1

Microsoft Office basics

An edit box is a blank in which you type or paste an entry, such as your
user name or the path of a folder.

Display and use windows

To do this

Press

Switch to the next window.

ALT+TAB

Switch to the previous window.

ALT+SHIFT+TA
B

Close the active window.

CTRL+W or
CTRL+F4

To do this

Press

Move to the beginning of the entry.

HOME

Move to the end of the entry.

END

Move one character to the left or right.

LEFT ARROW or RIGHT

ARROW

Move one word to the left.

CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Restore the size of the active window after you

maximize it.

ALT+F5

Select or unselect one character to the

left.

SHIFT+LEFT ARROW

Move to a task pane from another pane in the

program window (clockwise direction). You may
need to press F6 more than once.

F6

Select or unselect one character to the

right.

SHIFT+RIGHT ARROW

Move to a task pane from another pane in the

program window (counterclockwise direction).

SHIFT+F6

Select or unselect one word to the left.

CTRL+SHIFT+LEFT
ARROW

When more than one window is open, switch to the

next window.

CTRL+F6

Select or unselect one word to the right.

CTRL+SHIFT+RIGHT
ARROW

Switch to the previous window.

CTRL+SHIFT+
F6

Select from the insertion point to the

beginning of the entry.

SHIFT+HOME

Maximize or restore a selected window.

CTRL+F10

Select from the insertion point to the end

of the entry.

SHIFT+END

Copy a picture of the screen to the Clipboard.

PRINT SCREEN

Copy a picture of the selected window to the

Clipboard.

ALT+PRINT
SCREEN

Use dialog boxes

Use the Open and Save As dialog boxes

To do this

Press

Display the Open dialog box.

CTRL+F12 or
CTRL+O

To do this

Press

Display the Save As dialog box.

F12

Move from an open dialog box back to the

document, for dialog boxes such as Find
and Replace that support this behavior.

ALT+F6

Open the selected folder or file.

ENTER
BACKSPACE

Move to the next option or option group.

TAB

Open the folder one level above the selected

folder.

Move to the previous option or option

group.

SHIFT+TAB

Delete the selected folder or file.

DELETE
SHIFT+F10

Switch to the next tab in a dialog box.

CTRL+TAB

Display a shortcut menu for a selected item such

as a folder or file.

Switch to the previous tab in a dialog box.

CTRL+SHIFT+TAB

Move forward through options.

TAB

Move back through options.

SHIFT+TAB

Open the Look in list.

F4 or ALT+I

Move between options in an open dropdown list, or between options in a group of

options.

Arrow keys

Perform the action assigned to the selected

button; select or clear the selected check
box.

SPACEBAR

Select an option; select or clear a check

box.

ALT+ the letter

underlined in an
option

Open a selected drop-down list.

ALT+DOWN ARROW

Select an option from a drop-down list.

First letter of an
option in a drop-down
list

Close a selected drop-down list; cancel a

command and close a dialog box.

ESC

Run the selected command.

ENTER

Use edit boxes within dialog boxes

Undo and redo actions

To do this

Press

Cancel an action.

ESC

Undo an action.

CTRL+Z

Redo or repeat an action.

CTRL+Y

Access and use task panes and galleries

To do this

Press

Move to a task pane from another pane in the

program window. (You may need to press F6 more
than once.)

F6

When a menu is active, move to a task pane. (You

may need to press CTRL+TAB more than once.)

CTRL+TAB

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2.

Press A to select Advanced, and then press

TAB to move to the Advanced Options for
working with Word.

CTRL+SPACEBAR

3.

SPACEBAR or
ENTER

Press ALT+S twice to move to the Provide

feedback with sound check box, which is
under General, and then press SPACEBAR.

4.

Press TAB repeatedly to select OK, and

then press ENTER.

When a task pane is active, select the next or

previous option in the task pane.

TAB or SHIFT+TAB

Display the full set of commands on the task pane

menu.
Perform the action assigned to the selected button.

Open a drop-down menu for the selected gallery

item.

SHIFT+F10

Select the first or last item in a gallery.

HOME or END

Scroll up or down in the selected gallery list.

PAGE UP or PAGE
DOWN

NOTE When you select or clear this check box, the

setting affects all Office programs that support sound.

Navigating the Office Ribbon

Access any command with a few keystrokes

CLOSE A TASK PANE

1.

