ITIL Change Implementation

ITIL Change Implementation
Applying ITIL Principles to ServiceNow
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PDF generated at: Mon, 18 Apr 2016 02:49:56 PST
Raising Changes
Creating a Record Producer
Functionality described here requires the Admin role.
Overview
The Service Catalog can be used to request changes using a Record Producer. Record Producers appear in the
Service Catalog like Catalog Items, but when they are submitted, they create a record on the specified table with the
information provided either by the user, or by a template.
The examples below will demonstrate two methods of creating a Record Producer to request a memory upgrade.

To create a record producer:
1. Navigate to Service Catalog > Record Producers.
2. Click New.
3. Populate the form as follows:
Name - Memory Upgrade Request.
Table Name - Change Request [change_request].
Category - Can We Help You?
Roles - itil, admin. This restricts the record producer to IT employees. Usually, outside users will file an
incident rather than directly filing a request for change.

4. Right click the form and select Save. The related lists Variables and Variable Sets will now appear at the end of
the form.
5. Scroll down to the Variables related list and click New.
6. Populate the New Variable form as follows:
Type - Reference.
Name - configuration_item
Reference - Configuration Item [cmdb_ci]
Question: - Which item needs a memory upgrade?
7. Click Submit.
8. Click Save.
To see how the new record producer appears to the itil users, click the Preview Item link:
Defining an Inbound Email Action
Defining an Inbound Email Action

Overview
By default, Inbound Email Actions allow users to create or update incidents on from an email. The inbound email
action parses the email and uses a script to set certain incident values. Use the following sample inbound email
action to create a change request from an email.
1. Navigate to System Policy > Inbound Actions.
2. Click New.
3. Enter these values on the form:
Name: Request Change.

Type: New
Active: True
Target Table: Change Request [change_request]
Condition:
email.subject.indexOf("Change Request: ") == 0

Script:Insert the following script:
//Note: current.caller_id and current.opened_by are already set to the
first UserID that matches the From: email address
current.comments = email.body_text;
current.short_description = email.subject;
current.notify = 2;
if (email.body.assign != undefined)
current.assigned_to = email.body.assign;
if (email.body.priority != undefined)
current.priority = email.body.priority;
if (email.body.category != undefined)
current.category = email.body.category;
current.insert();
Defining an Assignment Rule

Functionality described here requires the Admin role.
Overview
Once a change has been requested, it is important that it be assigned to the appropriate group or individual to handle
the problem. Administrators can define Assignment Rules to automate the assignment process.
Note that an assignment rule can be defined either for the Change Request on a whole, or for individual Change
Tasks as they get generated from Change Requests.
Defining an Assignment Rule for Changes

To define an Assignment Rules for Changes:
1. Navigate to System Policy > Assignment and click New.
2. Populate the field as follows:
Name - Database Change

Table - Change Request [change_request]
Group - Database
Conditions - Dot-walk to "Configuration Item.Class is Database".
To test the Assignment Rule, navigate to Change > Create New and populate the form with the following:
Configuration Item - bond trade ny (or any other Configuration Item with a class of Database.
When the change is saved, add the field Assignment Group to the form and the proper assignment group will be
added:
Managing CI Changes
Managing CI Changes
Overview
A key component of change management is tracking changes over time and ultimately the entire CI life cycle.
Identification of planned and unplanned changes is also highly desirable. This is accomplished through the use of
CMDB baselines. Baselines can be scheduled to occur every day, week, or month. Changes made through the change
process are linked to the change request, and changes without an associated change request are also displayed. The
current state of any CI in the CMDB can be compared against any baseline. Not only are basic attribute changes of a
CI tracked, but also all related CIs and CI relationships.
For instructions on performing bulk CI changes, see Best Practice - Bulk CI Changes.
For information on proposed changes, see Configuring Proposed Changes to a Configuration Item.
Affected CIs and Impacted Services

You can also manage CI changes with the related lists at the bottom of the Change Request form: Affected CIs and
Impacted Services. Right-click the header bar on the Change Request form and select Refresh Impacted Services
to populate the Impacted Services related list, based on the currently associated CI.
The Impacted Services related list represents a many-to-many relationship between the Task [task] and Business
Service [cmdb_ci_service] tables, and displays affected business services. You can add this related list to any task
form, such as Incident or Problem, and populate it manually if desired. Adding the related list to a form also adds the
Refresh Impacted Services option to that form's context menu. Use the menu option to auto-populate the list based
on the configuration item on the record. The menu option does not remove manually-added services from the related
list, but does add business services related to the CI.
Managing CI Changes
Adding Affected CIs to Change Requests Using the BSM Map

When a change request is associated to a configuration item, the change request record is accessible from the BSM
map. This makes the affected services easy to assess. You can use the BSM map to identify dependent CIs affected
by the change and then add them to the Affected CIs related list on the change request.
Note: The BSM map shown in this procedure is available starting with the Eureka release. If you are using a version of the
ServiceNow platform other than Eureka, see the related documentation in Business Service Management Map.
1. In the change request, click the BSM map icon (
) beside the Configuration item field.
The system displays the configuration item in the map with all its dependent CIs. In this example, there is a
critical change attached to the bond_trade_ny database. The map includes the business services that rely on
the database. The database icon has a blinking glyph on the lower left edge that indicates trouble with the
node.
2. Point to the glyph to display a list of tasks and issues with the CI.
This database has one change and a follow-on task from a compliance audit. You can open each record from
this list.
3. Click either task number to display the complete list of tasks attached to this server.
Managing CI Changes
You can see who is assigned to the change and can open the record for more information.
4. To change the map configuration, select a format from the Layout field or use the filter panel to filter the map.
The BSM map highlights the affected CIs, all of which are dependent on the database.
5. To add an affected CI to the change for the database, right-click a highlighted node and select Add Affected CI
from the context menu.
6. Return to the change request, and look at the Affected CIs related list.
If the list is not visible, configure the form to display it.
Click the plus to view the procedure for versions prior to Eureka
Managing CI Changes
Once changes are attached to configuration items, they are visible in the business service map. This makes the impacted services easy to assess. The
following screenshot shows a critical change attached to the bond_trade_ny database.
Clicking on the Related Issues icon displays the list of related tasks, including the change.
Defining Maintenance Schedules
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Overview
The Maintenance Schedules feature enables you to display scheduled maintenance for configuration items in a
timeline format, and marks change requests that fall outside the allowed maintenance period. Planned maintenance is
displayed in a calendar format that can be configured to show daily to yearly views. Maintenance activity is
represented by a span, which is displayed as a horizontal bar on the timeline and can appear in any color. Spans for
requested changes that occur outside their allowed maintenance periods appear in red on the timeline.
Change Collision
For instances with the Collision Detector activated, blackout and maintenance schedules have condition fields. This
allows blackout or maintenance schedules to be applied only to CIs that match a certain set of conditions.
Creating Maintenance Schedules

A Weekends schedule is included in the base system. This schedule runs from 00:00:00 on Saturday until 23:59:59
on Sunday and repeats every week. It may be helpful to refer to this example when setting up your own custom
maintenance schedules.
These properties are available to help define schedule entries: glide.schedules.repeat_nth
glide.schedules.fifth. For details about the properties, see Available System Properties..
and
To create additional maintenance schedules:

1.
2.
3.
4.
Navigate to Change > Maintenance Windows and click New to create a new schedule.
Type a unique name for the schedule.
Select the appropriate time zone.
Save the schedule form and then click New in the Schedule Entries related list to add times when maintenance
should take place. For details on how to create schedule entries, see Schedules.
5. Use the Condition field to apply the maintenance schedule only to particular CIs, if desired.
6. Repeat this procedure for each different maintenance schedule needed.
When you create a new maintenance schedule from a change record, it is created in the cmn_schedule table.
When you create a maintenance window, it is created in the cmn_schedule_maintenance table, which is the

table that is used for checking for schedule conflicts. When selecting a maintenance window in the CI Maintenance
Schedule field, only schedules that were added using maintenance windows are evaluated for conflicts in change.
Assigning Maintenance Schedules to Configuration Items

1. Locate the configuration item record by navigating to the appropriate module under the Configuration application
menu. For example, if you want to locate a web server, look under Configuration > Web Servers.
2. If you have not already done so, personalize the form to add the Maintenance schedule field.
3. Set the value of the Maintenance schedule field to one of the configured maintenance schedules.
You will be able to choose schedules of the type maintenance.
4. Save the CI.
Outside Maintenance Schedule on Change Requests

Personalize the change request form and add the Outside maintenance schedule field. This check box is
informational and indicates whether planned scheduling (consisting of the planned start date and planned end date)
for the change occurs outside the maintenance window. The instance sets this value and disregards any user changes
to this checkbox.
This field is set to true if:
The CI associated with the change, if any, is compared to the maintenance schedule, if any, and the planned dates
for the change occur outside the maintenance schedule.
Likewise Affected CIs, if any, for the change request will be checked against their own maintenance schedules, if
any.
Note: Only the maintenance window for the primary CI or affected CIs are checked; the upstream/downstream CIs are not checked.
When you save a change request that is outside the maintenance schedule, a warning appears for each CI (primary or
affected) that is outside the maintenance schedule, if the change request was previously not marked as outside the
maintenance schedule.
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Change Schedule
Bring up the change schedule timeline by navigating to Change > Change Schedule. The timeline shows all active
change requests by planned start and end times. Any change requests that are outside the maintenance window are
colored red on the display. Change requests that have an approval status of Rejected are displayed in gray.
For instructions on using timelines, see Using Timelines.
Updating Maintenance Schedules

When you update maintenance schedule entries, check the Outside maintenance schedule field for change requests
that might have been forced outside the maintenance period and that require an update. An async business rule runs
on the Schedule Entry table when maintenance schedules are updated to verify the Outside maintenance schedule
field on change requests that have configuration items (primary or affected) that use that schedule. As this is done
asynchronously (so as not to keep the user waiting), specific warning messages are not issued for each change
request as they are when change requests are individually updated. However, if any CIs use the maintenance
schedule, a single message is issued indicating that this verification will occur.
Transferring Maintenance Schedules between Instances

