A PROJECT REPORT

ON

SCHOOL’S INFORMATION
SYSTEM

Submitted in partial fulfillment of the requirement for the degree of

Bachelor of computer application

(BCA)

By
ABDUL WAJID
ENROLL.NO. 2007-301-002

Under the Supervision of

Prof. M. AFSHAR ALAM

JAMIA HAMDARD
(HAMDARD UNIVERSITY)
HANDARD NAGAR, NEW DELHI -110062
CERTIFICATE
 ACKNOWLEDGEMENT

The present work is an effort to throw some light on “SCHOOL’S INFORMATION

SYSTEM”. The work would not have been possible to come to the present shape without
the able guidance, supervision and help to me by number of people.

With deep sense of gratitude I acknowledge the encouragement and guidance received by
my organizational guide Prof. M. AFSHAR ALAM and other staff members.

I convey my heartfelt affection to all those people who helped and supported me during
the course, for completion of my Project Report.

ABDUL WAJID

ENROLL NO. 2007-301-002

 INDEX
S.NO TOPIC
1 DESCRIPTION OF THE SYSTEM

2 NEED OF THE SYSTEM

3 FEASIBILITY STUDY

4 SCOPE OF THE SYSTEM

5 OBJECTIVE

6 OPERATING ENVIORNMENT

7 HARDWARE & SOFTWARE REQUIREMENT

8 SYSTEM REQUIREMENT

9 DFD’S

10 ER DIAGRAM

11 FLOW CHART

12 BLOCK DIAGRAM

13 FILE DESIGN

14 MENU CHART

15 SALIENT FEATURESOF THE SYSTEM

16 CODING

17 IMPLEMENTATION STRATEGIES

18 TESTING

19 USER MANUAL

20 LIMITATIONOF THE SYSTEM

21 BIBLIOGRAPHY
 INTRODUCTION

TOPICS COVERED

I. DESCRIPTION OF THE SYSTEM

II. NEED OF THE SYSTEM

III. FEASIBLTY STUDY

IV. SCOPE OF THE SYSTEM

V. OBJECTIVE

VI. OPERATING ENVIRONMENT

 DESCRIPTION OF THE SYSTEM

The project is titled "SCHOOL Data Management System". This package once developed
will help the school/institute to manage various details pertaining to its students. This will
help accounts department in maintaining the details related to the fees & basic details like
their security deposits, conveyance and etc, it will also help management or we can say
administration department in maintaining students basic details as well as keeping a
check on fees details. This package is basically developed for the authorities of the
school/institute to make their task easier or we can say this package automate their tasks
like maintaining students personal details, marinating cash details, printing of receipts.
This package helps the administrative & accounts department in maintaining the students
personal & fees related details.

The details of the system are as follows:

It is basically a Database management package for the authorities of the school/institute

like management, accounts & administrative department. All the details of the students &
the daily work of various departments are managed by the package i.e. Personal details,
Cash details, Fees status, printing of receipts etc. The package is by the name of
School/institute Data Management Package. Package helps the various departments in
maintaining & manipulating the data. School/institute data are divided into Personal
information, Cash details, fee status & etc it helps in manipulating the divided parts of the
data.

Modules of the system:

• Personal Information / Student details

• Fees Details
• Fees Status
• Report Generation

Personal Information / Student details:

This module helps in managing the personal information of the students like their Name,
Address, Phone no., Roll no & etc. The package helps in adding the personal records,
editing the records, retrieval of records, report generation & etc.

Fees Details:

This module helps in managing the fees details of the student like their tuition fees,
security, late fees & etc. The basic purpose behind the development of this module is
printing of receipts of the fees paid by the students.

Fee Status:
This module helps in managing the fees records of the students like how many have paid
their fees & how many are yet to pay their fees & what is the receipt no. of the student
who have paid their fees. Basically this module generates the list of all the students who
have paid their fees & it also generates a list for those students who haven’t paid their
fees.

Report Generation:

This module is basically all about report generation; in this package quite a few reports
are generated which are embedded in the form like student details, cash details & etc.

Functions performed by the package:

This package helps in managing the student information like their Name, Roll no. annual
charges or we can say personal details, it also manages their fees details, receipt
generation & etc. The package helps in adding the official records, editing the records,
retrieval of records, report generation & etc.

• Security:
The package provides security by the help of Username &
Password, the package has been designed to be used on a stand-alone system &
by specific user hence there was no need for multi-user approach.
• Maintenance & Manipulation:
The package helps in maintaining & manipulating
information pertaining to students & daily activities of the school/institute
authorities for e.g. maintaining students personal details, fee structures,
maintaining cash details, fees status & etc.
• Search:
This facility help in searching the required record from the
database, package has the provision of searching of the record through admission
no. which is Primary Key & through the name & class of the student.
• Help:
This facility provides for help for the usage of the system.
It provides help to the novice regarding the usage of the package.

The School/institute Data management Package provides the user of the System with a
window like interface. The Front end of the package is developed in VB i.e. Visual
Basics, Back end is made in MS Access.
 NEED OF THE SYSTEM

The Package is developed to help the department maintaining the student details, earlier
the records where maintained manually, with the help of this package the concerned
departments will be able to improve the productivity, reduce the time, cost factors
associated with the system. The automation of the system will help the organization in
proper maintenance of the record, less manpower, less man-days, less cost, proper &
accurate functioning.

The basic need for the package was to automate the whole procedure of maintaining of
student details, earlier it was all done manually. By developing this package lot of burden
was removed from the department, which was maintaining students details. It improved
the efficiency, reduced the cost, and reduced the time need to do the work manually. With
the help of this package the past details of the students can assessed and reports can be
generated on this details.

In brief we can say this system was required to automate the processing of students
details, which was done manually before the development of the package. Earlier all the
information / data pertaining to the students was maintained manually or we can say it
was on paper, hence it created a problem for the organization/ school, how to manage it
properly. With the help of this system the organization/school is able to maintain the data
properly & accurately.

Why System was build…?

• Earlier, data pertaining to students was maintained manually.

• Manual system was not efficient.
• Cost of maintaining data manually was bigger or huge.
• Large manpower was required.
• The procedure was error prone, it was not accurate.
• Manual system was not suited for electronic exchange of data.

Solution…?

The solution for all this problem was to automate the system, automation of the students
data maintenance would reduce the manpower, man days will result in accurate data &
above all increase the efficiency of the concerned department.
 FEASIBILITY STUDY

Feasibility is the test of the system it helps in deciding whether it is viable to go through
the project or not. Feasibility study studies the system & tells whether to develop the
system or not. In lay mans terms it can be described as the test of the system & if the
system passes in the test then it is viable to develop the project otherwise not or we can
say feasibility study check’s whether project is feasible or not.

Feasibility has four solid dimensions:

1. Technology
2. Finance
3. Time
4. Resources

The feasibility of the system “ SCHOOL Data Management System ” is viewed with the
help of these four dimensions.

Technology:
This system uses one of the simplest technologies in use, for the
development purpose it uses simple to use & easily available technology. This system is
based on windows like interface, which is very easy to use. The package is been
developed for the department, which is not very familiar with software hence technology
used, must be easily understandable, because of which windows like interface has been
chosen. The technology used in this project is VB i.e. Visual Basics 6.0, M S Access &
DAO controls. Visual Basic helps in providing windows like environment. This system
uses menu-based approach in which every thing is given with the help of menus.

Finance:
This dimension measures the system in respect to money or we can
say funds. This dimension checks whether its viable to spend the required amount on the
system or it will be a waste. There is no problem of finance in this project because it uses
simple technology, which is very easy to install. This system is been developed for a
standalone computer hence for this system hardware requirement is very low. For this
system to be developed & installed properly we require very easily available technologies
& very basic hardware and all these requirements doesn’t cost much.

Time:
This particular dimension measures the systems worth in respect to
time, which is one of the most important factors to be considered. In this project time
factor is very important this system is scheduled to be installed in one months time. This
system is not very big & hence can be completed within the time period it requires
approx. 30 man-days of work. Time is a crucial factor to be considered & we can say this
system can be developed within the required time period.
Resources:
This dimension takes into count the recourses required to develop the system. For this
particular system the resources required are quite nominal which can be fulfilled, the
resources required for this system are basic hardware, an operating which is compatible
with VB.