Press F6 to move to the task pane, if necessary.

2.

Press CTRL+SPACEBAR.

3.

Use the arrow keys to select Close, and then press

ENTER.

Access keys let you quickly use a command by pressing a few keys,
regardless of where you are in the program. Every command in Word
2010 can be accessed by using an access key. You can get to most
commands by using two to five keystrokes. To use an access key:
1.

Press ALT.

The KeyTips are displayed over each feature that is available

in the current view.

MOVE A TASK PANE

1.

Press F6 to move to the task pane, if necessary.

2.

Press CTRL+SPACEBAR.

3.

Use the arrow keys to select Move, and then press

ENTER.

4.

Use the arrow keys to move the task pane, and then
press ENTER.

RESIZE A TASK PANE

1.

Press F6 to move to the task pane, if necessary.

2.

Press CTRL+SPACEBAR.

3.

Use the arrow keys to select Size, and then press

ENTER.

4.

Use the arrow keys to resize the task pane, and then
press ENTER.

2.

Press the letter shown in the KeyTip over the feature that
you want to use.

3.

Depending on which letter you press, you may be shown

additional KeyTips. For example, if the Home tab is
active and you press N, the Insert tab is displayed, along
with the KeyTips for the groups on that tab.

4.

Continue pressing letters until you press the letter of the

command or control that you want to use. In some cases,
you must first press the letter of the group that contains
the command.

NOTE To cancel the action that you are taking and hide the
KeyTips, press ALT.

Change the keyboard focus without using the mouse

Another way to use the keyboard to work with programs that feature the
Office Ribbon is to move the focus among the tabs and commands until
you find the feature that you want to use. The following table lists some
ways to move the keyboard focus without using the mouse.

Access and use smart tags

To do this

Press

Display the shortcut menu for the selected item.

SHIFT+F10

Display the menu or message for a smart tag or for

ALT+SHIFT+
F10

the AutoCorrect Options button

or the Paste

options button
. If more than one smart tag is
present, switch to the next smart tag and display its
menu or message.
Move between options in a smart tag menu.

Arrow keys

Perform the action for the selected item on a smart

tag menu.

ENTER

Close the smart tag menu or message.

ESC

Tips

You can ask to be notified by a sound whenever a smart

tag appears. To hear audio cues, you must have a sound
card. You must also have Microsoft Office Sounds
installed on your computer.
If you have access to the Internet, you can download
Microsoft Office Sounds from Office.com. After you install
the sound files, do the following:
1.

Press ALT+F, I to open Word Options.

To do this

Press

Select the active tab of the Ribbon and

activate the access keys.

ALT or F10. Press either of

these keys again to move
back to the document
and cancel the access
keys.

Move to another tab of the Ribbon.

F10 to select the active

tab, and then LEFT
ARROW or RIGHT ARROW

Expand or collapse the Ribbon.

CTRL+F1

Display the shortcut menu for the

selected command.

SHIFT+F10

Move the focus to select each of the

following areas of the window:

F6

Active tab of the Ribbon

Any open task panes

Status bar at the bottom of

the window

Your document

Move the focus to each command on the

Ribbon, forward or backward,
respectively.

TAB or SHIFT+TAB

Move down, up, left, or right,

respectively, among the items on the
Ribbon.

DOWN ARROW, UP
ARROW, LEFT ARROW, or
RIGHT ARROW

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Activate the selected command or
control on the Ribbon.

SPACEBAR or ENTER

Open the selected menu or gallery on

the Ribbon.

SPACEBAR or ENTER

Activate a command or control on the

Ribbon so you can modify a value.

ENTER

To do this

Press

Finish modifying a value in a control on

the Ribbon, and move focus back to the
document.

ENTER

Open the Navigation task pane (to search

document).

CTRL+F

F1

Repeat find (after closing Find and Replace

window).

ALT+CTRL+Y

Get help on the selected command or

control on the Ribbon. (If no Help topic is
associated with the selected command,
a general Help topic about the program
is shown instead.)

Replace text, specific formatting, and special

items.

CTRL+H

Go to a page, bookmark, footnote, table,

comment, graphic, or other location.

CTRL+G

Switch between the last four places that you have

edited.

ALT+CTRL+Z

Open a list of browse options. Press the arrow keys

to select an option, and then press ENTER to
browse through a document by using the selected
option.

