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Loading Work Structures Using HCM Data Loader

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Loading Work Structures Using HCM Data Loader

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Loading Work Structures

Using HCM Data Loader

Oracle Fusion Human Capital Management 11g Release 9 (11.1.9)
ORACLE WHITE PAPER

JANUARY 2016

Table of Contents
Table of Figures
Introduction

1
1

How to Use the Information in This Document

Example Dat Files

Location

Considerations and Prerequisites for Location

Loading Locations

Location Errors

Changing the Logical Start and End Date for Location

Deletion Support for Location

Location Translation

Grade

Considerations and Prerequisites for Grade

Loading Grades

Grade Errors

Changing the Logical Start and End Date for Grade

Deletion Support for Grade

Grade Translation

Grade Step Translation

Grade Rate

Considerations and Prerequisites for Grade Rate

Loading Grade Rates

Grade Rate Errors

Deletion Support for Grade Rate

Grade Rate Translation

Grade Ladder

Considerations and Prerequisites for Grade Ladder

Loading Grade Ladder

Grade Ladder Errors

Deletion Support for Grade Ladder

Grade Ladder Translation

LOADING WORK STRUCTURES USING HCM DATA LOADER

Step Rate Translation

Job Family

34
36

Considerations and Prerequisites for Job Family

Loading Job Family

Deletion Support for Job Family

Job Family Translation

Job

39
Considerations and Prerequisites for Job

Loading Job

Job Errors

Deletion Support for Job

Job Translation

Organization

Considerations and Prerequisites for Organization

Loading Organization

Organization Errors

Deletion Support for Organization

Organization Translation

Position

Considerations and Prerequisites for Positions

Loading Position

Position Errors

Deletion Support for Position

Position Translation

Table of Figures
Figure 1: Create Location ......................................................................................................................................... 5
Figure 2: Manage Locations: Other Addresses ......................................................................................................... 7
Figure 3: Create Location: Extra Information ............................................................................................................ 8
Figure 4: Create Location: Legislative Information .................................................................................................. 10
Figure 5: Create Grade ........................................................................................................................................... 14
Figure 6: Create Grade: Grade Step Details ........................................................................................................... 15
Figure 7: Create Grade Rate .................................................................................................................................. 21
Figure 8: Grade Rate Values .................................................................................................................................. 23

LOADING WORK STRUCTURES USING HCM DATA LOADER

Figure 9: Create Grade Ladder ............................................................................................................................... 27

Figure 10: Create Grade Ladder: Grades ............................................................................................................... 29
Figure 11: Create Grade Ladder: Grade Step Rates .............................................................................................. 30
Figure 12: Create Job Family ................................................................................................................................. 37
Figure 13: Create Job: Basic Details ...................................................................................................................... 41
Figure 14: Create Job: Job Details ......................................................................................................................... 41
Figure 15: Create Job: Valid Grades ...................................................................................................................... 42
Figure 16: Create Job: Evaluation Criteria .............................................................................................................. 44
Figure 17: Create Job: Job Extra Information ......................................................................................................... 45
Figure 18: Create Job: Job Legislative Data ........................................................................................................... 47
Figure 19: Create Department ................................................................................................................................ 52
Figure 20: Create Reporting Establishment ............................................................................................................ 53
Figure 21: Manage Departments: Other Classifications .......................................................................................... 54
Figure 22: Organization Information extensible flexfield ......................................................................................... 56
Figure 23: Organization Legislative Extra Information ............................................................................................ 56
Figure 24: Create Position ...................................................................................................................................... 64
Figure 25: Create Position: Valid Grades ............................................................................................................... 65
Figure 26: Create Position: Evaluation Criteria ....................................................................................................... 67
Figure 27: Create Position: Position Extra Information ........................................................................................... 68
Figure 28: Create Position: Position Legislative Data ............................................................................................. 69

LOADING WORK STRUCTURES USING HCM DATA LOADER

Introduction
When implementing Oracle Fusion Global Human Resources for the first time or providing regular
updates, you can create work structure records using HCM Data Loader.

For general information about how to prepare data for loading using HCM Data Loader, or the HCM
Data Loader file format, see the HCM Data Loader User Guide (MOS Doc ID: 1664133.1).

How to Use the Information in This Document

This document provides a separate section for each business object that it describes. Each section
covers the following topics:

Considerations and Prerequisites What to consider before attempting to load data.

Loading Describes the business object hierarchy. For each business object component, a table of
the attributes that are commonly supplied when creating new records is provided. These tables
have the following columns:

HCM Data Loader Attribute The attribute name to supply when providing your data in the
business object data (.dat) file. Attribute names with a *1 suffix are foreign-object references
that support the integration key types. As source keys are recommended where possible, the
document describes how to supply source key values. User key attributes are identified for
when you do not have the source key value.

User Interface Prompt The prompt seen on the user interface. The data that you supply in
the associated attribute derives this field value, which is not necessarily the same as the value
that you supply. For example, for the Location field on an Organization page you can supply
the Oracle Fusion surrogate ID, source key, or Oracle Fusion GUID to identify a location
uniquely. The value seen on the user interface will be the location name.
If the user interface prompt is prefixed with an asterisk (*), then the attribute is mandatory
when you create a new record.

Functional Description Additional information describing the attribute and how to supply
valid values.

Errors Identifies errors that may occur when loading data for the business object. Information
about resolving the error is provided.

Deletion Support Describes the extent to which the business object supports data deletion. Some
objects do not support deletion, while others may support deletion of child records only.

Translation Information on how to provide translation data for the translatable attributes in the
business object hierarchy.

1 | LOADING <BUSINESS OBJECT> USING HCM DATA LOADER

Example Dat Files

This document provides working dat file examples for loading and deleting data using HCM Data
Loader. To use the source key examples, change the source system owner to a lookup code you have
pre-configured in the HRC_SOURCE_SYSTEM_OWNER lookup.

For both user key and source key examples ensure any references to foreign objects refer to data that
exists in your test environment.

2 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Location
A location is the physical address of the place where you conduct business or which is of interest to your business. It
records the place, address, and other details and can be associated with an organization.

Considerations and Prerequisites for Location

Locations are set enabled, that is, you can create them either in a specific set to restrict their use to a certain
business unit or in the common set to make them globally available.
Make sure that the sets have been created and associated with business units according to business needs.
If you want to associate an action reason with your location records, then action reasons must be created using the
Manage Action Reasons task before you load your location records.

Loading Locations
Location data must be supplied in the Location.dat file for processing by HCM Data Loader.
LOCATION HIERARCHY

Component

Functional Description

Discriminator

Location

Basic details of the location.

Location

Location Other
Address

Additional addresses for the location.

LocationOtherAddress

Location Extra
Information

Extensible flexfield data for the location.

LocationExtraInfo

Location Legislative
Extra Information

Legislative extensible flexfield data for the location.

LocationLegislative

Location Component
The location component defines the basis of the location for an organization. It records location and contact data
along with billing and shipping information.
The discriminator Location is used to load location records using HCM Data Loader. The following Location
attributes are commonly supplied when loading a new location. Other optional attributes may be available. Generate
and review the location template file to identify attribute names for configured descriptive flexfield segments.
LOCATION ATTRIBUTES

HCM Data Loader

User Interface

Attribute

Prompt

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being created. Supply either a
source key or the user key attributes LocationCode and SetCode.

EffectiveStartDate

* Effective Start Date

The start date of the location or of the update to the location if you are supplying
date-effective history.

EffectiveEndDate

Effective End Date

If you are supplying date-effective history, the last day of the date-effective
changes. If left blank, this value is the end of time by default.

Functional Description

3 | LOADING WORK STRUCTURES USING HCM DATA LOADER

HCM Data Loader

User Interface

Attribute

Prompt

SetCode

* Location Set

The code of the set to which this location belongs. This attribute is mandatory for
new locations.

ActionReasonCode

Action Reason

The code of the reason why this location is created or updated.

LocationName

* Name

The name for the location. Supply the location name in the language of the user
loading your new locations.

Functional Description

This value can be translated for other enabled languages if you supply a
LocationTranslation.dat file.
LocationCode

* Code

A code to uniquely reference the location within the set. This attribute is
mandatory for new locations.

Description

Optionally supply a description for the location in the language of the user loading
your new locations.
This value can be translated for other enabled languages if you supply a
LocationTranslation.dat file.

ActiveStatus

* Status

Specifies whether the location is active. This attribute is validated using the
ACTIVE_INACTIVE lookup.

InventoryOrganizationId *1

Inventory Organization

Optionally specify an inventory organization for the location. If you are supplying
the user key, then use the InventoryOrganizationName attribute.
This attribute also supports the integration key type values by appending the
appropriate hint to the attribute name, for example, InventoryOrganizationId
(SourceSystemId) if you are supplying the source key you specified when creating
the organization.

FLEX:PER_LOCATIONS_ Context
DF

Supply only if loading Location Attributes descriptive flexfield data. The context
of the descriptive flexfield data is supplied against this attribute.

Country

* Country

The country for the location address.

AddressLine1

* Address Line 1

Optionally supply the first line of the location address.

AddressLine2

Address Line 2

Optionally supply the second line of the location address.

TownOrCity

Town or City

Optionally supply the town or city of the location address. This value may be
mandatory depending on the country specified.

PostalCode

PostCode / Zip Code

Optionally supply the postal code of the location address. This value may be
mandatory depending on the country specified.

Region1

Region / State

Optionally supply the primary region in which the address is located. This value
may be mandatory depending on the country specified.

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
InventoryOrganizationNa
me

Inventory Organization

The name of the inventory organization for this location. Required if specifying an
inventory organization and no other key type is supplied to uniquely reference the
organization.

The value supplied will derive the value seen in the field specified in the User Interface Prompt.
*1 The foreign object references support use of all four key types: Oracle Fusion surrogate ID, Oracle Fusion GUID, source key, and
user key.

4 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Figure 1: Create Location

Navigation: Workforce Structures - Manage Locations Create Location

Location Other Address Component

The Location Other Address component holds an additional address for a location. For example, you may use a PO
Box to receive mail at a mailing address instead of the physical address of the location.
The discriminator LocationOtherAddress is used to load Location Other Address records using HCM Data Loader.
The following LocationOtherAddress attributes are commonly supplied when loading a new address for a location.
Other optional attributes may be available.
LOCATION OTHER ADDRESS ATTRIBUTES

HCM Data Loader

Attribute
SourceSystemId /
SourceSystemOwner

User Interface Prompt

Functional Description

n/a

You must provide a unique reference for the record being created. Supply either a
source key or the user key attributes LocationCode, LocationSetCode, and
AddressUsageType.

5 | LOADING WORK STRUCTURES USING HCM DATA LOADER

HCM Data Loader

User Interface Prompt

Functional Description

EffectiveStartDate

* Effective Start Date

The start date of the location address.

EffectiveEndDate

Effective End Date

If you are supplying date-effective history, the last day of the date-effective
changes. If left blank, this value is the end of time by default.

* Code

The location for which this is the address. If you are using user keys, then supply
the LocationCode and LocationSetCode attributes.

Attribute

LocationId

If you supplied a source key for the location record, then supply the same
SourceSystemId value here and add the source key hint to this attribute name,
that is, LocationId (SourceSystemId)
AddressUsageType

* Address Type

The type of address usage for the location. In the user interface this value is
available only when editing an existing location and adding another address.

Country

* Country

The country for the location address.

AddressLine1

Address Line 1

The first line of the location address.

AddressLine2

Address Line 2

The second line of the location address.

TownOrCity

Town or City

The town or city of the location address. This value may be mandatory depending
upon the country.

PostalCode

Postal Code

The postal code of the location address. This value may be mandatory depending
upon the country.

Region1

Region

The primary region in which the address is located. This value may be mandatory
depending upon the country.

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
LocationCode

Code

The code of the location for this address.

LocationSetCode

Location Set

The code of the set to which the location belongs.

6 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Figure 2: Manage Locations: Other Addresses

Navigation: Workforce Structures - Manage Locations - Edit Location - Other Address

Location Extra Information Component

The Location Extra Information component holds the extensible flexfield information for the location.
The discriminator LocationExtraInfo is used to load location extra information records using HCM Data Loader.
The following LocationExtraInfo attributes are commonly supplied when loading a new location that has extensible
flexfield data associated with it. Generate a template file for location to retrieve the attribute names used for flexfield
segments.
You cannot load location extra information records independently. You must always supply the parent location
record in the same Location.dat file.
LOCATION EXTRA INFORMATION ATTRIBUTES

HCM Data Loader

User Interface Prompt

Functional Description

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being created. Supply either a
source key or the user key attributes LocationCode, SetCode, SequenceNumber,
and LeiInformationCategory.