With the help of all these dimension we can measure the feasibility of the system & can
decide whether to go forward with the project or not. By take in count the dimension &
their role in this particular system we can say this system is feasible from all these
dimension point of view & it is viable to go through the project.
 SCOPE OF THE SYSTEM

Scope of the system measures the scope of the project, which is going to be developed.
Answering following aspects can answer the project scope:

1. Context
2. Information objective
3. Function & Performance
4. Interfaces

The system “SCHOOL data management system” is a data management of students. All
the details of the students are managed with the help of this package i.e. their Personal
information, fees information & their report generation, with the help of this package the
organization can maintain & manipulate students data. This package has the provision for
adding new records, editing old records, viewing the database, searching facility, report
generation, help i.e. how to use the package & etc. Scope of the system can be measured
with the help of the dimensions.

Context:
This project is related to
management of students data and the daily activities of the authorities with the help of
this package the user of this package, which is the department i.e. administrative will be
able to maintain the data through the computer which will help in increasing he
efficiency, accuracy of the department as well as help in electronic inter change of the
data. Administrative department can use this package to check for the details of the
students, whether they have paid their fees amount or whether it is due to them, through
which receipt no. it was paid they can study the past records analyze the trends.

Information objective:
Basically this is related to the Inputs & Outputs to the system. In other way we can say it
is related to the inputs required by the system & outputs generated by the system.

This package is basically data management package, in which the inputs given by the
user is itself the output of system it performs few calculation like the total cash received
from the students. We can say it is data management package, it provides the user with
front end which is very easy to use.

1. Inputs:
The input to the system is username & password for the system security, their
Personal details like Name, Address, Phone number, admission details, roll no for
data management, their fees details like admission fees, tuition, computer fee &
etc .
2. Outputs:
The output for this system is the maintained records,
personal details, fees details, fee status & report generated. The outputs of the
 system are the records that were added in the database as well as the reports that
are generated with the help of he data in the database.

Function & Performance:

This dimension measures the scope of the system with the help of
functions & performance of the system. The basic function performed by the system is of
data management & report generation.

The system performs various functions like:

1. Security:
The first function of the system is to provide security from
unauthorized access to the data, which is provided with the help of user name &
password at the beginning of the package. This system is been developed for a
single user hence no rights are employed or we can say administrator is only the
user.
2. Data maintenance:
The most important function of the system is to maintain student
data, the data is maintained with the help of different menus like adding, editing,
viewing, searching & etc. There are different kinds of data in the system like
personal information, fees information & cash details with the help of the front
end data is managed.
3. Report generation:
The last function of the system is to generate reports of the data like
student details report, cash report, fee status report & etc. With the help of this
report the data can be electronically exchanged as well as the reviewing of
policies can be done with the help of reports.
These are some of the
basic function performed by the system “Student Data Management”.

Interfaces:
Interfaces are the link between the user and the system, basically we can say
interfaces are the objects through which user of the system interacts with the system. This
system has different interfaces through which user interacts with the system they are:

1. Login interface:
This is the first interface in which user is required to enter the username &
password if the password is correct then access is granted otherwise not. User has
got three attempts to enter the correct password; if he is not able to enter the
correct password in three attempts then the system is exited.
2. Data maintenance:
This is the most important interface in the system in which the user interacts with
the system to store the data or to retrieve the data from the database, this interface
has got many sub parts like addition of records, editing of records, searching of
records & etc.
3. Reports:
This interface is the output for the system in which the user receives the results or
output, which is required in the form of reports like cash details, student details &
fee status.
 OBJECTIVE

The following are the main objectives of the project titled "Student data management ":

The package provides the means of security, which makes sure that only the concerned
modules and screens are accessible to the particular department after verifying one's
validity and all other modules and screens remains disable. The package is meant to
maintain and provide complete details about students such as personal details, their fees
details and cash details.

The basic objective of the system is to manage the student’s data efficiently & accurately.
It provides the user of the system with personal details of the students their name,
address, phone & etc, it provides the user with fees as well as cash details of the students,
how much they have paid, what is the status of the fees i.e. how many have paid fees &
how many are yet to pay the fees. It also provides the user with details of cash like
conveyance details.

“ Student data management ” package is a Management & Information project, which has
these objectives:

Student data management will be highly user friendly, management information system
that will not help only Accounts, Management & Administrative system to gather,
communicate, computerize but also help to act on critical information much faster and in
a better manner. The solution envisages linking of different departments to streamline the
flow of data and timely availability of information at both the ends. Further, it also aids in
generating, maintaining user definable Queries, Reports. Salient Features of the
application will be as defines below:

1. Owner of data to be the owner of the database

2. Capture of information at the source of generation
3. Sharing of data
4. Minimizing duplicate work
5. Reducing inconsistency by eliminating multiple databases of the same data
6. Consolidation of data at all levels

Outlined objectives of the system:

User friendliness:
The package developed is easy to learn and understand. Even a new
user can use the system effectively, without any difficulty. The help and user manuals are
provided to solve the further queries of the users. With the help of the user manuals the
user can get the full details of the functionality of the system.

User satisfaction:
The package is such that it stands up to the users expectations. The
system is successful in generating the reports of the task status and details of the student.
The package is currently being successfully run in the organization.
Response time:
The response time for all the operations is less. All the report
generations and the listing tasks are performed in significant time. The queries used are
so as to reduce the execution time of query processing.

Error handling:
Responses to users errors and undesired situation have been taken care of to ensure that
the system operates without halting. Proper error handling codes are put with the codes.

Security and robustness:

The package is able to avoid or tackle disastrous action. It allows only
the authentic user to access the software as it is protected by the user name and the
password. All the administrative tasks are allowed to the project leader only so the illegal
intervention is not possible.

Modularity:
The package has relatively independent and single function parts that
are put together to make complete system. Thus as a result of this modular approach the
system, in spite of being robust is not cumbersome. It also contributes for the fast
execution of the system.

Maintainability:
The system is able to decrease the time and effort for program
maintenance. The full details of the projects being undertaken, and the task status
corresponding to each student is stored carefully and the reports are generated as per the
requirement.

Timeliness:
The package is able to operate well under normal peak and recovery
conditions.
 OPERATING ENVIORNMENT

The system is developed in Visual Basics 6.0 / M S Access and run under windows 95/98
& upper versions.

Visual Basics:
Visual basics is event driven programming language, which is used to develop front end
for the application. This is called event driven because every action of the user is an event
& the application is driven with the help of these events, which are programmed with the
help of Visual basics. In Visual basics there are forms, Controls, reports & many more
things to provide the user with overwhelming experience of user friendliness. Visual
basics is a programming language for windows environment & provides the user with
windows like interface.

M.S. Access:
Access is a Relational Database Management System (RDBMS) that
you can use to store and manipulate large amounts of information. Because its tools are
user-friendly and because it is a powerful development environment, Access is equally
appropriate for novices and MIS professionals.

Beginners can use Access to:

1. Store and manage various types of inventories.

2. Log information such as auto repairs for cars, doctor visits, etc.
3. Create contact management databases that can track contacts, but phone calls,
meetings, and any other interactions with contacts.

Developers can use Access to:

1. Create applications that manage survey results.

2. Manage front ends for enterprise-wide database such as SQL server.
3. Establish help-desk applications.

Access is an object-oriented program; that is, everything in Access is an object, including

the application itself. Each object has properties that define how it looks and performs.
The uses of Access are limited only by the needs of an organization and the imagination
of the user or developer.
 DESIGN OF THE SYSTEM

TOPICS COVERED

I. HARDWARE / SOFTWARE REQUIREMENT

II. SYSTEM REQUIREMENT
III. DFD’S
IV. ER-DIAGRAM
V. FLOWCHART
VI. BLOCK DIAGRAM
VII. FILE DESIGN
VIII. MENU CHART
 HARDWARE & SOFTWARE REQUIREMENT

Hardware Requirements:
Hardware requirement are the basic need of the system or the
package, which is been developed and will be deployed upon the
system, which should have these basic components or fulfill these
basic hardware needs of these package.

The following hardware is recommended for the user.

Microprocessor: PIII500 MHz.

Memory: 128 MB SDRAM DIHM

Cache Memory: 512 KBL2

Upgrade ability: Processor, RAM and HDD Upgradeable

HDD: 9.1 GB Wide ultra SCSI-3 HDD

Floppy Drive: 24x CD ROM Drive (IDE)

Keyboard: 104 Keys Enhanced Keyboard

Mouse: 2 Button Scroll Mouse

Graphics: 1024x768, 256 colors non-interlaced on PCL

Local Bus

Monitor: 15” SGA Color monitor

Software Requirements:
Software requirement are the basic software needs of the system or the
package to work properly & efficiently.