ALT+CTRL+HO
ME

Move to the previous browse object (set in browse

options).

CTRL+PAGE UP

Move to the next browse object (set in browse

options).

CTRL+PAGE
DOWN

Quick reference for Microsoft Office

Word
Common tasks in Microsoft Office Word

Save a document.

CTRL+S

Find, replace, and browse through text

To do this

Press

Create a nonbreaking space.

CTRL+SHIFT+SPACEBA
R

Create a nonbreaking hyphen.

CTRL+SHIFT+HYPHEN

Make letters bold.

CTRL+B

Make letters italic.

CTRL+I

Make letters underline.

CTRL+U

To do this

Press

Decrease font size one value.

CTRL+SHIFT+<

Switch to Print Layout view.

ALT+CTRL+P

Increase font size one value.

CTRL+SHIFT+>

Switch to Outline view.

ALT+CTRL+O

Decrease font size 1 point.

CTRL+[

Switch to Draft view.

ALT+CTRL+N

Increase font size 1 point.

CTRL+]

Remove paragraph or character

formatting.

CTRL+SPACEBAR

Copy the selected text or object.

CTRL+C

Cut the selected text or object.

CTRL+X

Paste text or an object.

CTRL+V

Paste special

CTRL+ALT+V

Paste formatting only

CTRL+SHIFT+V

Undo the last action.

CTRL+Z

Redo the last action.

CTRL+Y

Open the Word Count dialog box.

CTRL+SHIFT+G

WORKING WITH DOCUMENTS AND WEB PAGES

Create, view, and save documents

To do this

Press

Create a new document.

CTRL+N

Open a document.

CTRL+O

Close a document.

CTRL+W

Split the document window.

ALT+CTRL+S

Remove the document window split.

ALT+SHIFT+C or ALT+CTRL+S

Switch to another view

Outline view

To do this

Press

Promote a paragraph.

ALT+SHIFT+LEFT ARROW

Demote a paragraph.

ALT+SHIFT+RIGHT ARROW

Demote to body text.

CTRL+SHIFT+N

Move selected paragraphs up.

ALT+SHIFT+UP ARROW

Move selected paragraphs down.

ALT+SHIFT+DOWN ARROW

Expand text under a heading.

ALT+SHIFT+PLUS SIGN

Collapse text under a heading.

ALT+SHIFT+MINUS SIGN

Expand or collapse all text or

headings.

ALT+SHIFT+A

Hide or display character

formatting.

The slash (/) key on the

numeric keypad

Show the first line of body text or

all body text.

ALT+SHIFT+L

Show all headings with the Heading

1 style.

ALT+SHIFT+1

Show all headings up to Heading n.

ALT+SHIFT+n

Insert a tab character.

CTRL+TAB

Print and preview documents

To do this

Press

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To do this

Press

Delete one character to the left.

BACKSPACE

Delete one word to the left.

CTRL+BACKSPACE

Delete one character to the right.

DELETE

Print a document.

CTRL+P

Switch to print preview.

ALT+CTRL+I

Move around the preview page when

zoomed in.

Arrow keys

Delete one word to the right.

CTRL+DELETE

Move by one preview page when zoomed

out.

PAGE UP or PAGE
DOWN

Cut selected text to the Office Clipboard.

CTRL+X

Move to the first preview page when

zoomed out.

CTRL+HOME

Undo the last action.

CTRL+Z

Cut to the Spike.

CTRL+F3

Move to the last preview page when

zoomed out.

CTRL+END

Copy and move text and graphics

Review documents

To do this

Press

Insert a comment.

ALT+CTRL+M

Turn change tracking on or off.

CTRL+SHIFT+E

Close the Reviewing Pane if it is open.

ALT+SHIFT+C

Full Screen Reading view

NOTE Some screen readers may not be compatible with Full Screen
Reading view.
To do this

Press

Go to beginning of document.

HOME

Go to end of document.

END

Go to page n.

n, ENTER

Exit reading layout view.

ESC

References, footnotes, and endnotes

To do this

Press

Open the Office Clipboard

Press ALT+H to move to

the Home tab, and then
press F,O.

Copy selected text or graphics to the

Office Clipboard.

CTRL+C

Cut selected text or graphics to the

Office Clipboard.

CTRL+X

Paste the most recent addition or pasted

item from the Office Clipboard.

CTRL+V

Move text or graphics once.

