Ms excel 2007 Excel is a spreadsheet program

that provides with powerful tools and features to

analyze and manage your data with least effort.
How to open excel
1. Start < all programs < Microsoft office < ms
excel2007
2. Start < run < type excel< ok
Row, column and cell every worksheet
consists of rows and column.
Number of row - 1048576
Number of column 16384
Number of cells -1048576 * 16384
How to change column from (Abc) to (123)
Office < excel option < formula < check mark
on
R1C1 reference style < ok
How to move in Excel
1.
Ctrl+ Right arrow key move to the
end of the sheet

2.
Ctrl+Down arrow key move to the
bottom of the sheet
3.
Ctrl+home move to the first column
of the sheet

Types of data we can enter in excel

1.
2.
3.
4.

Numerical values
Text
Date and time
Formulas

Working with worksheet

How to change sheet name
1.
Double click on sheet < type new
name
2.
Right click on sheet < rename
3.
Click on home tab< cell group <
format < rename sheet
How to color sheet tab
1.
Right click on sheet < tab color <
select color
2.
Click on home tab < cell group <
format < tab color < select color

How to hide
We can hide row, column or sheet
Click on home tab < cell group < hide & unhide
< select row, column or sheet to hide
How to insert row and column
1.
Right click on row/column < insert
2.
Click on home < cells < insert <
row/column/sheet/cells
How to delete row/column/sheet
1.
Right click on row/column < delete
2.
Click on home < cells < delete <
row/column/sheet
Table style excel provide some predefine table
style we can also create our own style also
How to create style
Click on home < styles < format as table < new
table style
Cell references whenever we build any
formula in excel we use cell references (cell
address) to get result. These references work

dynamically in formula. When you change

source the result will also change.
Type of cell references
1.
Relative cell references it refers to
the cell by their position in relation to the
cell that contains the formula. The row and
column references can change when you
copy the formula
2.
Absolute cell references it refers to
the cell by their position in relation to the
cell that contains the formula. The row and
column references do not change when
you copy the formula. It is locked by using
F4
3.
Mixed cell reference any of the row or
column reference is relative, and the other
is absolute.
Fill series Excel supports four type of series
1. Linear series this series increases by adding
the same value to each successive cell. For
example (1,3,5,7,9,11)

2. Growth series this series increases by

multiplying the same value to each successive
cell. For example (2,4,8,16,32)
3. Date series in date series we can change
date, month and year by adding the same value
to each successive cell.
4. Auto fill in this series we select trend option
to make excel decide the trend of the
increment.
How to create series
Click on home < editing group < fill < series
Custom list in custom list we can create a
series of text. For example (sunil, rahul, rajiv)
How to create custom list
Office menu < excel option < popular < edit
custom list
Number format excel supports variety of
number format to change the appearance of
number in excel cell
How to change number format

Home < number group < dialogue box

launcher.
How to change currency symbol in Rs
Start < control panel < regional and language
< customize < currency
How to define custom number format for
example you want to define ( E0560214)
Home < number group < dialogue box launcher
<custom < E0560000
Simple conditional formatting conditional
formatting is used to format cell according to
certain condition.
Home tab < style group < conditional
formatting
Math & trigonometry functions.
1.
Sum function this function is used to
add numbers. The syntax of the function is
=sum(value 1, value2)

2.
Round function round function rounds
a number to a specified number of digits.
The syntax of the function is
=round(number, number of digit)
3.
SQRT function this function returns
the square root value of a given numbers.
The syntax of the function is
=sqrt(value)
4.
INT function it returns the integer
value of a number. The syntax of the
function is
=int(number)
Statistical function
1.
Average this function returns the
average of given numbers. The syntax of
the function is
=average(number1,number2,)
2.
Max this function returns the largest
value in a given set of numbers. The
syntax of the function is
=max(number1,number2,)

3.
Min- this function returns the minimum
value in a given set of numbers. The
syntax of the function is
=min(number 1,number2,)
Rank function this function returns the rank of
a number in a list of numbers. The syntax of the
function is
=rank(number, ref, order)
=rank(number,ref(range press F4),order)
MOD function -Returns the remainder after
number is divided by divisor. The result has
the same sign as divisor.
Syntax
=MOD(number,divisor)
Number is the number for which you want
to find the remainder.
Divisor is the number by which you want to
divide number.
ABS function -Returns the absolute value of a
number. The absolute value of a number is
the number without its sign.

Syntax
=ABS(number)
Number is the real number of which you
want the absolute value.
Range a group of cells is called a range
cell. The range may be in one column, or one
row or any combination of row and column.
Range may also be of one cell.
How to name a range.
There are three way to define a name
1. Define name select the range < click on
formula < define name < type name < ok
2. Name a range using name box select
the range < click on name box < type
name < press enter
3. Create from selection < select the range
< click on formula < create from selection
< select the option according to the range
heading.
Name manager name manager is used to
edit or to delete any range name. click on
formula <name manager.