Operating System: Windows-98 & upper versions

RDBMS: MS Access 97

For editing the code of the package:

Application program: Visual Basics 6.0
 SYSTEM REQUIREMENTS SPECIFICATION

The function and performance allocated to software as part of system

engineering are refined by establishing a complete information
description, a detailed functional and behavioral description, an
indication of performance requirements and design constraints,
appropriate validation criteria, and other data pertinent to
requirements. The outlines of system requirement specification are:

Introduction:

This System Requirement Specifications Document forms the basis for

the design and development of the ”Student data management”. The
purpose of this document is to define all the processes involved in the
function of Student data management. The requirements of the
software relating to the functionality, interfaces, logical database
requirements and various other aspects of the software are also
explicitly defined. The SRS document will also act as the basis for
understanding between the end-user and the designer/developer.

Information Description:
The development of this system assists in
the maintenance of the information and to fulfill the complete software
requirements of the package.

Functional Description:
A processing narrative is provided for
each function, design constraints are stated and justified, performance
characteristics are stated and diagram is included.

Validation and Criteria:

For successful implementation of the
system we should define the performance bounds, and expected
software response. At the time of creating new entry, system performs
different types of validations like user can not overwrite the existing
information, it asks the user, this information already exist and also
many feature.
 DFD’S

It stands for Data flow diagram it is a diagrammatic representation of

the data objects of the system. Basically DFD is a way to show the how
the data is processed in the system, it shows how data moves at
different stages in the system. DFD is a graphical representation that
depicts information flow & the transformations that are applied as data
moves from input to output. It is also used to represent a system or
software at any level of abstraction it can be partitioned into levels that
represent increasing information flow & functional DFD:

details.

Data Flow Diagram serves two purposes:

1. To provide annunciation of how data are transformed as they

move through the system.
2. To depict the functions that transforms the data flow.

DFDs are a excellent mechanism for communicating with the customer

during requirement analysis and are widely used for the representation
of external and top-level internal design specification. In the latter
situations, DFDs are quite valuable for subsystem, files and data links.
The DFD methodology is quite effective, especially when the required
design is unclear. In the process, many levels of DFDs are created
depending upon the level of details needed.

The Level 0 DFD is also called Context Level DFD. It depicts the
overview of the entire system. The major external entities, a single
process and the output stores constitute the level-0 DFD. Though this
diagram does not depict the system in detail, it represents the overall
inputs, process and output of the entire system at a very high level.

The Level 0 DFD is now expended into a level 1 model. It should be

noted that information flow continuity is maintained between level 0
and level 1. The process represents at DFD level 1 further refined into
lower levels. This further refinement is continued until an easily
implement able program component is reached.
 LEVEL ‘0’ DFD OF
“STUDENT DATA MANAGEMENT”

User name &

Password

Storing
Modifying

And
Retrieving
Students
Data
Details of
Students
 LEVEL ‘1’ DFD OF
“STUDENT DATA MANAGEMENT”

Attempt
Access Denied Granted Exit
Verificatio For
n Of Three
The Data Times

Access
Granted

New
Menu MDI / Main
Addition Menu Cash Details
of Form Report i.e.
New Shown fee detail,
Records Report security
Edit
Menu

Student
Editing Detail
of Report
Records

Printing
Receipt
s

Printing Cancellation
of Fee &
Receipts Reprinting
of Receipts

Storing
, Manipulation & Retrieval of
Student Data
These are the two DFD’S i.e. 0 level & 1 level of “Student Data Management ” package
the 1 level dfd can be further refined to represent more detailed or lower level of
information. DFD’s are also known as flow graph or bubble chart.
 ER-DIAGRAM

Entity – Relationship Diagram:

Depicts relationships between data objects. The
object-relationship pair can be represented graphically using the Entity-
Relationship Diagram. A set of primary components is identified for the
ERD: data objects, attributes, relationships, and various type
indicators. The primary purpose of the ERD is to represent data objects
and their relationships.

Data Objects, Attributes, and Relationships

The data model consists of three interrelated pieces of information: the

data object, the attributes that describe the data object, and the
relationships that connect data objects to one other.

Data Objects:

A data object is a representation of almost any composite information

that must be understood by software. By composite information, we
mean something that has a number of different properties or attributes.
A data object encapsulates data only there is no reference within a data
object to operations that act on the data. The data object description
incorporates the data object and all of its attributes. Data objects are
related to one another.

Attributes:
Attributes define the properties of a data object and take
on one of three different characteristics. They can be used to name an
instance of the data object, describe the instance, or make reference to
another instance in another table. The set of attribute that is
appropriate for a given data object is determined through an
understanding of the problem context. One or more of the attributes
must be defined, as an identifier that is identifier attribute becomes a
“Key” when we want to find an instance of the data object.

Relationships:

Data object are connected to one another in a variety of different ways.

We can define a set of object-relationships pairs that define the
relevant relationships. Object-relationship pairs are bi-directional.
Different data objects and their attributes are described in data
dictionary and their relationships between these data objects are given
in ER diagram of next section.
Cardinality and Modality

Cardinality: The data model must be capable of representing the

number of occurrences of objects in a given relationship. The cardinality
of an object-relationship pair are:

1. One-to-one (1:1): An occurrence of object ‘A’ can relate to one

and only one occurrence of object ‘B’ and an occurrence of ‘B’ can
relate to only one occurrence of ‘A’.
2. One-to-many (1:N): One occurrence of object ‘A’ can relate to
one or many occurrences of object ‘B’ but an occurrence of ‘B’
can relate to only one occurrence of ‘A’.
3. Many-to-many (M: N): An occurrence of object ‘A’ can relate to
one or more occurrences of ‘B’, while an occurrence of ‘B’ can
relate to or more occurrences of ‘A’.

Cardinality defines “the maximum number of object relationships that

can participate in a relationship”.

Modality:
The modality of a relationship is zero if there is no
explicit need for the relationship to occur or the relationship is optional.
The modality is 1 if an occurrence of the relationship is mandatory.
 ER-DIAGRAM OF
“STUDENT DATA MANAGEMENT”

Department
maintaining
records School
Works For

Maintain
Records Studies
Name Admission Roll No.
No

Student

Works on
Package Details

Owner
Student Data
Management
Package
 Consists

Fee
New
Receipt Printing Report Module
Admission Edit
Module
Module Module

Consists Consists Consists

Consists

Add Personal, Students

Prints Fee details, details, cash
Fees details of
Edit Student reprinting & details & Fee
Students
Details cancellation of status
Receipts
 FLOW CHART

Flow chart:
A flow chart depicts pictorially the sequence in which
instructions / processes are carried out in a system. Flow charts are
graphical representation of the processes that are carried out by the
system, it depicts inputs, output and processing of the inputs and the
stages at which processing is done. Flow chart not only helps in
accessing the system but also in designing the algorithms for the
system.

Objects used:

Start / Termination Box

Processing Box

Input / Output Box

Decision
Box
Connector
 FLOW CHART OF
“STUDENT DATA MANAGEMENT “

START

Read User Name

& Password

Matching of
Password

Yes

No
If
Password 3 Attempts at
Password accepted

Yes

Option shown:
MDI FORM
 Processing &
Manipulation of
Student records

Stop
 BLOCK DIAGRAM

Block Diagram:
Block diagram is a representation of the system as a
whole. It depicts the system as modules, basically block diagram is
representation of the system in block which is represented in diagram.
It breaks the system into sub modules & then depicts their behavior &
functions. Block diagram is over view of the system like what are its
modules, its function & etc.

BLOCK DIAGRAM OF
“STUDENT DATA MANAGEMENT”

Student
Data
Management

New Admission Editing of

of Records Student details
Records

Students

Printing of fee
receipts module Fee status
module
Report
Generation

Database
 FILE DESIGN

File Design:
File design is the design of the database and it
contains information about the files used in the system. In database
design the tables constructed, fields in the tables their data types and
in the other part it tells about the extensions of the file used in the
development.