F2 (then move the cursor

and press ENTER)

Copy text or graphics once.

SHIFT+F2 (then move

the cursor and press
ENTER)

When text or an object is selected, open

the Create New Building Block dialog
box.

ALT+F3

When the building block for example,

a SmartArt graphic is selected, display
the shortcut menu that is associated
with it.

SHIFT+F10

Cut to the Spike.

CTRL+F3

Paste the Spike contents.

CTRL+SHIFT+F3

Copy the header or footer used in the

previous section of the document.

ALT+SHIFT+R

To do this

Press

Mark a table of contents entry.

ALT+SHIFT+O

Mark a table of authorities entry (citation).

ALT+SHIFT+I

Mark an index entry.

ALT+SHIFT+X

Insert a footnote.

ALT+CTRL+F

To insert this

Press

Insert an endnote.

ALT+CTRL+D

A field

CTRL+F9

A line break

SHIFT+ENTER

A page break

CTRL+ENTER

Insert special characters

Work with Web pages

To do this

Press

A column break

CTRL+SHIFT+ENTER

Insert a hyperlink.

CTRL+K

An em dash

ALT+CTRL+MINUS SIGN

Go back one page.

ALT+LEFT ARROW

An en dash

CTRL+MINUS SIGN

Go forward one page.

ALT+RIGHT ARROW

An optional
hyphen

CTRL+HYPHEN

Refresh.

F9

A nonbreaking
hyphen

CTRL+SHIFT+HYPHEN

A nonbreaking
space

CTRL+SHIFT+SPACEBAR

The copyright
symbol

ALT+CTRL+C

EDIT AND MOVE TEXT AND GRAPHICS

Delete text and graphics

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The registered
trademark
symbol

ALT+CTRL+R

Extend a selection one

line down.

SHIFT+DOWN ARROW

The trademark
symbol

Extend a selection one

line up.

SHIFT+UP ARROW

ALT+CTRL+T

ALT+CTRL+PERIOD

Extend a selection to the

end of a paragraph.

CTRL+SHIFT+DOWN ARROW

An ellipsis
A single opening
quotation mark

CTRL+`(single quotation mark), `(single

quotation mark)

Extend a selection to the

beginning of a
paragraph.

CTRL+SHIFT+UP ARROW

A single closing
quotation mark

CTRL+' (single quotation mark), ' (single

quotation mark)

Extend a selection one

screen down.

SHIFT+PAGE DOWN

Double opening
quotation marks

CTRL+` (single quotation mark), SHIFT+' (single

quotation mark)

Extend a selection one

screen up.

SHIFT+PAGE UP

Double closing
quotation marks

CTRL+' (single quotation mark), SHIFT+' (single

quotation mark)

CTRL+SHIFT+HOME

An AutoText
entry

ENTER (after you type the first few characters of

the AutoText entry name and when the
ScreenTip appears)

Extend a selection to the

beginning of a
document.
Extend a selection to the
end of a document.

CTRL+SHIFT+END

Extend a selection to the

end of a window.

ALT+CTRL+SHIFT+PAGE DOWN

Extend a selection to
include the entire
document.

CTRL+A

Select a vertical block of

text.

CTRL+SHIFT+F8, and then use the arrow

keys; press ESC to cancel selection mode

Extend a selection to a
specific location in a
document.

F8+arrow keys; press ESC to cancel

selection mode

Insert characters by using character codes

To do this

Press

Insert the Unicode character for the specified

Unicode (hexadecimal) character code. For
example, to insert the euro currency symbol ( ),
type 20AC, and then hold down ALT and press X.

The character
code, ALT+X

Find out the Unicode character code for the

selected character

ALT+X

Insert the ANSI character for the specified ANSI

(decimal) character code. For example, to insert
the euro currency symbol, hold down ALT and
press 0128 on the numeric keypad.

ALT+the
character code
(on the numeric
keypad)

Select text and graphics

Select text by holding down SHIFT and using the arrow keys to move
the cursor.
Extend a selection

To do this

Press

Turn extend mode on.

F8

Select the nearest

character.

F8, and then press LEFT ARROW or RIGHT

ARROW

Increase the size of a

selection.

F8 (press once to select a word, twice to

select a sentence, and so on)

Reduce the size of a

selection.

SHIFT+F8

Turn extend mode off.

ESC

Extend a selection one

character to the right.

