CHAPTER 8

PENSION
1.

Pension Eligibility

The civilian employees belonging to civil and establishment of various

departments (i.e Army, Air Force, Navy etc) are eligible for Pension under CSR
except where specifically provided for otherwise.

CLASSIFICATION OF PENSION/ASSTT PACKAGES TO THE

FAMILIES:2.

a.

Superannuation Pension

b.

Retiring Pension

c.

Compensation Pension

d.

Invalid Pension

e.

Family Pension (Life time Pension)

f.
Ben Fund & Group Insurance grant (Other than Pension for
death in service or medical board out).
g.
Asstt Packages to the families of those Govt. servants
who die during the service.
h.
FGEI(C/G) Welfare Fund, Aid/refund of Welfare Fund
subscriptions.
i.
3.

Farewell Grant equal to one Month pay

Superannuation Pension

A superannuation pension/gratuity is granted to a person who is compelled by

rule to retire at particular age i.e 60 years. However, pension will be granted for a
qualifying service of ten and more year.
4.

Retiring Pension

A retiring pension is granted to an individual who exercise his right to retire

from service any time after completing 25 years qualifying service.
5.

Compensation Pension

A Govt. Servant who is compulsorily retired under Govt. Servant E & D Rules
1973 shall be entitled to pension or gratuity as admissible under normal rules.
Satisfactory Certificate regarding service is not required in the above said case.
Compensation Pension, if he has completed 25 years or more
qualifying service & gratuity, if he has tender qualifying service of 10 years but below
25 years.
6.

Invalid Pension:1

An invalid pension or gratuity will be granted to an individual who by bodily or

mental infirmity is permanently incapacitated for the public service by the Medical
authorities/board. However, pension will be awarded for a period of qualifying service
of ten or more years, otherwise gratuity will be admissible for lesser period of
service.
7.

8.

Family Pension & *Life Time Pension:a.

In case an individual has died during service, his widow / dependents /

nominees (as existing rules) will be entitled for family pension and
gratuity under normal rules.

b.

In case an individual expired after grant of pension (declared as

pensioner) his family will be entitled for family pension
only.

c.

In case notification of retirement has issued and the quires / pension

papers not yet completed and before the signing of pension papers
person got expired. A life time pension case will be prepared (date of
retirement to date of death) and the pension papers will be signed by
the widow/dependents as case may be due for the benefits of pension
as well as full gratuity. After that family pension case will be prepared,
submitted, processed as conversion of family pension separately.

Computation of Orderly Allowance towards Family Pension:-

Orderly allowance is admissible in addition to pension to officers in BPS-20

and above at the following rates.
Rs: 1000/- w.e.f 01-06-1991
Rs: 1600/- w.e.f 01-06-1994
Rs: 1900/- w.e.f 01-03-1997
Rs: 2375/- w.e.f 01-07-2003
The said allowance is not countable for commutation/increase/not transferable
for family pension.

9.

10.

Emoluments Reckonable towards Pension:a.

Basic pay (Last pay) pay defined in FR9(21)a i

b.

Senior post allowance

c.

Special & Personal pay

d.

Technical & Qualification pay

e.

Increment accrued during LPR

f.

Increment allowed on completion of six month service in the year of

retirement, in respective of due date of 1st December

g.

Any other emoluments classed as pay.

Benevolent Fund & Group Insurance Grant

2

Benevolent grant to be paid from the Benevolent Fund to the Federal Govt.
employees.
a.

Where, prior to the fourth day of September 1988, an employee:-

b.

Declared by the prescribed medical boards/authority to have been

completely incapacitated physically or mentally to discharge the duties,
of his employment & for the that reason was retired or remove from
service,

OR
1.

Had died during the continuance of his employment or dies after the
retirement before attaining the age of 70 years.

2.

He or in the event of his death his family shall be entitled to receive

Benevolent Fund Grant from B.Fund according to rates specified by
Govt.

11.

Payment of Benevolent Fund Grant on nomination

a.

On the death of an employee, the amount of Benevolent Fund grant

(sum assured) payable under section 13 shall be paid to such member
or members of his family as he might have nominated in accordance
with the rules in full or in the share specified by him at the time of
making the nomination

b.

Where no valid nomination made by the employee subsists at the time

of his death the sum assured + amount of Benevolent Fund grant shall
be paid to such member or members of his family, subject to such
conditions imposed with a view to ensuring that amount is justly and
equitably utilized for the maintenance and benefit of all members of
family, as may be prescribe or may, consistently with the rules,
determined by the board or an officer authorized by the board in that
behalf.

c.

In column three of 1st schedule, for a period of 15 years or upto the

date on which the employee attains or might have attained if he were
alive, the age of 70 years, which ever his earlier. Provided that in the
case an employee who dies after having drawn Benevolent Grant
under this subsection, the said period of 15 years shall be reckoned
from the date which he become eligible to grant.

d.

Where on or after the forth day of September 1988 and employee

declared by prescribed medical authority to have been completely
incapacitated physically or mentally to discharge the duties o his
employment and for that reason is retired or removed from service, he
shall be entitled to receive for life such benevolent grant from the
benevolent fund as specified in B.F Schedule; OR where the employee
dies during the continues service or his employment or during the
retirement before attaining the age of 70 year, his spouse shall be
entitled to receive for life such B.F Grant from the B.F as specified by
3

the Govt. If the deceased employee has no spouse or the spouse dies,
other members of family shall be entitle to receive B.F Grant from B.F
as prescribed for a period of 15 years or upto the date the deceased
employee would have attained the age of 70 years, which ever is
earlier. Provided further the said period of 15 year shall be reckoned
from the date from which the deceased employee or as the case may
be, the spouse become eligible for such grant.
12.

Farewell Grant Equal to One Month Pay

Authority: - Est Div No. 2/1(PTG)/Admin-BT/2006 Dated 11-05-2006

Farewell Grant equal to one months pay to an employee who proceeds on

retiring pension after 25 years continuous service out of Federal employee B.Fund
will admissible/paid to those employees, who retire on or after first day of January
2006. Farewell Grant may apply on prescribed form(Revised) to Director(Admin)
Headquarters, Federal employee B.Fund & Group Insurance, Zero point, Islamabad.
13.

Date of Birth of Govt. Servant

Date of birth once recorded at the time of joining Govt. Service shall be final &
thereafter no alternation in date of birth of civil servant shall be permissible. Similarly
date of birth of an ex service man on re-employment in a civil capacity shall be the
date recorded in his Military discharge certificate. If a Govt. servant is unable to state
his exact date of birth but can state the year or year & month of birth, the 1 st July or
16th of the month respectively may be treated as the date of his birth.

OBJECTIONS REGARDING RELAXATION OF UPPER AGE

LIMIT AT THE EVENT OF RETIREMENT
14.

Establishment vide notification No.7/2/87-R-5 dated 12-08-1993 & MAG ltr

No.65/AT/PC/4626-VII/P/14 dated 15-07-2004 has classified that the prescribed age
limit for retirement is required to be checked at the time of initial appointment rather
in the later stage or at the event of retirement.

RELAXATION OF UPPER AGE LIMIT BY THE HEAD OF

DEPARTMENT
15.

AUTHORITY: MAG Ltr No.85/AT/Pen/3308 Dt.26-03-2005

"It may, however, be stated that the rules, the position whether a candidate is
within the prescribed age limit or otherwise, is required to be checked at the time of
his initial appointment and not at a later stage or at the time of his retirement. The
audit authorities, at the time of clearance of the first pay bill of the person concerned,
must ensure that is not overage. The raising of such an objection, by the audit
authorities at a later stage or at the time of or after the retirement of person
concerned is not within the jurisdiction of the said authorities"
16.

CONDONE OF QUALIFYING SERVICE

4

a.

The service must be under Govt.

b.

The employment must be substantive & permanent

c.

The service must be paid by Govt.

Authority: ART-36 CSR

17.

COUNTING OF SUSPENSION PERIOD

The period of suspension followed by re-instatement or superannuation

counts towards qualifying service for pension.
18.

COUNTING OF LEAVE PERIOD

All period of leave, other than extra ordinary leave counts as

service qualifying for pension.
19.

