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AIS Data Coding Schemes Written Report

This document discusses different data coding schemes including: - Numeric and alphabetic coding schemes like sequential codes, block codes, and group codes which represent data in ordered or classified ways. - Alphabetic codes increase the capacity to represent large amounts of data through pure alphabetic or alphanumeric codes but can be difficult to interpret or sort. - Mnemonic codes use alphabetic characters in acronyms or combinations to convey meaning without requiring memorization but have limited ability to represent classified items. - Different coding schemes have advantages like efficiently representing large amounts of data, but also disadvantages like increased storage costs or complexity.

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Mary Sussette
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2K views2 pages

AIS Data Coding Schemes Written Report

This document discusses different data coding schemes including: - Numeric and alphabetic coding schemes like sequential codes, block codes, and group codes which represent data in ordered or classified ways. - Alphabetic codes increase the capacity to represent large amounts of data through pure alphabetic or alphanumeric codes but can be difficult to interpret or sort. - Mnemonic codes use alphabetic characters in acronyms or combinations to convey meaning without requiring memorization but have limited ability to represent classified items. - Different coding schemes have advantages like efficiently representing large amounts of data, but also disadvantages like increased storage costs or complexity.

Uploaded by

Mary Sussette
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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Data Coding Schemes

Allows for the insertion of new codes


within a block without having to
reorganize the entire coding

A System without Codes


Uncoded entry takes a great deal of

recording space.
Time consuming to record.
Prone to many types of errors.

the more items that can be


represented.
Disadvantages:

A System with Codes


Concisely represent large amounts of

be unmanageable.
Provide a means of accountability over the

completeness of the transactions

processed.
Identify unique transactions and accounts

within a file.
Support the audit function by providing an

Group Codes used to represent complex


items or events involving two or more
pieces of related data. Also consists of
zones or fields that possess specific
meaning.

effective audit trail.

Information content of the block


code is not readily apparent.

complex information that would otherwise

structure.
The more digits in the code range,

Advantages:

Numeric and Alphabetic Coding Schemes


Sequential Codes represent items in

Facilitate the representation of large

amounts of diverse data.


Allow complex data structures to be

some sequential order (ascending or

represented in a hierarchical form

descending).
Advantages:
Supports the reconciliation of a

that is logical and more easily

batch of transactions at the end of

reporting both within an item class

processing.
Disadvantages:

and across different classes of


items.

Carry no information content beyond

Disadvantages:

their order in the sequence

remembered by humans.
Permit detailed analysis and

(attributes of the item, etc.).


Difficult to change.

Unrelated data may be linked simply,


leading to unnecessarily complex
group codes that cannot be easily

Block Codes can be used to represent

whole classes of items by restricting each

promote clerical errors, and increase

class to a specific range within the coding

processing time and effort.

scheme.
Advantages:

interpreted.
Overuse can increase storage costs,

Alphabetic Codes used for many of the


same purposes as numeric codes.

Alphabetic characters may be assigned

sequentially (in alphabetical order) or may


be used in block and group coding
techniques.
Advantages:
Capacity to represent large numbers
of items is increased dramatically
through the use of pure alphabetic

records that are coded alphabetically


.

Mnemonic Codes alphabetic characters


in the form of acronyms and other
combinations that convey meaning.
Advantages:
Does not require the user to
memorize meaning.

codes or alphabetic characters


embedded within numeric codes
(alphanumeric codes).
Disadvantages:

There is difficulty rationalizing the


meaning of codes that have been
sequentially assigned.

Users tend to have difficulty sorting

Disadvantages:

Have limited ability to represent


items within a class.

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