Database will contain:

1. Student:
Name, Address. Fathers name, Admission no. Data of Birth & etc
2. Fee:
Section, Roll no. Admission no. Receipt no.
3. Class:
Class
4. Quarter:
Quarter

Program listings:
Fields-

FIELD NAME DATA TYPE

Student Name Text

Father Name Text

Address Text

Data of Birth Date

Class Text

Section Text

Admission no. Text Primary Key

Roll no. Text

Security Number

Conveyance Text

Date of admission Date

Class Text

loc Text

Concession Number

Annual charge Number

Receipt no. Text Primary key

Date Date

Class Text

Admission no Number

Roll no Number

Section Text

Admission Number

Tuition Number

Late Number

Absence Number

Exam Number

Computer Number

Music Number

Total Number

Quarter Text

loc Text
Security Number

Annch Number

Username Text

Password Text

Quarter Text

Tables-

Student

Fields Data types

Student Name Text

Father Name Text

Address Text

Data of Birth Date

Class Text

Section Text

Admission no. Text Primary Key

Roll no. Text

Security Number

Conveyance Text

Date of admission Date

Class Text

loc Text

Concession Number

Annual charge Number

Fees

Fields Data types

Receipt no. Text Primary key

Student name Text

Father name Text

Date Date

Class Text

Admission no Number

Roll no Number

Section Text

Admission Number

Tuition Number

Late Number

Absence Number

Exam Number

Computer Number

Music Number

Total Number

Quarter Text
loc Text

Conveyance Number

Security Number

Annch Number

Class

Fields Data type

Class Text

Security

Fields Data type

Username Text

Password Text

Quarter

Fields Data Type

Quarter Text

Files Used:
.frm VB Forms
.rpt
Crystal Reports .db
Access / Database Files
 MENU CHARTS

Menu Charts:
Menu chart shows the modules / menus of the
system it depicts the modules in the form of menus. Menu chart of
“Student data management” is given below:

Forms:

1. Splash form
2. Login form
3. MDI form

Child form- New records, Edit

records, Report.

Reports- Student details, Cash

detail.

Printing: Student detail, Fees Details

Menu chart:

New

New Admission

Edit

Student details
Fees

Printing of Fee Receipts

Delete

Deletion of receipt no.

Reprint

Reprinting of receipts

Reports

Fee details

Student details

Conveyance details

Security details

Fee Status

Fee status
Exit
 IMPLEMENTATION & CODING

TOPICS COVERED

I. SALIENT FEATURES OF THE SYSTEM

II. CODING
III. IMPLEMENTATION STRATEGIES
 SALIENT FEATURES OF THE SYSTEM

Salient Features:

1 Reduce complexity through automation.

2 User-friendly environment to operate on.

3 Compatible to all platforms.

4 Improve Administration department’s efficiency

5 Exchange of data between different departments.

6 Improve Management reporting, maintaining capabilities.

1. Enhance Users satisfaction and productivity

SECURITY:

1 Single window for entire application.

2 Module wise accessibility.

 CODING

Coding:
This section contains coding of the system “Student data
management ”. Which has been done in Front End “ Visual Basic ” & Back
End “ M S Access”, coding has been included with screen shots of the package.

Splash:
This is the opening screen of the package, user has to click Ok to move forward or close
the package.

Code:

Private Sub Command1_Click ()

frmpassword.Show
Me.Hide

End Sub
Login Form:
It ask user to enter the User name & Password, if he enter it correctly
access is granted else he is given three chances to enter the correct Username &
Password, if he fail then system is shutdown.

Code:

Private Sub Command1_Click()

If Text2 = "" Then

MsgBox " Please enter the Password "

Password_Text.SetFocus
Exit Sub

End If
If flag < 3 Then
If Text2 = "deepak" Then

MDIForm1.Show
frmpassword.Hide

Else
MsgBox ("Incorrect Password")
flag = flag + 1

End If

Else

MsgBox (" Intruder Detected ")

End

End If

End Sub

Private Sub Command2_Click()

End

End Sub

Private Sub Form_Load()

Dim flag As Integer

Text1 = "Administrator"
Text1.Locked = True
flag = 1

End Sub
MDI Form:
This is first form after the access is granted to the user, it shows the
menus that are available to the user.
Code:

Option Explicit
'Public db As Database
'Public ws As Workspace

Private Sub MDIForm_Load()

Set ws = DBEngine.Workspaces(0)
Set db = ws.OpenDatabase(App.Path & "\shiv.mdb")
End Sub

Private Sub Toolbar1_ButtonClick(ByVal Button As ComctlLib.Button)

Select Case Button.key
Case "New"
frmnewadmission.Show
Case "Edit"
frmstuedit.Show
Case "Fee"
Fee.Show
Case "Del"
frmRecDel.Show
Case "Reprint"
frmprint.Show
Case "Details"
frmDetails.Show
Case "Cash"
frmcash.Show
Case "FeeS"
frmFStatus.Show
Case "close"
End
End Select
End Sub
Few Screen Shots:

New Admission form

Edit form
Fee detail
Student Detail Report
Fee detail report
Conveyance Detail Report
Security Detail Report
Fee Status report

Coding:

New Admission-
 Option Explicit
Dim cl As Recordset 'used for class table
Dim stdnt As Recordset 'used for student table
Dim match As Recordset
Dim i, j, k As Integer
Public key As Boolean
'Public editkey As Boolean
Dim a, b As String

Private Sub Chkcon_Click()

If chkcon.value = 1 Then
txtfrom.Enabled = True
txtfrom.SetFocus
Else
txtfrom.Enabled = False
txtfrom.Text = ""
End If
End Sub

Private Sub cmdclear_Click()

clear 'call clear procedure
End Sub

Private Sub cmdclose_Click()

If key = True Then
stdnt.CancelUpdate
key = False
End If
stdnt.Close 'close the student table recordset
Unload Me
End Sub

'Private Sub Cmdedit_Click()

'enable
'If newkey = True Then
' newkey = False
'End If
'editkey = True
'txtadmnno.SetFocus
'End Sub

Private Sub cmdnew_Click()

If key = True Then
Exit Sub
Else
stdnt.AddNew
 key = True
Txtadmnno.SetFocus
End If
End Sub

Private Sub cmdok_Click()