CONDONE OF DEFICIENCY IN SERVICE

Deficiency of a period not exceeding 06 months in the qualifying service of a

Govt. servant shall be deemed to have been condoned automatically provided the
service itself qualify for pension.
It would also be admissible to a person:a.

Who dies in service

b.
Or Rtd under circumstances beyond his control i.e. invalidation,
abolition of post, compulsory retirement.
But this facility would not be extended to a person who attain the age of
superannuation before completion of ten years statutory service qualifying for
pension.

19.

PRE-MATURE RETIREMENT

All Govt. servants shall have the right to retire on a retiring pension after
completion 25 years qualifying service. Govt. servant who intends to retire before
attaining the age of superannuation shall apply/submit a written intimation to the
authority competent at least three months before the date on which he intends to
retire.

WITHDRAWAL OF APPLICATION FOR RETIREMENT OR RECALL TO DUTY AFTER RETIREMENT

20.

A Govt. servant has the option to withdraw or modify the request for premature retirement before the same is accepted by the competent authority. It has
been held that request for pre-mature retirement once accepted by the competent
authority cannot be allowed to be withdrawn or modified.
Re-call to duty after acceptance of request for voluntary retirement amounts to
re-employment for which approval of the Prime Minister is required.
5

21.

CALCULATION OF ENCASHMENT

Encashment of LPR will be admissible if service render upto 30 years or

attaining the age of superannuation. However encashment in lieu of LFP on credit
will be admissible under normal rules.

When LFP upto 365 days on credit than Encashment will be as under:

Example
180 12
A
365

A x Basic Pay = Encashment (i.e for 180 Days)

If less then 365 days leave at the credit in Govt. servant account, say
270 days instead of 365 days then Encashment will be calculated as under:Example:-

270 2 135
135 12

365

Formula
Encashment

A x Last Pay = Encashment

Half of the leave at credit x 12 = A,

A x Last Pay=

365
Calculation of Pension:Formula:

Last pay drawn x 7 x qualifying service (max of 30 years) = GP

300

For normal Pension only

35% of Gross Pension Rs.________

()

65% of Gross Pension Rs._________ () (P.M

Payable Pension)
C/V

x 12 x commut factor = Rs.______

Calculation for Family Pension

Formula:
Pension

Last pay x 7 x Qualifying Service (max upto 30 years) = Gross

300
25% of gross pension= (A)

50% of gross pension = (B)

(P.M Payable Pension)

C/V = 25% (A) x 12 x age formula (age of deceased Govt. Servant) =

Rs._____
Note:- Increase will be admissible on normal pension/family pension/invalid
pension as per existing Govt. rules as amended /circulated time to time.
6

22.

Discontinuation of Extra Year Benefit

The additional benefit of 2% (10%) for extra year of service after

compilation of 30 years service has been discontinued w.e.f. 01-12-001.
Withdrawal of Benefit of Restoration of Commuted Portion of
Pension
23.

The benefit of restoration of surrendered portion of pension in lieu of

commutation/gratuity has been withdrawn w.e.f. 01-12-2001 other then who retired
prior to 01-12-2001 and opted to remain in pay scale 1994 shall be entitled for
restoration of surrendered portion of pension.
24.

Gratuity for Family

a.
The family for the purpose of payment of death cum retirement gratuity
will be include the following relative of Govt. servant.
(1)

Wife or wives, in case of male Govt. servant.

(2)

Husband in case of female Govt. servant.

(3)

Children of Govt. servant.

(4)

Widow or widows and children of a deceased son of

servant.

the Govt.

b.
When the Govt. servant leaves no family the amount of gratuity will be
payable to the following relatives in equal shares.
(1)

Mother

(2)

Father

(3)

Unmarried sisters below the age of 21 years & widow sister.

(4)

Brothers below the age of 21 years.

A pension sanctioned will be allowed to:

Widow for life if the deceased is a male or to the husband, if the deceased is a
female. If the deceased more then one wife and the number of his surviving children
and widows does not exceed 04, the pension shall be divided equally among the
surviving widows & children. If the number of surviving widows and children together
is more than four, the pension shall be divided in the following manners:
Each surviving widow 1/4th of the pension and balance, if any shall be divided
equally among the surviving children excluding married daughters and sons above
21-years of age.
NOTE:-widow is also entitled to family pension for life until re-marriage.
Grant of family pension to dependent disable children for life is
admissible w.e.f 01-06-1994
The Father/Mother is entitled to family pension for life w.e.f 01-011996
7

Daughters are allowed pension till their marriage w.e.f 01-07-1997.

In the light of Fin Div: OM No.F-3/(2) Reg (9)/95 dated 21-09-1995
actual cost of local burial charges is reimbursable to the bereaved
family. The bereaved family will intimate actual cost along with
necessary payment bills/receipt to the FGEI Dte through Head
concerned for necessary reimbursement. However burial charges
for out station will be paid on the rates specified by the Govt on the
submission of proper request by the bereaved family.

RATE
OF
COMMUTATION(
MAY
ACCORDING TO REVISED INSTRUCTIONS)
25.

BE

CALCULATED

Commutation shall be admissible upto a maximum of 35% of Gross pension,

at the option of pensioner. Admissibility of monthly pension shall be increased from
the existing 60% to 65% of Gross Pension.
Commuted value of pension shall be continue to be admissible under the
formula of age next birth day. Date for applying the pension (on application/on
pension papers) must be at least one month before the date of retirement.
26.

ATTESTATION OF WIDOWHOOD CERTIFICATE

In family pension cases Affidavit may be got sign/attest by Oath
Commissioner.

Sectarian Violence against Govt. Official/Asstt Package

Security Related Death or Normal Death during the Service
27.

The Govt. has allowed following packegaes to the families of those Govt.
Servants whose death take place due to sectarian violence against Govt. servants.

The package will be effective from 01-07-2005.

Cases already decided will not be re-opened.
Lump Sum grant & education shall be arranged in consultation with
Finance Division.
Authority: Establishment Division O.M No .7/40/2005 E .2. Dated 0207-2006
28.

FGEIs (C/G) EMPLOYEES WELFARE FUND

Date of Established: 01-04-1980 Dated of ceased:

June 1990.

a.

An amount of Rupees: 100,000/- ( Rupees: One Lac only) will be paid

as Financial Assistance in case of death during Govt service of any
permanent FGEIs (C/G) Employee working in any Basic Pay Scale.

b.

Actual contribution of Welfare Fund will refunded at the retirement of

contributor of Welfare Fund from Govt service on his/her request to the
DEI FGEI(C/G).

Authority: Directorate Notification No.0409/19/77-FGEI (WF) dated 0702-2006.

29.

Marriage Allowance of Daughters Marriage:-

Marriage allowance for deceased daughter(s) is admissible to each daughter,

but not more then one occasion.
30.

Duplicate Pension Book

If a pensioner loses his PPO (pension book) a new order to be issued by the
concerned Treasury Officer/PDO.
31.

Pension on Contract Employment

No pension is admissible an appointment on discharge after the completion of

a specified term of service.

Detail of Documents for Pension, Family Pension and B.

Fund/group Insurance
32.

The following documents will be submitted for grant of pension (A), family
pension (B) and B. Fund/Group Insurance (C).
a.

List of Documents for Pension Cases

(1)

PAFA-356

(2)

PAFA-357 (duly countersigned)

9

(3)

History of Gazetted Service (Gazetted only)

(4)

LPC duly countersigned

(5)

Photograph duly attested

(6)

Specimen signature duly attested

(7)

Thumb& finger impression duly attested

(8)

Declaration in term of article 922-A CSR

(9)

No demand certificate

(10)

Option certificate for commutation of 35% of gross pension.

(11)

Application for commutation of pension on prescribed proforma.

(12)

Identification marks duly attested.

(13)

Photocopies of CNIC

(14)

Name of Bank & A/C No.

(15)

Requisite Certificate on Annex-T

(16)

Requisite Certificate on Annex-U

(17)

Office order notifying retirement

(18)

Postal Address

(19)

Service book in original.

b.

List of Documents for Family Pension

(1)

PAFA-672

(2)

PAFA-357 (duly countersigned)

(3)

History of Gazetted service (gazetted only)

(4)

LPC duly countersigned

(5)

Photograph duly attested

(6)

Specimen signature duly attested

(7)

Thumb& finger impression duly attested

(8)

Declaration in term of article 922-A CSR

(9)

No demand certificate

(10)

Option certificate for commutation.