LocationId *1

* Code

Unique reference to the location this extensible flexfield data is for. If you are
using user keys, then supply the LocationCode and SetCode attributes.

Attribute

* Effective Start Date

The start date of the extensible flexfield data.

EffectiveEndDate

Effective End Date

If you are supplying date-effective history, the last day of the date-effective
changes. If left blank, this value is the end of time by default.

InformationType

n/a

Context code for the extensible flexfield.

7 | LOADING WORK STRUCTURES USING HCM DATA LOADER

HCM Data Loader

User Interface Prompt

Functional Description

FLEX:PER_LOCATIO
N_INFORMATION_E
FF

n/a

The context code for the Location Information EFF data is supplied against this
attribute.

EFF_CATEGORY_C
ODE

n/a

The category code for the extensible flexfield data is supplied against this attribute.
Supply HCM_LOC.

Attribute

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
LocationCode

Code

The code of the location this extensible flexfield data is for.

SetCode

Location Set

The set code for the location this extensible flexfield data is for.

SequenceNumber

n/a

The sequence number is relevant only for multirow contexts and identifies the
order of the rows. Even for multirow contexts it is optional, as the system
automatically populates it. However, if you dont support a source key when
creating new extensible flexfield data, then the SequenceNumber value becomes
mandatory as it is part of the user key.

LeiInformationCategory n/a

The same value as EFF_CATEGORY_CODE.

Figure 3: Create Location: Extra Information

Navigation: Workforce Structures - Manage Locations Create Location

Location Legislative Extra Information Component

The Location Legislative Extra Information component holds the legislative extensible flexfield data for the location.
The discriminator LocationLegislative is used to load location legislative extra information records using HCM Data
Loader. The following LocationLegislative attributes are commonly supplied when loading a new location that has
legislative extensible flexfield data associated with it. Generate a template file for location to retrieve the attribute
names used for flexfield segments.

8 | LOADING WORK STRUCTURES USING HCM DATA LOADER

You cannot load location extra information records independently. You must always supply the parent location
record in the same Location.dat file.
LOCATION LEGISLATIVE EXTRA INFORMATION ATTRIBUTES

HCM Data Loader

User Interface

Attribute

Prompt

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being created. Supply either a
source key or the user key attributes LocationCode, SetCode, SequenceNumber,
and LleInformationCategory.

SequenceNumber

n/a

The sequence number is relevant only for multirow contexts and identifies the
order of the rows. Even for multirow contexts it is optional, as the system will
automatically populate it. However, if you dont support a source key when
creating new extensible flexfield data, then the SequenceNumber becomes
mandatory as it is part of the user key.

LocationId *1

* Code

Unique reference to the location this extensible flexfield data is for. If you are
using user keys, then supply the LocationCode and SetCode attributes.

Functional Description

* Effective Start Date

The start date of the extensible flexfield data.

EffectiveEndDate

Effective End Date

If you are supplying date-effective history, the last day of the date-effective
changes. If left blank, this value is the end of time by default.

LegislationCode

n/a

Code of the legislation to which this context applies.

LleInformationCategory

n/a

Extensible flexfield context code. This should have the same value as the
FLEX:PER_LOCATION_LEG_EFF attribute.

FLEX:PER_LOCATION_L
EG_EFF

n/a

The context code for the Location Legislative EFF data is supplied against this
attribute.

EFF_CATEGORY_CODE

n/a

The category code for the extensible flexfield data is supplied against this attribute.
Supply HCM_LOC_LEG.

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
LocationCode

Code

The code of the location this extensible flexfield data is for. This value is required if
no other key type is supplied to identify the location.

SetCode

Location Set

The set code for the location this extensible flexfield data is for. This value is
required if no other key type is supplied to identify the location.

The value supplied will derive the value seen in the field specified in the User Interface Prompt.
*1 The foreign object references support use of all four key types; Oracle Fusion surrogate ID, Oracle Fusion GUID, source key, and
user key.

9 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Figure 4: Create Location: Legislative Information

Navigation: Workforce Structures - Manage Locations Create Location

Location Dat File Example

Creating Locations Using Source Keys
This file creates four new locations, one of which has Location Legislative EFF data.
Location.dat
METADATA|Location|SourceSystemOwner|SourceSystemId|LocationCode|SetCode|LocationName|
Description|EffectiveStartDate|EffectiveEndDate|ActiveStatus|ShipToSiteFlag|Receiving
SiteFlag|BillToSiteFlag|OfficeSiteFlag|Building|Country|PostalCode|TownOrCity|Region1
|Region2|AddressLine1
MERGE|Location|VISION|LOC_HQ|HQ|COMMON|Vision Corporation HQ|Head
Quarters|1951/01/01|4712/12/31|A|Y|Y|Y|Y||US|10130|New York|New York|NY|Avenue beach
heights
MERGE|Location|VISION|LOC_RD_UK|RESEARCH_DEV_UK|COMMON|Vision Corporation
R&D|Research and Development
center|1951/01/01|4712/12/31|A|Y|Y|Y|Y||GB||Marlow||Buckinghamshire|18 High Street
MERGE|Location|VISION|LOC_UK_100|UK_100|COMMON|Building 100|Vision Corporation
Building 100|2000/01/01|4712/12/31|A|Y|Y|Y|Y||GB||Reading||Berkshire|Thames Valley
Park
MERGE|Location|VISION|LOC_UK_200|UK_200|COMMON|Building 200|Vision Corporation

10 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Building 200|2000/01/01|4712/12/31|A|Y|Y|Y|Y||GB||Reading||Berkshire|Thames Valley

Location Errors
You may experience errors while loading locations if the data is not provided as expected. Some of the more
commonly occurring errors are:
Error

Resolution

If the ship-to site value is yes, then the ship-to location

If the ship-to site value is yes, ensure that the ship-to

must be the same as the location name.

location value has the same name as the location.

Changing the Logical Start and End Date for Location

It is not possible to change either the first effective start date, or last effective end date for an existing location.
Make sure that you create your location records with an effective start date prior to any records that will be
referencing your locations.

Deletion Support for Location

You cannot delete locations using HCM Data Loader. Instead, you can make locations inactive.

Inactivate Location Dat File Example

Making a Location Inactive Using User Keys

11 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Location Translation
The location name and description can be translated. The LocationTranslation.dat file is used to provide
translation data after the location has been created.
LOCATION TRANSLATION ATTRIBUTES

HCM Data Loader

User Interface Prompt

Functional Description

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being translated. Supply either
the source key used when creating your data or the user key attributes
LocationCode and SetCode.

EffectiveStartDate

* Effective Start Date

The start date of the translated value. This value must match the
EffectiveStartDate of the record being translated.

EffectiveEndDate

Effective End Date

If supplying date-effective history, the last day of the date-effective changes. If left
blank, this value is the end of time by default.

LocationName

* Location Name

The translated value for the location name.

Description

The translated value for the location description.

Language

* not displayed

The language of the supplied translated value, for example, FR or DE.

Attribute

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
LocationCode

Code

The code of the location this translation is for. This value is required if you do not
supply the source key.

SetCode

Location Set

The set code of the location this translation is for. This value is required if you do
not supply the source key.

The value supplied will derive the value seen in the field specified in the User Interface Prompt.

Location Translation Dat File Example

12 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Grade
A grade identifies the workers rank or level of compensation. Typically customers using grades either associate a
salary range (a minimum and maximum) with each grade or they use grade steps, which point to a distinct monetary
value.
For the first case, grades are created without steps. Grade rates and minimum and maximum values can be
associated with the grade.
For the second case, the grades are created with steps. Then a grade ladder is created to group the grades into a
ladder and associate the rate values with the steps.

Considerations and Prerequisites for Grade

Grades are set enabled, that is, you can create them either in a specific set to restrict their use to a certain business
unit or in the common set to make them globally available.
Make sure the sets have been created and associated with business units according to business needs.
If you want to associate an action reason with your grade records, then you must create action reasons using the
Manage Action Reasons task before you load your grade records.

Loading Grades
Grade data must be supplied in the Grade.dat file for processing by HCM Data Loader.
GRADE HIERARCHY

Component

Functional Description

Discriminator

Grade

A grade shows the reflective rank, level, or status of a worker in an assignment in an

enterprise. For example, IC3, M3.

Grade

Grade Step

Grade steps represent the incremental points within a grade.

GradeStep

Grade Component
This Grade record defines the name and active status of a grade.
The discriminator Grade is used to load grade records using HCM Data Loader. The following Grade attributes are
commonly supplied when loading a new Grade. Other optional attributes may be available.
GRADE ATTRIBUTES

HCM Data Loader

User Interface Prompt

Functional Description

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being created. Supply either a
source key or the user key attributes GradeCode and SetCode.

EffectiveStartDate

* Effective Start Date

The start date of the grade or the update to the grade.

EffectiveEndDate

Effective End Date

If you are supplying date-effective history, the last day for the date-effective
changes. If left blank, the effective end date is the end of time by default.

Attribute

13 | LOADING WORK STRUCTURES USING HCM DATA LOADER

HCM Data Loader

User Interface Prompt

Functional Description

SetCode

* Grade Set

Sets are used as a grouping mechanism. The code of the set the grade belongs
to.

GradeName

* Name

The name of the grade. This value can be translated if you supply the
GradeTranslation.dat file.

GradeCode

* Code

A code to identify the grade. This value must unique within the set.

ActiveStatus

* Status

Indicates whether the grade is active or inactive. This value is validated using the
ACTIVE_INACTIVE lookup.

ActionReasonCode

Action Reason

The code of the reason for creating or updating this grade.

FLEX:PER_GRADES
_DF

Context

Supply only if loading Grade Additional Details descriptive flexfield data. The
context for the descriptive flexfield data is supplied against this attribute.

Attribute

The value supplied will derive the value seen in the field specified in the User Interface Prompt.

Figure 5: Create Grade

Navigation: Workforce Structures - Manage Grades Create Grade

Grade Step Component

The Grade Step component defines the incremental points available within a grade.
The discriminator GradeStep is used to load Grade Step records using HCM Data Loader. The following
GradeStep attributes are commonly used when loading a new Grade. Other optional attributes may be available.
GRADE STEP ATTRIBUTES

HCM Data Loader

User Interface Prompt

Functional Description

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being created. Supply either a
source key or the user key attributes GradeCode, SetCode, and GradeStepName.

EffectiveStartDate

* Effective Start Date

The start date of the grade step or the update to the grade step.

EffectiveEndDate

Effective End Date

If supplying date-effective history, the last day for the date-effective changes. If
left blank, the effective end date is the end of time by default.

GradeId*1

n/a

The grade this grade step is for. If using user keys, supply the GradeCode and

Attribute

14 | LOADING WORK STRUCTURES USING HCM DATA LOADER

HCM Data Loader

Attribute

User Interface Prompt

Functional Description
SetCode attributes.
If you supplied a source key for the grade record, then supply the same
SourceSystemId value here and add the source key hint to this attribute name,
that is, GradeId(SourceSystemId).

GradeStepSequence

* Step Number

Specifies the sequence of the steps in the grade.

GradeStepName

* Step Name

The name of the grade step, which must be unique for this grade. The grade step
name can be translated by loading translated values in the
GradeStepTranslation.dat file.

CeilingStepFlag

* Ceiling Step

Set to Y if this is the ceiling step for the grade; otherwise set to N. One grade step
must be marked as the ceiling step for a grade.

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
GradeCode

Code

The code that uniquely identifies the grade within the set. Required if no other key
type is supplied to identify the grade.

SetCode

Grade Set

The code that uniquely identifies the set the grade belongs to. Required if no other
key type is supplied to identify the grade.

Figure 6: Create Grade: Grade Step Details

Navigation: Workforce Structures - Manage Grades - Create: Grade Steps

Grade Dat File Example

15 | LOADING WORK STRUCTURES USING HCM DATA LOADER

MERGE|Grade|VISION|IC2|1951/01/01|COMMON|IC2|Individual Contributor 2|A

Creating Grades with Grade Steps Using Source Keys

Grade Errors
You may experience errors while loading Grades if the data is not provided as expected. Some of the more
commonly occurring errors are:
Error

16 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Resolution

You must select only one step, not several steps, as

Ensure that one step for each grade is defined as the

ceiling step for the grade.

ceiling step.

You must provide a value for the attribute Ceiling Step.

Ensure that at least one grade step is marked as the

ceiling step, by having a CeilingStepFlag value of Y.