Adding comment to a cell if you want to add

some extra information in any cell use
comment
To add comment click on review tab <
comment group < new comment
Or
Right click on cell < insert comment
Date related function
Date function it returns date. The syntax of
the function is
=date(year,month,date)
Datevalue function this function convert the
date into excel serial number.
The syntax of the function is
=datevalue(text)
=datevalue(2-5-2010)
Weekday function this function return the
day of the week in integer. For example
Sunday=1
Monday =2

The syntax of the function is

=weekday(serial number,return type)
=weekday(54789,1)
=weekday(5-12-1987,1)
Month function this function return the
month according to given serial number
The syntax of the function is
=month(serial number)
Text function this function returns the
weekday in text. For example
Sunday,Monday etc.
The syntax of the function is
=text(value,format text)
=text(1-5-2010,dddd)
=text(serial no,dddd)
Exponentiation - ^
For example
=6^3 will return 216
Logical function

Logical function are used to perform logical

test, to check whether the given logic is true or
false, and according to the logic the result came
true or false.
If function this function returns the result
according to the given condition.
The syntax of the function is
=if(logical test, value if true, value if false)
And function- this function always runs with if
function. The syntax of the function is
=And(logical test1,logical test 2,)
Or function- this function always runs with if
function. The syntax of the function is
=or(logical test 1, logical test 2,)
Not function this function always runs with if
function. The syntax of the function is
=not(logical)
Statistical function
Count function= this function counts the
number of numeric entries in a list. It will ignore

blanks, text and errors. The syntax of the

function is
=count(value1,value2,)
Countif function the count if function counts
the number of cells in a given range that meet
a specific condition. The syntax of the function
is
=countif(range, criteria)
Countblank function the function counts the
number of cell blanks in a list.
=countblank(value1,value2,)
Sumif function this function is used to sum
only those cell that meet a given condition. The
syntax of the function is
=sumif(range, criteria, sum range)
Data validation this feature enable you to set
up certain rules that restrict an user to enter
invalid data.
Types of validation

Any value, whole number, decimal,list, date,

time, text length, custom.
How to set data validation on any cell range
Click on data < data validation < set validation.
How to set custom validation.
How to set validation to not accept duplicate
value
Click on data < data validation < custom
=countif(select range(press F4),click on first cell
of the range)=1
Paste special in excel whenever you copy
something and paste it in a destination cell it
will copy every thing to the destination cell. But
if you want to copy only selected thing such as
value, formatting, formula from a source cell
use paste special.
In paste special we can also add, subtract,
multiply
Transpose this option is used to convert data
from row to column or column to row.

Paste link this option make link with source

cell
How to use paste special
Select the cell to copy < click on the cell where
you want to paste < click on home < clipboard
group < paste < paste special
Format painter this option is used to copy
format from the source cell and paste the
format to the destination cell
Click on the cell where you want to copy the
format < click on home < clipboard group <
click on format painter < now select the range
where you want to paste the format.
Engineering function
Convert this function converts a number from
one measurement system to another . for
example you want to convert 5hrs to minute.
=convert(5,hr,mn)
The syntax of the function is
=convert(number,from unit, to unit)

Lookup & reference functions

Vlookup function the vlookup function looks
up the value in the first column of the lookup
table and return the corresponding value in a
specified table column. The syntax of the
function is
=vlookup(lookup value, table array, column
index number, range lookup)
1.
Lookup value select the cell which
contain data validation
2.
Table array select entire table except
heading
3.
Column index number type the
column number for which you want the
result
4.
Range lookup type 0 or false for
exact result, or type 1 or true of approx
result.
Text functionUpper function this function converts the
string of a cells into capital letters. The syntax
of the function is

=upper(text)
Lower function this function converts the
string of a cells into lower letters. The syntax of
the function is
=lower(text)
proper function this function converts the
string of a cells into proper case. The syntax of
the function is
=proper(text)
Concatenate function this function is used to
join text, numbers or single cell references. You
can also use & operator to join text. The
syntax of the function is
=concatenate(text1,text2,)
Exact function this function is used to
compares two text strings and returns true if
they exactly the same and false if they are not
same in case. The syntax of the function is
=exact(text1,text2)

Financial functions financial function are used

to perform various types of financial operation
such as investments or loan calculation.
1.
2.
3.
4.
5.
6.
7.