(11)

Application for commutation of pension on prescribed proforma.

(12)

Identification marks duly attested.

(13)

Photocopies of CNIC

(14)

Name of Bank & A/C No.

10

33.

(15)

Requisite Certificate on Annex-T

(16)

Requisite Certificate on Annex-U

(17)

Office order notifying death & death certificate

(18)

Postal Address

(19)

Affidavit in original

(20)

Wholly dependent certificate

(21)

Court decision if any

(22)

List of family members.

C.

List of Documents for B. Fund & Group Insurance Case

(1)

Form "B(Revised)

(2)

Photo copy of death certificate

(3)

Notification/Office order notifying retirement

(4)

Photo copy of LPC duly countersigned

(5)

History of Gazetted service (gazetted only)

(6)

Photo copy of pension book

(7)

Photo copy of nomination form A for BF & G.Ins

(8)

Last Schedule of B. Fund

(9)

Widow Certificate ( if applicant is widow

(10)

Photo copy of Service book (page 01 & 03)

(11)

No Marriage certificate/Divorce certificate

(12)

Photocopies of CNIC (applicant & deceased )

(13)

List of family members.

(14)

Heir-ship certificate (original)

(15)

Photograph duly attested

(16)

Postal Address

(17)

Identification marks duly attested.

(18)

Four Signature/Thumb impression of nominee.

(19)

Specimen signature

(20)

No demand certificate

(21)

Name of Bank & A/C No

(22)

Application of applicant

COMMUTATION TABLE
11

AGE
NEXT
BIRTH
DAY

NUMBER OF YEARS
PURCHASED

01/07/66
01/12/01
2
0

24
.265

2
1
2
2
2

23

2
5
2
6

39

21

38

20

.5869

.2929

.8343

5
29

.0841

6
12

10.
4191

12.
4549

9.
570

8872

0239

946

10.

13.

9.

3684

609

.327

11.

13.

10

8632

2105

.713

11.

14.

10

29

36
.3551

3719

829

.104

12.

14.

11

30

37

20
.720

31

15.

11

12.
8953

4649

.497

.3412

.2336

.993

32

16.

11

13.
4340

1191

.886

.0974

.1767

.260

40

21

32

16.

12

13.
9888

7925

.294

.8071

.1218

.522

41

21

33

17.

12

14.
5602

486

.702

.6148

.0089

.777

42

22

34

18.

13

15.
1478

2002

.109

.3750

.0179

.028

42

22

35

18.

13

15.
7517

9348

.513

.1372

.9688

.273

43

22

35

19.

13

16.
3710

6896

.915

.9006

.9215

.513

44

22

36

20.

14

17.
0050

4638

.313

.6651

.8758

.747

45

22

37

21.

14

17.
6526

2563

.707

.4307

.8314

.978

46

23
.203

38

22.

15

01-07-86

0658

.096

.1974

.7884

38

47

15
.481

.9653

.4467

.425

39

48

23

5
1

.7341

.7066

.640

49

23

PURCHASED

01/07/66
01/12/01

40
.5043

.6676

.853

50

24

NUMBER OF YEARS

01-07-86

.6304

.061

AGE
NEXT
BIRTH
DAY

9.9
639

11.
9014

9.5
214

3
6

20
.442

3
7

20

19

4
1

18
.956

4
2

25

16

24

16

19

23

18
.9841

22
.8911

18
.3129

13

6.4

5.

5.1
854

6.1
287

5.
104

5.4
797

818

360
8

6.8

5.

5.7
858

496

627

7.2

5.

6.1
039

322

906

.6653

.7301
15

.859

20

7.6

6.

6.4
340

299

194

.3555

.5816

.231

21

8.0

6.

6.7
766

427

494

.0538

.4444

.596

26

16

21

8.4

6.

7.1
314

708

802

.7592

.3172

.956

27

17

22

8.9

7.

7.4
983

142

121

.4713

.1990

.307

28

17

23

9.3

7.

7.8
778

729

448

.1840

.0891

.650

28

17

23

9.8

7.

8.2
697

472

783

.9126

.9800

.988

29

18

24

10.

8.

8.6
742

3371

124

.6406

.8907

.318

30

18

25

10.

8.

9.0
914

8428

478

.3728

.8007

.641

31

8.

26

11.
3646

836

.1009

.7160

26

32

9.
200

.8482

.6361

.267

27

33

19

6
7

.5908

.5603

.570

34

19

28
.3362

.4885

.867

.4203

.157

36

4.9
030

5.7
901

4.6
321

33.

GROUP INSURANCE SCHEDULE

THE FOURTH
INSURANCE

SCHEDULE

[SEE

RULE

6A(3)]GROUP

The amount of sum assured to be paid to family of an employee with effect

from 1 January 2006 shall be as under. (may be revised as per Govt Instructions).
st

S#

Lump sum grant on

invalid retirement (Rs)

Monthly pay (Rs)

1

Upto

1500

80,000

1501

2000

97,000

2001

2500

114,000

2501

3000

131,000

3001

3500

148,000

3501

4000

165,000

4001

4500

182,000

4501

5000

199,000

5001

5500

216,000

5501

6000

133,000

6001

6500

250,000

6501

7000

267,000

7001

7500

284,000

7501

8000

301,000

8001

8500

318,000

1
2
3
4
5
6
7
8
9
0
1
2
3
4

14

5
1

8501

9000

335,000

9001

9500

352,000

9501

10000

369,000

10001

10500

386,000

10501

11000

403,000

11001

11500

420,000

11501

12000

437,000

12001

12500

454,000

12501

13000

471,000

13001

13500

488,000

13501

14000

505,000

14001

14500

522,000

14501

15000

539,000

15001

15500

556,000

15501

16000

573,000

16001

16500

590,000

16501

17000

607,000

17001

17500

624,000

17501

18000

641,000

6
7
8
9
0
1
2
3
4
5
6
7
8
9
0
1
2
3

15

4
3

18001

18500

658,000

19501

19000

675,000

19000

19500

692,000

19501

& Above

700,000

5
6
7
8

BENVELONT FUND SCHEDULE.

THE FIFTH SCHEDULE

(SEE RULE 23)
34.

LUMP SUM GRANT ON INVALID RETIREMENT

Lump sums grant will be paid to on invalid employees with effect from 1 st
January 2006 shall be as under:-

S#

Lump sum grant on

invalid retirement (Rs)

Monthly pay (Rs)

1

Upto

1500

35,000

1501

2000

42,500

2001

2500

50,000

2501

3000

57,500

3001

3500

65,000

3501

4000

73,500

4001

4500

80,000

4501

5000

87,500

1
2
3
4
5
6
7
8
16

5001

5500

95,000

5501

6000

102,500

6001

6500

110,000

6501

7000

117,500

7001

7500

125,000

7501

8000

132,500

8001

8500

140,000

8501

9000

147,500

9001

9500

155,000

9501

10000

162,500

10001

10500

170,000

10501

11000

177,500

11001

11500

185,000

11501

12000

192,500

12001

12500

200,000

12501

13000

207,500

13001

13500

215,000

13501

14000

222,500

14001

14500

230,000

9
0
1
2
3
4
5
6
7
8
9
0
1
2
3
4
5
6
7
17

14501

15000

237,500

15001

15500

145,000

15501

16000

252,500

16001

& Above

260,000

8
9
0
1
35.

Nomination Form A

Nomination on prescribed forms ( A &B) from each employee/Govt

servant be obtained (in quadruplicate) and got signed/stamped by the DDO
concerned then 1x copy be placed in service book, 1x copy in personal file, 1x copy
retain with the employee concerned and the other one fwd to GSO-I RO concerned.
The Head of institution (s) will ensure that the needful has been done & render
completion report to the GSO-I RO concerned with out any delay soon after the
employment of an individual as permanent Govt servant
Federal Employee Benevolent Fund Act
FORM-A
(See Rule 10)
Name & Designation of the employee
Service Department
I hereby nominate the person/persons mentioned below who is/are
member/members of my family as defined in section No. 2 of the Federal Employees
Benevolent Fund and Group Insurance Act, 1969 (II of 1969) to receive the
benevolent grant and the sum assured in the event of the death.
PART-I
(For wife/husband only)
Name
of
Relatio
Nominee/Nominees nship

Age

Specific
ation of Share

Remark
s

PART-II
(For members of family other than wife/husband)
Name
of
Relatio
Nominee/Nominees nship

Age

Specific
ation of Share

Remark
s

Certified that the member or members of my family mentioned in PART-II

reside with me and are wholly dependent on me.
18

The early nomination made by me may kindly be treated as cancelled.