You must manually export maintenance schedule records because the system does not track them in update sets. See
Exporting and Importing XML Files.
To transfer maintenance schedules between instances:
1. Export records from the following tables as XML files.
Maintenance Schedule [cmn_schedule_maintenance]
Schedule Entry [cmn_schedule_span].
2. Import the records on the target instance.
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Assessing Changes
Calculating Risk
Overview
The Best Practice - Change Risk Calculator plugin enables dynamic calculations of the risk and impact of a change,
which can be populated on the change record. The plugin also bundles some best practice risk calculations using CI
attributes and time measures.
Modules
Activating the plugin adds:
The Risk Conditions module in the Change application, to define risk and impact conditions.
A new property to the System Properties > Change Management module, to specify when the conditions
should apply.
Defining Risk and Impact Conditions

To write a new risk or impact condition, navigate to Change > Risk Conditions and click New.
There are three options on how to write the new rule:
Using the Condition filter builder to construct the logic.
Checking Use advanced condition and using the Condition field to script an advanced condition.
Checking the Use script values option to script conditions.
In all cases a rule will only be evaluated if the 'Active' field is checked.
If more than one rule matches the criteria specified on a change request, the Order field determines the order in
which rules are evaluated. Rules with a lower numbers are evaluated first, and if there are two or more rules with
differing orders the rule with the lowest order is evaluated and the others are ignored.
Using the Condition Filter

The simplest way to write conditions is to use the condition filter builder field.
To define risk or impact using the condition filter:
1.
2.
3.
4.
5.
Click New to create a new calculation.

Enter a name.
Select the Risk and/or Impact value. This determines which field is updated by this risk calculation.
Enter a description.
Create a condition using the Condition field filters.
Calculating Risk
The sample risk calculation in the screenshot evaluates lead time for change requests associated with servers.
Notice that in addition to using fields located on the change request form, the risk calculation also checks attributes
from related records. This can be accomplished by dot-walking.
Using Advanced Conditions

To use advanced conditions to calculate risk or impact:
1.
2.
3.
4.
5.
6.

Enter a name.
Check the Use advanced option box.
Write the script in the Advanced condition field that appears.
Rules are written using standard business rule syntax. The rule needs to set the global variable answer to true
or false. See the screenshot below for an example:
The example in the screenshot above looks at the currently selected configuration item to determine whether it is a
business service. If it is a Business Service then it checks a field named Business Criticality to see if the value is 1 most critical or 2 - somewhat critical. If the condition matches, it sets 'answer = true', which will set the risk for the
change request to 'High' and the impact to '1 - High'.
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Calculating Risk
Another common scenario that requires scripting is determining the Business Services that will be impacted as a
result of a change to one or more configuration items. A sample rule has been provided in the plugin, seen in the
screenshot below:
In this example rule, the script uses the CIUtils() class to determine which Business Services will be impacted
by your change. The servicesAffectedByCI() method is invoked, and passed the current change record.
This method grabs the Configuration ITem entered on the current change request then locates all associated parent
and child Business Services.
A list or array of Business Services is returned, and then evaluated in the script above to determine if there are any '1
- most critical' services. If there are highly critical services then the answer will be set to true.
Using a Script
The Use script values option is used to set risk and/or impact based on variable conditions.
To use a script to calculate risk or impact:
1.
2.
3.
4.
5.
6.

Enter a name.
Check the Use script values box.
Write the script in the Script field that appears.
The Critical service changed condition, which is provided with the plugin, sets risk and impact according to the
values returned by the Business Services. If the criticality is 1, the script values are used to assign the appropriate
risk and impact:
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Calculating Risk
Values from the current change request can be invoked to optionally set risk and/or impact. Below is an example
using current field values:
if (current.assignment_group.getDisplayValue == "Network") {
current.risk = 2;
current.impact = 1;
} else {
current.risk = 3;
current.impact = 2;
}
Editing Conditions from Form

In addition to navigating to the form, conditions can be edited from the change request form by right-clicking the
header bar and selecting Edit Risk Conditions from the context menu. The Edit Risk Conditions option is
available to users with the itil_admin role.
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Calculating Risk
Specifying When Conditions Should Apply

The properties module (System Properties > Change Management) specifies when and how risk and impact rules
are applied. The current options are 'None', 'UI Action' and 'Business Rule'.
None Option
Disables rules processing entirely.
UI Action Option
Allows users to check condition rules on demand using the Calculate Risk UI Action.
When the option is selected, the Calculate Risk UI Action will appear as a Related Link on the Change Form if:
There are any conditions that apply to the current record.
The users has the admin or itil role.
Clicking the 'Calculate Risk' button will apply any matching condition, according to order.
When a rule is applied, an alert will be displayed along the top bar that says condition was applied and the new
values for risk and impact. Also, note that if hovering over the name of the applied condition displays the description
for the condition.
Note: If the Change Risk Assessment plugin is activated, the Calculate Risk UI action is replaced by the Execute Risk Calculation
UI action.
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Calculating Risk
Business Rule Option

Conditions will be evaluated and applied dynamically via a business rule that exists on the change request table.
The evaluation will occur before inserting a new change request record and before any update to an existing change
request. Like the UI Action, this rule will only run for users with the admin and/or itil roles.
Note: If the Change Risk Assessment plugin is activated, the Calculate Risk business rule is replaced by the Run Risk Calculation
business rule.
Using Risk Assessment and Risk Calculation

There are two methods within ServiceNow to calculate the risk of a change: Change Risk Calculator (activated by
default) and Change Management Risk Assessment (an optional plugin).
Change Management Risk Assessment uses information provided by the end user to assess a risk value.
Change Risk Calculation uses predefined properties and conditions to calculate a risk value.
These methods can be used individually, or together, depending on your own procedures and requirements. If both
methods are used together, the highest risk value from both methods is always selected:
Note: If you have both Risk Assessment and Risk Calculation active, but only wish to use one of these methods, then simply remove
all conditions for the method you do not want to use.
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Performing Changes
Creating an Execution Plan
Overview
A common problem within change management is the generation of a sequential list of tasks to implement a specific
change type. For example, in order to upgrade a production server, I might need to:
1.
2.
3.
4.
5.
6.
Application Owner Approval

Upgrade Test Server
Verify Same
Application Owner Verification
Schedule Production Outage
Implement Production Change
7. Verify Same
The Change Management Execution plan uses similar functionality as the Service Catalog. This functionality can be
used for other tables, provided that the Attach Delivery Plan and Start Change Task business rules (which make the
Execution Plan work) are re-created for the other tables.
For more complicated processes, use the Workflow Editor.

From the left navigation pane, System Policy > Execution Plan, and click the New button to bring up the plan
details form.
The key fields to fill in are the following:

Name -- what this plan will be called
Parent Table -- what is the parent task for this kind of plan? For a change management plan, this is almost always
going to be Change Request meaning that this plan starts from a Change Request.

Task Table -- what kind of tasks should this plan create and sequence? This can be any kind of task table
(incident, problem, etc), but for a change management plan, you will likely want to produce Change Task
records.
Order -- The order in which this plan is checked (see below)
Condition -- Condition under which this plan is applied to a change (see below).
Creating the plan's set of tasks

Each execution plan has one or more tasks associated with it. You'll see the list of tasks at the bottom of your plan in
the Execution Plan Tasks related list. When you first create your plan this list is going to be blank since we don't
have any tasks defined yet.
To create a new task, we need to click the new button on the related list which will bring up a task definition. Please
note that we're not actually creating a change management (or any other kind) of task at this point. We're defining a
step in the execution process, rather than trying to implement it directly.
An execution plan task is defined by the following fields.

Name -- Name of this task
Fulfillment Group -- Group which is supposed to work this task. If filled in, will pre-populate the assignment
group for this task.
Assigned To -- User to which this task is assigned. If filled in, will pre-populate the assigned to field for this task.
Short Description -- A short description for this task. If filled in, will pre-populate the short description field for
this task.
Instructions -- Any instructions on how to implement this task. If filled in, will pre-populate the description field
for this task.
Work Notes -- Any non customer facing instructions on how to implement this task. If filled in, will pre-populate
the work notes field for this task.
Order -- Order in which this task is to execute within this plan. Tasks execute sequentially, from lowest order
number to highest order number, and tasks with the same order number execute in parallel.
Attaching a Plan to a Change

By default, if you open a change, there won't be an execution plan associated with it. Associating a particular subset
of your change requests with a particular execution plan requires that we set up match conditions on our execution
plans. Before we do that though, it's important to understand how the system will try to associate an execution plan
with your change request.
Whenever you save a change request that does not yet have an execution plan, the system will attempt to select an
execution plan for you via the following process:
1.
2.
3.
4.
Look for all execution plans with a parent task of change request.
Sort them based on their order value (low numbers first).
Test each plan's conditions against the current change request.
If the condition matches associate the plan with the current change request and stop checking
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5. Otherwise, check the next plan
Note that it's entirely possible to check all the available execution plans, find that none match the current change
request, and have a change request with no associated plan.
Automatic Task Generation