If key = True Then
If Txtadmnno.Text = "" Or txtdoa.Text = "" Or txtsname.Text = ""
Or _
txtdob.Text = "" Or txtfname.Text = "" Or txtaddr.Text = "" Or
cboclass.Text = "" Or _
txtsec.Text = "" Or txtrollno.Text = "" Then
i = MsgBox("ENTER PROPER DETAILS", vbOKOnly, "STUDENT")
Exit Sub
End If
i = Format(txtdoa.Text, "yyyy")
j = Format(txtdob.Text, "yyyy")
If i <= j Then
k = MsgBox("Date of Birth can't be greater than or equal to Date
of Admission", vbOKOnly, "STUDENT DETAILS")
txtdob.SetFocus
Exit Sub
End If
If chkcon.value = 1 And txtfrom.Text = "" Then
i = MsgBox("PLEASE ENTER THE LOCATION", vbOKOnly,
"STUDENT DETAILS")
txtfrom.SetFocus
Exit Sub
End If
If txtsecurity.Text = "" Then txtsecurity.Text = 0
If txtannch.Text = "" Then txtannch.Text = 0
a = Right(Txtadmnno.Text, 1)
If a = "S" And Not (cboclass.Text = "TWELFTH" Or cboclass.Text
= "ELEVENTH") Then
i = MsgBox("CLASS NOT COMPATIBLE WITH THE ADMISSION
NUMBER.", vbOKOnly, "NEW ADMISSION")
cboclass.SetFocus
Exit Sub
ElseIf a = "H" And Not (cboclass.Text = "TENTH" Or cboclass.Text
= "NINTH") Then
i = MsgBox("CLASS NOT COMPATIBLE WITH THE ADMISSION
NUMBER.", vbOKOnly, "NEW ADMISSION")
cboclass.SetFocus
Exit Sub
ElseIf a = "M" And Not (cboclass.Text = "SIXTH" Or cboclass.Text
= "SEVENTH" Or cboclass.Text = "EIGHTH") Then
 i = MsgBox("CLASS NOT COMPATIBLE WITH THE ADMISSION
NUMBER.", vbOKOnly, "NEW ADMISSION")
cboclass.SetFocus
Exit Sub
ElseIf a = "P" And Not (cboclass.Text = "FIRST" Or cboclass.Text
= "SECOND" Or cboclass.Text = "THIRD" Or cboclass.Text =
"FOURTH" Or cboclass.Text = "FIFTH") Then
i = MsgBox("CLASS NOT COMPATIBLE WITH THE ADMISSION
NUMBER.", vbOKOnly, "NEW ADMISSION")
cboclass.SetFocus
Exit Sub
ElseIf a = "L" And Not (cboclass.Text = "NURSERY" Or
cboclass.Text = "LKG") Then
i = MsgBox("CLASS NOT COMPATIBLE WITH THE ADMISSION
NUMBER.", vbOKOnly, "NEW ADMISSION")
cboclass.SetFocus
Exit Sub
End If
b = "select * from student where admnno = '" & Txtadmnno.Text
& "';"
Set match = db.OpenRecordset(b, dbReadOnly)
If match.RecordCount >= 1 Then
i = MsgBox("THIS ADMISSION NUMBER ALREADY EXISTS.
CAN'T INSERT TWO RECORDS WITH SAME ADMISSION NUMBER.",
vbOKOnly, "NEW ADMISSION")
Txtadmnno.SetFocus
Exit Sub
End If
match.Close
b = "select * from student where rollno = " & txtrollno.Text & "
and class = '" & cboclass.Text & "' and sec = '" & txtsec.Text & "';"
Set match = db.OpenRecordset(b, dbReadOnly)
If match.RecordCount >= 1 Then
i = MsgBox("THIS ROLL NUMBER ALREADY EXIST. INSERT
ANOTHER.", vbOKOnly, "NEW ADMISSION")
txtrollno.SetFocus
Exit Sub
End If
commit
stdnt.Update
key = False
clear
End If
'ElseIf editkey = True Then
' txtadmnno.Enabled = True
' If Txtdoa.Text = "" Or txtsname.Text = "" Or _
' Txtdob.Text = "" Or txtfname.Text = "" Or Txtaddr.Text = ""
Or Cboclass.Text = "" Or _
' txtsec.Text = "" Or txtrollno.Text = "" Then
' i = MsgBox("ENTER PROPER DETAILS", vbOKOnly, "STUDENT")
' Exit Sub
' End If
' i = Format(Txtdoa.Text, "yyyy")
' j = Format(Txtdob.Text, "yyyy")
' If i <= j Then
' k = MsgBox("Date of Birth can't be greater than or equal to
Date of Admission", vbOKOnly, "STUDENT DETAILS")
' Txtdob.SetFocus
' Exit Sub
' End If
' If Chkcon.value = 1 And Txtfrom.Text = "" Then
' i = MsgBox("PLEASE ENTER THE LOCATION", vbOKOnly,
"STUDENT DETAILS")
' Txtfrom.SetFocus
' Exit Sub
' End If
' If txtsecurity.Text = "" Then txtsecurity.Text = 0
' stdnt.Edit
' commit
' stdnt.Update
' editkey = False
' clear
' disable
'Else
' Exit Sub
End Sub

Private Sub Form_Load()

Me.Top = 0
Me.Left = 0
clas ' Load the combo box with the class names
Set stdnt = db.OpenRecordset("student", dbOpenDynaset)
stdnt.AddNew
key = True
txtfrom.Enabled = False
End Sub

Public Sub clas()

Set cl = db.OpenRecordset("class", dbReadOnly)
cl.MoveLast
i = cl.RecordCount
cl.MoveFirst
For j = 1 To i
cboclass.AddItem cl!class
cl.MoveNext
Next
cl.Close
End Sub

Private Sub commit()

stdnt!Admnno = Txtadmnno.Text
stdnt!doa = Format(txtdoa.Text, "dd/mm/yyyy")
stdnt!sname = txtsname.Text
stdnt!dob = Format(txtdob.Text, "dd/mm/yyyy")
stdnt!fname = txtfname.Text
stdnt!Addr = txtaddr.Text
stdnt!class = cboclass.Text
stdnt!sec = txtsec.Text
stdnt!rollno = txtrollno.Text
stdnt!security = txtsecurity.Text
stdnt!Conv = chkcon.value
stdnt!Loc = txtfrom.Text
stdnt!annch = txtannch.Text
End Sub

Private Sub clear()

Txtadmnno.Text = ""
txtdoa.Text = ""
txtsname.Text = ""
txtdob.Text = ""
txtfname.Text = ""
txtaddr.Text = ""
cboclass.Text = ""
txtsec.Text = ""
txtrollno.Text = ""
txtsecurity.Text = ""
chkcon.value = False
txtfrom.Text = ""
txtannch.Text = ""
End Sub

Private Sub Txtaddr_KeyPress(KeyAscii As Integer)

KeyAscii = Asc(UCase(Chr(KeyAscii)))
End Sub

Private Sub Txtadmnno_KeyPress(KeyAscii As Integer)

Dim str As String
str = "0123456789ABCDEFGHIJKLMNOPQRSTUVWXYZ"
KeyAscii = Asc(UCase(Chr(KeyAscii)))
If KeyAscii > 26 Then
If InStr(str, Chr(KeyAscii)) = 0 Then
KeyAscii = 0
End If
End If
End Sub

Private Sub txtannch_KeyPress(KeyAscii As Integer)

Dim str As String
str = "0123456789"
If KeyAscii > 26 Then
If InStr(str, Chr(KeyAscii)) = 0 Then
KeyAscii = 0
End If
End If
End Sub

'Private Sub txtadmnno_LostFocus()

'If editkey = True Then
' If Not (txtadmnno.Text = "") Then
' finddata
' End If
'End If
'End Sub

Private Sub Txtdoa_KeyPress(KeyAscii As Integer)

Dim str As String
str = "0123456789/"
If KeyAscii > 26 Then
If InStr(str, Chr(KeyAscii)) = 0 Then
KeyAscii = 0
End If
End If
End Sub

Private Sub Txtdoa_LostFocus()

Dim chk As Variant
If Not (txtdoa.Text = "") Then
chk = txtdoa.Text
If Not (IsDate(chk)) Then
i = MsgBox("ENTER CORRECT DATE", vbOKOnly, "NEW
ADMISSION")
txtdoa.SetFocus
End If
End If
End Sub

Private Sub Txtdob_KeyPress(KeyAscii As Integer)

Dim str As String
str = "0123456789/"
If KeyAscii > 26 Then
If InStr(str, Chr(KeyAscii)) = 0 Then
KeyAscii = 0
End If
End If
End Sub

Private Sub Txtdob_LostFocus()

Dim chk As Variant
If Not (txtdob.Text = "") Then
chk = txtdob.Text
If Not (IsDate(chk)) Then
i = MsgBox("ENTER CORRECT DATE", vbOKOnly, "NEW
ADMISSION")
txtdob.SetFocus
End If
End If
End Sub

Private Sub txtfname_KeyPress(KeyAscii As Integer)

Dim str As String
str = "ABCDEFGHIJKLMNOPQRSTUVWXYZ "
KeyAscii = Asc(UCase(Chr(KeyAscii)))
If KeyAscii > 26 Then
If InStr(str, Chr(KeyAscii)) = 0 Then
KeyAscii = 0
End If
End If
End Sub

Private Sub Txtfrom_KeyPress(KeyAscii As Integer)

Dim str As String
str = "0123456789ABCDEFGHIJKLMNOPQRSTUVWXYZ, "
KeyAscii = Asc(UCase(Chr(KeyAscii)))
If KeyAscii > 26 Then
If InStr(str, Chr(KeyAscii)) = 0 Then
KeyAscii = 0
End If
End If
End Sub
Private Sub txtrollno_KeyPress(KeyAscii As Integer)
Dim str As String
str = "0123456789"
If KeyAscii > 26 Then
If InStr(str, Chr(KeyAscii)) = 0 Then
KeyAscii = 0
End If
End If
End Sub

Private Sub txtsec_KeyPress(KeyAscii As Integer)

Dim str As String
str = "ABCDEFGHIJKLMNOPQRSTUVWXYZ"
KeyAscii = Asc(UCase(Chr(KeyAscii)))
If KeyAscii > 26 Then
If InStr(str, Chr(KeyAscii)) = 0 Then
KeyAscii = 0
End If
End If
End Sub

Private Sub txtsecurity_KeyPress(KeyAscii As Integer)

Dim str As String
str = "0123456789"
If KeyAscii > 26 Then
If InStr(str, Chr(KeyAscii)) = 0 Then
KeyAscii = 0
End If
End If
End Sub

Private Sub txtsname_KeyPress(KeyAscii As Integer)

Dim str As String
str = "ABCDEFGHIJKLMNOPQRSTUVWXYZ "
KeyAscii = Asc(UCase(Chr(KeyAscii)))
If KeyAscii > 26 Then
If InStr(str, Chr(KeyAscii)) = 0 Then
KeyAscii = 0
End If
End If
End Sub