Changing the Logical Start and End Date for Grade

It is not possible to change either the first effective start date, or last effective end date for an existing grade. Make
sure that you create your grade records with an effective start date prior to any records that will be referencing your
grades.

Deletion Support for Grade

You can delete a grade using HCM Data Loader if it is not referenced anywhere else like in an assignment, job, or a
grade rate.
Note: You cannot recover records that you delete using HCM Data Loader.
Do not supply DELETE instructions in the same file as MERGE instructions for the same grade. HCM Data Loader
does not know in which order to process the two instructions.

Deletion Dat File Example

Grade Translation
The Grade Name can be translated. The GradeTranslation.dat file is used to provide translation data after the
Grade has been created.
GRADE TRANSLATION ATTRIBUTES

HCM Data Loader

User Interface Prompt

Functional Description

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being translated. Supply either
the source key used when creating your data or the user key attributes GradeCode
and SetCode.

EffectiveStartDate

* Effective Start Date

The start date of the translated value. This value must match the

Attribute

17 | LOADING WORK STRUCTURES USING HCM DATA LOADER

HCM Data Loader

Attribute

User Interface Prompt

Functional Description
EffectiveStartDate of the record being translated.

EffectiveEndDate

Effective End Date

If supplying date-effective history, the last day for the date-effective changes. If
left blank, the effective end date is the end of time by default.

GradeName

* Grade Name

The translated name of the grade in the language specified.

Language

* not displayed

The language of the supplied translated value, for example, FR or DE.

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
GradeCode

Grade Code

The code that uniquely identifies the grade within the set. Required if you do not
supply the source key to identify the grade.

SetCode

Grade Set Code

The code that uniquely identifies the set the grade belongs to. Required if you do
not supply the source key to identify the grade.

The value supplied will derive the value seen in the field specified in the User Interface Prompt.

Grade Translation Dat File Example

Creating Grade Translation using Source Keys
This file loads the French translation for the grades created in the Grade.dat example in the Creating Simple Grade
Using Source Keys section.
GradeTranslation.dat
METADATA|GradeTranslation|SourceSystemOwner|SourceSystemId|EffectiveStartDate|Languag
e|GradeName
MERGE|GradeTranslation|VISION|ADMIN|1951/01/01|FR|Administrateur
MERGE|GradeTranslation|VISION|SPEC|1951/01/01|FR|Spcialiste
MERGE|GradeTranslation|VISION|IC1|1951/01/01|FR|Contributeur individuel 1
MERGE|GradeTranslation|VISION|IC2|1951/01/01|FR|Contributeur individuel 2
MERGE|GradeTranslation|VISION|IC3|1951/01/01|FR|Contributeur individuel 3
MERGE|GradeTranslation|VISION|IC4|1951/01/01|FR|Contributeur individuel 4
MERGE|GradeTranslation|VISION|M1|1951/01/01|FR|Superviseur 1
MERGE|GradeTranslation|VISION|M2|1951/01/01|FR|Superviseur 2
MERGE|GradeTranslation|VISION|M3|1951/01/01|FR|Superviseur 3
MERGE|GradeTranslation|VISION|D1|1951/01/01|FR|Directeur 1
MERGE|GradeTranslation|VISION|D2|1951/01/01|FR|Directeur 2
MERGE|GradeTranslation|VISION|D3|1951/01/01|FR|Directeur 3

Grade Step Translation

The grade step name can be translated. The GradeStepTranslation.dat file is used to provide translation data after
the grade step has been created.
GRADE STEP TRANSLATION ATTRIBUTES

HCM Data Loader

Attribute
SourceSystemId /

User Interface Prompt

Functional Description

n/a

You must provide a unique reference for the record being translated. Supply either

18 | LOADING WORK STRUCTURES USING HCM DATA LOADER

HCM Data Loader

Attribute

User Interface Prompt

SourceSystemOwner

Functional Description
the source key used when creating your data or the user key attributes
GradeCode, SetCode, and ExistingGradeStepName.

EffectiveStartDate

* Effective Start Date

The start date of the translated value. This value must match the
EffectiveStartDate of the record being translated.

EffectiveEndDate

Effective End Date

If supplying date-effective history, the last day for the date-effective changes. If
left blank, the effective end date is the end of time by default.

GradeStepName

* Step Name

The translated name of the grade step in the language specified.

Language

* not displayed

The language of the supplied translated value, for example, FR or DE.

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
GradeCode

Grade Code

The code that uniquely identifies the grade within the set. Required if you do not
supply the source key to identify the grade step.

SetCode

Grade Set Code

The code that uniquely identifies the set the grade belongs to. Required if you do
not supply the source key to identify the grade step.

ExistingGradeStepNa
me

Step Name

The name of the grade step supplied when creating it. Required if you do not
supply the source key to identify the grade step.

The value supplied will derive the value seen in the field specified in the User Interface Prompt.

Grade Step Translation Dat File Example

Creating Grade Step Translation Using User Keys

19 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Grade Rate
A Grade Rate is the name of a rate that is used to identify the currency, frequency, and annualization factor within a
specific legislative data group, for example, Hourly Rate Blue Collar Workers or Overtime Rate Analysts. Usually,
rate values are associated with a grade rate. Rate values can be defined as either a range, by entering minimum
and maximum values, or a specific monetary value.

Considerations and Prerequisites for Grade Rate

Grade rates are created within a legislative data group, so you need to load your legislative data groups before
loading the grade rates.
If you want to associate an action reason with your grade rate records, then you must create action reasons using
the Manage Action Reasons task before you load grade rate records.

Loading Grade Rates

Grade rate data must be supplied in the GradeRate.dat file for processing by HCM Data Loader.
GRADE RATE HIERARCHY

Component

Functional Description

Discriminator

Grade Rate

A grade rate is the name of a rate that is used to identify the currency, frequency, and
annualization factor within a legislative data group.

GradeRate

Grade Rate Value

The monetary value or range for a grade rate.

GradeRateValue

Grade Rate Component

The Grade Rate holds information such as the currency, frequency, and annualization factor within a legislative data
group.
The discriminator GradeRate is used to load grade rate records using HCM Data Loader. The following GradeRate
attributes are commonly supplied when loading a new grade rate. Other optional attributes may be available.
GRADE RATE ATTRIBUTES

HCM Data Loader

User Interface

Attribute

Prompt

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being created. Supply either a
source key or the user key attributes LegislativeDataGroup and GradeRateName.

LegislativeDataGroupId *1

* Legislative Data Group

The legislative data group this grade rate is for. If using user keys, then supply the
LegislativeDataGroup attribute.

Functional Description

If you supplied a source key when creating the legislative data group record, then
supply the same SourceSystemId value here and add the source key hint to this
attribute name, that is, LegislativeDataGroupId(SourceSystemId).
EffectiveStartDate

* Efffective Start Date

The start date of the grade rate or the update to the grade rate.

EffectiveEndDate

Effective End Date

If supplying date-effective history, the last day for the date-effective changes. If left
blank, the effective end is the end of time by default.

20 | LOADING WORK STRUCTURES USING HCM DATA LOADER

HCM Data Loader

User Interface

Attribute

Prompt

GradeRateName

* Name

The name for the rate. The grade rate name is translatable. See Grade Rate
Translation on page 24.

RateType

* Rate Type

The rate type, for example, Salary, Bonus, Overtime.

Functional Description

This attribute is validated using the GRADE_PAY_RATE_TYPE lookup.

ActiveStatus

* Status

The rate status. This attribute is validated using the ACTIVE_INACTIVE lookup.

RateFrequency

* Frequency

Frequency of the rate, for example, Annual, Monthly, Hourly, Payroll Period.
This attribute is validated using the CMP_SALARY_BASIS lookup.

AnnualizationFactor

Annualization Factor

The multiplier to convert the rate to an annual amount.

CurrencyCode

* Currency

The currency code for the rate values defined by the Grade Rate Values
component.

ActionReasonCode

Action Reason

The code of the reason for creating or updating this grade rate.

FLEX:PER_RATES_DF

Context

Only supply if loading Rate Additional Details descriptive flexfield data. The
context of the descriptive flexfield data is supplied against this attribute.

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
LegislativeDataGroup

Legislative Data Group

The name of the legislative data group. Required if no other key type is supplied to
identify the legislative data group.

Figure 7: Create Grade Rate

Navigation: Workforce Structure - Manage Grade Rates Create Grade Rate

Grade Rate Value Component

The Grade Rate Value component holds the minimum and maximum amount if a range is associated with the grade
rate and the value if a specific amount is associated with the grade rate.

21 | LOADING WORK STRUCTURES USING HCM DATA LOADER

The discriminator GradeRateValue is used to load grade rate value records using HCM Data Loader. The following
GradeRateValue attributes are commonly supplied when loading a new grade rate. Other optional attributes may
be available.
GRADE RATE VALUE ATTRIBUTES

HCM Data Loader

User Interface

Attribute

Prompt

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being created. Supply either a
source key or the user key attributes LegislativeDataGroup and GradeRateName.

LegislativeDataGroupId *1

* Legislative Data Group

The legislative data group this grade rate is for. If using user keys, supply the
LegislativeDataGroup attribute.

Functional Description

* Grade Rate

The grade rate this value is for. If using user keys, supply the GradeRateName
attribute.
If you supplied a source key for the grade rate, supply the same SourceSystemId
value here and add the source key hint to this attribute name, that is, RateId
(SourceSystemId).

RateObjectId*1

* Grade

The grade this rate value is for. If using user keys, supply the GradeCode and
SetCode attributes.
If you supplied a source key when creating the grade record, supply the same
SourceSystemId value here and add the source key hint to this attribute name,
that is, RateObjectId(SourceSystemId).

EffectiveStartDate

* Effective Start Date

The start date of the grade rate value or the update to the grade rate value.

EffectiveEndDate

Effective End Date

If supplying date-effective history, the last day for the date-effective changes. If
left blank, the effective end date is the end of time by default.

MinimumAmount

Minimum

The minimum amount of the range. If the minimum is provided, then the maximum
is required.

MaximumAmount

Maximum

The maximum amount of the range. If the maximum is provided, then the minimum
is required.

MidValueAmount

Midpoint

The midpoint of the range. If this value is left blank, then the system will populate
the midpoint as (minimum + maximum) / 2.

ValueAmount

Value

A specific value. This is not required if minimum and maximum values are
provided.

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
GradeRateName

* Name

The name for the rate this value is for.

LegislativeDataGroup

* Legislative Data Group

The name of the legislative data group. Required if no other key type is supplied to
identify the legislative data group.

GradeCode

* Grade

The code of the grade this rate value is for. Required if no other key type is
supplied to uniquely identify the grade.

SetCode

* Grade Set

The code for the set the grade belongs to. Required if no other key type is supplied
to uniquely identify the grade.

22 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Figure 8: Grade Rate Values

Navigation: Workforce Structures - Manage Grade Rates - Create: Grade Rate Values - Add Row

Grade Rate Dat File Example

Creating Grade Rates Using Source Keys
This file creates grade rates with grade rate values.
The referenced grades can be created using the Grade.dat example in the Creating Grades with Grade Steps Using
Source Keys section on page 16. The referenced legislative data group can be created using the
LegislativeDataGroup.dat file found in the Loading Setup Data Using HCM Data Loader white paper, available from
MOS (DOC ID: 2042956.1).
GradeRate.dat
METADATA|GradeRate|SourceSystemOwner|SourceSystemId|LegislativeDataGroupId(SourceSyst
emId)|EffectiveStartDate|GradeRateName|RateType|ActiveStatus|RateFrequency|Annualizat
ionFactor|CurrencyCode
MERGE|GradeRate|VISION|GR_CIV_SAL|LDG_VI_UK|2000/01/01|Civilian
Salary|SALARY|A|ANNUAL|1|GBP
METADATA|GradeRateValue|SourceSystemOwner|SourceSystemId|LegislativeDataGroupId(Sourc
eSystemId)|RateId(SourceSystemId)|RateObjectId(SourceSystemId)|EffectiveStartDate|Min
imumAmount|MaximumAmount|ValueAmount
MERGE|GradeRateValue|VISION|GRV_ADMIN|LDG_VI_UK|GR_CIV_SAL|ADMIN|2000/01/01|||16500
MERGE|GradeRateValue|VISION|GRV_SPEC|LDG_VI_UK|GR_CIV_SAL|SPEC|2000/01/01|25472|53103
|

Grade Rate Errors

You may experience errors while loading Grade Rate if the data is not provided as expected. Some of the more
commonly occurring errors are:
Error

Resolution

You must enter the value, or both the minimum and maximum.

Minimum and maximum must be provided together. If you provide

the value, then you dont need to provide minimum and maximum.

