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Microsoft Office Keyboard Shortcuts For Windows

This document provides keyboard shortcuts for Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. Some common shortcuts across applications include Ctrl+C to copy, Ctrl+V to paste, Ctrl+X to cut, and Ctrl+Z to undo. Application-specific shortcuts allow you to bold, italicize, underline text, add page breaks, print, and perform other common commands. Keyboard shortcuts allow users to work more efficiently in Microsoft Office programs.

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Basavaraju K R
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347 views4 pages

Microsoft Office Keyboard Shortcuts For Windows

This document provides keyboard shortcuts for Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. Some common shortcuts across applications include Ctrl+C to copy, Ctrl+V to paste, Ctrl+X to cut, and Ctrl+Z to undo. Application-specific shortcuts allow you to bold, italicize, underline text, add page breaks, print, and perform other common commands. Keyboard shortcuts allow users to work more efficiently in Microsoft Office programs.

Uploaded by

Basavaraju K R
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Microsoft Office Keyboard Shortcuts for Windows

Command Name
Bold
Break
Cancel
Change Case
Close or exit
Copy
Cut
Delete Back Word
Doc Close
End of Line
Help
Italic
Line Down
Line Up
New
Open
Page Break
Page Down
Page Up
Paste
Print
Print Preview
Repeat last action
Save, Save As
Select All
Select desired word or line

Shortcut
Ctrl + B
Ctrl + Enter
Esc
Shift + F3
Alt + F4
Ctrl + C
Ctrl + X
Ctrl + Backspace
Ctrl + W
End
F1
Ctrl + I
Down Arrow
Up Arrow
Ctrl + N
Ctrl + O
Ctrl + Enter
Page Down
Page Up
Ctrl + V
Ctrl + P
Ctrl + F2
F4 or Ctrl + Y
Ctrl + S, or F12; choose name/location +/or Enter
Ctrl + A
Left click or quickly double/triple click until desired amount is
selected, or Shift + Home, Shift + End, or Shift + Arrow
Home
Ctrl + U
Ctrl + Z

Start of Line
Underline
Undo

Windows Shortcuts
Cancel current task and close the window
Choose command that has a bold line
around the box it is in
Choose Underlined Letters in
Functions/Commands/Menu items
Close Window
Drag Files
Maximize Window
Minimize Window
Move between commands and items
Rename selected item
See available Commands
Selection Box
Shut Down
Start menu open or close
View the folder one level up in My Computer
Increase font size (place cursor in document)
Create new mail

Esc
Enter
Alt + the underlined letter to select
Alt + F4
Right click and hold
Alt + Tab
Windows Key + M
Tab for down, Shift + Tab for Up
F2
Right click anywhere
Click corner of group and drag to form box.
Windows key; then U
Windows key
Backspace
Ctrl + roll scroll button on mouse
Ctrl + M

2850 South Industrial, Suite 600 | Ann Arbor, Michigan 48104-7100


734 975 3067 | Fax: 734 975 3011 | www.MHealthy.umich.edu

Microsoft Office Keyboard Shortcuts for Macs


Command Name
Bold
Break
Cancel
Close or Exit document or to Close Dialogue Box
Copy
Cut
Delete Back Word
Doc Close
End of Line
Help
Italic
Line Down
Line Up
New
Open
Page Break
Page Down
Page Up
Paste
Print
Print Preview
Quit
Save, Save As
Select All
Select desired word or line

Start of Line
Spell Check
Underline
Undo

Shortcut
Apple + B
Insert
Esc
Apple + W, Esc
Apple + C or F3
Apple + X or F2
Apple + Delete
Apple + F4
End
Help
Apple +I
Down Arrow
Up Arrow
Apple + N
Apple + O
Shift + Enter
Page Down
Page Up
Apple + V
Apple + P
Apple + F2
Apple + Q
Apple +S, or F12; name/location +/or Enter
Apple + A
Left click or quickly double/triple click until desired
amount is selected, or Shift + Home, Shift + End, or
Shift + Arrow
Home
F7
Apple + U
Apple + Z or F1