'Private Sub disable()

'txtadmnno.Enabled = False
'Txtdoa.Enabled = False
'txtsname.Enabled = False
'Txtdob.Enabled = False
'txtfname.Enabled = False
'txtsecurity.Enabled = False
'Txtaddr.Enabled = False
'Cboclass.Enabled = False
'txtsec.Enabled = False
'txtrollno.Enabled = False
'Chkcon.Enabled = False
'Txtfrom.Enabled = False
'End Sub

'Private Sub enable()

'txtadmnno.Enabled = True
'Txtdoa.Enabled = True
'txtsname.Enabled = True
'Txtdob.Enabled = True
'txtfname.Enabled = True
'txtsecurity.Enabled = True
'Txtaddr.Enabled = True
'Cboclass.Enabled = True
'txtsec.Enabled = True
'txtrollno.Enabled = True
'Chkcon.Enabled = True
'Txtfrom.Enabled = True
'End Sub

'Private Sub finddata()

'a = "select * from student where admnno = '" & txtadmnno.Text &
"';"
'Set match = db.OpenRecordset(a, dbOpenDynaset)
'If match.RecordCount < 1 Then
' i = MsgBox("RECORD NOT FOUND", vbOKOnly, "NEW
ADMISSION")
'Else
' link
'End If
'End Sub

'Private Sub link()

'Txtdoa.Text = match!doa
'txtsname.Text = match!sname
'Txtdob.Text = match!dob
'txtfname.Text = match!fname
'txtsecurity.Text = match!security
'Txtaddr.Text = match!addr
'Cboclass.Text = match!class
'txtsec.Text = match!sec
 'txtrollno.Text = match!rollno
'Chkcon.value = match!conv
'Txtfrom.Text = match!Loc
'End Sub

Edit student Details:

Option Explicit
Dim stdnt As Recordset ' recordset used for student table
Dim cla As Recordset ' recordset used for class table
Dim match As Recordset ' used to match the admnno in the
student table
Dim str As String
Dim sql As String
Dim r As Variant
Dim i, j, k As Integer
Dim key As Boolean
Dim chk As Boolean

Private Sub Chkcon_Click()

If chkcon.value = 0 Then
txtfrom.Text = ""
txtfrom.Enabled = False
ElseIf chkcon.value = 1 Then
txtfrom.Enabled = True
txtfrom.SetFocus
End If
End Sub

Private Sub cmdclose_Click()

If key = True Then
stdnt.Close
key = False
End If
Unload Me
End Sub

Private Sub cmddelete_Click()

If Txtadmnno.Text = "" Or cboclass.Text = "" Or txtsec.Text = ""
Or _
txtsname.Text = "" Or txtfname.Text = "" Or txtdoa.Text = ""
Or _
txtdob.Text = "" Or txtaddr.Text = "" Or txtrollno.Text = ""
Then
Exit Sub
Else
r = MsgBox("ARE YOU SURE YOU WANT TO DELETE THIS
RECORD.", vbYesNoCancel, "DELETE RECORD")
If r = vbYes Then
stdnt.Edit
stdnt.Delete
clear
Else
Exit Sub
End If
End If
cmdsave.Enabled = False
cmddelete.Enabled = False
End Sub

Private Sub cmdfirst_Click()

If cmdnext.Enabled = False Then
cmdnext.Enabled = True
End If
cmdprevious.Enabled = False
stdnt.MoveFirst
link
End Sub

Private Sub cmdlast_Click()

If cmdprevious.Enabled = False Then
cmdprevious.Enabled = True
End If
cmdnext.Enabled = False
stdnt.MoveLast
link
End Sub

Private Sub cmdnext_Click()

If cmdprevious.Enabled = False Then
cmdprevious.Enabled = True
End If
stdnt.MoveNext
If stdnt.EOF Then
stdnt.MoveLast
cmdnext.Enabled = False
End If
link
End Sub

Private Sub cmdprevious_Click()

If cmdnext.Enabled = False Then
cmdnext.Enabled = True
End If
stdnt.MovePrevious
If stdnt.BOF Then
stdnt.MoveFirst
cmdprevious.Enabled = False
End If
link
End Sub

Private Sub cmdsave_Click()

If chkcon.value = 1 And txtfrom.Text = "" Then
i = MsgBox("PLEASE ENTER THE LOCATION", vbOKOnly,
"STUDENT DETAILS")
txtfrom.SetFocus
Exit Sub
End If
stdnt.Edit
commit
stdnt.Update
clear
cmdsave.Enabled = False
movefalse
End Sub

Private Sub cmdsearch_Click()

If Not (Txtadmnno.Text = "") Then
str = "select * from student where admnno = '" &
Txtadmnno.Text & "';"
movefalse
ElseIf Not (cboclass.Text = "") And Not (txtsec.Text = "") Then
str = "select * from student where class = '" & cboclass.Text &
"' and sec = '" & txtsec.Text & "' order by rollno;"
movetrue
chk = True
Else
i = MsgBox("ENTER PROPER DETAILS.", vbOKOnly, "STUDENT
INFORMATION")
Exit Sub
End If
clear
Set stdnt = db.OpenRecordset(str, dbOpenDynaset)
key = True
If stdnt.RecordCount < 1 Then
 i = MsgBox("RECORD NOT FOUND", vbOKOnly, "STUDENT
INFORMATION")
clear
optclass.value = False
optstudent.value = False
Exit Sub
End If
link
cboclass.Enabled = True
txtsec.Enabled = True
Txtadmnno.Enabled = False
cmdsave.Enabled = True
cmddelete.Enabled = True
If chk = True Then
lblrec.Visible = True
lblrecfound.Visible = True
lblrec.Caption = stdnt.RecordCount
End If
End Sub

Private Sub Optclass_Click()

clear
cboclass.Enabled = True
txtsec.Enabled = True
Txtadmnno.Enabled = False
cboclass.SetFocus
End Sub

Private Sub Optstudent_Click()

clear
Txtadmnno.Enabled = True
cboclass.Enabled = False
txtsec.Enabled = False
Txtadmnno.SetFocus
End Sub

Private Sub class()

Set cla = db.OpenRecordset("class", dbReadOnly)
cla.MoveLast
i = cla.RecordCount
cla.MoveFirst
For j = 1 To i
cboclass.AddItem cla!class
cla.MoveNext
Next
cla.Close
End Sub

Private Sub Form_Load()

Me.Top = 0
Me.Left = 0
class
optstudent.Enabled = True
optclass.Enabled = True
Txtadmnno.Enabled = False
cboclass.Enabled = False
txtsec.Enabled = False
cmdsave.Enabled = False
cmddelete.Enabled = False
lblrec.Visible = False
lblrecfound.Visible = False
movefalse
End Sub

Private Sub Txtaddr_KeyPress(KeyAscii As Integer)

str = "0123456789ABCDEFGHIJKLMNOPQRSTUVWXYZ, "
KeyAscii = Asc(UCase(Chr(KeyAscii)))
If KeyAscii > 26 Then
If InStr(str, Chr(KeyAscii)) = 0 Then
KeyAscii = 0
End If
End If
End Sub

Private Sub Txtadmnno_KeyPress(KeyAscii As Integer)

str = "0123456789ABCDEFGHIJKLMNOPQRSTUVWXYZ"
KeyAscii = Asc(UCase(Chr(KeyAscii)))
If KeyAscii > 26 Then
If InStr(str, Chr(KeyAscii)) = 0 Then
KeyAscii = 0
End If
End If
End Sub

Private Sub Txtdoa_KeyPress(KeyAscii As Integer)

str = "0123456789/"
KeyAscii = Asc(UCase(Chr(KeyAscii)))
If KeyAscii > 26 Then
If InStr(str, Chr(KeyAscii)) = 0 Then
KeyAscii = 0
End If
End If
End Sub

Private Sub Txtdob_KeyPress(KeyAscii As Integer)

str = "0123456789/"
KeyAscii = Asc(UCase(Chr(KeyAscii)))
If KeyAscii > 26 Then
If InStr(str, Chr(KeyAscii)) = 0 Then
KeyAscii = 0
End If
End If
End Sub