The maximum value must be greater than the midpoint.

Provide a maximum value that is greater than the midpoint value.

The minimum value must be less than the midpoint.

Provide a minimum value that is less than the midpoint value.

23 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Deletion Support for Grade Rate

You can delete a grade rate using HCM Data Loader if it is not referenced, for example, by a salary basis. If you
delete a grade rate, the grade rate values are deleted along with the grade rate.
Note: You cannot recover records that you delete using HCM Data Loader.
Do not supply DELETE instructions in the same file as MERGE instructions for the same grade rate.

Deletion Dat File Example

Deleting Grade Rates using User Keys

Grade Rate Translation

The grade rate GradeRateName can be translated. The GradeRateTranslation.dat file is used to provide
translation data after the grade rate has been created.
GRADE RATE TRANSLATION ATTRIBUTES

HCM Data Loader

User Interface Prompt

Functional Description

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being translated. Supply either
the source key used when creating your data or the user key attributes
ExistingGradeRateName and LegislativeDataGroup.

EffectiveStartDate

* Effective Start Date

The start date of the translated value. This value must match the
EffectiveStartDate of the record being translated.

EffectiveEndDate

Effective End Date

The end date of the translated value. If left blank, the translated value will exist
until the end of time.

GradeRateName

* Name

The translated grade rate name, in the language specified by the Language
attribute.

Language

* not displayed

The language of the supplied translated value, for example, FR or DE.

Attribute

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference

24 | LOADING WORK STRUCTURES USING HCM DATA LOADER

HCM Data Loader

User Interface Prompt

Functional Description

ExistingGradeRateNa
me

Name

The name of the grade rate this translation record is for. Required if no other key
type is supplied to uniquely identify the grade rate being translated.

LegislativeDataGroup

Legislative Data Group

The legislative data group name that the grade rate belongs to. Required if no
other key type is supplied to uniquely identify the grade rate being translated.

Attribute

The value supplied will derive the value seen in the field specified in the User Interface Prompt.

Grade Rate Translation Dat File Examples

Translating Grade Rates Using User Keys

25 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Grade Ladder
A grade ladder is a hierarchy of grades representing the sequence of grades and how a worker would typically
progress.
You can set up grade ladders consisting of grades with steps or grades without steps but not a combination.
Grade ladders of grades with steps are typically used if the workers progress according to certain rules from one
step to the next, for example, based on the length of service and each step is associated with a specific monetary
value.
Step rates are different from grade rates. Whereas grade rates can be shared across grades and ladders and can
be accessed through the grade rate UI, step rates are defined just for one grade ladder and cannot be shared
across grade ladders.

Considerations and Prerequisites for Grade Ladder

For a Grade Ladders you must specify the grade set. Only then you can add grades of that grade set or of the
Common Set to the ladder.
Make sure the sets have been created and associated with the business units according to the customers business
needs.
If you want to associate an Action Reason with your Grade Ladder records these must be created prior to loading
your Grade Ladder records using the Manage Action Reasons task.

Loading Grade Ladder

Grade Ladder data must be supplied in the GradeLadder.dat file for processing by HCM Data Loader.
GRADE LADDER HIERARCHY

Component

Functional Description

Discriminator

Grade Ladder

A grade ladder is a hierarchy of grades, which is used to order grades and define rates
for the grades or the steps attached to the grade.

GradeLadder

Grades In Ladder

Grades in Ladder are the grades that have been added to the grade ladder.

GradesInLadder

Step Rate

A step rate is a pay rate that is defined for the grade steps.

StepRate

Step Rate Value

Step rate value is the monetary value for a step rate.

StepRateValue

Grade Ladder Component

The Grade Ladder holds the basic information about the grade ladder like the name, if it is for grades with or without
steps and the grade set.
The discriminator GradeLadder is used to load Grade Ladder records using HCM Data Loader. The following
GradeLadder attributes are commonly used when loading a new GradeLadder. Other optional attributes may be
available.

26 | LOADING WORK STRUCTURES USING HCM DATA LOADER

GRADE LADDER ATTRIBUTES

HCM Data Loader

User Interface Prompt

Functional Description

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being created. Supply either a
source key or the user key attribute GradeLadderName.

EffectiveStartDate

* Effective Start Date

The start date of the grade ladder or the update to the grade ladder.

EffectiveEndDate

Effective End Date

If supplying date-effective history, the last day for the date-effective changes. If
left blank the effective end date will default until the end of time.

GradeSetCode

* Grade Set

The set code for the grades to be included in this ladder.

GradeLadderName

* Name

The name of the grade ladder. The grade ladder name is translatable. See Grade

Attribute

Ladder Translation on page 33.

GradeType

* Grade Type

The type of ladder, Grade (GRADE) or Grade with Steps (STEP). A combination of
these two is not possible.

ActveStatus

* Status

The status of the grade ladder.

This attribute is validated using the ACTIVE_INACTIVE lookup.

ActionReasonCode

Action Reason

FLEX:PER_GRADE_L Context
ADDERS_DF

The code for the action reason.

Only supply if loading Grade Ladder Additional Details DFF data. The context of
the DFF data is supplied against this attribute.

Figure 9: Create Grade Ladder

Navigation: Workforce Structures - Manage Grade Ladders Create Grade Ladder

Grades In Ladder Component

The Grades In Ladder component holds the grades included in the grade ladder, like the Grade Code and the
sequence.
The discriminator GradesInLadder is used to load Grades In Ladder records using HCM Data Loader. The following
GradesInLadder attributes are commonly used when loading a new GradeLadder. Other optional attributes may be
available.

27 | LOADING WORK STRUCTURES USING HCM DATA LOADER

GRADES IN LADDER ATTRIBUTES

HCM Data Loader

User Interface Prompt

Functional Description

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being created. Supply either a
source key or the user key attributes GradeCode, GradeSetCode, and
GradeLadderName.

EffectiveStartDate

* Effective Start Date

The start date of the grade in ladder record or the update to the grade in ladder.

EffectiveEndDate

Effective End Date

If supplying date-effective history, the last day for the date-effective changes. If
left blank the effective end date will default until the end of time.

GradeLadderId

* Name

A unique reference to the grade ladder this record is for. If using user keys supply
the GradeLadderName.

Attribute

If you supplied a source key for the grade ladder, supply the same value here and
add the source key hint to the attribute name, that is,
GradeLadderId(SourceSystemId).
GradeId *1

Grade Name/Code
ID is not displayed

A unique reference to the grade. If using user keys supply the GradeCode and
GradeSetCode attributes.
If you supplied a source key when creating the Grade record, supply the same
SourceSystemId value here and add the source key hint to this attribute name,
that is, GradeId(SourceSystemId).

GradesInLadderSequ
ence

Not displayed

The sequence of the grades in the grade ladder.

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
GradeLadderName

* Name

The name of the grade ladder.

GradeCode

Name

The code of the grade. Required if no other key type is supplied to identify the
grade.

GradeSetCode

Code

The code of the set the grade belongs to. Required if no other key type is supplied
to identify the grade.

28 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Figure 10: Create Grade Ladder: Grades

Navigation: Workforce Structures - Manage Grade Ladders - Create: Grades

Step Rate Component

The Step Rate component holds information like the currency, frequency, and annualization factor within a
legislative data group.
If you are creating a grade ladder with a GradeType of STEP and supplying step rates, you must supply a
StepRateValue record for every step of every grade included in the grade ladder.
The discriminator StepRate is used to load Step Rate records using HCM Data Loader. The following StepRate
attributes are commonly used when loading a new Grade Ladder. Other optional attributes may be available.
STEP RATE ATTRIBUTES

HCM Data Loader

User Interface

Attribute

Prompt

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being created. Supply either a
source key or the user key attributes RateName, LegislativeDataGroup, and
GradeLadderName.

EffectiveStartDate

* Effective Start Date

The start date of the rate record or the update to the rate.

EffectiveEndDate

Effective End Date

If supplying date-effective history, the last day for the date-effective changes. If
left blank the effective end date will default until the end of time.

GradeLadderId*1

* Grade Ladder Name

The grade ladder this rate is for. If using user keys supply the attributes;
GradeLadderName.

Functional Description

If you supplied a source key when creating the Grade Ladder, supply the same
SourceSystemId value here and add the source key hint to this attribute name,
that is, GradeLadderId(SourceSystemId).
RateName

* Grade Step Rate Name The name of the rate in the grade ladder. The rate name is translatable, see Step
Rate Translation on page 34.

LegislativeDataGroupId *1

Legislative Data Group

The legislative data group this grade rate is for. If using user keys supply the

29 | LOADING WORK STRUCTURES USING HCM DATA LOADER

HCM Data Loader

User Interface

Attribute

Prompt

Functional Description
LegislativeDataGroup attribute.
If you supplied a source key when creating the Legislative Data Group record,
supply the same SourceSystemId value here and add the source key hint to this
attribute name, that is, LegislativeDataGroupId(SourceSystemId).

RateType

Rate Type

The rate type, for example, Salary, Bonus, Overtime.

This attribute is validated using the GRADE_PAY_RATE_TYPE lookup.

RateFrequency

Frequency

Frequency of the rate, for example, Annual, Monthly, Hourly, Payroll Period.
This attribute is validated using the CMP_SALARY_BASIS lookup.

AnnualizationFactor

Annualization Factor

The multiplier to convert the rate to an annual amount.

CurrencyCode

Currency

The currency code for the rate values defined by the Grade Rate Values
component.

ActiveStatus

Not displayed

The rate status. This attribute is validated using the ACTIVE_INACTIVE lookup.
This is defaulted to ACTIVE.

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
LegislativeDataGroup

Legislative Data Group

The name of the legislative data group. Required if no other key type is supplied
to identify the legislative data group.

GradeLadderName

Name

The name of the grade ladder. Required if no other key type is supplied to identify
the grade ladder.

Figure 11: Create Grade Ladder: Grade Step Rates

Navigation: Workforce Structures - Manage Grade Ladders - Create: Rate Values

Step Rate Value Component

The Step Rate Value component holds the amount for each step as monetary value.

30 | LOADING WORK STRUCTURES USING HCM DATA LOADER

The discriminator StepRateValue is used to load Step Rate value records using HCM Data Loader. The following
StepRateValue attributes are commonly used when loading a new Grade Ladder. Other optional attributes may be
available.
STEP RATE VALUE ATTRIBUTES

HCM Data Loader

User Interface

Attribute

Prompt

SourceSystemId /
SourceSystemOwner

n/a

RateId *1

* Grade Step Rate Name The Step Rate this value is for. If using user keys supply the attributes RateName,
LegislativeDataGroup, GradeLadderName.

Functional Description
You must provide a unique reference for the record being created. Supply either a
source key or the user key attributes RateName, LegislativeDataGroup,
GradeLadderName, GradeCode, GradeSetCode, and GradeStepName.

If you supplied a source key when creating the Step Rate record, supply the same
SourceSystemId value here and add the source key hint to this attribute name,
that is, RateId(SourceSystemId)
RateObjectId *1

* not displayed

The grade step the rate value is for. If using user keys supply the attributes
GradeCode, GradeSetCode, GradeStepName.If you supplied a source key when
creating the referenced Grade Step, supply the same SourceSystemId value here
and add the source key hint to this attribute name, that is,
RateObjectId(SourceSystemId)

StepRateValueAmount

Value

The value for each step for this grade step rate.

LegislationCode

not displayed

Code of the legislation.

User key attributes that are only required if no other key type is supplied to uniquely identify the object they reference.
RateName

Grade Step Rates: Name

The name of the rate this value is for. Required if no other key type is supplied to
identify the rate.

LegislativeDataGroup

Legislative Data Group

The legislative data group name. Required if no other key type is supplied to
identify the rate.

GradeLadderName

Grade Ladder Name

The name of the grade ladder this rate value is for. Required if no other key type is
supplied to identify the grade ladder.

GradeCode

Grade Code

The code of the grade this rate value is for. Required if no other key type is
supplied to identify the grade.

GradeSetCode

Grade Set

The code of the set for the grade this rate value is for. Required if no other key
type is supplied to identify the grade.

GradeStepName

Grade Step Name

The name of the grade step this rate is for. Required if no other key type is
supplied to identify the grade step.

31 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Grade Ladder Errors

You may experience errors while loading Grade Ladder if the data is not provided as expected. Some of the more
commonly occurring errors are:
Error

Resolution

The grade set for the grade must equal the grade set for the grade
ladder.

You can only add grades to a grade ladder that are either defined in
Common Set or the same set as the Grade Ladder.

You cannot change the grade set because grades are associated
with the grade ladder.