Dated...
impression

Signature

or

thumb

of the Employee

(Name in block letters)

Service

and

Department
Witness:- 1.

2.

(Signature/thumb impression)

(Signature/thumb impression)

Name & Designation in block letters

Name & Designation in block

letters

..
Signature and Seal of the
Head
of the Office/Institution

19

NOMINATION
(Form-B)
36.

FOR

DEATH-CUM-RETIREMENT

GRATUITY

(WHEN THE GOVERNMENT SERVANTS HAS A FAMILY AND WISHES TO

NOMINATE MORE THAN ONE MEMBER THEREOF)

I hereby nominate the persons mentioned below, who is member of my family

and confer on them the right to receive to the extant specified below any gratuity and
the pension that may be sanctioned by the Govt. and arrange of my pay and
allowances due to me in the event of my death while in service and the right to
receive gratuity person and pay and allowances my death which having become
admissible to me on retirement may remain unpaid at my death.

Nam
Relati
A
Amo
e (s) and onship with ge
unt
of
Address
Government
share
of
(es)
of Servant
pension,
Nominee(s)
gratuity,
pay
and
allowances
payable
each

Conting
encies on the
happening of
which
nomination
shall become
invalid

Name
&
Address
of
relationship of the
person if any to
whom
the
right
conferred on the
nominee shall pass
in the events of the
nominee
predeceasing
the
Government
Servants

N.B. The Government Servant should draw lines across the blank space
below last entry to prevent the insertion of any name after he has signed.

Dated
this
________________day
_______________20___________at______________

Two Witness Signature:__________________________

__________________________

20

of

Signature
Subscriber

of

Note:- This column should be filled in so cover the whole amount of the
pension, gratuity, pay and allowances.
(To be filled in by the head of office in the case of non-gazetted Government
Servant.)
Nomination by:- ______________________
Section:- ____________________________
_______________________
Dated:- _____________________________
of Head of Officer

Signature

Caution:- This nomination can be cancelled at any time by sending a notices

in writing to the appropriate authority along with the fresh nomination.

FORM OF CALCULATION
SERVICE OF A GOVERNMENT
37.

OF

25

YEARS

QUALIFYING

SERVANT FOR PURPOSE OF PENSION / GRADUITY

PART-I
(To be completed and submitted by the Government Servants alongwith
applications for voluntary retirement)

1)
Name of Government Servant:_______________________________
2)
Fathers name:_______________________________
3)
Nationality:_______________________________
4)
Post Held:_______________________________
5)
Date of Birth:_______________________________
6)
Date of commencement of Service:_______________________________
7)
Date
of
completion
_________________________
8)
a)
Length of
___________________

of

service

21

25

years

including

qualifying

interruption

etc.

service:(7-6):-

b)
(i)
Military
Service,
_________________________
allowed
to
count
_________________________
(ii)
Any
________________________

other

if

any,

as

qualifying

addition

c)
Total
Length
of
_______________________________

which

to

has
for

pension:-

qualifying

service

(a)

been

service:&

(b):-

d)
Deduct:_______________________________
(i)
Extra ordinary leave:_________________________
(ii)
Periods
________________________
(iii)
Suspension
___________________

of
not

Boys/Mind
treated

as

Service:-

duty

of

above:-

(iv)
Service rendered before, if break:___________________
(v)
Service forfeited by resignation:___________________
(vi)
Un-authorized absence:___________________
Total: (i) (vi)
_________________________
e)
Net qualifying service:_________________________
(c) - (d)

(Signature
Servant)

of

Recommendation of Head of institution

PART-II

(For use in C.M.As Office)

1. Calculation contained service in Part-I have been checked.
22

Government

2. Length of qualifying service accepted in audit.

3. Reasons for difference, if any, between this and the length
of service shown by the Department.

(Dy. Asstt Controller Military

Accounts)

APPLICATION FOR ISSUANCE OF IDENTITY CARDS TO

FGEI(C/G)
38.

PENSIONERS
Name:__________________________________
Fathers Name:__________________________________
Date of retirement:__________________________________
Design
&
BPS
at
the
__________________________________

time

of

NIC No (Photocopy)
__________________________________
Identification Mark
__________________________________
Permanent Residential Address
__________________________________

Specimen Signature

1.
____________________2._____________________3.
_______________________

Certificate

It is certified that the above-mentioned information is correct.

23

retirement

Station____________
Date______________

Head
Institution

of

PAF-368
39.

HISTORY OF SERVICES OF CIVILIAN GAZETTED OFFICERS

(OTHER THAN OFFICERS OF THE CANTONMENT AND

SUPERIOR SERVICE OFFICERS OF THE MAD )
Authority:-

Para 99 Mil Audit Code

_________ joined the

______________________

service

on

___________________

born

on

Date of superannuation ______________ BPS ______________ Post Held

______________

S
tation

Subs
tantive Post

D
ate

O
ff
Apptt

D
ate

24

R
O
ate of ther
e
Pay
Duty
P.M
Allow
rom
6

Leav
F

R
emarks
T

o
8

10

40.

TIMELY FINALIZATION OF PENSION CASES

To watching the progress towards speedy finalization of pension cases/claims,

a progress register will be maintained in each institution/ROs concerned in a proper
manners. DDO/Head concerned will be personally responsible for the speedy
completion/submission of pension papers. Delay in this regard must be
justifiable/clarify able by the head of institution/ROs, if called up by the competent
authority at any stage/occasion.
MEDICAL BOARD FORM

FORM C

Medical Examination by the ____________________________

(here enter the medical authority)

SECTION-I
Statement by the applicant for commutation of a portion of his pension.
The applicant must complete this statement prior to his examination by the
____________________________ and must sign the declaration appended there to
the ( here enter the medical authority ) presence of the authority.
Form to be filled in by applicant:1. State your name in full ( in block letter)
2. State place of birth
3. State your age and date of birth.
4. Furnish the following particulars concerning your family:Fathers age
Fathers age
Number
of
Number
of
if living and state of at death and cause brothers living ,the brothers
dead,
health
of death
age & state of there ages at &
health
cause of death

Mothers age
Mothers age
Number
of
Number
of
if living and state of at death and cause sisters living ,the sisters dead, there
health
of death
age & state of ages at & cause of
health
death

5. Have any of your near relations suffered from tuberculosis (consumption,

scrofula), cancer. Asthma, fits epilepsy, insanity or any other nervous disease?
6. Have your ever been abroad, where and for what period and how long
since ?
25

7. Have you ever served in the Navy, Army, Air Force, or in any Government
Department?
8. Have you ever been examined:(a)
(b)
Military?

for live insurance or/and

by any Government Medical Officer or Medical Board, Civil or
If so, state details and with what result?

9. Have you ever:- s. 156-C (Revised)

(a)
had small-pox, intermittent or and any other fever,
enlargement or suppuration.
Cont/2
Cont/2
Glands, spitting of blood asthma, inflammation of lungs, pleurisy, heart
disease, painting attacks the mumatism, appendicitis, epilepsy insanity, or other
nervous disease, discharge from or other disease of the ear, syphilis, gonorrhea, or
(n)
Had any other disease or injury which required confinement to bed
or medical or surgical treatment, or
(o)

Under gone any surgical operation?

10. Have you rupture?

11. Have you varicocels, varicose veins or piles?
12. Is your vision in each eye-good?
13. Is your hearing in each ear good?
14. Have you any congenital or acquired malformation, defect or deformity?
15. When you were last vaccinated?
16. Is there any further matter concerning your health not covered by the
above questions which should be communicated to the medical authority.

41.

