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Import Process Flow-FCL

1. The document outlines the import flow process for full container loads at Port Klang, involving various parties such as importers, forwarding agents, shipping agents, port operators, and customs. 2. The process involves 21 steps, beginning with importers preparing documents and applying for import permits. Forwarding agents then submit electronic customs declarations and obtain delivery orders. Shipping agents submit manifests and discharge lists. 3. Customs processes declarations, conducts risk assessments, and may inspect shipments. Forwarding agents pay duties and obtain release. Port operators verify releases and issue gate passes. Hauliers transport containers from the port to importers or warehouses.

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Zafani Yaacob
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© © All Rights Reserved
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3K views9 pages

Import Process Flow-FCL

1. The document outlines the import flow process for full container loads at Port Klang, involving various parties such as importers, forwarding agents, shipping agents, port operators, and customs. 2. The process involves 21 steps, beginning with importers preparing documents and applying for import permits. Forwarding agents then submit electronic customs declarations and obtain delivery orders. Shipping agents submit manifests and discharge lists. 3. Customs processes declarations, conducts risk assessments, and may inspect shipments. Forwarding agents pay duties and obtain release. Port operators verify releases and issue gate passes. Hauliers transport containers from the port to importers or warehouses.

Uploaded by

Zafani Yaacob
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 9

I.

IMPORT FLOW FOR FULL CONTAINER LOAD (PORT


KLANG)
Shipping Agent /
Freight Forwarders

Forwarding
Agents

5 Exchange Bill of Lading


for Delivery Order

Document
s
preparatio
n including
(if
applicable)
-COO
documenta
tion from
FTA
Countries
-Applicatio
n of Import
Permit
Collecting
shipping
documents
from bank

2 Approval

6 To submit discharge list


to Port Operator. 6 hrs
prior vessels arrival

of Import
Permit

Forwarding
Agent

13
Importer/Bank
Make Duty Payment
thru

Received
instruction for
cargo
clearance
- including
Document
preparation (if
applicable)

4 FA prepare

and Submit K1
electronically SMK-DNT

CMO

Submit Manifest to
Customs/ Port Operators

PIAs
Importer

15Prepare RFD and

Electronic

PIAs

16cPay port charges

Physical
inspection if
applicable

Advice haulier on
16dcontainer pick up
and pass the Gate
pass to Haulier

10

Grant
Approval in
SMK

Port Operator
16aVerify shipping
agent release
container

Manual

16bVerify container

release by
Customs and
issue gate pass to
FA

Customs
7
8
11

Customs receive K1
electronically
Risk assessment via CVI
Customs received printed
K1& supporting documents

Verification of exemption if
12a relevant
Assessment of goods

12b

18
19
20

Port Operator
release container
& issue EIR
Cargo release at
port gate
Advise shipping
Agents on
container

Physical inspection if

12c necessary
PROCESS INVOLVING NSW
SYSTEM
A: Documents Preparation

MPC17/10/08

14

Approved / release K1

B: Customs Clearance
& Tech Control

C: Ports &
Terminal
Handling

Shipping Agent
15
Received RFD
Issue CMO

21Advice on return
of empty
container

Haulier
16eReceived Gate
Pass

Haulier prepare
CDA

17

Pick up container
out of port
Send container to

21importer

premises or
warehouse
Haulier prepare
Empty back form
and send to
depot
Depot Advise
shipping agents
upon receipt of
empty container

1
D: Inland
Transportation &
Handling

2
MPC17/10/08

No

Process Flow

Importer prepares necessary documents, including :


-COO documentation from FTA Countries (if applicable)
-Collecting shipping documents from banks (if applicable)

Document

Process time

Cost

3 Working Days
COO
Shipping
Documents

3 Working Days

Import permit

Pre-arrival

- Apply import permit from PIAs if applicable


2

PIA approve Import Permit (if applicable) (note: 19 PIAs are


electronic, of which 15 are paperless and 3 will be onboard)

Import Permit

Importer instructs forwarding agent to clear cargo (together


with supporting documents such as bill of lading, permit,
invoice & packing list)

Bill of lading
Permit
Invoice
Packing list

1 day (all
documents in
order and for
normal
clearance)

K1

Preparation : 1
hr

FA perform Document preparation if instructed by Importer


4

Forwarding agents submit K1 electronically (CUSDEC)


through SMK-DNT interface.

RM 10 (DNT)
PIAs own
Fees

No cost

3
MPC17/10/08

No

Process Flow

Document

Process
Time

Cost

Forwarding agent obtains delivery order (DO), including


from shipping agent (that is, exchange Bill of Lading for
DO).

Delivery order

20 mins

Shipping agent sends manifest to port operator and


Customs within 24 hours of arrival of vessel, in
accordance with Section 52, Customs Act. In practice,
they are allowed to submit much earlier

Manifest

Pre-arrival

Collection of DO
charge P.Klang
free
Klang RM30 per
DO
Shah Alam
RM50
Subang and
Petaling Jaya
RM80- document
fee
Others - RM 100
RM80 per B/L
(RM130 for Freight
Forwarders
Agency Fee)
EDI fee (RM30)
per B/L

Shipping agents submits Discharge list to Port


Operator , 6 hours prior to vessel arrival

Discharge List

Pre-arrival

No cost

Customs computer system automatically processes &


registers K1 and sends response back to forwarding
agent with registration number

K1 form

Response
Time : 5
20 min

K1 : RM 0.60 per set


EDI charges: RM 1.20
per kB (RM 5 per K1)
Forwarding charges :
RM 120 RM 160 per
container

Risk assessment on K1 done by Customs Verification


Initiative (CVI) Unit at Customs Headquarter to identify
high risk consignments.

