(For official use only)

(Govt. of India)
(Ministry of Railways)

CHECK LIST FOR INSPECTION OF RCDs

ON
INDIAN RAILWAYS

CAMTECH/2011/M/RCD Check list/1.0

August 2011

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INTRODUCTION
Fuel is a major item of expenditure in Railway operation. Hence,
proper attention needs to be given to the handling of fuel oil. To
ensure adequate quality control and correct accountal of fuel oil,
installation should be adequately manned and thoroughly
inspected periodically.
RCDs are classified as follows:
1. Major Installation

Medium Installation
3. Minor Installation
2.

(Per day offtake -30.1 KL & above)

(Per day offtake -15.1 KL to 30 KL)
(Per day offtake up to 15 KL )

Following infrastructure is essentially required for RCDs.

a.
b.
c.
d.
e.
f.
g.
h.
i.

Vertical/ underground MS storage tanks.

Electrical/ Diesel pumps with DG sets.
Tank lorry decantation pipeline with pump and hoses.
Delivery line with pump and delivery hoses.
60 mesh inlet strainer closer to the storage tank.
10 micron filter closer to the fuelling end for locomotives.
Fire protection arrangements.
Adequate lighting and environmental care.
PC along with printer etc.

For safe and efficient management a comprehensive checklist

covering all Technical and managerial parameters for better
monitoring was felt necessary and accordingly same has been
framed for Indian Railways.
Railway Board has also issued joint procedure order for RCDs
in February 2010. The items of JPO and important points of
zonal fuel procedure orders have also been included in the check
list.
The content of this check list are informative and not statutory.
For more information and details, the reference may be made to
the relevant codes and JPOs available on the subject.

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CHECK LIST FOR INSPECTION OF RCDs

ON INDIAN RAILWAYS

Name of inspecting official : Designation

:Date of inspection
:+

S.No
1.0
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
1.10

1.11

1.12
1.13
1.14
2.0
2.1
2.2
2.3
2.3 a
2.4

Description
Observations
GENERAL :Depot
Location
Division
Set up by company
Maintenance by
Source of supply
Staff and assets of the installation
Whether detailed drawing of RCD available
Whether clearance certificate from controller of
explosives obtained
Whether standard equipments of RCD are
available
Whether provision of Boards/Bar charts
indicating parameters/Equipments is done i.e.
Sketch of RCD, handling losses bar chart,
telephone board, safety instruction board, Staff
board, survey board & decanting instructions
Whether staff is deployed as per bench
marking at RCD
Whether standard proformas and statements
are being used by RCD Incharge.
Whether recommended Books & manuals are
available at RCD.
STORAGE TANKS:
Status of tanks
No of tanks provided with capacity:Total capacity of RCD
Above / below ground
Provision of drain cock in each storage tank
with lock and seal
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S.No
2.5
2.6

2.7

2.8
2.9

2.10

2.11

2.12
2.13
2.14
3.0
3.1
3.2
3.3
3.4

Description
Observations
Whether Storage tank is provided with
ladder/catwalk.
Whether any leakages observed in Adco
valves, joints and pipelines & what action taken
by RCD in-charge.
Whether ground availability of HSD oil is
measured by dip reading in each shift and
recorded while handing over and taking over?
Whether samples are drawn from storage
tanks and tested at the nominated lab once in a
month?
Whether any abnormal water content reported?
Whether cleaning and painting of storage tanks
are done once in 5 years? Check the details.
(Whether a joint check of storage tanks is
carried out by Oil Company and Railway
Official after 4 years from last cleaning/
painting/ commissioning)?
If tank is having problem in calibration, fresh
mathematical calibration is undertaken by oil
company?
Whether calibration of storage tank is done
after cleaning in case of physical deformation
of the tank is noticed?
Whether the sludge accountal is maintained?
How it is disposed off?
Whether cleanliness is maintained? Whether
illumination/horticulture is provided?
DECANTING:
No of decanting points
Whether 10-15 minutes settling time is being
permitted before decanting of Tank lorries
Whether decanting is being done during day
time only
Condition of Decanting hoses and fuelling
hoses