DECLARATION BY APPLICANT
(to be signed in presence of the medical authority)

I declare all the above answers to be, to the best of my belief, true and
correct.
I will fully reveal to the medical authority all circumstances within my
knowledge that concerned my health and fitness.
I am fully aware that by willfully making a false statement or concealing a
relevant fact I shall incur the risk of losing the commutation I have applied for and of
26

having my pension with-hold or with drawn under article-351 of civil service

regulations.
Signature
in
of_____________________________________________________

presence

Applicants
Signature

Signature
designation
of
authority

and

medical

SECTION-II
( to be filled by the examining medical authority )
1.
3.
umbilicus:-

Apparent age :-

2.

Height:-

Weight:-

4.

Birth of abdomen at level of

5.

Plus rate:-

(a)

Sitting

(b)

Standing

What character of the pluse?

6.

What is the condition of arteries?

7.

Blood pressure
(a)

Systolic

(b)

Diastolic

8.

Is here any evidence of disease of main organs.

(a)

Heart

(b)

Lungs

(c)

Liver

(d)

Spleen

(e)

______________

9.

(a)

Does chemical examination of urine show:-

(i) Albumen (ii)

10.

Sugar?

State specific gravity

Has a applicant rupture? If so, state the kind and if reduction reducible
27

11.

Describe any scars or identify marks:

12.

Any additional information

SECTION-III

I/we have carefully examined __________________________________ and

am/ are of opinion and he _______________ in good bodily health and has the
prospect of coverage.
is not

____________
_________________

Duration
is

not

of
a

fit

life

subject

for

commutation
_____________________________ Suffering from_____________ and
age for the purpose of commutation i.e. his next birth day should be taken to
be___________ _________________________ years more than his actual age.

Station_________
Dated__________
Signature & Designation of
examining medical authority

Annexure-T
42.

PENSION/GRATUITY CLAIM IN RESPECT OF

Certified that the Government Contribution of Contributory provident

fund plus interest accrued thereon, in respect of the above named individual
has been credited to the Government on transfer of his contributory provident
fund to General Provident Fund account.
DDO/Head of Education Institutions

28

STATEMENT SHOWING UNIFORM

UNDER PROVIDENT FUND BOND SYSTEM

S
B
B
B
B
B
B
B
B
B
B
B
B
B
B
B
BB
B
B
B
B
B
-22

6
6
6
6
7
7
7
7
8
8
9
9
1
1
1
1
Rs_
Rs_
4
Rs.
5
Rs.
5800

8
9
1
1
1
1
1
1
1
1
1
2
2
2
2
2
Rs.
Rs.
Rs.
Rs.
Rs=
Rs.
8400

M
Rs.
Rs.
Rs.
Rs.
Rs.
Rs_
Rs.
Rs.
Rs.
Rs.
Rs.
Rs.
Rs.
Rs.
Rs.
Rs_
Rs.
Rs.
Rs,
Rs.
Rs.
Rs.
7100

RATE

OF

SUBSCRIPTION

5
Minimum
at
rate (on
2
3
4
4
4
5
5
5
6
6
6
7
Rs.
Rs.
Rs.
Rs.
Rs.
Rs.
Rs.
Rs.
Rs.
Rs.
568.00 s.

6
Proposed
of
deductio
2
4
4
4
5
5
5
6
6
6
7
7
1
1
1
1
2
3
4
5
5
600

Annexure -X
43.

FEDERAL EMPLOYEES BENEVOLENT FUND ACT

FORM 'A'
(See Rule 10)
Name and Designation of the employee ....................................
SERVICE Department .....................................................:...........

I hereby nominate the person/persons mentioned below who is/are

member/members of my family as defined in Sec. 2 of the Federal Employees
Benevolent Fund acid Group Insurance Act, 1969 (II of 1969), to receive the
benevolent giant and the sure assured in the event of my death.

29

PART-I
(For Wife/Husband only)
Name
Nominee(s)

of

Relatio
nship
with ge
Nominee(s)

Specifi
Rem
cation
of arks
Share

PART-II
(For member of family other than wife/husband)
Name
Nominee(s)

of

Relatio
nship
with ge
Nominee(s)

Specifi
Rem
cation
of arks
Share

Certified that the member or members of my family mentioned in part-II

reside with me and are wholly dependent upon me.
The earlier nomination made by-me kindly be treated as cancelled.
Dated
Signature or Thumb Impression of the
employee
Witness(Name in block letters)
Department

Service and

Annexure-Y
FORM B' (REVISED)
PART-I
1..............(a) Name of the deceased/incapacitated employee
(b).........................................................Father/Husband's Name
(c)...............................................His/Her service or department
30

(d)..........................................................................Head of Office
(e)..................................................Station/Place of Last Posting
(f).............................................................Last appointment held
2.

Pay per month

(a) Basic Pay

(b)

Special Pay

(c)

Technical Pay

(d)

Personal Pay

3. Date of Birth ............................................................................

4........................................................ Date of entry into Service
5.............................................Date of death (death cases only)
6.

Date of removal from service on account of:

(a)...........................................................................Incapacitation
(b)................................................................................Retirement
(c)...............................................................Death during service
7.
Name/Names of nominee/nominees (nomination required both in
death and invalid cases):
N
ame

A
ge

Relat
ionship

Pro
fession

M
arital
St

M
onthly
Income

atus
(
a)
(
b)
(
c)

8.
Address of nominee(s) of the deceased or incapacitated employee
where correspondence can be made. (In death cases where there is no
nomination the address of eligible dependent may be given).
9.
Branch of National Bank of Pakistan nearest to the residence of
beneficiary/beneficiaries: ..
10.
Period for which contributions to Benevolent and Group Insurance
Funds were not paid
PART-II
31

11.

FOLLOWING DOCUMENTS MUST BE SUBMITTED WITH CLAIM:

(a)
Annexure` A'' A copy o f last pay certificate by the Head of the
Office duly attested by the Head of Department.
(b)
Annexure ' B' : Attested photostat copy of the page of service
book/documents showing date of birth.
(c } Annexure ' C' : Attested photostat copy of the page of service
book showing date of entry in service.
(d)
Annexure D' : (Death Cases only). Three copies of death certificate
duly attested. These may be in the form of office order notifying the death,
certificate by a medical officer or extract from the register of births/death of
Union Council/ Union Committee/Municipal Committee.
(e)
Annexure E: (Invalid Cases). A copy of the Medical Board
proceedings duly attested by the Head of the Department. Medical Board must
comprise of three Medical Officers one of them being a specialist. Medical
Board proceedings must record the case history and the exact nature of
disability see form C.
(f)

Annexure 'F'; Nomination form duly attested.

(g)
Annexure `G': List of family members and dependents i.e.
wife/wives, children, father, mother, minor, brothers and unmarried/widowed
divorced sisters. The list should indicate name, relationship, age, marital
status, profession, monthly income and present address.
(h) Annexure H': Wholly dependence certificate (other than wife and
husband) by the Head of Department.
U) Annexure I' : Envelop containing four copies of photographs
duly attested in -respect of each ru minee or the incapacitated
employee bearing the name of the person on the reverse of three
photos and one on the face. In case of purdah obser ving ladies,
photographs will not be required. A certificate that they are purdah
observing must be attached.
(j) Annexure 'J': Four signatures/thumb impressions on separate
sheets (four of each sheet) of each nominee/dependents/incapacitated
employees duly attested by the competent authority_

PART-Ill
44.

CERTIFICATES BY THE HEAD OF DEPARTMENT

a.

Certified that the information contained above is correct according

to our record.

b.

Certified that the above named employee is/was neither a

contingency/work charged employee nor a deputation from any
32

provincial Government. In case of deputation's' from one Federal

Government Department to another, the case will be preferred by
his parent Department.
c.
Certified that the employee died during the continuance of his service
(death cases only).
d.

Certified that the employees died within five years of his

retirement (death after retirement cases only).

e.

Certified that the above claim has been preferred for the first time
and has not been sent previously.
NB Score out which is not applicable
Seal and Signature Dated ..............................Head of the Office

Forwarded to the Assistant Director, Regional Board, Federal Employees

Benevolent and Group Insurance, Karachi/Islamabad.
Seal and Signature Dated ...........................Head of the Department

33

FORM-C
INVALIDATION CERTIFICATE FEDERAL EMPLOYEES (See
CSR articles 442 (d), (e), 443 (a) (b) and (c) and 447
45.