SHIFT+RIGHT ARROW

Extend a selection one

character to the left.

SHIFT+LEFT ARROW

Extend a selection to the

end of a word.

CTRL+SHIFT+RIGHT ARROW

Extend a selection to the

beginning of a word.

CTRL+SHIFT+LEFT ARROW

Extend a selection to the

end of a line.

SHIFT+END

Extend a selection to the

beginning of a line.

SHIFT+HOME

Select text and graphics in a table

To do this

Press

Select the next

cell's contents.

TAB

Select the
preceding cell's
contents.

SHIFT+TAB

Extend a selection
to adjacent cells.

Hold down SHIFT and press an arrow key

repeatedly

Select a column.

Use the arrow keys to move to the column's top

or bottom cell, and then do one of the following:
Press SHIFT+ALT+PAGE DOWN to
select the column from top to
bottom.
Press SHIFT+ALT+PAGE UP to
select the column from bottom to
top.

Extend a selection
(or block).

CTRL+SHIFT+F8, and then use the arrow keys;

press ESC to cancel selection mode

Select an entire
table.

ALT+5 on the numeric keypad (with NUM LOCK

off)

Move through your document

To move

Press

One character to the left

LEFT ARROW

One character to the right

RIGHT ARROW

One word to the left

CTRL+LEFT
ARROW

One word to the right

CTRL+RIGHT
ARROW

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One paragraph up

CTRL+UP ARROW

One paragraph down

CTRL+DOWN
ARROW

One cell to the left (in a table)

SHIFT+TAB

One cell to the right (in a table)

TAB

Up one line

UP ARROW

Down one line

DOWN ARROW

To the end of a line

END

To the beginning of a line

HOME

To the top of the window

ALT+CTRL+PAGE
UP

To the end of the window

ALT+CTRL+PAGE
DOWN

Up one screen (scrolling)

PAGE UP

Down one screen (scrolling)

PAGE DOWN

To the top of the next page

CTRL+PAGE
DOWN

To the top of the previous page

CTRL+PAGE UP

To the end of a document

CTRL+END

To the beginning of a document

CTRL+HOME

To a previous revision

SHIFT+F5

After opening a document, to the location you

were working in when the document was last
closed

SHIFT+F5

2.

Press A to select ADVANCED, and then press TAB.

3.

Press ALT+O to move to the Use the Insert key to

control overtype mode check box.

4.

Press SPACEBAR to select the check box, and then

press ENTER.

To turn Overtype mode on or off, press INSERT.

CHARACTER AND PARAGRAPH FORMATTING

Copy formatting

To do this

Press

Copy formatting from text.

CTRL+SHIFT+C

Apply copied formatting to text.

CTRL+SHIFT+V

Change or resize the font

NOTE The following keyboard shortcuts do not work in Full Screen
Reading mode.
To do this

Press

Open the Font dialog box to change the font.

CTRL+SHIFT+F

Increase the font size.

CTRL+SHIFT+>

Decrease the font size.

CTRL+SHIFT+<

Increase the font size by 1 point.

CTRL+]

Decrease the font size by 1 point.

CTRL+[

Apply character formats

Move around in a table

To do this

Press

TAB

Open the Font dialog box to change the

formatting of characters.

CTRL+D

To the previous cell in a row

SHIFT+TAB

Change the case of letters.

SHIFT+F3

To the first cell in a row

ALT+HOME

Format all letters as capitals.

CTRL+SHIFT+A

To the last cell in a row

ALT+END

Apply bold formatting.

CTRL+B

To the first cell in a column

ALT+PAGE UP

Apply an underline.

CTRL+U

To the last cell in a column

ALT+PAGE DOWN

Underline words but not spaces.

CTRL+SHIFT+W

To the previous row

UP ARROW

Double-underline text.

CTRL+SHIFT+D

To the next row

DOWN ARROW

Apply hidden text formatting.

CTRL+SHIFT+H

Row up

ALT+SHIFT+UP ARROW

Apply italic formatting.

CTRL+I

Row down

ALT+SHIFT+DOWN ARROW

Format letters as small capitals.

CTRL+SHIFT+K

Apply subscript formatting (automatic

spacing).

CTRL+EQUAL SIGN

To move

Press

To the next cell in a row

Insert paragraphs and tab characters in a table

To insert

Press

Apply superscript formatting (automatic

spacing).