Electronic :
Manual : 5
min

Process of doing- 4
no cost

MPC17/10/08

No

Process Flow

Document

Process Time

Cost

Forwarding agent informs OGA of the arrival of container &


that the approval of the import permit has been approved

K1 form

OGA
inspection
time : 30 min

Movement
charge
(RM130/200)
RM10 per box
(Labour
charge)

OGA physical inspection done after customs clearance

10

If no physical inspection, OGA will grant approval in SMK.

K1form,
PIA Permit

2 - 5 min

No cost

11

Customs receives Form K1 and supporting documents for


Customs clearance.
a) Basic supporting documents : invoice, packing list and
Delivery Order (no D/O in case of EDO).
b) Other supporting documents such as permit, Certificate
of Origin, CJ5/CJ5A depending on transaction type.
(Applicable to parallel transactions only not applicable in
Paperless)

K1 form

2 5 min

No cost

Invoice
Packing List
Delivery Order
Permit

COO
CJ5/CJ5A
BG/G Bond

12a

For those consignments claiming Treasury/LMW exemption,


K1 and supporting documents have to be submitted to
Import Branch, North Port for the verification of exemption.

K1,
Treasury
Exemption
Letter

15 - 30 min
depending on
number of
items

No cost

12b

Assessment of goods by Senior Customs Officer to


determine duties/taxes payable which includes the following
processes :
a) Verification of particulars declared against supporting
documents;
b) Instruction for physical inspection if necessary;
c) Classification/Valuation;
d) Approval/Release.

K1 form

5 - 20 min

No cost

MPC17/10/08

Invoice
Packing List
Delivery Order
Permit
COO
CJ5/CJ5A

No

Process Flow

Document

Process Time

12c

Physical / CVI inspection involves the following


processes :
a) Preparation for inspection such as submitting SSR to
port operator, moving container to inspection bay
and engaging carpenter to open container.
b)
Actual physical /CVI inspection
* CVI if applicable

K1 form

a) Preparation : 1
2 hour

Forwarding agent pays import duty on behalf of Importer


via :
a) Electronic Fund Transfer (which is only available
during banking hours);
b) Duty Net (24 x 7, through CIMB); or
c) Manual (through cheque or bank draft)

EFT Message :
PAYORD,
CREMUL,
CREADV
Manual: bank
draft or cheque

14

Customs receipts the K1 and Senior Customs officer


signs off the K1 form to authorize release of cargo.
(Applicable for parallel transactions)
If paperless transaction:
a) Auto-release after payment of duty/tax;
b) Printing of Customs Official Receipt (COR)

K1 form
COR

15

Forwarding agent prepare Request For Delivery (RFD)


and submit to Shipping agent. Shipping agent will advise
on Container Movement Order (CMO) to indicate where
the empty container is to be returned to. Forwarding
agent send RFD to Haulier.
(Applicable to parallel transactions only not applicable in
electronic)

RFD
CMO

13

MPC17/10/08

Invoice
Packing List

b) Actual
inspection : 1-2 hour

a) EFT : 20- 60 min


(different from Bank to
Bank)
b) Duty Net : Real time
Basis
c) Manual : 30 min

Cost
EMC
charges:
RM130
20 : RM
65
40 : RM
100
RM200
Labour fee :
RM 10 RM
30

EFT charges
for EFT : RM
8.00 per
transaction

Actual
charge:
Rm15 per
transaction

2 - 5 min

No

Process Flow

Document

Process
Time

Cost

16a

Port Operator verifies that shipping agent has released container


through Delivery Order or Electronic DO (EDO)

Delivery Order
Electronic DO

1-2 mins
10-15
secs

No cost

16b

Port Operator verifies that the container has been released by


Customs. Verification of release is based on Customs GCS
release or release made in port system by Customs officer
(manual)
Port Operator issues Gatepass/ EIR (Equipment Interchange
Receipt) to Forwarding Agent

Customs GCS
Release

10-15
secs

No cost

16 c

16 d

Gate-pass/EIR
2 mins

Forwarding agent pay port charges to Port Operator.


Supporting document required is port pass / Mykad for biometric
verification
FA then advise the haulier/transport company to pick the
container and passes the Gate pass to the haulier.
Haulier then book window hour of collection through port system

C
Gate-pass/EIR

1 hour

No cost

Online
1 min

16 e

Haulier received gate pass

17

Haulier/Transport company picks the container out of yard /


interchange

Gate-pass/EIR

20-40
mins

No cost

18

Port operator releases container out of port and issues EIR


(Equipment Interchange Receipt) to Haulier/transport company

Gate-pass/EIR

5 mins

No cost

19

Customs and Port operator check documents (K1 form, EIR &
permit) for release at the gate from haulier

Gate-pass/EIR

30-60
secs

No cost

20

Port operator advise shipping agents when container is delivered


to haulier/ transport company

EDI CODECO
or online report

30 60
mins
(hourly)

No cost

MPC17/10/08

No

Process Flow

Document

Process
Time

21

Haulier/Transport company sends container to Importer


premises or warehouse (this can be immediately upon pickup, or Haulier may send the container to their own
warehouse first)
Haulier returns empty container to pre-designated depot
Depot Advise shipping agents upon receipt of empty
container

CDA

24 hrs

MPC17/10/08

Cost

D
Empty Back
Form

24 hrs

Legend (Export and Import Flow):

PIAs - Permit Issuing Authorities


CMO- Container Movement Order
RFD- Request For Delivery
K2 Form- Customs declaration form for export
K1 Form- Customs declaration form for import
DNT- Dagang Net Technologies (e-service provider)
SMK-DNT- Electronic data interchange system used by
Customs for export declaration
CEPT- Common Effective Preferential Tariff
FMM- Federation of Malaysian Manufacturers
9
MPC17/10/08

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