Change the set of the grade ladder if no assignments are

associated with this ladder. Remove the associated grades. The
grades defined in another set cannot be added back in afterwards.

You cannot add grade step rates to the grade ladder because there
are no grades attached to the ladder.

Add the grades to the ladder before you can add the step rates.

You cannot add grades of type GRADE to a grade ladder of type

STEP.

If you have supplied a GradeType of STEP all grades included in

the ladder must have grade steps.

The RateValue object RateId attribute value is null and does not
match the parent Rate object expected value 300100074191385.

If you are creating a grade ladder with a GradeType of STEP and

supplying step rate values you must supply a StepRateValue record
for every step of every grade included in the grade ladder.

Grade Ladder Dat File Example

32 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Deletion Support for Grade Ladder

You can delete grade ladders using HCM Data Loader if it is not referenced by another object, for example an
assignment. For grade ladders with steps, the step rates and the values are deleted along with the grade ladder.
Note: You cannot recover records that you delete using HCM Data Loader.
Do not supply DELETE instructions in the same file as MERGE instructions for the same grade ladder. HCM Data
Loader does not know in which order to process the two instructions.
Deleting a grade ladder does not delete the associated grades.

Deletion Dat File Example

Grade Ladder Translation

The Grade Ladder GradeLadderName can be translated. The GradeLadderTranslation.dat file is used to provide
translation data after the Grade Ladder has been created.
GRADE LADDER TRANSLATION ATTRIBUTES

HCM Data Loader

Attribute
SourceSystemId /
SourceSystemOwner

User Interface Prompt

Functional Description

n/a

You must provide a unique reference for the record being translated. Either supply
the source key used when creating your data, or alternatively supply the user key
attributes; ExistingGradeLadderName.

33 | LOADING WORK STRUCTURES USING HCM DATA LOADER

HCM Data Loader

User Interface Prompt

Functional Description

EffectiveStartDate

* Effective Start Date

The start date of the translated value, this should match the EffectiveStartDate of
the record being translated.

EffectiveEndDate

Effective End Date

The end date of the translated value. If left blank the translated value will exist until
the end of time.

GradeLadderName

* Name

The translated grade ladder name in the language specified by the Language
attribute.

Language

* not displayed

The language of the supplied translated value, for example, FR, DE.

Attribute

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
ExistingGradeLadder
Name

Name

The name of the grade ladder this translation is for. Required if you do not supply
the source key to identify the grade ladder.

The value supplied will derive the value seen in the field specified in the User Interface Prompt.

Grade Ladder Translation Dat File Examples

Step Rate Translation

The Step Rate RateName can be translated. The StepRateTranslation.dat file is used to provide translation data
after the Step Rate has been created.
STEP RATE TRANSLATION ATTRIBUTES

HCM Data Loader

User Interface Prompt

Functional Description

SourceSystemId /
SourceSystemOwner

n/a

EffectiveStartDate

* Effective Start Date

The start date of the translated value, this should match the EffectiveStartDate of
the record being translated.

EffectiveEndDate

Effective End Date

The end date of the translated value. If left blank the translated value will exist until
the end of time.

RateName

* Name

The translated rate name in the language specified by the Language attribute.

Language

* not displayed

The language of the supplied translated value, for example, FR, DE.

Attribute

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
ExistingRateName

Name

The name of the step rate this translation is for. Required if you do not supply the

34 | LOADING WORK STRUCTURES USING HCM DATA LOADER

HCM Data Loader

Attribute

User Interface Prompt

Functional Description
source key to identify the step rate.

LegislativeDataGroup

Legislative Data Group

The name of the legislative data group the step rate belongs to. Required if you do
not supply the source key to identify the step rate.

The value supplied will derive the value seen in the field specified in the User Interface Prompt.

35 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Job Family
Job Family enables you to group jobs, facilitating easy reporting across similar jobs. For example, you can group the
Trust Analyst and Operations Analyst jobs into a job family named Analyst.

Considerations and Prerequisites for Job Family

If you want to associate an Action Reason with your Job Family records, these must be created prior to loading your
Job Family records using the Manage Action Reasons task.

Loading Job Family

Job Family data must be supplied in the JobFamily.dat file for processing by HCM Data Loader.
JOB FAMILY HIERARCHY

Component

Functional Description

Discriminator

Job Family

Job families enable you to group jobs, facilitating easy reporting across similar jobs. For
example, you can group the Trust Analyst and Operations Analyst jobs into a job family
name Analyst.

JobFamily

JobFamily Component
The discriminator JobFamily is used to load job family records using HCM Data Loader. The following JobFamily
attributes must be supplied when loading a new job family. Other optional attributes may be available, generate and
review the template file for this object to identify all available attributes.
JOB FAMILY ATTRIBUTES

HCM Data Loader

Attribute

User Interface Prompt

SourceSystemId /
SourceSystemOwner

Functional Description
You must provide a unique reference for the record being created. Supply either a
source key or the user key attribute JobFamilyName.

EffectiveStartDate

* Effective Start Date

The start date of the job family, or the update to the job family if supplying dateeffective history.

EffectiveEndDate

Effective End Date

If supplying date-effective history the last day of the date-effective changes. If left
blank, this value is the end of time by default.

JobFamilyName

* Name

The name of the job family, this must be unique for the enterprise. Supply the
name in the language of the user that will be loading your new job families.
This can be translated for your other enabled languages by supplying the
JobFamilyTranslation.dat file.

FLEX:PER_JOB_FAM Context Value

ILY_DFF

Only supply if loading Job Family Attributes DFF data. The context for the DFF
data is supplied against this attribute.

ActionReasonCode

Action Reason

The user defined code for the Action Reason.

ActiveStatus

* Status

Indicates if the job family is active or inactive. It is validated using the

ACTIVE_INACTIVE lookup.

36 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Figure 12: Create Job Family

Navigation: Workforce Structures - Manage Job Families

Job Family Dat File Example

Deletion Support for Job Family

You can delete Job Family using HCM Data Loader if the job family isnt referenced by any job.
Care should be taken when using HCM Data Loader to delete records, deleted records cannot be recovered. Do not
supply DELETE instructions in the same file as MERGE instructions.

Delete Job Family Dat File Examples

Deleting Job Family using User Key

37 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Job Family Translation

The job family name can be translated. The JobFamilyTranslation.dat file is used to provide translation data after
the job family has been created.
JOB FAMILY TRANSLATION ATTRIBUTES

HCM Data Loader

User Interface Prompt

Functional Description

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being translated. Either supply
the source key used when creating your data, or alternatively supply the user key
attributes; BaseJobFamilyName

EffectiveStartDate

* Effective Start Date

The start date of the job family this translation is for.

EffectiveEndDate

Effective End Date

If supplying date-effective history the last day of the date-effective changes. If left
blank, this value is the end of time by default.

JobFamilyName

* Name

The translated value for the job family name.

Language

* not displayed

The language of translated value, for example, FR, DE.

Attribute

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
BaseJobFamilyName

Name

The name of the job family that you want to translate. Required if you do not
supply the source key.

Job Family Translation Dat File Examples

Translating Job Families Using User Keys

38 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Job
A job represents one or more roles that may be performed by an individual within an organization.

Considerations and Prerequisites for Job

Jobs are set enabled, that is, they can be created within a specific set to restrict their use to a certain business unit
or they can be created in Common Set to make them globally available.
Make sure the sets have been created and associated with the business units according to the customers business
needs.
If you want to associate job families with your jobs, then you need to load the job families before you load the jobs.
If you want to associate valid grades with your jobs, then you need to load the grades before you load the jobs. Valid
grades can be used to default or enforce the grade for an assignment.
If you want to associate an Action Reason with your Job records these must be created prior to loading your Job
records using the Manage Action Reasons task.

To use Benchmark Jobs, you first load the Benchmark Jobs with the Benchmark Job Flag set to Yes. Then you load
the rest of the Jobs. For those Jobs that should reference a Benchmark Job, use the Benchmark Job ID or Code to
populate the referenced Benchmark Job.

Loading Job
Job data must be supplied in the Job.dat file for processing by HCM Data Loader.
JOB HIERARCHY

Component

Functional Description

Discriminator

Job

One or more roles that may be performed by an individual within an organization.

Job

Job Valid Grade

A grade that is valid for this job.

JobGrade

Job Evaluation

Job Evaluation is used to capture job evaluation criteria, for example, to record the
required points for know-how, accountability and problem solving, if the hay evaluation
system is used.

JobEvaluation

Job Extra Information

The extensible flexfield data for the Job.

JobExtraInfo

Job Legislative Extra

Information

The legislative extensible flexfield data for the Job.

JobLegislative

Job Component
The Job component holds the base definition of a job, including benchmark job, progression job, and medical
checkup information.
The discriminator Job is used to load Job records using HCM Data Loader. The following Job attributes are
commonly used for new Jobs. Other optional attributes may be available.

39 | LOADING WORK STRUCTURES USING HCM DATA LOADER

JOB ATTRIBUTES

HCM Data Loader

User Interface

Attribute

Prompt

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being created. Supply either a
source key or the user key attributes JobCode and SetCode.

EffectiveStartDate

* Effective Start Date

The start date of the job or the update to the job.

EffectiveEndDate

Effective End Date

If supplying date-effective history, the last day for the date-effective changes. If left
blank the effective end date will default until the end of time.

SetCode

* Job Set

Sets are used as a grouping mechanism. The code of the set the job belongs to

ActionReasonCode

Action Reason

The user defined code for the Action Reason.

Name

* Name

The name of the job. Supply the value in the language of the user that will be
loading your new jobs.

Functional Description

This can be translated for your other enabled languages by supplying the
JobTranslation.dat file.
JobCode

* Code

A code to identify the job, this must unique within the Set.

ActiveStatus

* Status

Indicates if the job is active or inactive. It is validated using the ACTIVE_INACTIVE

lookup.

FullPartTime

Full Time or Part Time

Specify if the job is full or part-time. This attribute is validated using the
PART_FULL_TIME lookup.

RegularTemporary

Regular or Temporary

Specify if the job is regular or temporary. This attribute is validated using the
REGULAR_TEMPORARY lookup.

Job Family

Optionally specify a job family for the job. If supplying the user key use the
JobFamilyName attribute.

JobFamilyId

This attribute also supports the integration key type values by appending the
appropriate hint to the attribute name.
JobFunctionCode

Job Function

The code for the job function. This attribute is validated using the
JOB_FUNCTION_CODE lookup.

ApprovalAuthority

Level

Integer number to identify levels across jobs which are used for approvals if the job
list builder is used.

ManagerLevel

Management Level

The management level of the job. This attribute is validated using the
MANAGER_LEVEL lookup.

MedicalCheckupRequired

Medical Checkup
Required

Indicates if the job requires medical checkup.

BenchmarkJobFlag

Benchmark

Indicates if this job is a benchmark job.

BenchmarkJobId *1

Benchmark Job

Identifier of the benchmark job.

ProgressionJobId *1

Progression Job

Next possible job during promotion.

FLEX:PER_JOBS_DFF

Context Value

Only supply if loading Job Attributes DFF data. The context for the DFF data is
supplied against this attribute.

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
JobFamilyName

Job Family

The name of the job family this job belongs to. Required if you want your job to be
part of a job family and no other key type is supplied to uniquely reference the job
family.

BenchmarkJobCode

Benchmark Job

Code of the job that is used as an example for other jobs. Required if a benchmark

40 | LOADING WORK STRUCTURES USING HCM DATA LOADER

HCM Data Loader

User Interface

Attribute

Prompt

Functional Description
job is to be specified and no other key type has been supplied to reference it.

ProgressionJobCode

Progression Job Code

Code of the progression job. Required if a progression job is to be specified and

no other key type has been supplied to reference it.

Figure 13: Create Job: Basic Details

Navigation: Work Structures - Manage Jobs - Create

Figure 14: Create Job: Job Details

Navigation: Work Structures - Manage Jobs - Create: Details

Job Valid Grade Component

The Job Valid Grade component defines the valid grades for a job.
The discriminator JobGrade is used to load Job Valid Grade records using HCM Data Loader. Valid grades can be
supplied when creating a new job, or maintained independently for existing jobs. The following JobGrade attributes
are commonly used when creating valid grades.

41 | LOADING WORK STRUCTURES USING HCM DATA LOADER

JOB VALID GRADE ATTRIBUTES

HCM Data Loader

User Interface Prompt

Functional Description

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being created. Supply either a
source key or the user key attributes GradeCode, SetCode, and JobCode.

JobId*1

* Code

The unique reference to job this valid grade is for. If using user keys supply the
JobCode and SetCode attributes.