Pv (present value)
Pmt (periodic payment)
Ppmt (principal payment)
Ipmt (interest payment)
Rate
Nper (number of period)
Fv (future value)

How to define rate and nper in the formula

Period
Monthly
Quarterly
Halfyearly
Yearly

Rate
Rate/12
Rate/4
Rate/2
Rate

Nper
Nper*12
Nper*4
Nper*2
nper

Mround function this function is used to round a

number to a given multiple.
The syntax of the function is
=mround(number,multiple)
Scenario scenario manager allows you to set up
different scenario to predict the outcome of

different situation. With the scenario you can create

the best case and a worst case.
How to create scenario in excel
Click on the cell where the formula is inserted <
click on data < what if analysis < scenario
manager < add < type the name of scenario.
Goal seek- goal seek is used to change the
resulting cell by changing one of the dependent
cell.
Data < what if analysis < goal seek
Solver solver is also used to change the
resulting cell but in solver we can change our
result by changing more than one dependent
cell.
By default solver is not present in command.
Office menu < excel option < add ins < solver
add in < go < check mark on solver add in < ok
Database functions

Dmin function this function is used to find out

the lowest value of a field based on the criteria.
The syntax of the function is
=dmin(database,field,criteria)
Dmax function this function is used to find out
the highest value of a field based on the
criteria. The syntax of the function is
=dmax(database,field,criteria)
Daverage function this function returns the
average of the numbers of a particular field
based on the criteria. The syntax of the function
is
=daverage(database,field,criteria)
Dcount function this function counts the cells
that contain numbers in a column of a list or
database that match the criteria. The syntax of
the function is
=dcount(database,field,criteria)
Dcounta- this function is same as dcount but it
also count text. The syntax of the function is

=dcounta(database,field,criteria)
Dget function this function examine a list of
information and produces one result. If more
than one record match the error #num is
shown. If no records match the criteria the error
#value is shown. The syntax of the function is
=dget(database,field,criteria)
Sorting table this feature is used to rearrange
the row based on the contents of a particular
column. We can sort our table in ascending or
descending order.
How to sort any table
Click on data < sort
Subtotaling of data this option is used to
create summary of table. It is based on a field
list of data which you must have to sort first
before subtotaling.
Click on data < outline group < subtotal
Tracing cell relationship in excel if there are
any formula inserted excel divided the cells in
two category

1.
Cell precedents these are those cell
which contribute to the formula
2.
Cell dependents these are those cells
which are dependent of any result cell.
How to trace cell relationship
Click on formula < trace precedents/trace
dependents.
Macros macro is a sequence of instructions
that is use repetatively to perform any task.
How to record macro
Click on view < macro < record new macro.
How to save workbook that contain macro
If you store one or more macros in a workbook,
the file must be saved with macros enabled
which is a file with an .XLSM extension.
Click on office < save < save as type macro
enabled workbook.
Consolidating worksheet consolidating means
several operations that involve multiple
worksheets or multiple workbook files. It also
used to creating link with formulas.

Click on data < consolidate.

Data form data form is used to manage lists in
which the information is arranged in rows.
By default data form is not available in ribbon
To enable data form
Click on office menu < excel option <customize
< commands not in the ribbon < data form <
add < ok.
Isblank function this function is used to
check whether the cell contains a blank or null
value. The syntax of the function is
=isblank(value)
Iferror function this function is used to track
and handle any error result. By using this
function we can replace error value by a
subsequent value. The syntax of the function is
=iferror(value,value if error)
Template template is a predefined document.
It can be used many times.
How to create template in excel

Create any file < click on save < click on save

as type < excel template
How to open template file
Click on office menu < new < my template <
select your template < ok
Filtering of data A filter is used to select
records that meet specific criteria and
temporarily hide all other records. Excel support
two types of filter
1. auto filter this filter convert the
database into filtered database.
2. Advance filter in this filter we can
place filtered database on same place or
any other place. In this filter we have to
create criteria.
Click on data < filter.
Pivot table pivot table is a dynamic summary
report which transform the data into a
meaningful presentation.
How to create pivot table
Click on insert < pivot table

Splitting the worksheet window this option is

used to view different part of sheet in a single
window
To split click on view < window < split
Freeze panes freeze panes is used to freeze
column heading or row heading when you scroll
down or to the right.
To freeze panes click on view < window <
freeze panes
Track changes excel provides a feature for keeping
track between original & modified document. This
feature is known as track changes
How to enable track changes
Click on review < changes < track changes
<highlight changes< check mark on track changes
while editing. This also shares your workbook.
Worksheet protection to protect your worksheet
click on review < changes < protect sheet < define
password < ok

Range protection in excel we can protect range of

column, range of row or combination of range of
row and column or even a single cell.
How to protect range
Select entire sheet (press Ctrl+A) <Click on
home < number group < dialogue box launcher
< protection < uncheck locked < ok < select
the range to protect < click on home < number
group < dialogue box launcher < protection <
check mark on locked < ok < click on review <
protect sheet < define password < ok
How to unprotect cell range < click on review <
protect sheet < define password < ok
Workbook protection we can protect our excel
workbook with different ways
1.
Encrypt workbook click on office
menu < prepare < encrypt document <
define password
2.
Add password click on office menu <
save as < tools < general option < define
password

3.
Prevent users from adding sheets,
deleting sheets, hiding sheets, and
unhiding sheets click on review < protect
workbook < protect structure and
windows < check mark on structure
<define your password
4.
Prevent users from changing the size
or position of windows - click on review <
protect workbook < protect structure and
windows < check mark on windows
<define your password