Private Sub txtfname_KeyPress(KeyAscii As Integer)

str = "ABCDEFGHIJKLMNOPQRSTUVWXYZ "
KeyAscii = Asc(UCase(Chr(KeyAscii)))
If KeyAscii > 26 Then
If InStr(str, Chr(KeyAscii)) = 0 Then
KeyAscii = 0
End If
End If
End Sub

Private Sub Txtfrom_KeyPress(KeyAscii As Integer)

str = "0123456789ABCDEFGHIJKLMNOPQRSTUVWXYZ, "
KeyAscii = Asc(UCase(Chr(KeyAscii)))
If KeyAscii > 26 Then
If InStr(str, Chr(KeyAscii)) = 0 Then
KeyAscii = 0
End If
End If
End Sub

Private Sub txtrollno_KeyPress(KeyAscii As Integer)

str = "0123456789"
KeyAscii = Asc(UCase(Chr(KeyAscii)))
If KeyAscii > 26 Then
If InStr(str, Chr(KeyAscii)) = 0 Then
KeyAscii = 0
End If
End If
End Sub

Private Sub txtsec_KeyPress(KeyAscii As Integer)

str = "ABCDEFGHIJKLMNOPQRSTUVWXYZ"
KeyAscii = Asc(UCase(Chr(KeyAscii)))
If KeyAscii > 26 Then
 If InStr(str, Chr(KeyAscii)) = 0 Then
KeyAscii = 0
End If
End If
End Sub

Private Sub link()

Txtadmnno.Text = stdnt!Admnno
txtsname.Text = stdnt!sname
txtdoa.Text = Format(stdnt!doa, "dd/mm/yyyy")
txtfname.Text = stdnt!fname
txtdob.Text = Format(stdnt!dob, "dd/mm/yyyy")
txtaddr.Text = stdnt!Addr
txtrollno.Text = stdnt!rollno
txtsec.Text = stdnt!sec
cboclass.Text = stdnt!class
txtsecurity.Text = stdnt!security
txtannch.Text = stdnt!annch
If stdnt!concession = True Then
chkconcession = 1
Else
chkconcession = 0
End If
If stdnt!Conv = True Then
chkcon = 1
txtfrom.Text = stdnt!Loc
Else
chkcon = 0
txtfrom.Text = ""
End If
End Sub

Private Sub txtsecurity_KeyPress(KeyAscii As Integer)

str = "0123456789"
KeyAscii = Asc(UCase(Chr(KeyAscii)))
If KeyAscii > 26 Then
If InStr(str, Chr(KeyAscii)) = 0 Then
KeyAscii = 0
End If
End If
End Sub

Private Sub txtsname_KeyPress(KeyAscii As Integer)

str = "ABCDEFGHIJKLMNOPQRSTUVWXYZ "
KeyAscii = Asc(UCase(Chr(KeyAscii)))
If KeyAscii > 26 Then
 If InStr(str, Chr(KeyAscii)) = 0 Then
KeyAscii = 0
End If
End If
End Sub

Private Sub clear()

Txtadmnno.Text = ""
cboclass.Text = ""
txtsec.Text = ""
txtsname.Text = ""
txtfname.Text = ""
txtdoa.Text = ""
txtdob.Text = ""
txtsecurity.Text = ""
txtrollno.Text = ""
txtaddr.Text = ""
chkcon.value = 0
txtfrom.Text = ""
txtannch.Text = ""
lblrec.Visible = False
lblrecfound.Visible = False
chkconcession.value = 0
End Sub

Private Sub commit()

stdnt!Admnno = Txtadmnno.Text
stdnt!sname = txtsname.Text
stdnt!doa = Format(txtdoa.Text, "dd/mm/yyyy")
stdnt!fname = txtfname.Text
stdnt!dob = Format(txtdob.Text, "dd/mm/yyyy")
stdnt!Addr = txtaddr.Text
stdnt!rollno = txtrollno.Text
stdnt!sec = txtsec.Text
stdnt!class = cboclass.Text
If txtsecurity.Text = "" Then
stdnt!security = 0
Else
stdnt!security = txtsecurity.Text
End If
stdnt!Conv = chkcon.value
stdnt!Loc = txtfrom.Text
If txtannch.Text = "" Then
stdnt!annch = 0
Else
stdnt!annch = txtannch.Text
 End If
stdnt!concession = chkconcession.value
End Sub

Private Sub movefalse()

cmdfirst.Enabled = False
cmdnext.Enabled = False
cmdprevious.Enabled = False
cmdlast.Enabled = False
End Sub

Private Sub movetrue()

cmdfirst.Enabled = True
cmdnext.Enabled = True
cmdprevious.Enabled = True
cmdlast.Enabled = True
End Sub
Student Detail Report:

Option Explicit
Dim rs As Recordset
Dim cla As Recordset
Dim SSql As String
Dim totrec As Integer
Dim i As Integer

Private Sub cmdclose_Click()

Unload Me
End Sub

Private Sub cmdprint_Click()

If chkcon.value = 0 Then
db.Execute "SELECT * INTO [SDetail] FROM Student where
Class = '" & cboclass.Text & "' and Sec='" & txtsec.Text & "' order
by rollno;"
ElseIf chkcon.value = 1 Then
db.Execute "SELECT * INTO [SDetail] FROM Student where
Class = '" & cboclass.Text & "' and Sec='" & txtsec.Text & "' and
conv = True order by rollno;"
End If
Dim PrintResponse As String
MDIForm1.CrystalReport1.Destination = crptToWindow
MDIForm1.CrystalReport1.CopiesToPrinter = 1
PrintResponse = MsgBox("Press [YES] to print report on PRINTER,
[NO] to view on SCREEN, [CANCEL] to abort ", vbYesNoCancel)
If PrintResponse = vbYes Then
 MDIForm1.CrystalReport1.Destination = crptToPrinter
ElseIf PrintResponse = vbNo Then
MDIForm1.CrystalReport1.Destination = crptToWindow
Else
Exit Sub
End If
With MDIForm1.CrystalReport1
.ReportFileName = App.Path + "\stulist.rpt"
.SelectionFormula = "{student.class} = '" & Trim(cboclass) & "'
and {student.sec} = '" & Trim(txtsec) & "'"
.Formulas(0) = ""
.Formulas(1) = ""
.WindowState = crptMaximized
.Action = 1
End With
On Error Resume Next
db.Execute "drop table SDetail"
End Sub
Private Sub cmdsearch_Click()
If Not (cboclass.Text = "" And txtsec.Text = "") And chkcon.value
= 0 Then
SSql = "Select * from Student where Class = '" & cboclass.Text
& "' and Sec = '" & txtsec.Text & "' order by rollno;"
ElseIf Not (cboclass.Text = "" And txtsec.Text = "") And
chkcon.value = 1 Then
SSql = "select * from Student where class = '" & cboclass.Text
& "' and sec = '" & txtsec.Text & "' and conv = true order by
rollno;"
Else
i = MsgBox("ENTER PROPER DETAILS", vbOKOnly, "DETAILS")
Exit Sub
End If
Set rs = db.OpenRecordset(SSql, dbOpenDynaset)
If rs.RecordCount > 0 Then
rs.MoveLast
totrec = rs.RecordCount
msfDetail.Rows = totrec + 1
rs.MoveFirst
For i = 1 To totrec
With msfDetail
.TextMatrix(i, 0) = rs!Admnno
.TextMatrix(i, 1) = rs!sname
.TextMatrix(i, 2) = rs!fname
.TextMatrix(i, 3) = Format(rs!doa, "dd/mm/yyyy")
.TextMatrix(i, 4) = Format(rs!dob, "dd/mm/yyyy")
.TextMatrix(i, 5) = rs!security
 .TextMatrix(i, 6) = rs!Addr
.TextMatrix(i, 7) = rs!class
.TextMatrix(i, 8) = rs!sec
.TextMatrix(i, 9) = rs!rollno
.TextMatrix(i, 10) = rs!Conv
If Not (rs!Loc = "") Then
.TextMatrix(i, 11) = rs!Loc
Else
.TextMatrix(i, 11) = ""
End If
End With
rs.MoveNext
Next
End If
End Sub

Private Sub Form_Load()

Me.Top = 0
Me.Left = 0
class
End Sub

Private Sub class()

Set cla = db.OpenRecordset("class", dbReadOnly)
cla.MoveLast
totrec = cla.RecordCount
cla.MoveFirst
For i = 1 To totrec
cboclass.AddItem cla!class
cla.MoveNext
Next
cla.Close
End Sub

Private Sub txtsec_KeyPress(KeyAscii As Integer)

Dim str As String
str = "ABCDEFGHIJKLMNOPQRSTUVWXYZ"
KeyAscii = Asc(UCase(Chr(KeyAscii)))
If KeyAscii > 26 Then
If InStr(str, Chr(KeyAscii)) = 0 Then
KeyAscii = 0
End If
End If
End Sub
 IMPLEMENTATION STRATEGIES

A crucial phase in the system life cycle of the successful

implementation of the new system design. Implementation simply
means conveying a new system design into operation. This involves
creating computer-compatible files, training the operating staff and
installing hardware, terminals and telecommunication networks before
the system is up and running. A critical factor in conversion is not
disrupting the functioning of the organization.