When the system determines that a change request has an execution plan, the system generates tasks automatically.
This determination can occur either on the initial insert of the change request or from a subsequent update to the
change request which causes it to match a plan condition. All automatic tasks are generated with a state of Pending,
meaning that no one should begin work on them while they are in the pipeline.
Task Initiation
As soon as the Change Request is approved (defined as the approval field changing to approved), the first set of tasks
(the one(s) with the lowest order number) are automatically changed to a state of "Open" and assigned a work start
time.
Task Sequencing
As tasks within the execution plan are closed, the next task(s) in sequence will automatically be started for you.
In our example (above), the first two tasks were complete, the fourth was automatically skipped (since no network
component was required in this change), and the third was started automatically.
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Conditional Tasks
A given step in an execution plan might not always be necessary. For example, in our office move, above, the
Network Changes step is only necessary if, in the previous Network Scope step, we identified that some form of
network change was required to support the move.
An execution handles cases like this via conditional tasks. Simply put, a conditional task is a task which, while
always present in the execution plan, only actually starts if certain conditions are met. By default, these condition
fields aren't visible on the execution plan task form so you need to configure the form and add: condition and
condition script.
Once you do, your form will have two new fields on it, allowing you to express when this task should run. You can
do this most simply by using the condition field to fill in a conditional expression under which this task should run.
Alternately, if your condition is too complex to express via the condition widget, you can fill in the condition script
box with custom javascript that can return true, or false, depending on whether or not this tasks should execution.
Within the context of that script "current" is going to be the actual change task in question.
Pre-populating Tasks
The system, by default, will copy data from a half dozen or so fields in your execution plan task into the actual
generated task. You can, however, use script to populate additional data into the generated task if you so desire.
To do so, configure the form and add the "Generation Script" to your form. Then any script you type into that box
will be executed as a task is being generated based on this delivery plan task. Within the context of this script,
current will be the (not yet inserted) new change task. Note that you do not need to call current.insert() in your script
as the system will automatically take care of that for you.
Accessing Variable Pool in Generation Script

In the generation script, "current" does not yet have a variable pool, but you have access to the variable pool on its
parent (the sc_req_item record). You can access that variable pool in the following way (this example simply logs
the values in the variable pool, but you can use it as needed):
gs.log('Table: ' + current.getTableName()); gs.log('Parent: ' + current.parent.sys_id);
var item = new GlideRecord('sc_req_item'); item.addQuery('sys_id', current.parent.sys_id); item.query(); if(item.next()){
for(var variable in item.variable_pool) { gs.log(variable); var answer = eval ("item.variable_pool." + variable + ".getDisplayValue()");
gs.log(answer);}
}
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Creating a Template for Change Tasks
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Overview
Administrators can create a template that can be used to create change requests with pre-defined supporting tasks.
The process is as follows:
1. Create the master template and child templates.
2. Link the templates.
3. Use the template in a module.
Note: Child templates are only applied if the parent template is applied from a module. Child templates are not applied by simply
applying a template to a new form.
Creating the Master Template and Child Templates

Create the master template.
1.
2.
3.
4.
5.
Navigate to System Definition > Templates.

Click New.
Give the template a name and set the table in this case [change_request].
Add fields to be set automatically in the change request.
Save the record by right-clicking the header bar and selecting Save.
Next, create more than one child tasks
for this change request. Each task will
be its own new template.
1. Navigate to System Definition >
Templates, and then click New.
The New Server template.
header selecting Save.
2. Give the template a name and set

the table to [change_task].
3. Add the necessary fields that you
want the template to auto-populate
for new change requests.
4. Save the template after you add
each field by right-clicking the form
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5. Repeat these steps to create as
many change task templates as
needed.
Linking the Templates

Open the first template, which is the
master for the change request.
The template for child tasks.
1. Configure the form and add the

Next Related Child Template and
Next Related Template fields.
2. Link the first template to the child template using the Next Related Child Template field. In this reference field,
enter the name of the first change task template that you created, which in this example is named New Server
Task 1.
3. Click Update.
Open this first child task template,
which is called New Server Task 1 in
this example.
The New Server template with the Next Related Child Template field.
1. Click the lookup icon next to the

Next Related Template field and
select the next child template. This
field links the current template to
the next child template.
2. Click Update.
3. Repeats these steps until all
templates are linked together.
Using the Template in

a Module
The child task template with the Next Related Template field.
Add a new module to the Change

Management application to create a
new change request that uses the templates.

1. Right-click the Change application and select Edit Application Menu.
2. Click New in the Modules related list.
3.
4.
5.
6.
A UI policy for New Record type modules removes the Arguments field from the form. To use the templates,
it is necessary to construct a URL that references the templates.
Give the module a name.
Select the [change_request] table.
Select URL (from arguments) for the link type.
Enter the following in the Arguments field, but replace the link with the name of the appropriate master
template.
change_request.do?sys_id=-1&sysparm_template=New Server
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Using the module will create a new
record, populated with the template as
shown in this screenshot:
A module that uses the template to create a new change request.
A new Change Request record using the template.
Change Management Workflows Plugin

Overview
Install the Change Management Workflows plugin to add three new template workflow versions which are designed
for use with the Change Management process. These workflows behave exactly like any workflow: they can be
associated with any task, they can be edited using the graphical workflow editor, or edited using the Workflow
Versions form.
These three workflows are:
Routine Change
Comprehensive Change
Emergency Change
Routine Change
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Comprehensive Change
Emergency Change
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Defining a Workflow
Defining a Workflow
Overview
The Graphical Workflow Editor allows administrators to automate and define standard Change Management
processes. The example workflow here performs the common task of upgrading hardware. The workflow can be
reused any time that hardware is added to a configuration item.
In addition to manually defined workflows, you can install three basic Change Management workflows with the
Change Management Workflows Plugin.
Defining a Change Management Workflow

1. Navigate to Workflow > Workflow Editor and click New.
Name - Hardware Upgrade
If condition matches - Run the Workflow
Run after bus. rules run - True. This field needs to be checked before any workflow that uses approvals, or
the business rules will conflict with the workflow and fail to run properly. If this field does not appear on the
Workflow Properties form, it will need to be added.
Expected Time - Days 7 Hours 00:00:00.
Stage Field - State. As the workflow passes from activity to activity, activites can update the state field
accordingly.
Conditions - Reason is Hardware upgrade
3. Drag the If activity onto the arrow between Begin and End. This activity will verify that a configuration item has
been specified. Complete the fields as follows:
Name - Configuration Item
Stage - Pending
Condition - Configuration Item is not empty.
4. Drag the Wait for Condition activity into the space below the If activity. This activity will wait for a
configuration item to be supplied if none was originally supplied. Complete the fields as follows:
Name - Configuration Item Empty
Stage - Pending
Condition - Configuration Item is not empty.
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Defining a Workflow
5. Drag an arrow from the No tab of the If activity to the end of the Wait for Condition activity.
6. Drag the Approval - User activity onto the arrow between If and End. This activity will request an approval
from the assignment group's manager. Complete the fields as follows:
Name - Manager's Approval
Stage - Pending
User - Dot-walk to ${assignment_group.manager}
7. Drag an arrow from the Wait for Condition activity to the Approval - User activity.
8. Drag the Set Value activity into the space next to Approval - User. This activity will mark the change as
Rejected. Complete the fields as follows:
Name - Rejection
Stage - Closed Skipped
Set These Values: - Approval Rejected.
9. Drag an arrow from the Rejected tab at the bottom of Approval - User to Rejection and drag the tab at the
bottom of Rejection to End.
10. Drag the Create Task activity onto the the arrow between Approval - User and End. This will create a catalog
request for Procurement to acquire the hardware. Note that if there is a catalog fulfillment workflow that applies
to this task, it will run. Complete the fields as follows:
Name - Purchase Hardware
29
Defining a Workflow
Stage - Work in Progress

Task Type - Request [sc_request]
Priority - 3 - Moderate
Fulfillment Group - Procurement
11. Drag the Create Task activity onto the the arrow between the previous task and End. This will create a Change
Task for Hardware to install the hardware. Complete the fields as follows:
Name - Install Hardware
Task Type - Change Task [change_task]
Priority - 3 - Moderate
Fulfillment Group - Hardware
12. Drag the Create Task activity onto the arrow between the previous task and End. This activity will generate a
task to verify the installation. Complete the fields as follows:
Name - Verify Proper Installation
Fulfillment Group - Software
13. Right click the Approval - User activity and select Copy Activity. Drag the arrow from the last task to the
copied approval, and drag another arrow from the copied approval's Approved tag to End. This will ask the
manager to verify the installation again. Click the copied Approval and update the form as follows:
Name - Verify Installation
30
Defining a Workflow
14. Drag the Set Values activity into the space next to Approval - User. This activity marks the change as
Completed. If you also want the corresponding Change record to automatically close upon workflow completion,
mark the Stage as Closed Complete instead. Complete the fields as follows:
Name - Completion
Stage - Complete or Closed Complete
Set These Values: - Additional Comments: This change has been verified as being completed successfully.
15. Drag the Rollback activity into the arrow after the second Approval - User. This activity starts the change over
if the manager rejects it. Complete the fields as follows:
Name: Start Over

Stage: Work in Progress
Comment Field: Additional Comments
Comments: The change was restarted due to rejection.
16. Drag the arrow from the Rejected tab of the second Approval - User to the Rollback activity, and from the
Rollback activity to Install Hardware.
17. If you want the workflow to automatically close the change request after the workflow completes, do one of the
following:
Have the change workflow run as a subflow activity. After the change subflow completes, add a Set Values
activity in the main workflow to set the desired state of the task.
Add a Set Values or Run Script activity to set the desired state of the task.
18. Publish the workflow in the Workflow Actions menu.
The resulting workflow should be as follows:
31
Defining a Workflow
32
33
Case Study - Advanced Approval Workflow

Part One
Overview
In the ServiceNow platform, there is often more than one way to approach implementing a process. Understanding
how to translate a complex business requirement into an efficient in-product process may be tricky. This case study
explores one example of approvals for a change process to demonstrate how to take advantage of some of the more
advanced functionality to implement a more complex business case.
Business Case
For example, suppose a hypothetical organization wanted to implement the following business case for change
requests:
If the change request is for a routine change, then the usual routine change workflow occurs without extra
approvals.
If the change request is for a comprehensive or emergency change, then the Change Advisory Board (CAB) must
approve the change before the usual comprehensive change workflow can occur.
If the change request is for a comprehensive or emergency change with high or very high risk, then it requires the
following approvals:
1. The Infrastructure team at the CI's location, the CI's owner, and the CAB
2. If the above parties approve, the VP of Infrastructure and the CFO must also both approve
Approvals can be handled either by approval rules or by the workflow engine. The approval rules offer a simpler
method for creating approvals and is suitable for one-stage approvals with clear conditions. However, this business
case is more suitably executed by a workflow because it includes an approval with multiple stages. All of the
approval processes can be defined in one workflow, rather than in three separate approval rules, which will be easier
to review and alter in the future.
Part one of this case study demonstrates how to satisfy the first two requirements of the business case, and part two
demonstrates how to satisfy the last requirement.
Building the Advanced Approval Workflow (Part One)