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S.No
3.5

3.6
3.7
3.8

3.9

3.10
3.11
3.12
3.13
3.14
3.15

3.16

3.17

Description
Observations
Before commencing the decanting process, it is
being ensured that adequate room in the
storage tank is available
If decanting is done after sunset whether
extreme urgency warrants and certified by Sr.
DME
Whether sample tests with water soluble paste
are carried out before decanting
Whether dip readings of storage tanks & Tank
lorries are being taken before decanting
Whether dip reading of tank lorries is taken by
SLI/OS(Fuel) personally & procedure exist for
checking DL&PL markings of dip rods & their
calibration certificates
Whether procedure exists to handle the
circumstances if contamination/shortage of
HSD Oil is found during receipt.
Whether decanting is done in storage tank,
barrel or directly in locos?
Whether level decanting platforms and
approach road available for placement of
lorries
Whether decanting is personally done by
SLI(Fuel) and OS(Fuel)
Whether decanting is personally inspected by
gazetted Officers once in 2 months
Whether suppliers' seal at top and bottom is
checked after arrival of tank wagon/Road
tankers and before decanting
Whether tank lorries are completely decanted
before giving clearance for the tank lorries to
move out of the RCD. All delivery valves of
lorries to be kept open when lorry is leaving
RCD.
Whether challan of lorry is checked and signed
by SLI/RCD incharge personally & quantity is
verified with the reading of flowmeter/dip
measurement of storage tank.
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S.No
3.18
3.19
4.0
4.1
4.2
4.3
4.4
4.5
4.6

4.7

4.8
4.9
4.10
4.11
4.12

4.13
4.14
4.15

Description
Observations
Whether joint inspection is carried out in case
of tampering/missing of seals?
Whether standard lorry Decanting Proforma is
being filled by SLI/OS(Fuel) after decanting
ISSUE OF HSD OIL:
Total numbers of fuelling points
Locations of fuelling points: Provision of Remote control switches and its
conditions
Leakage from valves/joints of fuelling pipe line
Number of fire buckets
Number of fire extinguishers, location & due
date for testing/refilling.
Whether standard numbered ledger (printed &
bound book) is maintained by RCD incharge.
All receipts, transfers, survey, adjustments,
issues & closing balance is recorded in the
ledger.
Whether survey adjustment is being posted in
the receipt column( in blue ink for excess & in
red ink for shortage)
Whether adequate computer facility is
provided?
Whether issue is done with calibrated flow
meter with totaler?
Whether standby flow meter is provided by oil
company at Railways cost ?
Whether the accountal is done by flow meter
only? ( Whenever the flow meter is calibrated
and is in working condition)
Whether any incident of variation noticed
between flow meter and fuel glow rod gauge
reading?
Whether flow meter totaler recording is noted
on every shift?
Whether variation between book balance and
ground balance is monitored on day-to-day
basis?
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S.No
4.16
4.17
4.18

4.19

4.20
4.21
4.22
4.23
5.0
5.1
5.2
5.3
5.4

5.5
5.6
5.7

Description
Observations
Whether any incident of such variation of more
than +/- 1% occurred? What were the reasons
and remedial action taken?
Whether appropriate action is taken when flow
meter /totaler becomes defective
Whether logbook is maintained for date of
defect, date of repairs, nature, date of
calibration & date of replacement?
Whether the issue of oil is accounted by loco
fuel glow rod gauge when the flow meter
becomes defective?
Whether issues made to running locos are
summarized & only total issue is posted in to
the ledger
Whether HSD oil is being issued for non
traction purpose also
Whether standard fuel issuer diary is being
filled in each shift by fuel issuer
Whether quantity issued to locomotives is
being recorded in the Trip cards of Diesel
Locos by fuel issuers
MEASURING INSTRUMENTS:
Whether all types of measuring instruments
i.e. Dipstick, flow meter & Dip tap etc. are
available?
Whether the dipstick/dip tap bears identification
mark/stamp of oil company?
Whether receipt record of such mark dip
stick/dip tapes is maintained
Whether dipsticks are certified for its
correctness by each fuel issuer while taking
over charge at the beginning of the shift.
Whether dipstick / tapes are inspected by
representatives of Oil Company once in a
year?
Whether the dipsticks / tapes are replaced after
5 years or whenever they become defective?
Whether the flow meter is calibrated by oil
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S.No