Mac Operating System Shortcuts


Choose command that has a bold line
around the box it is in
Choose Underlined Letters in
Functions/Commands/Menu items
Close Active Document Window
Drag Files
File Names
Move between commands
Move up or down one level in file hierarchy
Quit Program
See available Commands
Selection Box
Shut Down
Switch to Next or Previous Doc Window

Enter
Alt + the underlined letter to select
Apple + W
Right click and hold
You can use Long Names and Spaces
Tab for down, Shift + Tab for Up
Apple key + Up or Down Arrow
Apple key + Q
Right click anywhere
Click corner of group and drag to form box.
Apple key + option + shift + on/off key
Apple key +F6, Apple key + Shift + F6

2850 South Industrial, Suite 600 | Ann Arbor, Michigan 48104-7100


734 975 3067 | Fax: 734 975 3011 | www.MHealthy.umich.edu

Microsoft Office Keyboard Shortcuts for GroupWise


Keystroke
Ctrl+A
Ctrl+B
Ctrl+C
Ctrl+F
Ctrl+I
Ctrl+L
Ctrl+M

Action
Select all items; selects all text
Bold text
Copy selected text
Open the Find dialog box
Italicize text
Attach a file to a message
Open a new mail message

Where it Works
Item List, text
In text
In text
Main Window, Calendar, item, dialog box
In text
In a new item
Main Window, Calendar, item, dialog box

Ctrl+O
Ctrl+P
Ctrl+S

Open the selected message


Open the Print dialog box
Save a draft in the Work in Progress
folder
Underline text
Paste selected text
Cut selected text
Undo the last action
Delete an item
Open the Spell Checker
From the Main Window or Calendar, exit
GroupWise. From an item, exit the item.
From a dialog box, exit the dialog box.
Activate menu bar (Use the underlined
letters in the menu names)
Send item
Select text one character at a time

Item List
Main Window, item
In an item

Ctrl+U
Ctrl+V
Ctrl+X
Ctrl+Z
Ctrl+Del
Ctrl+F1
Alt+F4

Alt + [letter]
Alt + D
Shift+Leftarrow
orShift+Rightarrow
Shift+End , or
Shift+Home
Tab
Shift+Tab

In text
In text
In text
In text
In an item
In an item
Main Window, Calendar, dialog, item

Main Window, Calendar, item


In a new item
In text

Select text to the end or beginning of a In text


line
Cycle through fields, buttons, and areas Main Window, Calendar, dialog box, item
Reverse the order of cycling through
Main Window, Calendar, dialog box, item
fields, buttons, and areas.

2850 South Industrial, Suite 600 | Ann Arbor, Michigan 48104-7100


734 975 3067 | Fax: 734 975 3011 | www.MHealthy.umich.edu

Microsoft Office Keyboard Shortcuts for Outlook 2002


Press

To

F1

Display the Assistant balloon; open the Help window

ALT+ the letter underlined

Select an option in a dialog box; select or clear a check box in a dialog box

ALT+F4

Close the selected program window

ALT+S

Save and Close, Send

Arrow keys

Move between options in an open drop-down list, or between options in a group of


options in a dialog box

CTRL+U

Underline selected text

CTRL+A

Select all items in Table view

CTRL+B

Add bold to selected text

CTRL+C

Copy the selected items to the Clipboard

CTRL+D

Delete

CTRL+F

Forward

CTRL+F2

Open print preview

CTRL+I

Add italics

CTRL+M or F5

Check for new mail

CTRL+N

Open a received message

CTRL+P

Print

CTRL+Q

Mark as read

CTRL+R

Reply to a message

CTRL+S

Save

CTRL+SHIFT+M

Create a Message

CTRL+V

Paste

CTRL+X

Cut

CTRL+Z

Undo

ESC

Close an open menu. When a submenu is open, close only the submenu.

F12

Save As

F7

Check spelling

2850 South Industrial, Suite 600 | Ann Arbor, Michigan 48104-7100


734 975 3067 | Fax: 734 975 3011 | www.MHealthy.umich.edu

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