Preparing the Routine and Comprehensive Change Subflows
The workflow must trigger the processes for implementing a routine change and a comprehensive change. It is
possible to specify these processes in the workflow, but this can lead to an overcomplicated workflow that is difficult
to follow visually. Instead, use the predefined Routine Change and Comprehensive Change workflows as
subflows. These predefined workflows are included in the Change Management Workflows plugin.
To ensure that the subflows are not triggered twice, set their If Condition Matches property to None.
1. Open and check out the Routine Change workflow.
2. In the title bar, click the menu icon (gear icon in releases prior to Fuji) and select Properties.
3. From the If Condition Matches list, select None.
4. Click Update.
Part One
34
5. Repeat these steps for the Comprehensive Change workflow.
Defining the Workflow

The first step in creating the Advanced Approval workflow is to create the workflow and define its properties. The
workflow you want to create is a default workflow that takes new change requests and sorts them based on both the
type of change (routine vs. comprehensive) and risk of the change (low/medium vs. high/very high). The workflow
runs on the Change Request table unless another workflow is attached to the change; this means that when a new
change request is saved, this workflow attaches to the record unless the user has specified a particular workflow to
process the change.
To define the workflow for the business case above:
1. Navigate to Workflow > Workflow Editor and create a new workflow.
2. Populate the form with the following information:
Name: Change - Approval

Table: Change Request [change_request]
If condition matches: Run if no other workflows are matched yet
Stage field: State
In Fuji, you must submit the workflow, reopen the properties, and click the Stages tab to see the Stage field
list.
3. Click Submit.
This workflow is triggered by any new change requests that do not fulfill the conditions of a different
workflow. As the workflow passes from activity to activity, it updates the State field, allowing users to track
the change request's progress.
4. Add activities to define the workflow's behavior.
Part One
35
Defining the Routine Change Case

The first business case requirement is that a routine change triggers the Routine Change workflow. The workflow
must determine the type of workflow based on the change request's Typefield. If the field is a match, it triggers the
process for routine changes without any approvals. This requires an If activity to identify routine changes, and then
an activity to trigger the Routine Change workflow.
To create the If activity:
1. Drag the If activity onto the arrow between Begin and End.
Name: If Change Is Routine
Stage: Pending
Condition: [Type] [is] [Routine]
3. Click Submit.
To add the Routine Change workflow:

1. From the Workflows list in the palette, drag the Routine Change workflow into the area below the If Change is
Routine activity.
2. Submit the form that appears.
3. From the If Change Is Routine activity:
a. Delete the line from the Yes tab to the End activity.
b. Click the Yes tab and drag to the Routine Change workflow.
c. Click the No tab and drag to the End activity.
4. From the Routine Change workflow, click the Always tab and drag to the End activity.
The workflow appears like this:
Part One
Defining the Comprehensive Change Workflow

The next step in the advanced approval process is handling non-routine changes. Comprehensive changes are
identified as high risk or non-high risk. If the change is not high risk, an approval for it can be requested from the
CAB. If the CAB approves the change, the workflow triggers the Comprehensive Change workflow. If the CAB
rejects the change, the change is marked as Rejected and Incomplete before the workflow ends.
The CAB group in this example was created as a new group to illustrate the process. Any group can be used in its
place.
To create the If activity that determines if the change is high risk:
1. Drag the If activity onto the arrow between the If Change Is Routine and End activities.
Name: If Change Is High Risk
Stage: Pending
Condition: [Risk] [is] [High] OR [Risk] [is] [Very High]
3. Click Submit.
To create the CAB approval activity:

1. Drag the Approval - Group activity into the area below the new If Change Is High Risk activity.
Name: CAB Approval
Stage: Pending
Groups: CAB (or the name of the group used to identify your Change Approval Board members)
3. Click Submit.
4. To trigger the CAB Approval activity for non-high risk activities, click the No tab from the If Change is
High-Risk activity and drag to the CAB Approval activity.
To trigger the Comprehensive Change workflow for changes approved by the CAB:
1. From the Workflows list in the palette, drag the Comprehensive Change workflow into the area below the If
Change is High Risk activity.
2. Submit the form that appears.
36
Part One
3. From the CAB Approval activity, click the Approved tab and drag to the new Comprehensive Change
workflow.
To set the value of changes rejected by the CAB to Rejected:
1. Drag the Set Values activity into the area below the new CAB Approval activity.
Name: Rejected
Stage: Complete
Set these values: From the first choice list, select Approval. From the second choice list, select Rejected.
3. Click Submit.
4. From the CAB Approval activity, click the Rejected tab and drag to the new Rejected activity.
5. From the Rejected activity, click the Always tab and click to the End activity.
Result
The workflow should now look like this:
This workflow fulfills the first two points of the business case: it triggers the proper approvals and workflow for both
routine changes and low-to-medium risk comprehensive changes. To fulfill the third point of the business case, see
Part Two.
37
Part Two
Part Two
Overview
The workflow engine can provide a powerful and flexible method of automating a complex approval process. This
case study demonstrates how to design a complex approval workflow for a hypothetical business case.
These points of the business case were fulfilled in Part One of this case study:
If the change request is for a routine change, then the usual routine change workflow needs to take place without
extra approvals.
If the change request is for a comprehensive or emergency change, then the CAB needs to approve the change,
and then the usual comprehensive change workflow should take place.
The last point of the business case is explained in this part of the case study. If the change request is for a
comprehensive or emergency change with high or very high risk, then it requires the following approvals:
1. The Infrastructure team at the CI's location, the CI's owner, and the Change Advisory Board.
2. If the above parties approve, then the VP of Infrastructure and the CFO must also both approve.
Building an Advance Approval Workflow (Part 2)

The approval process for high risk changes is more complicated than the approvals for the other two categories of
changes. As such, the approvals will be requested in two rounds:
1. One round of approvals will get approvals from any member of the Infrastructure Department at the configuration
item's location, AND the owner of the configuration item, AND any member of the Change Advisory Board.
These are the individuals who are involved in the change -- the affected party and the people who will implement
the change.
2. The second round of approvals will only be issued if all of the previous approvals are approved and will request
approvals from the VP of Infrastructure and the CFO. Presumably, because this is a high-risk change, there is a
requirement that it be approved by senior executives.
This means that all of the parties involved in the change (which are the members of the first approval round) will
have to finish their approvals before the executives are involved in round 2. This is a way of reducing the amount of
approvals requested of executives, since only change requests which have been approved of by all of the involved
parties will proceed to the executives.
Requesting the First Round of Approvals

If all of the members of the first round were of the same type (e.g. all users, or all groups), then it could be
accomplished using an Approval - Group or an Approval - Activity. To issue multiple approvals to different types
of parties, this example will use theApproval Coordinator activity.First, the approval coordinator itself is defined,
and then any number of approvals within the approval coordinator can be defined as well. To power the first round
of approvals, create an Approval Coordinator with two Approval - Users and one Approval - Group within it.
For the purposes of this example, a department called Infrastructure has been created.
To define the Approval Coordinator:
1. Drag an Approval Coordinator activity onto the arrow between the If Change is High Risk and End activities.
Name - Involved Parties Approval
Stage - Pending
38
Part Two
39
Wait For - All Child activities to be approved. This means that all of the approvals within the approval
coordinator must be marked Approved to continue.
The first approval within the Approval Coordinator is going to be the approval for members of the Infrastructure
Department at the location of the configuration item. Because the users are going to be found based on both location
and department, it will be necessary to use a simple script to filter users.
This script queries the user table for any users whose location is the same as the Change record's configuration item's
location,
AND
whose
department
is
Infrastructure
(in
this
example,
the
sys_id
e29201830a0a3c1e01554027c17b1593). The sys_id for Infrastructure may differ, so be sure to replace that sys_id
with the correct sys_id. (For information on looking up the sys_id, see here).
Note that if this was being implemented in a business, it would be useful to make Location a mandatory field on
Configuration Items. If a configuration item has no location specified, this approval will be skipped.
To define the Infrastructure Department's approval:
1. Within the Approval Coordinator activity in the workflow, click the Add Approval - User link.
Name - Infrastructure at Location

Stage - Pending
Wait For - Anyone to approve
Advanced - True
Script -
answer = [];
var objUser = new GlideRecord('sys_user');
objUser.addQuery('location', current.cmdb_ci.location);
objUser.addQuery('department', 'e29201830a0a3c1e01554027c17b1593');
objUser.query();
while (objUser.next())
{
answer.push(objUser.sys_id.toString());
}
Part Two
40
To define the CI's owner's approval:

1. Within the Approval Coordinator activity in the workflow, click the Add Approval - User link.
Name - Owner Approval
Stage - Pending
Users - Use the Variable Picker (
) to select the Configuration Item's Assigned To and Managed By fields.
To define the CAB's approval:

1. Within the Approval Coordinator activity in the workflow, click the Add Approval - Group link.
Name - CAB Approval
Stage - Pending
Groups - CAB
Part Two
41
Result
The workflow with the finished Approval Coordinator should look like this:
Requesting the Second Round of Approvals

If the first round of approvals are approved, a second round of approvals need to be issued to the VP of Infrastructure
and CFO. This example is manually issuing the approvals to both the VP of Infrastructure and CFO, so that we can
use one Approval - User activity to issue both approvals.
For the purposes of this example, the users CFO and VP of Infrastructure have been created and do not exist
out-of-box.
To define the Executives' approval:
1. Drag the activity Approval - User to the space to the right of the Approval Coordinator.
Name - Executive Approvals

Stage - Pending
Users - VP of Infrastructure, CFO
Wait For - Everyone to Approve
Part Two
Tying the Approvals Together

Now all that remains is to connect the new activities to the correct outcome:
1.
2.
3.
4.
5.
Connect the Approved transition of the Approval - User activity to the Comprehensive Change workflow.
Connect the Rejected transition of the Approval - User activity to the End point.
Connect the Approved transition of the Approval Coordinator activity to the Approval - User activity.
Connect the Rejected transition of the Approval Coordinator activity to the Set Value activity.
Connect the Cancelled transition of the Approval Coordinator activity to the End point.
Result
This example workflow (downloadable as an update set here) is the result, and satisfies the approval business case
outlined at the start of this case study:
42
43
Continual Service Improvements

Reporting
Overview
In order to continually improve the Change Management process, it is possible to gather the information collected by
the platform and present the data in reports. Below are instructions on how to create a pair of sample Change
Management reports.
Changes by Type
This pie chart displays active changes, grouped by type of change.
To report on Incidents by Caller's Company:
1. Navigate to Reports > View / Run and click New.
Name - Changes by Type.

