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Design and Implementation of Computerized Hospital Database MNT System

This document outlines the design and implementation of a computerized hospital database management system for Imo State University Medical Centre. It discusses analyzing the problems with the current manual system, collecting data, designing a clinical database system to address the issues, and developing software to aid hospital management and improve patient care, record keeping, and administrative efficiency. The scope of the project involves patient records, drug inventory, prescriptions, and analyzing drug efficacy.

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Ogidiolu Temitope Ebenezer
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© © All Rights Reserved
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335 views

Design and Implementation of Computerized Hospital Database MNT System

This document outlines the design and implementation of a computerized hospital database management system for Imo State University Medical Centre. It discusses analyzing the problems with the current manual system, collecting data, designing a clinical database system to address the issues, and developing software to aid hospital management and improve patient care, record keeping, and administrative efficiency. The scope of the project involves patient records, drug inventory, prescriptions, and analyzing drug efficacy.

Uploaded by

Ogidiolu Temitope Ebenezer
Copyright
© © All Rights Reserved
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
You are on page 1/ 13

For more project topics and materials visit: http://www.optimumlinkup.

com
Enquiries: http:// www.optimumlinkup.com.ng
Or call 08033527716, 08161662924

DESIGN AND IMPLEMENTATION OF


COMPUTERIZED HOSPITAL DATABASE
MANAGEMENT SYSTEM

TABLE OF CONTENTS
Title Page

Certification Page

ii

Dedication

iii

Acknowledgement

iv

Abstract

Table of Contents

vi

CHAPTER ONE
1.1 Introduction
1.2 Brief History of Imo State University Medical Centre
1.2.1

Organogram of Imo State University Medical Centre

1.3 Statement of the Problem


1.4 Objectives of the Study
1.5 Scope and Delimitation of the Study
1.6 General Methodology

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CHAPTER TWO
2.0 Literature Review
2.1 Drug Dispensing Samples Words of Caution
2.2 Database Management System
2.3 Expert System Technology

CHAPTER THREE
3.0 System Investigation, Analysis and Design of I/O forms
3.1 Definition of Terms
3.2 Data Dictionary
3.3 Detailed Analysis of the Present System
3.3.1

The Administrative Unit

3.3.2

The Pharmaceutical Unit

3.3.3

The Objectives of the Pharmaceutical Unit

3.3.4

Operation of the Pharmaceutical Unit

3.3.5

How Drugs are Received and Dispensed

3.3.6

Nursing Unit

3.3.7

The Public Health Unit

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3.3.8

The Medical Records Unit

3.3.9

The Laboratory Unit

3.4 Problems Observed in the Present System


3.4.1

Expectation from the New System

3.5 Procedure for Admission and Discharge of Patient


3.6 Data Flow Diagram
3.7 System Design
3.8 Data Base Structures
3.9 Input Design
3.10 Output Design
3.11 Program Design
3.12 Top down Design

CHAPTER FOUR
4.0 Programming, Testing and Implementation
4.0.1

File Conversion

4.0.2

Site Preparation

4.0.3

Training

4.0.4

Hardware and Software Requirement

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4.0.5

Material Requirement

4.1 Program Module Flowchart


4.2 Specification of Program Module
4.3 Program Coding and Testing
4.4 System Maintenance
4.5 Documentation
4.6 Operational Principles

CHAPTER FIVE
5.0 Summary, Conclusion and Recommendation
5.1 Problems Encountered
5.2 Summary
5.3 Conclusion
5.4 Recommendation
References
Appendix

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CHAPTER ONE
1.1 INTRODUCTION
Integration

of

documentation

and

knowledge

based

computerized services in information system is a tremendous


means of helping health professionals in their daily practices
and to improve the quality of service delivery.
Effort is continuously being made in designing and
developing economically and reliable database system to
satisfy a clinical database information system. This project is
about the design and implementation of a clinical database
system for clinical management of the IMSU Medical Centre
and shows how record and data can be handled and stored
within the system.

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The system will store patients records, drug inventory


and dispensation as well as other relevant clinical information
within the University Community. The system will be used by
the staff (Doctor Nurse, Clerks, Consultants and other relevant
authorities as the demand may be) within the clinic. It will
process data speedily and accurately provide information when
and where required.
The clinical database system will be used to store data
produce reports and handle management inquiries. In clinics
that are made up of Doctors, Nurse, Patients and other
personnel staff, an information system is required to keep track
of the day-to-day transaction of the clinic and to improve the
communication skills. Also this system will help, in highlighting
risk/complex patients for consultant input alert of DNA; easily
identify

all

patients

taking

certain

medications,

monitor

frequency of major complication e.g. peptic ulcer, check for


known drug interaction, and improve evidence based practice,
record questions.