CTRL+SHIFT+PLUS
SIGN

New paragraphs in a cell

ENTER

Remove manual character formatting.

CTRL+SPACEBAR

Tab characters in a cell

CTRL+TAB

Change the selection to the Symbol font.

CTRL+SHIFT+Q

Use overtype mode

To change the overtype settings so that you can access overtype mode
by pressing INSERT, do the following:
1.

Press ALT+F, I to open Word Options.

View and copy text formats

To do this

Press

Display nonprinting

CTRL+SHIFT+* (asterisk on numeric keypad

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characters.

does not work)

Review text
formatting.

SHIFT+F1 (then click the text with the

formatting you want to review)

Copy formats.

CTRL+SHIFT+C

Paste formats.

CTRL+SHIFT+V

INSERT AND EDIT OBJECTS

Insert an object
1.

Press ALT, N, J, and then J to open the Object dialog

box.

2.

Do one of the following.

Set the line spacing

To do this

Press

Single-space lines.

CTRL+1

Double-space lines.

CTRL+2

Set 1.5-line spacing.

CTRL+5

Add or remove one line space preceding a

paragraph.

CTRL+0
(zero)

Align paragraphs

Press DOWN ARROW to select an object

type, and then press ENTER to create an
object.

Press CTRL+TAB to switch to the Create

from File tab, press TAB, and then type the
file name of the object that you want to
insert or browse to the file.

Edit an object
1.

With the cursor positioned to the left of the object in your

document, select the object by pressing SHIFT+RIGHT
ARROW.

To do this

Press

2.

Press SHIFT+F10.

Switch a paragraph between centered and leftaligned.

CTRL+E

3.

Press the TAB key to get to Object name, press ENTER,

and then press ENTER again.

Switch a paragraph between justified and leftaligned.

CTRL+J

Switch a paragraph between right-aligned and leftaligned.

CTRL+R

1.

Press and release ALT, N, and then M to select

SmartArt.

Left align a paragraph.

CTRL+L

2.

Press the arrow keys to select the type of graphic that

you want.

Indent a paragraph from the left.

CTRL+M

3.

Press TAB, and then press the arrow keys to select the
graphic that you want to insert.

Remove a paragraph indent from the left.

CTRL+SHIFT+
M

4.

Press ENTER.

Create a hanging indent.

CTRL+T

Reduce a hanging indent.

CTRL+SHIFT+
T

Remove paragraph formatting.

CTRL+Q

Apply paragraph styles

To do this

Press

Open Apply Styles task pane.

CTRL+SHIFT+S

Open Styles task pane.

ALT+CTRL+SHIFT+S

Start AutoFormat.

ALT+CTRL+K

Apply the Normal style.

CTRL+SHIFT+N

Apply the Heading 1 style.

ALT+CTRL+1

Apply the Heading 2 style.

ALT+CTRL+2

Apply the Heading 3 style.

ALT+CTRL+3

CLOSE THE STYLES TASK PANE

1.

If the Styles task pane is not selected, press F6 to select

it.

2.

Press CTRL+SPACEBAR.

3.

Use the arrow keys to select Close, and then press

ENTER.

Insert SmartArt graphics

Insert WordArt
1.

Press and release ALT, N, and then W to select WordArt.

2.

Press the arrow keys to select the WordArt style that you
want, and then press ENTER.

3.

Type the text that you want.

4.

Press ESC to select the WordArt object, and then use the
arrow keys to move the object.

5.

Press ESC again to return to return to the document.

MAIL MERGE AND FIELDS

Perform a mail merge
NOTE You must be on the Mailings tab to use these keyboard
shortcuts.
To do this

Press

Preview a mail merge.

ALT+SHIFT+K

Merge a document.

ALT+SHIFT+N

Print the merged document.

ALT+SHIFT+M

Edit a mail-merge data document.

ALT+SHIFT+E

Insert a merge field.

ALT+SHIFT+F

Work with fields

To do this

Press

Insert a DATE field.

ALT+SHIFT+D

Choose the Go To command (Home tab).

F5

Insert a LISTNUM field.

ALT+CTRL+L

Go to the next pane or frame.

F6

Insert a PAGE field.

ALT+SHIFT+P

Choose the Spelling command (Review tab).

F7

Insert a TIME field.

ALT+SHIFT+T

Extend a selection.

F8

Insert an empty field.

CTRL+F9

Update the selected fields.

