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SAP PS Value Category

1) Value category customizing is essential for project system reporting to correctly transfer data from controlling modules to the project information database. 2) The value category customizing must be set up correctly and completely, otherwise hierarchy reports, structure overviews, earned value analysis, and project planning boards will display unpredictably wrong values. 3) Transaction CJVC should be used to check the value category customizing for any red or yellow lights, which indicate issues that must be resolved by correctly and completely customizing the value categories.

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550 views5 pages

SAP PS Value Category

1) Value category customizing is essential for project system reporting to correctly transfer data from controlling modules to the project information database. 2) The value category customizing must be set up correctly and completely, otherwise hierarchy reports, structure overviews, earned value analysis, and project planning boards will display unpredictably wrong values. 3) Transaction CJVC should be used to check the value category customizing for any red or yellow lights, which indicate issues that must be resolved by correctly and completely customizing the value categories.

Uploaded by

Shajahan Pathan
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Value category

Value category customizing is essential for PS reporting (see note 676123; following lines
are quotes from this note). :

Value category customizing

In the project information database the value category plays the role, that cost elements, commitment items and statistical
key figures have in the controlling tables, report-writer reports / report painter reports and line item reports. The value category
customizing controls this re-keying process from the controlling tables to the project information database. It is essential!

This customizing must be set up correctly and completely. Otherwise you will get unpredictably wrong values in the hierarchy
reports, the structure overview, earned value analysis and in the project planning board.

Heading 1: * Project iInformation Database*

The *project information database *- table RPSCO - is the value table (no quantities!) that serves as common database for:

o Hierarchy Reports

o Structure Overview

o Progress Analysis (earned value)

o Project Planning Board.

It contains values from controlling (costs, revenues, commitment) and PS cash management (expenses, receipts, cash
commitment, planned payments ...).
For earned value analysis table RPSQT contains the necessary quantities. The values in this table occur from statistical key
figure records in controlling. That way you can design hierarchy reports that are able to report on all these values in one single
report.
...

The value category customizing is done using transaction CJVC. As stated in note 676123
....
1. Please use transaction CJVC to check your value category customizing.
All red AND yellow lights shown there have to be eliminated by correcting and completing your value category customizing. In
order to do that, please review your customizing following these guidelines:

a) Each cost element/commitment item/stat. key figure HAS TO BE ASSIGNED exactly once to a value category. Assigning
them to more or less than one value category will lead to unpredictable results.

b) This is necessary EVEN, IF YOU NEVER WANT TO SEE those values. In that case you can block the update to table
RPSCO. To block the update please create an assignment line to a value category and activate the 'suppress' indicator on the
assignment detail screen.

c) Only

- Cost elements of the same cost element type

- Commitment items of the same item category and

- Statistical key figures of the same unit of measure and the same key figure category are allowed to be assigned to the same
value category. Other and/or mixed assignments will lead to unpredictable results like mixing costs and revenues in columns or
rows!

d) When you create the value categories, that replace the cost element/commitment item/statistical key figure in the project
information database, check for the correct setting of the radio button:

COSTS: for value categories meant to be used for cost elements of type 1 ('costs'); for value categories meant to be
used for commitment items for expenses

REVENUES: for value categories meant to be used for cost elements of type 11 or 12 ('revenues'); for value categories meant
to be used for commitment items for receipts.

If you want to assign STATISTICAL KEY FIGURES to the value category, you indicate, whether the value category should
contain key figures with totals values characteristic or fixed values characteristic.

These settings are valid for all cost elements/commitment items/statistical key figures you assign to the value category.

2. If all red and yellow lights in transaction CJVC are eliminated, please rebuild the Project Information Database (table
RPSCO) by transaction CJEN. Without this, changes carried out in your value category customizing won't have any effect. That
is necessary after all changes in value category customizing, that affect values already posted. Running CJEN is not
dangerous.

3. Please rebuild the assigned values using transaction CJBN afterwards, if you use budgeting.

4. Performance tip:

You can create more than one assignment line for one value category. This is possible, because the assignment lines do not
only contain the controlling area and the value category but also a counter (1-999).

If you assign cost elements or cost element intervals to the value category instead of cost element groups, you save the time,
that otherwise would be consumed for the explosion of the cost element group.

For being able to do that easily, please consider the following:


Please use always the same number of digits for all cost elements and revenue elements - to have a reserve eventually 1 or
two digits more than you initially need. The field for cost element is an alphanumeric field and is lexically sorted. If you do not
do it that way, you will have problems defining intervals. So please use the same number of digits for all cost elements. The
same is for commitment items and statistical key figures.

This setup should be checked regularly to make sure, that all values are updated to the project information database in the
correct way! There should be a special focus on newly created cost elements / commitment
items / statistical key figures.

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