Type - Pie Chart
Group By - Type
Filter and Order - Active is True
3. Select Run Report. The bar chart should appear as follows:
Reporting
44
4. Click Save.
Change Tasks by Change Request

The following example is a list that displays active Change Tasks grouped by Change Requests.
To report on open Change Tasks by Change Request:
Name - Change Tasks by Change Request.

Type - List
Table - Change Task [change_task]
Filter and Order - Active is True.
3. Select Run Report. The line chart should appear as follows:
Reporting
45
4. Click Save.
Changes by Configuration Item and State

To report on Changes by Configuration Item and State:
Name - Changes by Configuration Item and State.

Type - Pivot Table
Row - Configuration Item.
Column - State.
Filter and Order - Assigned To is the name of the current user. In this example, the current user will be ITIL
User.
3. Select Run Report. The table should appear as follows:
Reporting
4. Click Make Gauge and then Add to Homepage. Select a particular dropzone. The report will now appear on the
last homepage viewed.
46
47
Plugins
Best Practice - Bulk CI Changes Plugin|Bulk CI
Changes
Overview
This plugin provides functionality to record a single change proposal that will be linked to all affected CIs. The
fields CI Class and Proposed Change were added to the Change Request form with this plugin.
This plugin is useful for change processes that use:
The Proposed Change feature to update CI data.
Change requests based on a single CI Class.
The Affected CI related list to track impacted CIs.
Plugin Contents
Below are a list of the elements added by installation of the Best Practice - Bulk CI Changes Plugin.
Database Table Structure Changes

change_request (Change Request) Table
Configure the form to add these fields:
Field
Input Value
ci_class
A Table Name type field to identify the class of CIs that the change applies to.
proposed_change A template value type field to capture the field change values that could be applied to each affected CI.
task_ci (Affected CIs) Table

Field
Input Value
ci_item Adds a reference qualifier to filter the Affected CI lookup to the CI Class defined in the change request.
Business Rules
The following business rules are added when the plugin is installed:
Best Practice - Bulk CI Changes Plugin|Bulk CI Changes
48
Business Rule
Table
Description
Clear Proposed Change on

Class Change
change_request Runs when the ci_class field is changed. Clears the proposed change field value.
Delete Affected CIs on Class

Change
change_request Runs when the ci_class field is changed. Deletes task_ci records since they may no longer match
the ci_class.
Deploy Proposed Changes to

CIs
change_request Runs on update when proposed change value changes. Copies the current proposed change from
the change request to the task_ci record.
Deploy Proposed Changes to

new CIs
task_ci
Runs on all inserts where task class is change_request. Copies the current proposed change
from the change request to the task_ci record.
affectedCIClassFilter
global
A special global rule script called by the new attribute on the task_ci.ci_item field to filter the
lookup of CIs based on the change_request.ci_class field value.
Client Scripts
The following client script is added when the plugin is installed:
Client Script
Table
Description
Alert on Change of
CI Class
change_request Triggered by a change in the ci_class field. Alerts the user that the affected CI's will be deleted, then
forces a form Submit so the business rules run.
UI Actions
The following UI actions are disabled since they are designed to work with individual affected CI propose changes.
Save Proposed Changes
Propose Changes
UI Policies
The following UI policy is included in the plugin:
Table
Conditions
Description
change_request ci_class=^EQ Hide Proposed Change if CI Class is blank.
Using the Bulk CI Changes Plugin

Perform the following procedures on the change request form:
1. Configure the change request form as follows:
a. Add the CI Class and Proposed Change fields, if they are not already visible.
A UI policy hides the Proposed Change field until a CI class is selected.
b. Add the Affected CI related list, if it doesn't already exist.
c. Remove the Configuration Item field from the form, since all CIs should be tracked through the affected
CI related list.
2. Select a CI class.
The form will submit and save if all the mandatory fields are completed.
3. Click Edit on the affected CI related list.
Best Practice - Bulk CI Changes Plugin|Bulk CI Changes

The selection is filtered to show only CIs from the selected class.
4. Add the CIs that are involved in the change.
5. Populated the Proposed change field with the intended changes.

This process is that same as proposing a single affected CI change. Whenever the Proposed change field is
modified or affected CIs are added, the saved changes are linked to all affected CIs. There are no changes to
how applying proposed changes works.
6. Update the record.
The resulting changes are listed at the top of the form. These messages appear on the form only if there are CIs
listed in the Affected CIs list.
Activating the Plugin

Click the plus to expand instructions for activating a plugin.
If you have the admin role, use the following steps to activate the plugin.
1. Navigate to System Definition > Plugins.
2. Right-click the plugin name on the list and select Activate/Upgrade.
If the plugin depends on other plugins, these plugins are listed along with their activation status.
3. [Optional] If available, select the Load demo data check box.
Some plugins include demo datasample records that are designed to illustrate plugin features for common use cases. Loading demo data is
a good policy when you first activate the plugin on a development or test instance. You can load demo data after the plugin is activated by
repeating this process and selecting the check box.
4. Click Activate.
49
Maintenance Schedules
50
Overview
The Maintenance Schedules feature enables you to display scheduled maintenance for configuration items in a
timeline format, and marks change requests that fall outside the allowed maintenance period. Planned maintenance is
displayed in a calendar format that can be configured to show daily to yearly views. Maintenance activity is
represented by a span, which is displayed as a horizontal bar on the timeline and can appear in any color. Spans for
requested changes that occur outside their allowed maintenance periods appear in red on the timeline.
Change Collision
For instances with the Collision Detector activated, blackout and maintenance schedules have condition fields. This
allows blackout or maintenance schedules to be applied only to CIs that match a certain set of conditions.
Creating Maintenance Schedules

A Weekends schedule is included in the base system. This schedule runs from 00:00:00 on Saturday until 23:59:59
on Sunday and repeats every week. It may be helpful to refer to this example when setting up your own custom
maintenance schedules.
These properties are available to help define schedule entries: glide.schedules.repeat_nth
glide.schedules.fifth. For details about the properties, see Available System Properties..
and
To create additional maintenance schedules:

1.
2.
3.
4.
Navigate to Change > Maintenance Windows and click New to create a new schedule.
Type a unique name for the schedule.
Select the appropriate time zone.
Save the schedule form and then click New in the Schedule Entries related list to add times when maintenance
should take place. For details on how to create schedule entries, see Schedules.
5. Use the Condition field to apply the maintenance schedule only to particular CIs, if desired.
6. Repeat this procedure for each different maintenance schedule needed.
When you create a new maintenance schedule from a change record, it is created in the cmn_schedule table.
When you create a maintenance window, it is created in the cmn_schedule_maintenance table, which is the
table that is used for checking for schedule conflicts. When selecting a maintenance window in the CI Maintenance
Schedule field, only schedules that were added using maintenance windows are evaluated for conflicts in change.
Assigning Maintenance Schedules to Configuration Items

1. Locate the configuration item record by navigating to the appropriate module under the Configuration application
menu. For example, if you want to locate a web server, look under Configuration > Web Servers.
2. If you have not already done so, personalize the form to add the Maintenance schedule field.
3. Set the value of the Maintenance schedule field to one of the configured maintenance schedules.
You will be able to choose schedules of the type maintenance.
4. Save the CI.
Outside Maintenance Schedule on Change Requests

Personalize the change request form and add the Outside maintenance schedule field. This check box is
informational and indicates whether planned scheduling (consisting of the planned start date and planned end date)
for the change occurs outside the maintenance window. The instance sets this value and disregards any user changes
to this checkbox.
This field is set to true if:
The CI associated with the change, if any, is compared to the maintenance schedule, if any, and the planned dates
for the change occur outside the maintenance schedule.
Likewise Affected CIs, if any, for the change request will be checked against their own maintenance schedules, if
any.
Note: Only the maintenance window for the primary CI or affected CIs are checked; the upstream/downstream CIs are not checked.
When you save a change request that is outside the maintenance schedule, a warning appears for each CI (primary or
affected) that is outside the maintenance schedule, if the change request was previously not marked as outside the
maintenance schedule.
51
Change Schedule
Bring up the change schedule timeline by navigating to Change > Change Schedule. The timeline shows all active
change requests by planned start and end times. Any change requests that are outside the maintenance window are
colored red on the display. Change requests that have an approval status of Rejected are displayed in gray.
For instructions on using timelines, see Using Timelines.
Updating Maintenance Schedules

When you update maintenance schedule entries, check the Outside maintenance schedule field for change requests
that might have been forced outside the maintenance period and that require an update. An async business rule runs
on the Schedule Entry table when maintenance schedules are updated to verify the Outside maintenance schedule
field on change requests that have configuration items (primary or affected) that use that schedule. As this is done
asynchronously (so as not to keep the user waiting), specific warning messages are not issued for each change
request as they are when change requests are individually updated. However, if any CIs use the maintenance
schedule, a single message is issued indicating that this verification will occur.
Transferring Maintenance Schedules between Instances

You must manually export maintenance schedule records because the system does not track them in update sets. See
Exporting and Importing XML Files.
To transfer maintenance schedules between instances:
1. Export records from the following tables as XML files.
Maintenance Schedule [cmn_schedule_maintenance]
Schedule Entry [cmn_schedule_span].
2. Import the records on the target instance.
52
Change Management Collision Detector Plugin

Overview
The Change Management Collision Detector plugin provides the ability to detect whether planned changes conflict
with other changes or have other scheduling issues. When the Collision Detector is run, any issues which are
detected are added to the new Conflicts related list with an explanation as to what issues were detected.
Detecting Conflicts
To detect collisions, open a change request and use the related link Check Conflicts. The itil role is required.
If there are no collisions, an alert displays NO CONFLICTS at the top:
If there are collisions, they are added to the related list Conflicts (you may need to configure the form to add this
related list):
The following information is captured in the Conflicts related list:

Field
Input Value
Change
A reference to the scheduled change that has a conflict.
Affected Configuration Item The affected CI associated with the change.