In system implementation, user training is crucial for minimizing

resistance to change and giving the new system a chance to prove its
worth. Training aids, such as user friendly, manuals, a data dictionary,
job performance aids that communicate information about the new
system and “help” screens provide the user with a good start on the
new system.

There are three types of implementation:

 1. Implementation of a computer system to replace a manual
system: The problems encounter are converting
files, training users, creating accurate files and verifying
printouts for integrity.
2. Implementing of a new computer system to replace an existing
one: This is usually a difficult conversion. If not
properly planned there can be many problems. Some large
computer system has taken as long as a year to convert.
3. Implementation of a modified application to replace an existing
one using the same computer:
This type of conversion is relatively easy to handle, provided
there are no major changes in the files.

Conversion means changing from one system to another. The

objective is to put the tested system into operation while holding
costs, risks, and personnel irritation to a minimum. It involves –

Creating computer compatible files

Training the operating staff

Installing terminals and hardware. A critical aspect of conversion is not

disrupting the function of the organization.

Several procedures and documents are unique to the conversion

phase.

Conversion begins with a review of the project plant, the system test
documentation, and the implementation plan. The parties involved are
the user, the project team, programmers, and operators

The conversion portion of the implementation plan is finalized and

approved.

1. Files are converted.

2. Parallel processing between the existing and the new systems is
initiated.
3. Parallel processing between the existing and the new systems is
initiated.
4. Results of computer runs and operation for the new system are
logged on a special form
 5. Assuming no problems, parallel processing is discontinued.
Implementation results are documented for reference.

Conversion is completed. Plans for the post-implementation review are

prepared. Following the review, the new system is officially
operational.

File conversion involves capturing data and creating a computer file

from existing files.

Copying the “old” files intact for the new system is the prime concern
during conversion. The programs that copy the files should produce
identical files to test programs on both systems. At the outset, a
decision is made to determine which files need copying. Personnel files
must be kept of course, but an account receivable file with many
activities might not need copy in. Instead, new customer accounts
might be put on the new system, while running out the old accounts
on the old system.

Once it is determined that a particular file should be transferred, the

next step is to specify the data to be converted, current file, year-end
files, and son on. Then files to be copied must be identified by name,
the programmer who will do the copying, and the methods by which
the accuracy of the copying will be verified. A file-comparison program
is best used for this purpose.
 TESTING & TEST RESULTS

TOPICS COVERED

I. TESTING
II. USER MANUAL
 TESTING

Testing:

Testing is the process of executing the programs with the intention of

finding out errors. During testing, the program to be tested is executed
with a set of test cases and the output of the programs for the test case
is evaluated to determine if the program is performing as it is expected
to be.
As the software is created and added to the developing system, testing
is performed to ensure that it is working correctly and efficiently.
Testing is generally focused on two areas, internal efficiency and
external effectiveness. The goal of external effectiveness testing is to
verify that the software is functioning according to system design, and
that it is performing all the required functions. The goal of internal
testing is to make sure that the computer code is efficient,
standardized, and well documented. Testing can be a labor-intensive
process due to its iterative nature.

Test Plan:
We divided the testing procedure into these levels: -

 Unit Testing.
 Integration Testing.
 Validation Testing.
 System Testing.

These different levels of testing attempt to detect different types of

faults. The relations of faults introduced in different levels of testing are
as shown below

Requirements System testing

Clients Needs Validation Testing

Design Integration Testing

 Code Unit Testing

Levels of Testing

Unit Testing:
The first level of testing is called unit testing. In this, different modules
are tested against the specifications produced during design for the
modules. Unit testing is essential for verification of the code
produced during the coding phase, and the goal is set to test the
internal logic of the modules.

Integration Testing:
The next level of testing is often called the integration testing. In this
many tested modules are combined into subsystems, which are then
tested. The goal here is to see if the modules can be integrated
properly, the emphasis being on testing interfaces between modules.
This testing activity can be considered as testing design and hence the
emphasis on testing interactions.

Validation Testing:
During validation testing, the system is used experimentally to ensure
that the software does not fail, i.e. will run according to its
specifications and in the way users accepts, special test data input
for processing, and the results examined. A limited number of users
may be allowed to use the system so analysts can see whether they try
to use it in unforeseen ways.
System validation checks the quality of the software in both simulated
and live environments. First the software goes through a phase in
which error and failures based on simulated user requirements are
verified and studied, called alpha testing. The modified software is then
subjected to phase two in the actual user’s site or a live environment,
called beta testing.

System Testing:
A series of different tests whose function is to verify that all system
elements have been properly integrated and perform allocated
functions.
Testing of “Student Data Management ”:

In case of Student data management package, I performed unit testing

to each individual function to see that whether they are working
properly or not. We examined each loop, which occurred in the
functions for every possible value. Integration testing was also being
performed by combining the different modules and the results were
examined. Some steps are taken for testing:

1. Proper validation is done or not.

2. Exceptions are handled or not.
3. Correct menus open or not.
4. Records are properly updated & saved or not.
5. Is system able to detect Intruder?
Samples Of Unit Testing:
Few samples of unit testing are explained with the help
of screen outputs. Unit testing is basically testing the modules with the
dummy data.

If Admission no is not
in the database If search button is
message will be
prompted. No record
pressed before entering
found. the name it will ask for
the field.
 USER MANUAL

About the System:

It is basically a Database management package for
the authorities of school/institute that maintains student’s data. All the
details of student are managed by the package i.e. Personal details,
Fees details, Reports & etc. The package is by the name of Student
Data Management Package. Package helps the various departments in
maintaining & manipulating the data. Student data are divided into
Personal information, Fees Details, Receipt printing & etc it helps in
manipulating the divided parts of the data. This system is for the
department maintaining student records.

Platform:
This system is platform independent, it will work on any
platform. Operating system recommended for this system is Window’s
98 & upper versions.

How to use it?

Student Data Management package has a very user friendly
environment & it’s interfaces are similar to windows, so it will not take
time for the user to get acquainted with the system, there are few
things that should be kept in mind before using the system those
points are explained with the help of screen outputs.

This Package is developed for stand-alone system, hence for logging

on the system user must know the Username & Password. After
choosing from the menus the specific options few things has to be kept
in mind which are explained below.
Addition of records:

For adding record

first fill up the For filling up
form after that another students
click on ok data click new
then enter
details .
Follow this pattern in other form of adding records as well as in other
parts of the system.
Editing Records:

For editing the Same

records enter the id procedure
then click on search should be
after that make the applied for
changes & then delete & result
save.

System should
be exited
through close
button
Same procedure should be applied through the package. This package
has a similar environment to windows, so it is easy to work with.
 RESULTS & CONCLUSION

TOPICS COVERED

I. LIMITATION OF THE SYSTEM

II. BIBLIOGRAPHY
 LIMITATION OF THE SYSTEM

Limitations of the system and future development areas:

Limitation of any system is difference between the required system &

the developed system: -

1. It is developed for only stand-alone PC.

2. This system is quite easy to use this is not its limitation but its

restrictive features are its limitation.

3. The back end used in the system is M S Access, which is not an

RDBMS.

4. The system does not support multiple users.

5. There are few things, which should be kept in mind while using

the system.
 BIBLIOGRAPHY

Books Referred:

Mastering Visual Basis 6--------------------------Evangelos Petroutsos

(BPB Publications)

MS OFFICE 97 Professional Edition------------------By Lonnie E. Moseley and David M.

Boodey

(BPB Publications)

Microsoft Office Access 2003 …………………………………. Virginia Andersen

(Tata McGraw-Hill Publication Company Limited )

Introduction To Software Engineering--------------By Roger S. Pressman

(Tata McGraw Hill)

Mastering Visual Basic 6.0---------------------------By Roger S. Pressman

(Tata McGraw Hill)