5.8

5.9
5.10

5.11
5.12
5.13
5.14
6.0
6.1
6.2
6.3
6.4
6.5
6.6
6.7
6.8
6.9
6.10

Description
Observations
company once every year? Whether report of
calibration is furnished?
Whether the flow meter is replaced after
dispensing 4 Lakh KL of HSD oil or 15 years
after installation of the flow meter, which ever is
earlier or whenever it becomes defective?
Whether logbook on the working of the flow
meter is maintained?
Whether any failure in calibration of flow meter
as per laid down frequency by oil co. is
reported to HQR?
Whether 3 Nos. of 200 liters capacity calibrated
drums bearing identification marks are
available?
Whether accuracy of repaired flow meter is
checked by using calibrated drums?
Condition of Calibration Charts for reference?
Whether original duly signed calibration charts
have been issued by oil company
HANDLING LOSS:
Whether any incident of handling loss
occurred?
Whether the handling loss exceeds the
permitted ceiling of 0.1% since last SV?
Whether any abnormal loss of oil reported to
SR.DME & HQR?
Whether swift corrective action taken to prevent
further loss?
HSD oil available in tank during inspection as
per dip
HSD oil available in pipe line
Total stock available during inspection as per
dip (6.5+6.6)
Total stock available during inspection as per
Ledger book.
Difference between total stock as per dip and
book balance.
% of loss / gain
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S.No
6.11
7.0

7.1

7.2
7.3

7.4

7.5
8.0
8.1
8.2
8.3
8.4
8.5
8.6
8.7
8.8
8.9
8.10

Description
Observations
Whether within permissible limit or not.
STOCK VERIFICATION & INSPECTIONS:
Whether the laid down frequency of
verifications is followed*
a. Once in a year by Sr DME i.e in April
b. Twice by ADME/DME i.e. in August &
December
c. Once by stock verifier of accounts
department
d. Thrice by SLI(Fuel) of RCD i.e. in Feb.,
June, Oct.
Whether the book balance is reconciled with
ground balance, during stock verification?
Whether detailed report made after stock
verification?
Whether Periodic inspections are undertaken
by the divisional Officers, besides stock
verification? Whether detailed report is
prepared?
Whether thorough inspection of storage tanks
& equipments is being done by SLI(Fuel)/RCD
incharge once a week & recorded in the
Inspection register
PUMP HOUSE:
Availability of Electrical / Generation pump
Availability Diesel Pumps
Whether standby power supply arrangement is
available or not
Availability of Hand operated Pumps
Condition of pumps
Provision of flame proof starters, elect. cables
& switches
Provision of earthing to motors and starters
Ventilation in pump house
Provision of illumination in the area of operation
of pump
Whether provision of 60 mesh strainer/Filter on
decanting side is done by oil company & they
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S.No

8.11
8.12

9.0

9.1

9.2
9.3
9.4
9.5
9.6
9.7
9.8
10.0

Description
Observations
are being cleaned once a fortnight.
Whether Filters are provided in Delivery side
and they are being replaced once in 3 months
& its record is being maintained in the register.
Whether records maintained for date of
cleaning / next cleaning of filters
SAFETY PRECAUTIONS AT RCD:
None shall carry matches, lighters etc. None
shall smoke within 30 meters of the
Installation or Oil tanks.
Scale of facilities for fire fighting.
No.of fire extinguishers type & capacity wise.
No.of water buckets.
No.of sand buckets.
Key of fire buckets.
Training of staff in combating fire.
List of personnel who should be informed in
case of fire in sequential manner.
Premises in and around the installation should
be free from inflammable materials
Storage tanks must have 5% vacant room as
free air space
Fire extinguishers and Buckets should be
maintained in effective condition
Only fire proof lighting equipments should be
used
The installation should not be used as store for
filters, Lube oil, HSD oil in barrels
Plants/Grass should not be allowed to be
grown within the boundary walls
Safety monthly inspections by Oil company
with Railway representative.

Any other remarks/observations.:

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OUR OBJECTIVE
To Upgrade Maintenance Technologies and
Methodologies and achieve Improvement in
Productivity and Performance of all Railway
Assets and Manpower which Interalia would
cover Reliability, Availability, Utilisation and
Efficiency.

If you have any suggestions and any specific

comments, please write to us :
Contact Person :

Director (Mech)

Postal Address :

Indian Railways ,
Centre for Advanced
Maintenance Technology,
Maharajpur,Gwalior.

Pin Code

474005

Phone

0751- 2470890, 2470803

Fax

0751-2470841

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