Conflicting Change
The change that is in conflict with the scheduled change, if any.
Related Configuration Item
The parent CI or child CI of the current CI, if it has caused a conflict.
Schedule
The maintenance window or blackout window that is causing the conflict, if any.
53
Type
The issue that caused the conflict. One of:
Last Checked
CI Already Scheduled
Parent CI Already Scheduled
Child CI Already Scheduled
Not in Maintenance Window
Parent Not In Maintenance Window
Child Not In Maintenance Window
Blackout
The last time the conflicts were checked. The default value is now. The Last Checked field is automatically updated.
Blackout Schedules
The Change Management Collision Detector plugin also introduces the concept of blackout schedules, times during
which changes cannot be scheduled.
Blackout schedules are defined by navigating to Change > Blackout Window. They are defined the same as other
Schedules but with the type field set to blackout.
Note: A schedule containing blackout schedule entries cannot also contain maintenance schedule entries.
Applying Blackout and Maintenance Schedules to Certain CIs

Both blackout and maintenance schedules are Condition Schedules, providing a Condition field which can be used
to apply the blackout schedule only to CIs which match predetermined conditions.
For example, blackout schedules can be defined to apply only to CIs in a particular location or of a particular class.
Note: By default, the condition builder used when checking conflicts is not case sensitive, to ensure all conflicts are identified. To use
case sensitive conditions, add a system property of type boolean called change.conflict.filter.case_sensitive. Set this property to True
to support case sensitivity or to False to disable case sensitivity.
Checking No CIs or All CIs

To check conflicts against no CIs, set the Applies To field to None. No conflicts will then be triggered.
To check conflicts against all CIs, select the top-level cmdb_ci item.
54
55
Installed Components
Database Table Structure
The following tables are added with the Change Management Collision Detector plugin:
Table
Description
Blackout Schedule
[cmn_schedule_blackout]
A table extending cmn_schedule. Allows a schedule to be defined in which no changes are allowed to take
place. The cmn_schedule_blackout.description column is available on the Schedule [cmn_schedule] table.
Conflict [conflict]
The conflicts which are detected by the collision detector.
Condition Schedules
[cmn_schedule_condition]
Schedules with a condition field. Condition schedules apply a schedule only to CIs which match
predetermined conditions.
[cmn_schedule_maintenance]
Schedules defining maintenance for configuration items, including condition fields. See Maintenance
Schedules Support for more details.
Properties
The following properties are accessible through the new module Change > Administration > Conflict Properties.
Property
sys_property Name
Description
Blackout
Window
Checking
change.conflict.blackout
When enabled, it checks to see if there are any blackout windows at the same time.
Change Already
Scheduled
change.conflict.currentci
When enabled, it checks to see if there are other changes scheduled at the same time for
the selected configuration item (or the configuration items in the Affected CI List if in
"Advanced" mode).
Change in
Maintenance
Window for CI
change.conflict.currentwindow
When enabled, it performs a lookup on the currently selected configuration item (or the
configuration items in the Affected CI List if in "Advanced" mode), get the associated
maintenance window, then determine if the planned start and end dates fall within the
maintenance window. You can customize any configuration item (CI), pull out the
Maintenance Window field, create a new schedule, then place that schedule on the CI.
Mode
change.conflict.mode
Choices are:
Basic: When enabled, only checks only the current change requests CI against other
change requests' CI and affected CIs.
Advanced: When enabled, checks both the current change requests CI and affected
CIs against other change requests' CI and affected CIs.
56
Check Related
Child CI
Maintenance
Window
change.conflict.relatedchildwindow
When enabled, this will perform a look up on the currently selected Configuration Item
(or the Configuration Items in the Affected CI List if in "Advanced" mode), get the
maintenance window of any related child Configuration Item's associated maintenance
windows then determine if the planned start and end dates fall within the maintenance
windows. You can customize any Configuration Item (CI) and pull out the Maintenance
Window field, create a new schedule then place that schedule on any CI.
Check Related
Parent CI
Maintenance
Window
change.conflict.relatedparentwindow When enabled, it performs a lookup on the currently selected configuration item (or the
configuration items in the Affected CI List if in "Advanced" mode), get the maintenance
window of any related parent Configuration Item associated, then determine if the
planned start and end dates fall within the maintenance windows. You can customize any
configuration item (CI), pull out the Maintenance Window field, create a new schedule,
then place that schedule on any CI.
Scripts
The following business rules are added to sys_script:
Add CI in affected CIs List - When in Advanced mode, this checks whether the change requests CI is in the
change requests Affected CI List. If not, it adds the CI to the list.
The following client scripts are added to sys_script_client:
Notify Conflict - Notifies the user if a conflict exists.
The following script includes are added to sys_script_include:
ChangeConflict - Class that holds conflicts' details.
ChangeCheckConflicts - Class methods for Change Management Collision Detection.
ChangeCheckConflicts.check() is the entry point from 'Change Conflicts' sys_ui_action
ChangeConflictHandler - Class for handling change conflicts.
ChangeCollisionHelper - Class for collision helper methods.
Change Collision API
57

Overview
The Change Management Collision Detector Plugin includes three Script Includes, each of which contain helper
functions specific to the plugin, when scripting on the server side or using AJAX calls on the client.
The three script includes are:
ChangeCollisionHelper
ChangeConflict
ChangeConflictHandler
ChangeCollisionHelper
Method Summary
Return
Object
Details
boolean
isDateInCiMaintenanceWindows (startDate, endDate, maintenanceWindow)
Checks if the time span defined by startDate and endDate falls in the CI's maintenance window
Parameters:
startDate - The beginning date of a time span.
endDate - The ending date of a time span.
maintenanceWindow - A Configuration Item's sys_id.
Returns:
boolean - An array of CIs.
getCiMaintenanceSchedule (ci)
Gets the Maintenance Schedule for a CI.
Parameters:
ci - A Configuration Item's sys_id.
array
getBlackoutsByDate (startDate, enDate)
Gets any blackout that overlap the period defined by startDate and endDate.
Parameters:
enDate - The ending date of a time span.
Returns:
array - An array of blackouts (blackoutId:stringSpan).
array
changeIds
58
getChangesWithAffectedCi (ci, startDate, enDate)

Get changes scheduled in the timespan (defined by startDate and endDate) that have the given CI in their Affected
CIs list.
Parameters:
Returns:
array changeIds - An array of sys_ids for Change records.
array
changeIds
getChangesWithCi (ci, startDate, enDate)

Get the changes that are in the timespan (startDate, endDate) and that are linked to the given CI.
Parameters:
Returns:
array changeIds - An array of sys_ids for Change records.
array
getAffectedCisByChangeId (changeId)
Gets the Affected CI sys_ids for the given change.
Parameters:
changeId - A Change Record's sys_id
Returns:
array - An array of sys_ids of Affected CIs.
addCiToChangeAffectedCis (ci, changeid)

Add CI to the change's Affected CI list.
Parameters:
changeid - A Change Record's sys_id.
boolean
isCiInAffectedCis (ci, changeid)
Check if an CI is already in the change's Affected CIs list.
Parameters:
changeid - A Change Record's sys_id.
Returns:
boolean - True if the CI already in the change's Affected CIs list, false if not.
59
array
getDependants (ci)
Get all the CIs that depend on the given CI.
Parameters:
Returns:
array - An array of CIs.
array
getDependencies (ci)
Get all the CIs that the given CI depends on.
Parameters:
Returns:
array - An array of CIs.
ChangeConflict
Method Summary
Return Details
Object
initialize (configurationItemId, changeId, type)

Initializes a ChangeConflict object.
Parameters:
configurationItemId - A Configuration Item's sys_id.
changeId - A Change Request's sys_id.
type - A value from the conflict's Type choice list.
Example:
var cc = new
ChangeConflict(82992eb60ad337024fbb6d06a866c636,8799385b0a0a2c3e14c041a7f5414266,not_in_maintenance_window);
string
toString ()
Returns a String representation of the conflict
Returns:
string - The string representation of the conflict.
60
ChangeConflictHandler
Method Summary
Return Object
Details
initialize ()
Initializes a Change Conflict Container array.
addChangeConflict (changeConflict)
Adds the Change Conflict to a Change Conflict Container.
Parameters:
changeConflict - The sys_id of a Change Conflict.
changeConflictContainer
getConflicts ()
Gets an array of Change Conflicts from a Change Conflict Container.
Returns:
changeConflictContainer - An array of Change Conflicts.
saveConflicts ()
Writes out the Change Conflicts in a Change Conflict Container array to individual Change Conflict
records.
deleteConflictsByChangeId (changeID)
Deletes conflicts that are associated with the same Change Request (by sys_id).
Parameters:
changeID - A sys_id of a Change Request.
Change Risk Assessment Plugin
61