Attribute

If you supplied a source key for the Job record, supply the same SourceSystemId
value here and add the source key hint to this attribute name , that is,
JobId(SourceSystemId)
GradeId*1

* Grade

The unique reference to the grade. The grade must belong to the same set as the
job. If supplying the user key value use the GradeCode, SetCode attributes.
This attribute also supports the integration key type values by appending the
appropriate hint to the attribute name, for example, GradeId(SourceSystemId).

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
JobCode

Code

The code of the job this grade is for. Required if no other key type is supplied to
identify the job.

SetCode

Job Set

The code of the set the job belongs to. Required if no other key type is supplied to
identify the job or grade.

GradeCode

Grade

The code of the grade. The grade must belong to the same set as the Job.
Required if no other key type is supplied to identify the grade.

Figure 15: Create Job: Valid Grades

Navigation: Work Structures - Manage Jobs - Create: Details

Job Evaluation Component

The Job Evaluation component captures the evaluation criteria for a job.
The discriminator JobEvaluation is used to load Job Evaluation records using HCM Data Loader. Job evaluation
records can be supplied when creating a new job, or maintained independently for existing jobs. The following
JobEvaluation attributes are commonly used when creating job evaluation criteria. Other attributes may exist.
Generate a template file for Job to retrieve the attribute names used for flexfield segments.

42 | LOADING WORK STRUCTURES USING HCM DATA LOADER

JOB EVALUATION ATTRIBUTES

HCM Data Loader

Attribute
SourceSystemId /
SourceSystemOwner

JobId

User Interface Prompt

Functional Description

n/a

You must provide a unique reference for the record being created. Supply either a
source key or the user key attributes SetCode, JobCode, EvaluationSystem, and
DateEvaluated.

* Name / Code

The unique reference to job this evaluation is for. If using user keys supply the
JobCode and SetCode attributes.
If you supplied a source key for the Job record, supply the same SourceSystemId
value here and add the source key hint to this attribute name, that is,
JobId(SourceSystemId)

EvaluationSystem

* Evaluation System

The evaluation system used for the job, for example Hay System. This attribute is
validated using the EVAL_SYSTEM lookup.

DateEvaluated

* Evaluation Date

Date of the evaluation.

MeasuredIn

Measured In

The measurement unit for the evaluation, for example points. This attribute is
validated using the EVAL_SYSTEM_MEAS lookup.
Mandatory if using the Hay System.

Knowhow

Know how is a seeded criterion for the hay evaluation system. Mandatory if using
the Hay System.

Accountability

Accountability is a seeded criterion for the hay evaluation system. Mandatory if

using the Hay System.

ProblemSolving

Problem Solving

Problem Solving is a seeded criterion for the hay evaluation system. Mandatory if
using the Hay System.

FLEX:PER_EVALUAT
ION_CRITERIA_DFF

Context

Only supply if loading Evaluation Criteria Attributes DFF data. The context for
the DFF data is supplied against this attribute.

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
JobCode

Code

The code of the job this job evaluation is for. Required if no other key type is
supplied to identify the job.

SetCode

Job Set

The code of the set the job belongs to. Required if no other key type is supplied to
identify the job.

43 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Figure 16: Create Job: Evaluation Criteria

Navigation: Work Structures - Manage Jobs - Create: Evaluation Criteria

Job Extra Information Component

The Job Extra Information component holds extensible flexfield data for the Job.
The discriminator JobExtraInfo is used to load Job Extra Information records using HCM Data Loader. The
following JobExtraInfo attributes must be supplied when loading a new job that has extensible flexfield data
associated with it. Generate a template file for Job to retrieve the attribute names used for flexfield segments.
You cannot load Job Extra Information records independently, they must always be supplied with the parent Job
record, in the same Job.dat file.
JOB EXTRA INFORMATION ATTRIBUTES

HCM Data Loader

User Interface Prompt

Functional Description

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being created. Supply either a
source key or the user key attributes SetCode, JobCode, JeiInformationCategory,
and SequenceNumber

JobId*1

* Name / Code

The unique reference to job this extensible flexfield data is for. If using user keys
supply the JobCode and SetCode attributes.

Attribute

If you supplied a source key for the Job record, supply the same SourceSystemId
value here and add the source key hint to this attribute name, that is,
JobId(SourceSystemId)
EffectiveStartDate

* Effective Start Date

The start date of the job extra information, or the update to the job extra
information.

EffectiveEndDate

Effective End Date

If supplying date-effective history, the last day for the date-effective changes. If
left blank the effective end date will default until the end of time.

InformationType

n/a

Context Code for the extensible flexfield.

FLEX:PER_JOBS_EI
T_EFF

n/a

The context code for the Job EIT Information extensible flexfield data is supplied
against this attribute.

44 | LOADING WORK STRUCTURES USING HCM DATA LOADER

HCM Data Loader

Attribute
EFF_CATEGORY_C
ODE

User Interface Prompt

Functional Description

n/a

The category code for the extensible flexfield data is supplied against this attribute.
Supply JOB_EIT.

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
JobCode

Code

The code of the job this extensible flexfield data is for. Required if no other key
type is supplied to identify the job.

SetCode

Job Set

The code of the set the job belongs to. Required if no other key type is supplied to
identify the job.

SequenceNumber

n/a

The sequence number is only relevant for multi-row contexts and identifies the
order of the rows. Even for multi-row contexts it is optional as the system would
automatically populate it. However, if you dont support a source key when
creating new extensible flexfield data the SequenceNumber becomes mandatory
as it is part of the user key.

Figure 17: Create Job: Job Extra Information

Navigation: Work Structures - Manage Jobs - Create: Details

Job Legislative Extra Information Component

The Job Legislative Extra Information component holds the legislative extensible flexfield data for the Job.
The discriminator JobLegislative is used to load Job Legislative Extra Information records using HCM Data Loader.
The following JobLegislative attributes must be supplied when loading a new job that has legislative extensible
flexfield data associated with it. Generate a template file for Job to retrieve the attribute names used for flexfield
segments.
You cannot load Job Legislative Extra Information records independently, they must always be supplied with the
parent Job record.

45 | LOADING WORK STRUCTURES USING HCM DATA LOADER

JOB LEGISLATIVE EXTRA INFORMATION ATTRIBUTES

HCM Data Loader

Attribute
SourceSystemId /
SourceSystemOwner

JobId

User Interface Prompt

Functional Description

n/a

You must provide a unique reference for the record being created. Supply either a
source key or the user key attributes SetCode, JobCode, InformationCategory,
and SequenceNumber.

* Name / Code

The unique reference to job this extensible flexfield data is for. If using user keys
supply the JobCode and SetCode attributes.
If you supplied a source key for the Job record, supply the same SourceSystemId
value here and add the source key hint to this attribute name, that is,
JobId(SourceSystemId)

EffectiveStartDate

* Effective Start Date

The start date of the job legislative information, or the update to the job legislative
information.

EffectiveEndDate

Effective End Date

If supplying date-effective history, the last day for the date-effective changes. If
left blank the effective end date will default until the end of time.

InformationCategory

n/a

Extensible flexfield context code.

LegislationCode

n/a

Code of the legislation that this context applies to.

FLEX:PER_JOBS_LE
G_EFF

n/a

The context code for the Job Legislative Information extensible flexfield data is
supplied against this attribute.

EFF_CATEGORY_C
ODE

n/a

The category code for the extensible flexfield data is supplied against this attribute.
Supply JOB_LEG.

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
JobCode

Job Code

The code of the job this extensible flexfield data is for. Required if no other key
type is supplied to identify the job.

SetCode

Job Set Code

The code of the set the job belongs to. Required if no other key type is supplied to
identify the job.

SequenceNumber

n/a

46 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Figure 18: Create Job: Job Legislative Data

Navigation: Work Structures - Manage Jobs - Create: Details

Job Dat File Example

Creating Jobs with Valid Grades Using Source Keys
This file creates jobs with valid grades and legislative data.
METADATA|Job|SourceSystemOwner|SourceSystemId|EffectiveStartDate|SetCode|JobCode|Name
|ActiveStatus|FullPartTime|RegularTemporary|JobFamilyId(SourceSystemId)|JobFunctionCo
de|ManagerLevel
MERGE|Job|VISION|SALES_CONS|2000/01/01|COMMON|SALES_CONS|Sales
Consultant|A|FULL_TIME|R|CONSULT||9
MERGE|Job|VISION|SALES_MGR|2000/01/01|COMMON|SALES_MGR|Sales
Manager|A|FULL_TIME|R|MANAGEMENT|MANAG|6
MERGE|Job|VISION|SALES_DIR|2000/01/01|COMMON|SALES_DIR|Sales
Director|A|FULL_TIME|R|MANAGEMENT|MANAG|1
MERGE|Job|VISION|MRKT_CONS|2000/01/01|COMMON|MRKT_CONS|Marketing
Consultant|A|FULL_TIME|R|CONSULT||9
MERGE|Job|VISION|MRKT_MGR|2000/01/01|COMMON|MRKT_MGR|Marketing
Manager|A|FULL_TIME|R|MANAGEMENT|MANAG|6
MERGE|Job|VISION|MRKT_DIR|2000/01/01|COMMON|MRKT_DIR|Marketing
Director|A|FULL_TIME|R|MANAGEMENT|MANAG|1
METADATA|JobGrade|SourceSystemOwner|SourceSystemId|EffectiveStartDate|JobId(SourceSys
temId)|GradeId(SourceSystemId)
MERGE|JobGrade|VISION|SALES_CONS_IC1|2000/01/01|SALES_CONS|IC1
MERGE|JobGrade|VISION|SALES_CONS_IC2|2000/01/01|SALES_CONS|IC2
MERGE|JobGrade|VISION|SALES_CONS_IC3|2000/01/01|SALES_CONS|IC3
MERGE|JobGrade|VISION|SALES_CONS_IC4|2000/01/01|SALES_CONS|IC4
MERGE|JobGrade|VISION|SALES_MGR_M1|2000/01/01|SALES_MGR|M1
MERGE|JobGrade|VISION|SALES_MGR_M2|2000/01/01|SALES_MGR|M2
MERGE|JobGrade|VISION|SALES_MGR_M3|2000/01/01|SALES_MGR|M3
MERGE|JobGrade|VISION|SALES_DIR_M1|2000/01/01|SALES_DIR|D1
MERGE|JobGrade|VISION|SALES_DIR_M2|2000/01/01|SALES_DIR|D2
MERGE|JobGrade|VISION|SALES_DIR_M3|2000/01/01|SALES_DIR|D3
MERGE|JobGrade|VISION|MRKT_CONS_IC1|2000/01/01|MRKT_CONS|IC1
MERGE|JobGrade|VISION|MRKT_CONS_IC2|2000/01/01|MRKT_CONS|IC2
MERGE|JobGrade|VISION|MRKT_CONS_IC3|2000/01/01|MRKT_CONS|IC3
MERGE|JobGrade|VISION|MRKT_CONS_IC4|2000/01/01|MRKT_CONS|IC4

47 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Job Errors
You may experience errors while loading Jobs if the data is not provided as expected. Some of the more commonly
occurring errors are:
Error

Resolution

You cannot enter a benchmark job that is the same as

the job code. Select a different benchmark job.

If you want to make this job a benchmark job, then set the BenchmarkJobFlag to
Y. Only provide the BenchmarkJobCode or Id to identify a benchmark you want
to associate this job with.

A job cannot be designated as a benchmark and be

associated to a benchmark job. You must enter one or
the other.

You cannot set the BenchmarkJobFlag to Y and provide a BenchmarkJobCode

or Id. First load all jobs that you want to use as benchmarks with the
BenchmarkJobFlag set to Y leaving the BenchmarkJobCode and Id blank. Then
load the jobs you want to associate with those benchmarks by providing the
BenchmarkJobCode or Id of the previously loaded benchmarks jobs.

The know how, accountability, and problem solving

points cannot be updated if the evaluation system does
not equal Hay Evaluation System.

The predefined evaluation criteria know how, accountability and problem solving
are only valid for the Hay evaluation system. If you define a custom evaluation
system, then you must define your own evaluation criteria.

You must enter the evaluation measurements for the

Hay evaluation system.

If you are using the Hay evaluation system, then you must provide evaluation
points for all 3 evaluation criteria.

Deletion Support for Job

You cannot delete Jobs using HCM Data Loader. You can instead make those jobs which are no longer used,
inactive.

Inactivate Job Dat File Examples

48 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Job Translation
The job name can be translated, the JobTranslation.dat file is used to provide translation data after the job has
been created.
JOB TRANSLATION ATTRIBUTES

HCM Data Loader

User Interface Prompt

Functional Description

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being translated. Either supply
the source key used when creating your data, or alternatively supply the user key
attributes; JobCode and SetCode.