1. IMPORTANT INSTRUCTIONS
a.

All columns must be typed.

b.
All columns must be filled. Those not applicable must be
crossed.
c.
d.

Head of the Department is personally responsible for

accurate completion of this form.
An individual will not be removed from service until Head of
the Department has approved the Medical Board
proceedings.

Medical Board must comprise three members one being a specialist.

PART-I
Name

S/o, D/o, W/o

Designation .............................Office ..........................................

Department ..............................Total Service ..............................
Age as per Statement/documents ..................per appearance
Identification marks
(Left hand thumb impressions/signatures duly attested)
OPINION: (A.detailed statement of medical case, and of the
treatment adopted as per CSR 443(a). If necessary attach documents).
Signatures & Seal of Medical Specialist
Opinion of the Medical S i d
2...........................In consequence of ........................................ o
We consider him/her (name) .................................................
a.
to be completely and permanently incapacitated for further service
of any kind.
b.
Completely and permanently incapacitated for service in the
Department to which he/she belongs
c.
Incapacitated for service in the appointment which he now holds
but we are of the opinion that he/she is (or m a y after resting for
months
be)
fit for further service of less laborious character than that which he/the
has been doing.
34

d........................................................His/her degree of disability

{c)
His/Her incapacity does/does not appear to have been
caused/aggravated or accelerated lay irregular or intemperate habits.
President ........
Dated .............................................(Name, Signature and Seal)
Member ,

..

......................Member

S i g n a t u r e a n d Seal)

(Name, Signature and Seal)

APPROVED/NOT APPROVED

(For partial disability see CSR article 447(b). If a person is likely to

improve afteraa certain period he may be given long leave admissible to him
instead of invaliding him out of service),
Place
Head
of
Department-(Name, Signatures
and Seal)

35

GENERAL PROVIDENT FUND

46.

Annexure-Z
APPLICATION FOR ADVANCE OUT OF G.P. FUND
1

Name and Grade of the applicant

GP Fund Account No.

Present Pay

.
.
.
4
.

Balance to date standing at the credit of the

applicant as per General Provident fund statement
or certificate from fund section.

Amount of the advance applied for

Reasons for which the advance is required

Whether reasons warrant special sanction

.
.
.
8

Frequency of advance now applied for i.e.

1 , 2 and 3 rd advance

No of monthly equal insts: in which advance

is proposed to be recovered.

How many advances previously drawn

stating in each case the amount, reasons rates of
re-covery and repaid finally. If any advance is still
in the process of the liquidation the balance still
due to be recovered should be stated

st

.
.
0.

nd

Date of Birth

Certified that : -

1.
2.
(

I am free from debit and that no other advance is outstanding

against me.

I neither have nor am likely to have financial embarrassment

such as whoul interfere with the due repayment of advance

a)
b)
I

My GP Fund account carries interest/carries no interest.

36

The advance is required to defray expenses which have

cropped up in the circumstances beyond my control and that I have no
other source from which I can meet the expenditure.

The particulars given above are correct to be best of my

knowledge and belief.

d)

e)

Signature of the applicant

Recommendation of the Officer Incharge

47.

ELIGIBILITY TO G.P. FUND

1.
A Government Servant becomes eligible to join the provident fund from
the date of appointment provided he is employed against a permanent post. Ad-hoc
appointments and individuals appointed in leave vacancies are in admissible for G.P.
Fund. The uniform fixed rates of G.P. Fund subscription for every employees are
shown in Annexure "V". A Government Servant will submit the following
documents/forms duly completed in all respect to the CMA concerned for allotment
of G.P. Fund Account Number.
a.

Application for admission to G.P. Fund (GPF-3).

b.

Contingent in lieu of cancellation of Nomination (GPF-9F)

c.

Subscriber's (Nomination [GPF-9-B] ).

d.

Form of will (See Service Schedule Rule 7 [a].

(1) It may be ensured that the rate of monthly subscription is not
less than the minimum prescribed rates as mentioned in Annexure "V".

48.

FINAL PAYMENT OF G.P. FUND ACCUMULATION

As soon as a subscriber is discharged, retires, dies or proceeds on leave

preparatory to retirement (L.P.R), the DDO will submit the following
information/certificate to the CMA's Office:
1.

Name of Subscriber.
2.
3.

a.

Appointment held (Whether Gazetted or Non-Gazetted

G.P. Fund Account No.

Date of Discharge/Retirement/Proceeding on LP.R.

b. Last month's pay bill from which recovery of G.P Fund Account has
been made.
(vi)
A certificate in the following form, from sanctioning
authority in regard to advance, if any, taken from the fund.
Non - Gazetted Establishment:

(a)

Certified that no advance from the fund was granted to Mr/Mrs/Miss/Mst

and that he has not drawn any amount either for payment of premium of life
Insurance Policy or for the financing a new Insurance Policy during the last 4 months
37

prior to the date of his retirement/quitting the service/death, except .

(b)

Certified that no temporary advance was granted to and drawn by

Mr/Mrs/Miss/Mst. during the last 12 months prior to the date of his retirement/quitting
service/death, except an advance of Rs_______ which was sanctioned to him in the
month of
Gazetted Officer:

(a)

The subscriber who held gazetted appointment should also give the
following certificate:"Certified that I have not drawn any amount during the period of 12 months
prior to the date of my retirement/discharge/resignation, for the payment of premia of
life Insurance Policies or for the purchase of new policies except the
amount/amounts shown .below during the month noted against each:(d) For the final payment of G.P. Fund the detail instructions given in
the Directorate circular letter No.0409/3083-FGE1(Accts) dt 21 st September
1983 should be followed strictly. The requisite information and certificates
mentioned above may be furnished to the. CMA concerned for obtaining an
upto date G.P, Fund credit statement showing the amount available in the
G.P. Fund of the individual, On receipt of credit statement the amount of
G.P. Fund may be claimed on contingent bill from the CMA's Office which
should be signed by the individual/legal heir of deceased in death cases.
The C/Bill should be affixed with revenue stamps and countersigned by the
DDO. The G.P. Fund credit statement, retirement order or death casualty or
resignation acceptance order as the case may be, should invariably be
attached with the contingent bill as supporting documents. On the top of
contingent bill, the particular bank and account number (in case of gazetted
officer) should be mentioned.
49.

SANCTION OF GP FUND ADVANCES

Applications for grant of GP Fund advances alongwith GP Fund credit

statement obtained from CMA's Office be submitted to the GSO-1, Regional
Office/Directorate on the application form prescribed in Annexure "Z". In cases of
employees of BPS-1 to 15, the GSO-l, will sanction GP Fund advances equal to
three months pay or 50% of the amount available in the individual's GP Fund,
whichever is less. All other cases be sent to Dte for sanction. While sanctioning
advance out of GP Fund Account in respect of Government Servant, the sanctioning
authority will invariably satisfy himself to the effect that:
1.

The advance is for the purpose authorised under GP Fund Rules.

2.

The advance is within the limits prescribed in GP Fund Rules.

3.
The amount of advance applied for, is actually available in the
subscriber GP Fund Account.
50.

PAYMENT OF GP FUND ADVANCES

Claims for advances out of GP Fund should be submitted to CMA's Office on

contingent bill form (PAFA-115) duly stamped with Revenue Stamps and the claims
will be started with sanction letter issued by the sanctioning authority, the
38

subscriber's Annual Account for the proceeding year and GP Fund schedules duly
completed in all respect.

39

51.

NON-RECOVERY OF GOVERNMENT DUES FROM GP FUND

DEPOSITS

Recovery of Government dues outstanding against Government Employees

cannot be affected from their GP Fund. Such recovery will be made from the amount
of pension/gratuity payable to the individuals indicating the amount recoverable on
their last pay certificates.
52.

ADVANCES FOR THE GRANT OF HOUSE BUILDING

ADVANCE OUT OF G.P. FUND ACCOUNT TEMPORARY
EMPLOYEES

If, however, a temporary employee wishes to draw the entire House Building
Advance from his G.P. Fund it can be sanctioned to him subject to the following
conditions:1.

The temporary Government Servant concerned has completed at least

5 years continuous service.

2.
A certificate is produced from the- Head of Department to the effect
that his services are not likely to be terminated within the period
prescribed for re-payment of the above advance, and
3.