Overview
Change Management Risk Assessment provides a flexible way to capture information from the end user, in order to
derive the risk of the associated change. Libraries of questions can be used to derive the risk of a change based on
criteria contained within the change record. For example, a different set of questions could be set for a hardware
change versus a software change.
The assessment uses a weighted score approach for each question. The overall score for an assessment is evaluated
against thresholds to determine the risk of the change.
Activating Change Management Risk Assessment

Click the plus to expand instructions for activating a plugin.
If you have the admin role, use the following steps to activate the plugin.
1. Navigate to System Definition > Plugins.
2. Right-click the plugin name on the list and select Activate/Upgrade.
If the plugin depends on other plugins, these plugins are listed along with their activation status.
3. [Optional] If available, select the Load demo data check box.
Some plugins include demo datasample records that are designed to illustrate plugin features for common use cases. Loading demo data is
a good policy when you first activate the plugin on a development or test instance. You can load demo data after the plugin is activated by
repeating this process and selecting the check box.
4. Click Activate.
Dependencies
The following plugins are activated with Change Management Risk Assessment:
Assessment Components
Best Practice - Change Risk Calculator
Best Practice - Task Survey Management
Applications and Modules

Change Management Risk Assessment adds the following modules to the Change application.
Risk Assessments
Risk Conditions
Risk Thresholds
62
Installed with Change Management Risk Assessment

Demo Data
These risk assessments are provided as demo data:
Hardware Risk Assessment
Software Risk Assessment
Defining Risk Assessment

A risk assessment presents the user with a series of questions to determine risk. The composite weighted score that is
derived from the user's answers is used to calculate risk, based on the thresholds associated to the risk assessment.
To define a new risk assessment, navigate to Change > Risk Assessment and click New. Populate the following
fields:
Field
Input Value
Name
A name for the risk assessment, which will be displayed to the user.
Introduction If desired, an introduction for the user.
The Assessment Questions related list determines what questions the user will answer.
Field
Input Value
Question The question asked of the user.

Note: Mandatory choice list questions are not supported, use a select list instead.
Weight
Determines the weighting applied to each question. This will be multiplied by the score of the answer to calculate the weighted score.
Related List: Assessment Questions > Assessment Question Choices
Order
Determines where in the question the choices will be displayed. Ordered from lowest order to highest.
Value
The choice as presented to the user.
Score
The score of the choice.
The Assessment Thresholds related list determines the risk that will be set depending on the calculated composite
score for any assessment that is taken. The composite score is the sum of all weighted scores for the assessment.
Take care to ensure that the thresholds are set correctly based on the questions and answer combinations.
Field
Input Value
Score Greater
Than
If the score totalled from all of the user's answers is greater than this number, the risk in the Risk field will be applied to the
change.
Risk
The risk to apply if the threshold is met.
The Assessment Conditions related list determines which risk assessment is attached to each change. When the
system evaluates which assessment to attach, it uses the first matching one. When defining multiple questionnaires,
take care to ensure that the conditions result in the correct assessments being attached. Keep the conditions simple
and mutually exclusive to make this easier to understand and maintain.
If a default questionnaire is required, simply add a condition record with no conditions and set the order to a suitably
high number to ensure that other conditions will be evaluated first.
Field
Input Value
Active
If the check box is selected, this condition will be evaluated.
Condition
A condition builder field to determine what changes will use this Risk Assessment.
Description A description of this condition.

Order
If multiple conditions apply, the risk assessment with the lowest order will be used.
Table
The table on which the risk assessment will be run. Note: if this risk assessment is being used on the Change table, the table needs to
be Change [change_request].
Assessing Risk
Once risk assessments are defined, an ITIL user can assess risk.
1. On any submitted change form, click the Fill Out Risk Assessment related link:
2. The ITIL user is presented with the most appropriate risk assessment, based on the definition. Complete the risk
assessment.
3. When the risk assessment is complete, click the Execute Risk Calculation related link to calculate the risk based
on the assessment:
63
4. When the form reloads, information messages at the top describe the results of the calculation:
Viewing Risk Assessment Responses

To view the assessment responses, administrators can add the Task Assessment > Task related list to the Change
Request form. The related list displays risk assessments associated with the change request. Click the reference icon
for an assessment to view the responses.
Alternatively, administrators or users with the survey_admin or survey_reader role can view responses in the Survey
application:
1. Navigate to Survey > Survey Responses.
2. Filter the list accordingly to view the responses you want to see.
You may want to filter by Instance. Survey instances are individual assessments and are distinguished by the
date and time at which they are taken.
Using Risk Assessment and Risk Calculation

There are two methods within ServiceNow to calculate the risk of a change: Change Risk Calculator (activated by
default) and Change Management Risk Assessment (an optional plugin).
Change Management Risk Assessment uses information provided by the end user to assess a risk value.
Change Risk Calculation uses predefined properties and conditions to calculate a risk value.
These methods can be used individually, or together, depending on your own procedures and requirements. If both
methods are used together, the highest risk value from both methods is always selected:
Note: If you have both Risk Assessment and Risk Calculation active, but only wish to use one of these methods, then simply remove
all conditions for the method you do not want to use.
64
Article Sources and Contributors
Article Sources and Contributors

Creating a Record Producer Source: http://wiki.servicenow.com/index.php?oldid=100123 Contributors: Davida.hughes, Guy.yedwab, Joseph.messerschmidt, Steven.wood
Defining an Inbound Email Action Source: http://wiki.servicenow.com/index.php?oldid=134822 Contributors: Davida.hughes, G.yedwab, Guy.yedwab, Joseph.messerschmidt, Neola,
Steven.wood, Vaughn.romero
Defining an Assignment Rule Source: http://wiki.servicenow.com/index.php?oldid=100159 Contributors: Davida.hughes, Guy.yedwab, Joseph.messerschmidt
Managing CI Changes Source: http://wiki.servicenow.com/index.php?oldid=244945 Contributors: Anat.kerry, CapaJC, Dan.sherwin, Davida.hughes, Dawn.bunting, Fuji.publishing.user,
G.yedwab, Guy.yedwab, Joseph.messerschmidt, Myla.jordan, Steven.wood, Vhearne
Defining Maintenance Schedules Source: http://wiki.servicenow.com/index.php?oldid=89870 Contributors: Anat.kerry, Cheryl.dolan, Davida.hughes, Emily.partridge, Eric.jacobson,
G.yedwab, Guy.yedwab, Joseph.messerschmidt, Michael.randall, Rachel.sienko, Steven.wood, Suzanne.smith, Vaughn.romero
Calculating Risk Source: http://wiki.servicenow.com/index.php?oldid=89834 Contributors: CapaJC, Cheryl.dolan, David.Bailey, Davida.hughes, Eric.schroeder, G.yedwab, Guy.yedwab,
Joseph.messerschmidt, Mark.stanger, Neola, Steven.wood, Vhearne
Creating an Execution Plan Source: http://wiki.servicenow.com/index.php?oldid=244600 Contributors: Boonetp, CapaJC, Davida.hughes, Fuji.publishing.user, G.yedwab, Guy.yedwab,
Joseph.messerschmidt, Pat.Casey, Rachel.sienko, Steven.wood, Vhearne
Creating a Template for Change Tasks Source: http://wiki.servicenow.com/index.php?oldid=240174 Contributors: CapaJC, Danijel.stanojevic, David.Bailey, Davida.hughes, Emily.partridge,
Fuji.publishing.user, G.yedwab, Guy.yedwab, Joseph.messerschmidt, Phillip.salzman, Steven.wood, Vaughn.romero, Vhearne
Change Management Workflows Plugin Source: http://wiki.servicenow.com/index.php?oldid=89836 Contributors: Davida.hughes, Emily.partridge, G.yedwab, Guy.yedwab,
Joseph.messerschmidt, Steven.wood
Defining a Workflow Source: http://wiki.servicenow.com/index.php?oldid=244892 Contributors: Davida.hughes, Fuji.publishing.user, G.yedwab, Guy.yedwab, Ishrath.razvi,
Joseph.messerschmidt, Rachel.sienko, Steven.wood, Virginia.kelley
Part One Source: http://wiki.servicenow.com/index.php?oldid=244818 Contributors: Davida.hughes, Fuji.publishing.user, G.yedwab, Guy.yedwab, Ishrath.razvi, Jennifer.ball, Joe.Westrich,
Joseph.messerschmidt, Julie.phaviseth, Peter.smith, Publishing.user, Rachel.sienko, Russ.sarbora, Steven.wood, Vaughn.romero
Part Two Source: http://wiki.servicenow.com/index.php?oldid=239954 Contributors: Davida.hughes, Fuji.publishing.user, G.yedwab, Guy.yedwab, Ishrath.razvi, Joe.Westrich,
Joseph.messerschmidt, Rachel.sienko, Steven.wood
Reporting Source: http://wiki.servicenow.com/index.php?oldid=190778 Contributors: Davida.hughes, Guy.yedwab, Joseph.messerschmidt, Michael.randall
Best Practice - Bulk CI Changes Plugin|Bulk CI Changes Source: http://wiki.servicenow.com/index.php?oldid=89832 Contributors: Anat.kerry, David.Bailey, Davida.hughes,
Emily.partridge, Fuji.publishing.user, G.yedwab, Guy.yedwab, John.roberts, Joseph.messerschmidt, Mark.stanger, Michael.randall, Rachel.sienko, Steven.wood, Suzanne.smith, Wallymarx
Maintenance Schedules Source: http://wiki.servicenow.com/index.php?oldid=89870 Contributors: Anat.kerry, Cheryl.dolan, Davida.hughes, Emily.partridge, Eric.jacobson, G.yedwab,
Guy.yedwab, Joseph.messerschmidt, Michael.randall, Rachel.sienko, Steven.wood, Suzanne.smith, Vaughn.romero
Change Management Collision Detector Plugin Source: http://wiki.servicenow.com/index.php?oldid=70890 Contributors: Cheryl.dolan, David.Bailey, Davida.hughes, Emily.partridge,
Fuji.publishing.user, G.yedwab, Guy.yedwab, Joseph.messerschmidt, Maneesha.Nanda, Michael.randall, Pat.Casey, Rachel.sienko, Steven.wood, Suzanne.smith, Vaughn.romero
Change Collision API Source: http://wiki.servicenow.com/index.php?oldid=248190 Contributors: David.Bailey, Davida.hughes, Emily.partridge, G.yedwab, Guy.yedwab,
Joseph.messerschmidt, Julie.komrosky, Neola, Rachel.sienko
Change Risk Assessment Plugin Source: http://wiki.servicenow.com/index.php?oldid=82835 Contributors: David.Bailey, Emily.partridge, Guy.yedwab, Joseph.messerschmidt, Rachel.sienko,
Ross.weir, Roy.lagemann, Sydney.nickell
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Image Sources, Licenses and Contributors