EffectiveStartDate

* Effective Start Date

The start date of the translated value, this should match the EffectiveStartDate of
the job being translated.

EffectiveEndDate

Effective End Date

If supplying date-effective history, the last day for the date-effective changes. If
left blank the effective end date will default until the end of time.

Name

* Job Name

The translated value for the job name in the language specified.

Language

* not displayed

The language of the translated job name, for example, FR, DE.

Attribute

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
JobCode

n/a

The code of the job this translation is for. This must be supplied if not supplying the
source key attributes.

SetCode

Job Set Code

The code of the set the job belongs to. This must be supplied if not supplying the
source key attributes.

The value supplied will derive the value seen in the field specified in the User Interface Prompt.

Job Translation Dat File Examples

Translating Jobs Using User Keys

49 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Organization
Organizations can be any organizing unit in the internal or external structure of your Enterprise.
Organization structures provide the framework for performing legal reporting, financial control, and management
reporting.
An organization can also represent a physical structure, such as a warehouse.
For HCM, an Organization is a logical group of people working together. We typically only use internal organizations
such as Legal Entities, Business Units, Divisions, and Departments.

Considerations and Prerequisites for Organization

Departments are set enabled, that is, they can be created within a specific set to restrict their use to a certain
business unit or they can be created in Common Set to make them globally available.
Make sure the sets have been created and associated with the business units according to the customers business
needs.
If you want to associate an Action Reason with your Organization records these must be created prior to loading
your Organization records using the Manage Action Reasons task.
The same organization can have multiple classifications. This means the same organization can be reused to have
multiple functions, for example a division can be also a department. So you can load multiple classifications for the
same organization unit.
Only departments are set enabled. The other organizations are not set enabled.
If you want to associate locations with your organizations, then you need to load the locations before you load the
organizations.
If you want to associate a reporting manager with your organization, then you need to load the organizations first
without the manager, then load the person and assignments and afterwards update your organizations with the
reporting manager.
As a person is hired into a legal employer and business unit and usually a department, you cannot load the persons
first before you load your organizations.

Loading Organization
Organization data must be supplied in the Organization.dat file for processing by HCM Data Loader.
ORGANIZATION HIERARCHY

Component

Functional Description

Discriminator

Organization

An organization is a logical group of people working together. It has a classification that

determines its type. For example department, legal employer.

Organization

Organization
Classification

The classification determines the type of organization. For example department, legal
employer.

OrgUnitClassification

Organization Extra
Information

The extensible flexfield for Organization.

OrgInformation

50 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Organization Component
The Organization component defines the name, classification, location and legal reporting unit for the organization.
The discriminator Organization is used to load Organization records using HCM Data Loader. The following
Organization attributes are commonly used when loading a new Organization. Other attributes may exist.
Generate a template file for Job to retrieve the attribute names used for flexfield segments.
ORGANIZATION ATTRIBUTES

HCM Data
Loader Attribute

User Interface Prompt Functional Description

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being created. Supply either
a source key or the user key attributes Name and ClassificationName.

EffectiveStartDate

* Effective Start Date

The start date of the organization, or update to the organization if supplying dateeffective history.

EffectiveEndDate

Effective End Date

If supplying date-effective history the last day of the date-effective changes. If left
blank, this value is the end of time by default.

Name

* Name

The name of the organization. Supply the name in the language of the user that
will be creating your new organization.
This can be translated for your other enabled languages by supplying the
OrganizationTranslation.dat file.

InternalAddressLine

Internal Address Line

Internal address of the organization.

ClassificationCode

n/a

The code for the organizations classification. Alternatively the

ClassificationName can be supplied.
Valid values for HCM classifications are:
ENTERPRISE

Enterprise

DEPARTMENT

Department

HCM_BARGAINING_ASSOCIATION

Bargaining Association

HCM_DIVISION

Division

HCM_DISABILITY_ORGANIZATION

Disability Organization

HCM_REPORTING_ESTABLISHMENT Reporting Establishment

ActionReasonCode
LocationId

HCM_LEMP

Legal Employer

HCM_LRU

Legal Reporting Unit

HCM_PSU

Payroll Statutory Unit

Action Reason

The user defined code for the Action Reason.

Location

The location of the organization. If supplying the user key value, use the
LocationSetCode, LocationCode attributes.
If you supplied a source key when creating the Location, supply the same
SourceSystemId value here and add the source key hint to this attribute name,
that is, LocationId(SourceSystemId).

EstablishmentId*1

n/a

Only supply for organizations that have a Legal Reporting Unit classification. If
supplying the user key, use the EstablishmentName attribute.
If you supplied a source key when creating the establishment, supply the same
SourceSystemId value here and add the source key hint to this attribute name,
that is, EstablishmentId(SourceSystemId).

LegalEntityIdentfier

n/a

Should only be supplied for organizations that have a Legal Employer

classification.

51 | LOADING WORK STRUCTURES USING HCM DATA LOADER

HCM Data
Loader Attribute
FLEX:
PER_ORGANIZATIO
N_UNIT_DFF

User Interface Prompt Functional Description

Context Value

Only supply if loading Organization Attributes DFF data. The context for the
DFF data is supplied against this attribute.

User key attributes that are only required if no other key type is supplied to uniquely identify the object they reference.
ClassificationName

In the UI we dont use the

The name of the organizations classification. See the ClassificationCode
term Organization but have attribute for the list of valid HCM classification names.
specific UIs for each of
them, for example Manage
Departments, Manage
Divisions, and so on. For
these examples
Department and Division
are the classification names.

LocationCode

Location

The code of the location for the organization. Required if you want to supply a
location for the organization and no other key type is supplied to identify the
location.

LocationSetCode

Location Set Code

The code of the set the location belong to. Required if you want to supply a
location for the organization and no other key type is supplied to identify the
location.

EstablishmentName

Legal Reporting Unit

User key attribute for EstablishmentId. Only supply for organizations that have a
Legal Reporting Unit classification where no other key type has been supplied to
identify the establishment.

Figure 19: Create Department

Navigation: Workforce Structures - Manage Departments - Create
Each Organization has its own dedicated UI, Manage Departments is one example

52 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Figure 20: Create Reporting Establishment

Navigation: Workforce Structures - Manage Reporting Establishments - Create

Organization Classification Component

The Organization Classification component defines the type of organization, for example department, legal
employer. You must supply at least one classification when creating a new organization.
The discriminator OrgUnitClassification is used to load Organization Classification records using HCM Data
Loader. The following OrgUnitClassification attributes are commonly used when loading a new Organization.
Other optional attributes may be available, generate and review the template file for this object to identify all
available attributes.
ORGANIZATION CLASSIFICATION ATTRIBUTES

HCM Data Loader

User Interface Prompt

Functional Description

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being created. Supply
either a source key or the user key attributes ClassificationName, and
OrganizationName.

EffectiveStartDate

* Effective Start Date

The start date of the organization classification. This should match the
Organizations effective start date.

EffectiveEndDate

Effective End Date

If supplying date-effective history the last day of the date-effective changes. If

left blank, this value is the end of time by default.

OrganizationId *1

* Name

The organization this classification is for. If supplying user keys use the
OrganizationName attribute.

Attribute

If you supplied a source key for the Organization record, supply the same
SourceSystemId value here and add the source key hint to this attribute name,
that is, OrganizationId(SourceSystemId)
ClassificationCode

n/a

The code for the organizations classification. Alternatively the

ClassificationName can be supplied. Valid values for HCM classifications are:
ENTERPRISE

Enterprise

DEPARTMENT

Department

HCM_BARGAINING_ASSOCIATION

Bargaining Association

HCM_DIVISION

Division

HCM_DISABILITY_ORGANIZATION

Disability Organization

HCM_REPORTING_ESTABLISHMENT Reporting Establishment

53 | LOADING WORK STRUCTURES USING HCM DATA LOADER

HCM Data Loader

Attribute

User Interface Prompt

Functional Description
HCM_LEMP

Legal Employer

HCM_LRU

Legal Reporting Unit

HCM_PSU

Payroll Statutory Unit

Status

* Status

Indicates if the classification is active or inactive. This attribute is validated

using the lookup ACTIVE_INACTIVE

SetCode

Department Set

Mandatory for Department classifications. The code for the set the organization
belongs to.
Do not supply for other classification types.

LegislationCode

n/a

Only supply for Legal Employer classifications. The legislation code derived
from the legal entity.

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
OrganizationName

Name

The name of the organization this classification is for. Required if no other key
type is supplied to identify the organization.

ClassificationName

In the UI, we do not use the

term Organization but have
specific UIs for each of them.
For example, Manage
Departments, Manage
Divisions, and so on. For
these examples,
Department and Division
are the classification names.

The name of the organizations classification. See the ClassificationCode

attribute for the list of valid HCM classification names.

Figure 21: Manage Departments: Other Classifications

Navigation: Workforce Structures - Manage Departments
Example of how the Other Classifications are displayed there is no classification UI, but you can see for reference which other
classifications an Organization has. Other Classifications are displayed in the contextual area when navigating to an existing
Organization.

54 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Organization Extra Information Component

The Organization Extra Information component holds the extensible flexfield information for an organization.
The discriminator OrgInformation is used to load Organization Extra Information records using HCM Data Loader.
The following OrgInformation attributes must be supplied when loading a new organization that has extensible
flexfield data associated with it. Generate a template file for Organization to retrieve the attribute names used for
flexfield segments.
You cannot load Organization Extra Information records independently, they must always be supplied with the
parent Organization record, in the same Organization.dat file.
ORGANIZATION EXTRA INFORMATION ATTRIBUTES

HCM Data Loader

User Interface

Attribute

Prompt

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being created. Supply
either a source key or the user key attributes OrganizationName,
ClassificationName, OrgInformationContext, and SequenceNumber.

EffectiveStartDate

* Effective Start Date

The start date of the organization extensible flexfield data. This should match
the Organizations effective start date.

EffectiveEndDate

* Effective End Date

If supplying date-effective history the last day of the date-effective changes. If

left blank, this value is the end of time by default.

OrganizationId *1

* Name

The organization this extensible flexfield data is for. If supplying user keys use
the OrganizationName and ClassificationName attributes

Functional Description

Mandatory attribute. The context of the Organization Information EFF data

must be supplied against this attribute.

OrgInformationContext

n/a

Context Code for the extensible flexfield. This value should match the value
for the FLEX:PER_ORGANIZATION_INFORMATION_EFF attribute.

EFF_CATEGORY_CODE

n/a

Mandatory attribute. The extensible flexfield category code must be supplied

against this attribute. The extensible flexfield category code is the code of the
classification for all organizations except Legal Employer, PSU and TRU. For
these 3 the extensible flexfield category code will be for example HCM_LEMP_
<2 char leg code>.
You can find the category code by navigating to the Manage Extensible
Flexfields page and searching for the Flexfield Code
PER_ORGANIZATION_INFORMATION_EFF. Select and edit the
Organization Information EFF record. Expand the Category hierarchy to find
the relevant code for the organization type.

SequenceNumber

n/a

Unique sequence number for the extensible flexfield record for an organization.
This should start at 1, with the second EFF record for an organization having a
sequence number of 2 etc.

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
OrganizationName

<Organization> Name

The name of the organization this extensible flexfield record is for. Required if
no other key type is supplied to identify the organization.

The value supplied will derive the value seen in the field specified in the User Interface Prompt.

55 | LOADING WORK STRUCTURES USING HCM DATA LOADER

*1 The foreign object references support use of all four key types; Oracle Fusion surrogate ID, Oracle Fusion GUID, source key, and
user key.

Figure 22: Organization Information extensible flexfield

Navigation: Workforce Structures - Manage Departments - Create: Department Details

Figure 23: Organization Legislative Extra Information

Navigation: Workforce Structures - Manage Departments - Create: Department Details

Organization Dat File Examples

Creating an Organization Using Source Keys
This file creates an organization with division and department classifications and Organization Extra Information EFF
data.
The referenced location can be created using the Location dat file example supplied in the Creating Locations Using
Source Keys section on page 10.