Surety from two permanent Government Servants is furnished.

4.

The house is mortgaged in favour of President of Pakistan.

I.

FORMS OF NOMINATION

(See Rule 13) I. When the subscriber has a family

I hereby nominate the three persons mentioned below who are members
of my family, as defined in rule 2 of the General Provident Fund (Central Services)
Rules to receive the amount that may stand to my credit in the Fund, in the
event of my death, before that amount has become payable, or having become
payable has not been paid, and direct
*Inserted vide Ministry of Finance Notification No. 12 (28) R-6/68, dated
4th June, 1970. **Substituted vrde G.P. F.D. Notification No. F. 1(2)-MUC(82,
dated 12-2-1983.
that the said amount shall be paid to the surviving nominee first in order of
priority :S. No. Name of Nominee
Address Relationship
with
ubscriber
Dated this___________day of
19______at______
Two witnesses to signature
1.40

2.
Signature of subscriber.
II.

When the subscriber has no family

I hereby nominate the three persons mentioned below to receive the amount
that may stand to my credit in the Fund in the event of my death before that amount
has become payable, or having become payable has not been paid, and direct that
the said amount shall be paid to the surviving nominee first in order of priority :-

with

S. No.
Agc subscriber

Name of Nominee

Address Relationship

.
.
Dated this

day of

20___ at
Two
signature

witnesses

to

1.
SI. No. 4 :
Doubts have been expressed on certain points arising out of the
introduction of the Central Government (Class IV Servants) Provident Fund
Rules. The points raised have been considered and it has been decided as
follows
(1) No advances from the Provident Fund nor withdrawals on account of
insurance premia are admissible to Class IV servants under the new rules.
(2) The Class IV Government servants are not entitled to subscribe more
than one rupee, the intention of keeping a uniform rate of subscription
being to simplify accounts. (P1. See revised orders below).
(3) The new rules are also applicable to the members of the Combatants
Force of the Frontier Irregular Corps, such as "NCOs" (Havildars,
Naiks and Lance Naiks) and "other ranks" (Sepoys), whose pay is
drawn by numbers.
(4) The intention of Rule 12 of the new rules is that when a Class IV
Government servant is transferred to another service or resigns, dies,
retires or is dismissed, he ceases to be a Class IV servant within the
definition given in Rule 2(b) of the new rules, and as such the
amount in his account may either be transferred to his General Provident
Fund Account or be paid to him in cash, as the case may be.
(5) The Provident Fund Account of Class IV Government servant shall be
41

maintained in the prescribed proforma, copies of which are attached herewith.

(6) The recoveries on account of the advances drawn by Class IV
Government servants bofore 1st July, 1966 shall continue to be
effected after 1st July, 1966 and be treated as credits and posted in
accordance with the provisions of Rule 8 of the new rules.
(7) The recoveries on account of the outstanding House Building
Advance drawn earlier from the Provident Fund shall continue to be
made by the Administrative Ministries concerned and the mortgage
bond on account of such advance may be released on complete
repayment of that advance.
and assigned to the President may either be got paid up or they
may be financed by the policy holders out of their own resources till
maturity. In any case the policy shall have to be re-assigned.
(9) The amount contributed by Class IV Servants in excess of the
prescribed rate of rupee 1 for the months from June to August, 1966
would be treated as additional credits in the subscriber's account, as in
the case of recoveries on account of advances.
[Authority. Finance Division's O.M. NO. F. I(14)-R. 3/60, dated the 4th
March, 1967.]
Si. No. 5 : In accordance with the existing Central Government (Class
IV Servants) Provident Fund Rules introduced w.e. f. 1st July, 1966 all Class
IV employees who either are appointed to hold permanent posts in substantive
capacity or have held any other post for two years are eligible to join the Fund
as compulsory subscribers. In these Rules the amount of monthly subscription
to the Fund has been fixed at a uniform rate of Re. 1 and no provision exists
for the grant of temporary advances from the sum standing at the credit of a
subscriber, except the grant of non-refundable advances after attaining the
age of 50 years. For - sometime past a number of representations from the
v i j u s Associations of Class IV employees of the Central Government have
been received in this Ministry claiming the restoration of normal G.P. Fund
facilities to Class 1V employees. The position has been carefully reviewed and
it has decided as follows :
The present restriction limiting the amount of monthly subscription to Re. 1
should be removed and Class IV Government servants may be permitted to
contribute at higher rates. The option to increase the rate during the current financial
year may be allowed to be exercised within one month of the date of issue of this
O.M. thereafter a Class-IV Government servant shall intimate the fixation of the
amount of his monthly subscription in each year before the 15th June of the preceding
year and the amount of the subscription so fixed shall remain unchanged throughout
the year.

42

Chap 8 / Anx A

ASSISTANCE PACKAGE FREE EDUCATION

Name of School/College
1.

Name of Deceased Govt Servant

2.

Designation & BPS

3.

Date of Death

4.

Name of child (only one child is

Authorize by the Govt for free
Education

5.

Academic year & class wef ________ Class

6.

Name of School/Gollege where studying

7.

Where Govt or Private

Signature with stamp of
DDO
of the Deceased Govt.
Servant

CERTIFICATE
Certified that

S/O, D/O

has been studying in this school/College w.e.f.

This is Govt/Private School/College.

Signature with stamp of

DDO
Head of the
Institution

43

Chap 8 / Anx B

FEDERL EMPLOYTEES BENEVOLEMENT FUND ACT

FORM A

(SEE RULE 10)

Name and Designation of the employee Mrs./Miss./Mr.

Designation

, Service Department

I hereby nominate the person/persons mentioned below who is/are member/members of my

family as defined in See. 2 of the Federal Employees Benevolent Fund and Group Insurance Act 1969
(II of 1969), to receive the benevolent grant and the sum assured in the event of my death.
PART I
(For wife/husband only)
Name of Nominee/Nominees

Relationship

Age

Specification
of share

PART II
(For member of family other than wife/husband)
Specification
Name of Nominee/Nominees
Relationship
Age
of share

Remarks

Remarks

Certified that the members of my family mentioned Part II reside with me and are wholly
dependent upon me.
The earlier nomination made by me kindly be treated as cancelled.
Dated:
(Signature or Thumb Impression of the Employee)
WITNESS
1.

Mrs/Miss/Mr
Designation:

2.

Mrs/Miss/Mr
Designation:
(Signature of Head of Institution)

44

Chap 8 / Anx C
_____________________
8
Club Membership

________________________
Name of Club(s)
Membership No
_______________________

____________________

ASSETS & LIABILITIES

9.

Immoveable Assets (Agrl & Non-Agrl lands, House properties, Commercial &
Industrial properties,

Open plots of all types)

Identification & nature of

Asset(s)

10.

Mode of
acquisition/year

Cost of acquisition

Moveable Assets (Cash in hand, Motor vehicles, Jewellery, Household items,

Equipment,

Business capital etc.)

Identification & nature of

Asset(s)

Mode of
acquisition/year

Cost of acquisition

a)
w
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)
l)
m)

Assets held as Attorney

11.

Identification & nature of Asset(s)

Nature of Power of Attorney

(Revocable/Irrevocable)

a)

45

Name & Address of the

Legal Owner

b)

12.

Assets disposed off during the year

Identification & nature of Asset(s)

Date of disposal

Amount received as
sale proceed (Rs.)

a)
b)
c)
d)

13.

Investments (Bonds, Shares, Certificates, deposits/Advances, Loans granted etc.)

Details of
Bonds held
Bond No.(s)

Investments

Denomination Rs.

Rs.
Rs.
Rs.
Rs.
Rs.

a)
b)
c)
d)

14.

Bank Accounts (Current, Saving, Deposit A/c & F.C. A/cs)

A/c No. & Bank Branch

Year of opening

Main source of deposits

Balance on 30.6.
(Rs.)

a
)
b
)
c)
d
)

15.
Total Assets ( 9 14)
Rs.________
16.
Liabilities (Departmental/Bank loans, over drafts, Mortgages secured, private loans
etc.)
Outstanding liabilities (A)

a
)
b
)
c)
d
)
(15-16(A))
Net worth
Net worth declared previously

Liabilities paid off during the year

(B)
Rs.

