INDEXING METHOD

Assembly Build Record

and Acceptance Test Data

Assembly Cell files

Permanent

Model/Pump Serial
Number

Calibration Mater List

Gage GMS Instruments

Current

Gage/Instrument
Number

Casting Receiving Records

Quality File

15 yrs.

Part Number

Casting FAI

Quality File

Permanent

Part Number

Certified Operator Log

Sheets

Applicable Cell Files

15 yrs.

Part Number

Characteristic Inspection
Reports (CIR)

Applicable Cell Files

15 yrs.

Part Number

Contract Reviews

Program Coordinator

Active + 15 Yrs.

Customer Purchase
Order

Corrective/ Preventive
Action

Cell CAB Library

15 Yrs.

Corrective Action Notice

Number

Customer Concessions

Quality Planning

Permanent

Customer/Chronological

Customer Supplied
Material

Customer Service

15 Yrs.

Part Number/ Serial

Number/ Work Order

Customer Surveys and

CCR Reports

Quality Files

10 Yrs.

Chronological

Defective Measurement &

Test Equipment Log and
Supporting Documentation

Instrument Calibration

15 Yrs.

Chronological

Design Reviews

Engineering Dept. Files

Permanent

Model Number

Engineering Design
Records

Engineering Department

Permanent

Program

Engineering Orders
(E.O.s)

Engineering

Permanent

Part Number/Revision
Level

FAA 8130-3 Airworthiness

Approval Tag

Quality Office / DMIR

10 Yrs.

Chronological

First Article Inspection

Records (FAI)

Quality Department

Permanent

Part Number

Furnace Logs/Charts

Gear/Shaft Cell

15 Yrs.

Chronological

TYPE OF RECORD

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Quality Control Procedures

QCP 13.0

Page 4 of 6

TABLE 1
MINIMUM
RETENTION
PERIOD

INDEXING METHOD

TYPE OF RECORD

SHORT TERM
RETENTION
AREA/FUNCTION

Gage Calibration

GMS System

15 Yrs.

Gage Number

Gear Cell M&M

Inspection Records

Receiving Inspection

15 Yrs.

Part Number with

Receiver

Government Supplied
Material

Lists-Property
Administrator Unsuitable
Property Correspondence

Lists 15 Yrs.

Lists-Program/Contract
No.

Audits 15 Yrs.

Audits Part Number

Audits-Service Call
Heat Treat Equipment
Qualification

Manufacturing Eng.

Life of Equipment

Equipment Number

Heat Treat Personnel

Qualification

Human Resources

Active Employment
or 15 Yrs.

Employee Name

Inspection Status/
Manufacturing Records

WDS Mainframe

15 Yrs.

Work Order Number

Inspection/Test Stamp Log

Manufacturing Quality

15 Yrs.

Function/ Stamp
Number/ Employee

Internal Audits

Quality Office

15 Yrs.

Year / Audit Number

Internal Audit Schedule

Quality Office

Current Year & Rev.

Year/ Latest Revision

Instrument Calibration

Instrument Calibration

15 Yrs.

Instrument Number

Machining Equipment
Approvals

SPC Engineers

Life of Equipment

Equipment Identification

Management Reviews

Quality Files

Manufacturing Drawing
Approvals

Manufacturing
Engineering

15 Yrs.

Chronological

6 Months

Part Number/Revision
Level

Print Room
Manufacturing Traveler

With Product (While in

Production)

Discard
At Completion

N/A

MRO Unit Build Records

MRO Record Storage Area

15 Yrs

By Ship Date /
Serial No.

NDT Equipment
Calibration

Instrument Calibration

15 Yrs.

Instrument Identification
Number

NDT Inspection Logs

Housing Cell Files

15 Yrs.

Month/Part Number

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Quality Control Procedures

QCP 13.0

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TYPE OF RECORD

SHORT TERM
RETENTION
AREA/FUNCTION

MINIMUM
RETENTION
PERIOD

NDT Material
Qualification

NDT Examiner's Files

15 Yrs.

Chronological

NDT Personnel
Qualification

NDT Examiner's File

15 Yrs.

Employee Name

NDT Systems Evaluations

NDT Department Files

15 Yrs.

Chronological

Nonconformance Reports
(NCR)

Manufacturing Quality

15 Yrs.

Year / Part Number

OEM Unit Build Records

Ship Bench

15 Yrs.

Program/ Model No./

Serial No.

Oven Probe Checks weekly

Posted on Ovens

15 Yr.

Chronological

Personnel Qualification /
Training

Human Resources

Active Employment
or 15 Yrs.

Employee Name

Personnel Training

Human Resources

15 Yrs.

Employee Name

Plating Logs/Records

Plating Department

15 Yrs.

Chronological

Plating Materials
Qualification

Materials Laboratories

15 Yrs.

Chronological/ S.C.
Number

Plating Oven Qualification

Manufacturing Eng.

Life of Equipment

Equipment Number

Plating Personnel
Qualification

Human Resources

Active Employment
or 15 Yrs.

Employee Name

Preventive Action Forms

Quality Files

15 Yrs.

Chronological

Product Investigation
Reports

Reliability Engineer's Files

15 Yrs.

P.I.R. Number

Product Servicing

Customer Service

15 Yrs.

Part No./Serial No./

Work Order

Purchase Orders

Purchasing Dept.

Active + 15 Yrs.

Part Number

Quality Cost Reports

(MR-5)

Quality Files

15 Yrs.

Chronological

Quality Plans

Quality Files

15 Yrs.

Model Number

Rework / Salvage Logs

Applicable Cell Files

15 Yrs.

Part Number

Risk Releases

Receiving Inspection

15 Yrs.

Part Number with

Receiver

Copies Printed from the On-Line System are Considered Uncontrolled

INDEXING METHOD

Quality Control Procedures

QCP 13.0

Page 6 of 6

TYPE OF RECORD

SHORT TERM
RETENTION
AREA/FUNCTION

MINIMUM
RETENTION
PERIOD

INDEXING METHOD

RR Airworthiness
Certificates

Quality Office / DMIR

Permanent

Chronological

Servicing

Inglewood MRO

2 Yrs.

Part Number/Serial
Number/Work Order

Six Sigma Records

Six Sigma Steering Team

Files

10 Yrs.

Chronological

Software Retention

User Area

Indefinite

Part Number/
Revision Level

Solder Equipment
Calibration

Instrument Calibration

15 Yrs.

Instrument Identification
Number

Solder Personnel
Qualification

Solder Examiner's Files

15 Yrs.

Employee Name

Source Change/Work
Transfers

Quality Files

15 years

Part Number

Supplier Audits

Supplier Quality

Permanent

Alphabetical by Supplier

Supplier Engineering
Design Records

Supplier Facility

Life of engine type

certificate plus two
years

Part / Model Number

Supplier Material Review

Board (MRBA)

Supplier Quality

15 Yrs.

Year / Supplier / MRBA

Number

Test Stand Qualification

Test Building- Test Stand

History File

15 Yrs.

Test Stand Number

United Technologies Flight

Safety, Critical
Components Adour (All
Manufacturing Records)

Applicable Cell File

40 Yrs.

Part Number

Visual Acuity

Human Resources

15 Years

Employee Name

X Ray Film

Materials Lab

15 Years

Part Number

Note: For electronic records transferred from computer file, the storage media shall be capable of
maintaining data integrity for the full retention period.

Copies Printed from the On-Line System are Considered Uncontrolled