F9

Update linked information in a Microsoft Office Word

source document.

CTRL+SHIFT+
F7

Show KeyTips.

F10

Go to the next field.

F11

Update selected fields.

F9

Unlink a field.

CTRL+SHIFT+
F9

Choose the Save As command.

F12

Switch between a selected field code and its result.

SHIFT+F9

Switch between all field codes and their results.

ALT+F9

To do this

Press

Run GOTOBUTTON or MACROBUTTON from the field

that displays the field results.

ALT+SHIFT+F
9

Start context-sensitive Help or reveal formatting.

SHIFT+F
1

Go to the next field.

F11

Copy text.

SHIFT+F
2

Go to the previous field.

SHIFT+F11
Change the case of letters.

Lock a field.

CTRL+F11

SHIFT+F
3

Unlock a field.

CTRL+SHIFT+
F11

Repeat a Find or Go To action.

SHIFT+F
4

Move to the last change.

SHIFT+F
5

Go to the previous pane or frame (after pressing F6).

SHIFT+F
6

Choose the Thesaurus command (Review tab,

Proofing group).

SHIFT+F
7

Reduce the size of a selection.

SHIFT+F
8

Switch between a field code and its result.

SHIFT+F
9

Display a shortcut menu.

SHIFT+F
10

Go to the previous field.

SHIFT+F
11

Choose the Save command.

SHIFT+F
12

LANGUAGE BAR

Handwriting recognition

To do this

Press

Switch between languages or keyboard layouts.

Left
ALT+SHIFT

Display a list of correction alternatives.

SHIFT+Function key

+C
Turn handwriting on or off.
+H
Turn Japanese Input Method Editor (IME) on 101
keyboard on or off.

ALT+~

Turn Korean IME on 101 keyboard on or off.

Right ALT

Turn Chinese IME on 101 keyboard on or off.

CTRL+SPACE
BAR

CTRL+Function key

Tips
You can choose the key combination for switching
between languages or keyboard layouts in the Advanced
Key Setting dialog box. To open the Advanced Key
Setting dialog box, right-click the Language bar, and
then click Settings. Under Preferences, click Key
Settings.
The Windows logo key
is available on the bottom row
of keys on most keyboards.

Function key reference

Function keys

To do this

Press

Get Help or visit Microsoft Office Online.

F1

Move text or graphics.

F2

Repeat the last action.

F4

To do this

Press

Expand or collapse the Ribbon.

CTRL+F1

Choose the Print Preview command.

CTRL+F2

Cut to the Spike.

CTRL+F3

Close the window.

CTRL+F4

Go to the next window.

CTRL+F6

Insert an empty field.

CTRL+F9

Maximize the document window.

CTRL+F10

Lock a field.

CTRL+F11

Choose the Open command.

CTRL+F12

CTRL+SHIFT+Function key

To do this

Press

Insert the contents of the Spike.

CTRL+SHIFT+F3

Edit a bookmark.

CTRL+SHIFT+F5

Go to the previous window.

CTRL+SHIFT+F6

Update linked information in an Word

2010 source document.

CTRL+SHIFT+F7

Extend a selection or block.

CTRL+SHIFT+F8, and then

press an arrow key

Unlink a field.

CTRL+SHIFT+F9

Unlock a field.

CTRL+SHIFT+F11

Choose the Print command.

CTRL+SHIFT+F12

Move from an open dialog box back to the document, for

dialog boxes that support this behavior.

ALT+F
6

Find the next misspelling or grammatical error.

ALT+F
7

Run a macro.

ALT+F
8

Switch between all field codes and their results.

ALT+F
9

Display the Selection and Visibility task pane.

ALT+F
10

Display Microsoft Visual Basic code.

ALT+F
11

ALT+SHIFT+Function key

ALT+Function key

To do this

Press

Go to the previous field.

ALT+SHIFT+
F1

To do this

Press

Choose the Save command.

ALT+SHIFT+
F2

Go to the next field.

ALT+F
1

Display the Research task pane.

ALT+SHIFT+
F7

Create a new Building Block.

ALT+F
3

Run GOTOBUTTON or MACROBUTTON from the field

that displays the field results.

ALT+SHIFT+
F9

Exit Word 2010.

ALT+F
4

Display a menu or message for a smart tag.

ALT+SHIFT+
F10

Restore the program window size.

ALT+F
5