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Enquiries: http:// www.optimumlinkup.com.ng
Or call 08033527716, 08161662924

Therefore, it is hoped that the design and implementation


of a clinical database system would provide a flexible and
reliable management of the University clinic. This program is
carefully designed to work in a standalone system or in a multi
user environment

1.2 BRIEF

HISTORY

OF

IMO

STATE

UNIVERSITY

MEDICAL CENTER.
The history of IMSU medical center is dated back to 1 st of June
1993, with only one Doctor as the medical Director (Dr.
Ihekwasu), by 1st of July the same year additional six nurses
where employed, subsequently three attendants and Lab
technicians were employed. The medical center was started in
a one room apartment in the admission block. Later it was
moved to its present permanent site, located toward the
extreme end of the university campus.

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1.2.1

ORGANOGRAM OF IMO STATE UNIVERSITY


MEDICAL CENTRE
ACTING MEDICAL DIRECTOR
DR. JOSEPH NZEOMA

MEDICAL OFFICER
DR. ERUKA CHUKA

HEAD NURSE
MRS. OKECHUKWU

ADMINISTRATIVE

SECRETARY

DRIVERS

CHIEF NURSING
OFFICER

PHARMACIST

ASSISTANTCHIEF
NURSING OFFICER

LABORATORY

TECHNICIAN

ATTENDANT

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1.3

STATEMENT OF THE PROBLEM


It is observed that in Imo State University Medical Centre,

most of its record on staff, students, patients, drug, ward and


bed allocation, inventory and drug dispensary are handled
manually. The problems associated with the manual method
include inaccurate data, poor quality of patient care and
administrative inefficiency. The task involved in this design is as
follows:
i.

Careful study of the manual operations of Imo State


University Medical Centre

ii.

Collection of information on general problem comforting


the medical centre

iii.

Study the identified problems, design and develop a


clinical database

system that will help in solving these

problems
iv.

Develop

computer

software

that

management of the medical centre

will

help

in

the

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1.4 OBJECTIVES OF THE STUDY


The primary aim of this project is to design and develop a
clinical database
State

University

system for Imo


Medical

centre,

which

will

achieve

the

following.
a) Improve efficiency and the communication skill in the
clinic
b) Keeps proper patient record, drug inventory, ward and bed
allocation,

drug

dispensing

and

efficacy

of

Drug

dispensed.
c) To bring about a complete pollution free environment that
will ensure a secured public health of the staff, and the
University Community.
d) To

acquire

practical

experience

in

the

design

and

development of a clinical database system and other


related software.

For more project topics and materials visit: http://www.optimumlinkup.com


Enquiries: http:// www.optimumlinkup.com.ng
Or call 08033527716, 08161662924

1.5 SCOPE AND DELIMITATION OF THE STUDY


The scope of this project is mainly on patients record, the
drug prescription available drugs, the drug dispensed and the
efficacy of the drug dispensed. The application of query in
getting

the

desired

reports

on

drug

inventory

in

the

Human

fear

pharmaceutical unit.
User

resistance

and

misconception:

towards change was a major problem encountered in this


course of study; hence vital information was hidden away
from me.
Sensitivity of the study: Due to the sensitive nature of
drug management, some secrets were not given out for
professional reasons.
Duration: The time allocated to carry out this project is
quite small for adequate and complete investigation of the
study.

1.6 GENERAL METHODOLOGY

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The project is carried out following the appropriate stages


involved in design and development of clinical software. The
stages are briefly discussed below.

Problem identification:

The problems associated with

the medical centre are first identified. This is done by critically


analysis of the existing system

Data collection:

The data required for this clinical

database is obtained by interviewing staff, students and other


medical personnel. Also vital information was also obtained
from the internet especially on the technicality in designing and
developing a clinical database.

System modeling: Using relevant facts obtained from

relevant sources, the Clinical database system is designed.

System

conceptual

Development

design

is

and

development

implementation:
and

implemented

The
as

computer program. After the development and implementation,


the system is tested to ensure that it fulfills the objectives of
the project.

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Enquiries: http:// www.optimumlinkup.com.ng
Or call 08033527716, 08161662924

System installation: The developed clinical database

system software is installed on the computer system and made


ready

for use.

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