Rs.

Rs.

Rs.

Rs.
Rs.

Rs.
Rs.

Rs._
Rs.________

As on 30.6._____
As on 30.6._____

Signature__________________________
Name ____________________________
Designation ________________________
Name of the Organization/Deptt._________
__________________________________
Place _____________________________

46

Date _____________________________

47

INSTRUCTIONS
1.

If the space provided in the form is found inadequate or some explanation is

required, a separate page may be attached/annexed.

2.

All assets should be valued at cost and in the cases of assets acquired through
gift name, address of the donor and donees relationship with him is to be
declared.

3.

Income declared at Serial 4 must include income earned by the spouse &
children as well.

4.

Information requested must be complete. No column should be left blank.

Columns which are not applicable should be crossed.

5.

All assets owned by the officer & his family members (Family as defined in Rule
3(1)(c) of Conduct Rules 1964) should be declared. Assets acquired by major
children dependents & others where funds have been provided by the officer
are also to be declared.

6.

Assets owned partly or acquired on Hire purchase Agreement or installment

should also be declared.

7.

If any exact figure cannot be inserted an estimated/approx figure may be

given.

8.

Sale proceeds of assets disposed off during the relevant financial year must be
declared under the head other sources (Serial 4).

9.

If there is no change in Assets over the previous year (for which the
declaration had been filed) relevant columns (Serial 9, 10, & 11) may be
marked As Before.

10.

At Serial 11 assets held by others as attorney on behalf of declarant, his spouse

or dependent children are also to be declared.

11.

Expenses against utilities (Serial 5) should include bills paid against all meters
(Gas & Electricity installed on the residence) and telephone connections (including
Mobile) in use of the officer, spouse & dependent children.

12.

Notwithstanding the applicability of any other law for the time being in- force,
this declaration is being filed under Conduct Rule 1964 and any breach thereof
(including concealment of assets or giving wrong information) is punishable under
RSO 2000.

48

Chap 8 / Anx D
APPLICATION FOR PAYMENT OF FAREWELL GRANT ON RETIREMENT
PART-1
i) Name of the employee __________________________________________
ii) Designation and BPS __________________________________________
iii) Department __________________________________________
iv) Father/Husbands Name __________________________________________
v) CNIC No. __________________________________________
vi)Station/place of last posting __________________________________________
2 Last pay per month
a) Basic pay ___________________ b) Special pay
__________________________
c) Technical pay _______________ d) Personal pay
__________________________
e) Qualification pay __________________________ f) Any other pay
__________________________ 3 Date of Birth
______________________________
4 Date of entry into service __________________________________________
a) PARC __________________________________________
b) Other organization __________________________________________ Length of
Service From To Period Y M D PARC
Other organization
Total service
5
Date of retirement __________________________________________ 6 Period
for which contributions to Benevolent and Group Insurance Funds were not
paid________________________________________________________________
_
7 Interruption in service (if any) __________________________________________
8 Present address of the
employee__________________________________________
___________________________________________________________________
__
SIGNATURE OF THE EMPLOYEE
PART-II
CERTIFICATE BY THE HEAD OF OFFICE
1. Certified that the information contained in Part-I of the application form is correct
according to our record.
2. Certified that the above named employee was neither a contingent paid/work
charged employee nor a deputationist from a provincial Government/Autonomous
body.
3. Certified that the farewell grant claim has been preferred for the first time.
4. following documents are submitted with claim:
i. An attested copy of initial appointment letter of the
(Annex-I) employee
ii. An attested copy of last pay certificate issued (Annex-II)
iii. A copy of retirement orders of the employee (Annex-III)
iv. An attested copy of PPO Book (where pension is (Annex-IV) not applicable a
certificate of service record by Head of the Department)
v. An attested copy of CNIC (Annex-V)
(Seal and Signature) Head of the Office
49

Chap 8 / Anx E
APPLICATION OR ADMISSION TO GENERAL PROVIDENT FUND
=======================================================
Account
No
Allotted
by the
account
s
officers

Name of
the
Individua
l

Departmental
A/C No.
of Army
formatio
n No

Whethe
r
Pakista
n or
Non
Pakista
n

Official
design
-nation

Date
of
Appt
t

Rate of
emolument
s per
means
rules 10(2)
CPE (DS)
Rules
Reprint
450.

Rate of
subscriptio
n
permen
-sum

If
subscri
-bed to
any
other
fund
the
name
of such
fund

Whether
the
applican
t has a
family or
not

Signatur
e of the
Individua
l remarks

Remark
s

10

11

12

Date of Birth:

Date of Retirement:

-------------------------------------------------------------------------------------------------------------------Station: Scrutinized and accepted

Dated: COUNTERSINED

-------------------------------------------------------------------------------------------------------------------Office of the C.M.A Fund Section Rawalpindi Cantt

No.

Dated
Returned with G.P Fund Account No Allotted (Vide Column 1). This Number should

be intimated to the subscribed and quoted in all recovery schedules and correspondence
connected herewith.
Signature
Designation

50

FORMS OF NOMINATION
When the subscriber has a family and wishes to nominate one member
thereof.
I hereby nominate the person mentioned below who is a member of my
family as defined in the rule 2 of the G.P.F (Defence Services) Rules to
receive the amount that may stand to my credit I the Fund. In the event
of my death has been paid.
Name & Address of Nominee
Age
Subscriber

Dated this

Relationship

day of

at Rawalpindi

TWO WITNESSES
Signature of Applicant
1.

2.

COUNTERSIGNED

FORMS OF CONTINGENT NOTICE OF CANCELLATION

Where our prejudice to my right under sub rule (4) or rule (7) of the
(Defence Services) Rules to cancel the nomination made by me on
where ever I think fit. I hereby give notice that in my or my
wife contracting a fresh marriage on of my marriage with my nomination
on shall forth with stand cancelled dated this

day of

at Rawalpindi.
TWO WITNESSES
Signature of Applicant
1.
FGEI (C/G) Dte Sir Syed Road, Rwp

51

2.
FGEI(C/G) Dte Sir Syed Road, Rwp
FORM OF WILL
===============
I am the nominee

to

receive the due of the said

from the Central Provident Fund, in the event of my death after I
become entitled to receive the same but before the said dues are
actually paid tome I direct that the same shall be paid to such person or
persons as should have been entitled there to under the rules of the
provident fund if the said

has not made

any such nomination as aforesaid and (in case more than one person
is entitled here to under the said rules) in such proportion as in
prescribed y rules of the same fund and I beneath the said dues to
such person in the proportion aforesaid.
Dated:
(SIGNATURE)
COUNTERSINED

------------------------------------------------------------------------------------------------------FORM OF WILL
==============
I am the nominee

to receive the due of

the said

from the Central Provident

Fund, in the event of my death after I become entitled to receive the same
but before the said dues are actually paid tome I direct that the same shall
be paid to such person or persons as should have been entitled there to
under the rules of the provident fund if the said ______________________
has not made any such nomination as aforesaid and (in case more than
one person is entitled here to under the said rules) in such proportion as in
prescribed y rules of the same fund and I beneath the said dues to such
person in the proportion aforesaid.
Dated:
(SIGNATURE)
COUNTERSINED

-------------------------------------------------------------------------------------------------------

52

Chap 8 / Anx F
PROFORMA I APPLICATION FOR REFUNDABLE / NONREFUNDABLE ADVANCE FROM GENERAL PROVIDENT FUND
------------------------------------------------------------------------------------------------------- 1. Name of the subscriber :
2. Account No. :
3. Designation :
4. Pay (on the date of application) :
5. Balance at credit of the subscriber on the : date of application.
6. Amount of advance outstanding if any, and : the purpose for which
advance was taken then.
7. Amount of advance required. :
8. Purpose for which the present advance is : required.
9. Amount of the consolidated advance (item : 6+7) and number of
monthly instalments in which the consolidated amount of advance is
proposed to be repaid.
10. Full particulars of the pecuniary : circumstances of the subscriber for
justifying the application for the temporary withdrawal.
11. Date of entry into service. :
12. Date of retirement. :
13. Whether he/she has taken any Refundable/ : Non-refundable advance
previously and if so, the particulars thereof.
Date:
Signature of the
Applicant.

53

54