Image:Role.gif Source: http://wiki.servicenow.com/index.php?title=File:Role.gif License: unknown Contributors: CapaJC
Image:ChngRecordProducer1.png Source: http://wiki.servicenow.com/index.php?title=File:ChngRecordProducer1.png License: unknown Contributors: Guy.yedwab
Image:ChngRecordProducer2.png Source: http://wiki.servicenow.com/index.php?title=File:ChngRecordProducer2.png License: unknown Contributors: Guy.yedwab
Image:ChgRecordProducer3.png Source: http://wiki.servicenow.com/index.php?title=File:ChgRecordProducer3.png License: unknown Contributors: Guy.yedwab
Image:DBChangeAssgn.png Source: http://wiki.servicenow.com/index.php?title=File:DBChangeAssgn.png License: unknown Contributors: Guy.yedwab
Image:DBChangemAssgn2.png Source: http://wiki.servicenow.com/index.php?title=File:DBChangemAssgn2.png License: unknown Contributors: Guy.yedwab
Image:DBChangeAssgn3.png Source: http://wiki.servicenow.com/index.php?title=File:DBChangeAssgn3.png License: unknown Contributors: Guy.yedwab
Image:Basline schedule.jpg Source: http://wiki.servicenow.com/index.php?title=File:Basline_schedule.jpg License: unknown Contributors: Dan.sherwin
Image:Warning.gif Source: http://wiki.servicenow.com/index.php?title=File:Warning.gif License: unknown Contributors: CapaJC
Image:BSMicon.png Source: http://wiki.servicenow.com/index.php?title=File:BSMicon.png License: unknown Contributors: Guy.yedwab
Image:BSM_Change_Map.png Source: http://wiki.servicenow.com/index.php?title=File:BSM_Change_Map.png License: unknown Contributors: Dawn.bunting
Image:BSM_Change_Task_Info.png Source: http://wiki.servicenow.com/index.php?title=File:BSM_Change_Task_Info.png License: unknown Contributors: Dawn.bunting
Image:BSM_Change_Affected_CI_Option.png Source: http://wiki.servicenow.com/index.php?title=File:BSM_Change_Affected_CI_Option.png License: unknown Contributors:
Dawn.bunting
Image:BSM_Change_Affected_CI_List.png Source: http://wiki.servicenow.com/index.php?title=File:BSM_Change_Affected_CI_List.png License: unknown Contributors: Dawn.bunting
Image:BSMChange.png Source: http://wiki.servicenow.com/index.php?title=File:BSMChange.png License: unknown Contributors: Guy.yedwab
Image:RelatedIssues.png Source: http://wiki.servicenow.com/index.php?title=File:RelatedIssues.png License: unknown Contributors: Guy.yedwab
Image:Planning Timeline.png Source: http://wiki.servicenow.com/index.php?title=File:Planning_Timeline.png License: unknown Contributors: Eric.jacobson
Image:Maintenance Schedule CI.gif Source: http://wiki.servicenow.com/index.php?title=File:Maintenance_Schedule_CI.gif License: unknown Contributors: Steven.wood
Image:Risk calc2.jpg Source: http://wiki.servicenow.com/index.php?title=File:Risk_calc2.jpg License: unknown Contributors: Eric.schroeder
Image:Risk_Assessment_and_Calculation.png Source: http://wiki.servicenow.com/index.php?title=File:Risk_Assessment_and_Calculation.png License: unknown Contributors: David.Bailey
Image:Execution plan detail.png Source: http://wiki.servicenow.com/index.php?title=File:Execution_plan_detail.png License: unknown Contributors: CapaJC, Pat.Casey
Image:Execution task.png Source: http://wiki.servicenow.com/index.php?title=File:Execution_task.png License: unknown Contributors: CapaJC, Pat.Casey
Image:Change with running tasks.png Source: http://wiki.servicenow.com/index.php?title=File:Change_with_running_tasks.png License: unknown Contributors: CapaJC, Pat.Casey
Image:Change with tasks2.png Source: http://wiki.servicenow.com/index.php?title=File:Change_with_tasks2.png License: unknown Contributors: CapaJC, Pat.Casey
Image:ChangeTemplate1.png Source: http://wiki.servicenow.com/index.php?title=File:ChangeTemplate1.png License: unknown Contributors: CapaJC, Guy.yedwab
Image:NewChangeTemplate.png Source: http://wiki.servicenow.com/index.php?title=File:NewChangeTemplate.png License: unknown Contributors: Guy.yedwab
Image:NewChangeRecord.png Source: http://wiki.servicenow.com/index.php?title=File:NewChangeRecord.png License: unknown Contributors: Guy.yedwab
Image:Routine Change.png Source: http://wiki.servicenow.com/index.php?title=File:Routine_Change.png License: unknown Contributors: Fuji.publishing.user, Guy.yedwab
Image:Comprehensive Change.png Source: http://wiki.servicenow.com/index.php?title=File:Comprehensive_Change.png License: unknown Contributors: Guy.yedwab
Image:Emergency Change.png Source: http://wiki.servicenow.com/index.php?title=File:Emergency_Change.png License: unknown Contributors: Guy.yedwab
Image:ChgWorkflowForm.png Source: http://wiki.servicenow.com/index.php?title=File:ChgWorkflowForm.png License: unknown Contributors: Guy.yedwab
Image:ChgWorkflowForm01.png Source: http://wiki.servicenow.com/index.php?title=File:ChgWorkflowForm01.png License: unknown Contributors: Guy.yedwab
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Image:ChgWorkflowForm7.png Source: http://wiki.servicenow.com/index.php?title=File:ChgWorkflowForm7.png License: unknown Contributors: Fuji.publishing.user, Guy.yedwab,
Steven.wood
Image:ChgWorkflowExample.png Source: http://wiki.servicenow.com/index.php?title=File:ChgWorkflowExample.png License: unknown Contributors: Guy.yedwab, Steven.wood
Image:CaseWkflw1.png Source: http://wiki.servicenow.com/index.php?title=File:CaseWkflw1.png License: unknown Contributors: Fuji.publishing.user, Guy.yedwab, Publishing.user,
Steven.wood
Image:CaseWkflw2.png Source: http://wiki.servicenow.com/index.php?title=File:CaseWkflw2.png License: unknown Contributors: Guy.yedwab, Publishing.user
Image:CaseWkflw8.png Source: http://wiki.servicenow.com/index.php?title=File:CaseWkflw8.png License: unknown Contributors: Guy.yedwab
Image:Picker.png Source: http://wiki.servicenow.com/index.php?title=File:Picker.png License: unknown Contributors: G.yedwab
Image:CaseWkflw11.png Source: http://wiki.servicenow.com/index.php?title=File:CaseWkflw11.png License: unknown Contributors: Guy.yedwab, Steven.wood
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Image:ChgReport1.png Source: http://wiki.servicenow.com/index.php?title=File:ChgReport1.png License: unknown Contributors: Guy.yedwab
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Image:ChReport5.png Source: http://wiki.servicenow.com/index.php?title=File:ChReport5.png License: unknown Contributors: Guy.yedwab
Image:ChgHomepage.png Source: http://wiki.servicenow.com/index.php?title=File:ChgHomepage.png License: unknown Contributors: Guy.yedwab
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ITIL Change Implementation

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ITIL Change Implementation

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ITIL Change Implementation

Applying ITIL Principles to ServiceNow

Creating a Record Producer

Creating a Record Producer

Defining an Inbound Email Action

Defining an Inbound Email Action

Name: Request Change.

email.subject.indexOf("Change Request: ") == 0

Defining an Assignment Rule

Defining an Assignment Rule

Defining an Assignment Rule for Changes

Name - Database Change

Defining an Assignment Rule

Affected CIs and Impacted Services

Adding Affected CIs to Change Requests Using the BSM Map

1. In the change request, click the BSM map icon (

) beside the Configuration item field.

Defining Maintenance Schedules

Defining Maintenance Schedules

Creating Maintenance Schedules

To create additional maintenance schedules:

Defining Maintenance Schedules

Assigning Maintenance Schedules to Configuration Items

Outside Maintenance Schedule on Change Requests

Defining Maintenance Schedules

Updating Maintenance Schedules

Transferring Maintenance Schedules between Instances

Defining Risk and Impact Conditions

Using the Condition Filter

Click New to create a new calculation.

Using Advanced Conditions

Click New to create a new calculation.

Click New to create a new calculation.

Editing Conditions from Form

Specifying When Conditions Should Apply

Business Rule Option

Using Risk Assessment and Risk Calculation

Application Owner Approval

Creating an Execution Plan

The key fields to fill in are the following:

Creating an Execution Plan

Creating the plan's set of tasks

An execution plan task is defined by the following fields.

Attaching a Plan to a Change

Creating an Execution Plan

Automatic Task Generation

Creating an Execution Plan

Accessing Variable Pool in Generation Script

Creating a Template for Change Tasks

Creating a Template for Change Tasks

Creating the Master Template and Child Templates

Navigate to System Definition > Templates.

The New Server template.

header selecting Save.

2. Give the template a name and set

Creating a Template for Change Tasks

Linking the Templates

The template for child tasks.

1. Configure the form and add the

1. Click the lookup icon next to the