56 | LOADING WORK STRUCTURES USING HCM DATA LOADER

METADATA|Organization|SourceSystemOwner|SourceSystemId|EffectiveStartDate|Name|Classi
ficationCode|LocationId(SourceSystemId)
MERGE|Organization|VISION|MRKT|2000/01/01|Marketing|HCM_DIVISION|LOC_HQ
METADATA|OrgUnitClassification|SourceSystemOwner|SourceSystemId|EffectiveStartDate|Or
ganizationId(SourceSystemId)|ClassificationCode|SetCode|Status
MERGE|OrgUnitClassification|VISION|MRKT_DIV|2000/01/01|MRKT|HCM_DIVISION||A
MERGE|OrgUnitClassification|VISION|MRKT_DEPT|2000/01/01|MRKT|DEPARTMENT|COMMON|A
METADATA|OrgInformation|SourceSystemOwner|SourceSystemId|EffectiveStartDate|Organizat
ionId(SourceSystemId)|FLEX:PER_ORGANIZATION_INFORMATION_EFF|EFF_CATEGORY_CODE|OrgInfo
rmationContext|SequenceNumber|_REPORTING_NAME(PER_ORGANIZATION_INFORMATION_EFF=PER_OR
G_MANAGER_INFO)
MERGE|OrgInformation|VISION|MRKT_INFO|2000/01/01|MRKT|PER_ORG_MANAGER_INFO|HCM_DIVISI
ON|PER_ORG_MANAGER_INFO|1|Vision Marketing

Creating a Disability Organization Using Source Keys

Organization Errors
You may experience errors while loading Organizations if the data is not provided as expected. Some of the more
commonly occurring errors are:
Error

Resolution

The attribute {ATTRIBUTE_NAME} is invalid for the classification

{CLASSIFICATION_NAME}.

There is one generic organization service that is used for all

classifications. Some attributes are specific to one classification.
You must ensure that you only provide attributes that are valid for
the specified classification.

You must associate at least one classification to an organization.

You cannot load an organization without associating it with a

classification.

You cannot classify an organization as an enterprise.

As all organizations are created within the context of an Enterprise,

you cannot make any existing organization an Enterprise.

Deletion Support for Organization

You cannot delete organizations using HCM Data Loader. You can make those organization classifications which
are no longer used, inactive. However, you cannot make the organization itself inactive, but instead use the status of
the classification to make it inactive. For example, for an organization that has 2 classifications; department and

57 | LOADING WORK STRUCTURES USING HCM DATA LOADER

division, you can make the division inactive but leave the department as active so that you can still continue to use
the department.
If you want to deactivate the whole organization, you need to set the status for all classifications to inactive.

Inactivate Organization Dat File Examples

Organization Translation
The Organization Name can be translated. The OrganizationTranslation.dat file is used to provide translation data
after the Organization has been created.
ORGANIZATION TRANSLATION ATTRIBUTES

HCM Data Loader

User Interface Prompt

Functional Description

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being translated. Either supply
the source key used when creating your data, or alternatively supply the user key
attributes; BaseName, ClassificationName.

EffectiveStartDate

* Effective Start Date

The start date of the translated value, this should match the EffectiveStartDate of
the organization being translated.

EffectiveEndDate

Effective End Date

If supplying date-effective history the last day of the date-effective changes. If left
blank, this value is the end of time by default.

Name

* Name

The translated name of the organization in the language specified.

Language

* not displayed

The language of the supplied translated value.

Attribute

User key attributes that are only required if no other key type is supplied to uniquely identify the object they reference.
BaseName

Name

The name of the Organization supplied when creating it. Required if you do not
supply the source key.

ClassificationName

In the UI we dont use the

The name of the organizations classification. Required if you do not supply the
term Organization but have source key.
specific UIs for each of them,
for example Manage
Departments, Manage
Divisions, and so on. For
these examples
Department and Division
are the classification names.

58 | LOADING WORK STRUCTURES USING HCM DATA LOADER

The value supplied will derive the value seen in the field specified in the User Interface Prompt.

Organization Translation Dat File Examples

Translating Organization Using User Keys

59 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Position
A Position is an instance of a job within a department. Often, a location and grade is also specified.

Considerations and Prerequisites for Positions

Positions are created within a business unit, so business units need to be created before you can load the Positions.
Job and Department are also mandatory attributes of the Position, so they need to be loaded before as well.
If you want to associate locations with your positions, then you need to load the locations before you load the
positions.
If you want to associate valid grades with your positions, then you need to load the grades before you load the
positions. Valid grades can be used to default or enforce the grade for an assignment.
If you want to associate an Action Reason with your Job records these must be created prior to loading your Job
records using the Manage Action Reasons task.

Loading Position
Position data must be supplied in the Position.dat file for processing by HCM Data Loader.

POSITION HIERARCHY

Component

Functional Description

Discriminator

Position

A position is an instance of a job within an organization. For example, you can create a
position HR Manager UK for the Human Resources organization for the Manager job.

Position

Position Valid
Grade

Grades that are valid for a position.

PositionGrade

Position Evaluation

Position evaluation is used to capture position evaluation criteria, for example, to record
the required points for know-how, accountability and problem solving, if the hay
evaluation system is used.

PositionEvaluation

Position Extra
Information

Represents the extensible structure for the position.

PositionExtraInfo

Position Legislative
Extra Information

Represents the legislative extensible structure for the position.

PositionLegislative

Position Component
The Position holds information like the Business Unit, Job, Department, Location and FTE, and Headcount.
The discriminator Position is used to load Position records using HCM Data Loader. The following Position
attributes are commonly used when loading a new Position. Other optional attributes may be available.

60 | LOADING WORK STRUCTURES USING HCM DATA LOADER

POSITION ATTRIBUTES

HCM Data Loader

User Interface

Attribute

Prompt

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being created. Supply either a
source key or the user key attributes BusinessUnitName and PositionCode.

EffectiveStartDate

* Effective Start Date

The start date of the position, or the update to the position if supplying dateeffective history.

EffectiveEndDate

* Effective End Date

If supplying date-effective history the last day of the date-effective changes. If left
blank, this value is the end of time by default.

PositionCode

* Code

A unique code for the position within the business unit.

BusinessUnitName

* Business Unit

The name of the business unit this position belongs to.

Name

* Name

The position name. This can be translated for your other enabled languages by
supplying the PositionTranslation.dat file.

ActionReasonCode

Action Reason Code

The action reason code for the position.

ActiveStatus

* Status

The status of the position. This attribute is validated using the ACTIVE_INACTIVE
lookup.

DepartmentId *1

* Department

The department for the position. If supplying the user key value use the
DepartmentName attribute.

Functional Description

If you supplied a source key when creating the department, supply the same
SourceSystemId value here and add the source key hint to this attribute name,
that is, DepartmentId(SourceSystemId).
JobId *1

* Job

The job associated with the job. If supplying the user key value use the JobCode,
JobSetCode attributes.
If you supplied a source key when creating the job, supply the same
SourceSystemId value here and add the source key hint to this attribute name,
that is, JobId(SourceSystemId).

LocationId *1

Location

The optional location for this position. If supplying the user key value use the
LocationCode, LocationSetCode attributes.
If you supplied a source key when creating the location, supply the same
SourceSystemId value here and add the source key hint to this attribute name,
that is, LocationId(SourceSystemId).

SupervisorId *1

Manager

The optional supervisor for this position. If supplying the user key value use the
SupervisorPersonNumber attribute.
If you supplied a source key when creating the supervisor, supply the same
SourceSystemId value here and add the source key hint to this attribute name,
that is, SupervisorId(SourceSystemId).

SupervisorAssignmentId *1 Manager

The optional supervisors assignment for this position. If supplying the user key
value use the SupervisorAssignmentNumber attribute.
If you supplied a source key when creating the supervisor assignment, supply the
same SourceSystemId value here and add the source key hint to this attribute
name, that is, SupervisorAssignmentId(SourceSystemId).

FullPartTime

Full Time or Part Time

Specify if the position is full or part-time. This attribute is validated using the
PART_FULL_TIME lookup.

RegularTemporary

Regular or Temporary

Specify if the position is regular or temporary. This attribute is validated using the
REGULAR_TEMPORARY lookup.

FLEX:PER_POSITIONS_
DFF

Context Value

Only supply if loading Position Attributes DFF data. The context for the DFF data
is supplied against this attribute.

61 | LOADING WORK STRUCTURES USING HCM DATA LOADER

HCM Data Loader

User Interface

Attribute

Prompt

HiringStatus

* Hiring Status

The position hiring status, for example, Proposed, Frozen, Approved. This attribute
is validated using the HIRING_STATUS lookup.

PositionType

Type

The type of the position, for example Pooled, Shared, Single Incumbent or None.
This attribute is validated using the POSITION_TYPE lookup.

FTE

Full-time equivalent

HeadCount

Head Count

The head count, for example 1.

SecurityClearance

Security Clearance

The security clearance level for the position. This attribute is validated using the
SECURITY_CLEARANCE lookup.

ProbationPeriod

Probation Period

The length of the probation period. This attribute expects an integer.

ProbationPeriodUnitCd

Probation Period

The unit for the optional probation period, for example, Day, Week, Month or Year.
This attribute is validated using the PROBATION_PERIOD lookup.

BargainingUnitCd

Bargaining Unit

The bargaining unit code. This attribute is validated using the

BARGAINING_UNIT_CODE lookup.

OverlapAllowedFlag

Overlap Allowed

Is overlap allowed?

SeasonalFlag

Seasonal

Indicates if the position is seasonal.

SeasonalStartDate

Seasonal Start Date

The start date for seasonal positions.

SeasonalEndDate

Seasonal End Date

The end date for seasonal positions.

GradeLadderId

Grade Ladder

The optional grade ladder for this position. If supplying the user key value use the
GradeLadderName attribute.

Functional Description

If you supplied a source key when creating the grade ladder, supply the same
SourceSystemId value here and add the source key hint to this attribute name,
that is, GradeLadderId(SourceSystemId).
EntryGradeId*

Entry Grade

The optional entry grade for this position. If supplying the user key value, use the
EntryGradeCode, EntryGradeSetCode, and EntryStepName attributes.
If you supplied a source key when creating the grade, supply the same
SourceSystemId value here and add the source key hint to this attribute name,
that is, EntryGradeId(SourceSystemId).

EntryStepId*

Entry Step

The optional entry grade step for this position. If supplying the user key value, use
the EntryGradeCode and EntryGradeSetCode attributes.
If you supplied a source key when creating the grade step, supply the same
SourceSystemId value here and add the source key hint to this attribute name,
that is, EntryStepId(SourceSystemId).

WorkingHours

Working Hours

Number of standard working hours.

Frequency

The frequency for the standard working hours. This attribute is validated using the
FREQUENCY lookup. Frequency is mandatory if you supply WorkingHours.

StartTime

Start Time

Regular start time.

EndTime

End Time

Regular end time.

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
DepartmentName

Department

The name of the department for the position. Required if no other key type is
supplied to identify the department.

JobCode

Job

The code for the job associated with this position. Required if no other key type is
supplied to identify the job.

62 | LOADING WORK STRUCTURES USING HCM DATA LOADER

HCM Data Loader

User Interface

Attribute

Prompt

Functional Description

JobSetCode

not displayed

The set code for the job associated with this position. Required if no other key type
is supplied to identify the job.

LocationCode

Location

The code for the location of this position. Required if you want to specify a
location for the position and no other key type is supplied to identify the location.

LocationSetCode

not displayed

The set code for the location of this position. Required if you want to specify a
location for the position and no other key type is supplied to identify the location.

SupervisorPersonNum Manager
ber

The person number of the supervisor for this position. Required if you want to
specify a supervisor and no other key type is supplied to identify the supervisor.

SupervisorAssignment Manager
Number

The assignment number of the supervisor for this position. Required if you want to
specify a supervisor and no other key type is supplied to identify the supervisor
assignment.

GradeLadderName

Grade Ladder

The name of the grade ladder for this position. Required if you want to specify a
grade ladder and no other key type is supplied to identify the grade ladder.

EntryGradeCode

Entry Grade

The code for the entry grade for this position. Required if you want to specify an
entry grade and no other key type is supplied to identify the entry grade.

EntryGradeSetCode

not displayed

The set code for the entry grade for this position. Required if you want to specify
an entry grade and no other key type is supplied to identify the entry grade.

EntryStepName

Entry Step

The name for the entry grade step for this position. Required if you want to specify
an entry grade step and no other key type is supplied to identify the entry grade
step.

63 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Figure 24: Create Position

Navigation: Workforce Structures - Manage Positions - Create: Position Details

Position Valid Grade Component

The Position Valid Grade component holds defines the valid grades for a position.
The discriminator PositionGrade is used to load Position Valid Grade records using HCM Data Loader. The
following PositionGrade attributes are commonly used when loading a new Position. Other optional attributes may
be available.
POSITION VALID GRADE ATTRIBUTES

HCM Data Loader

User Interface Prompt

Functional Description

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being created. Supply either a
source key or the user key attributes BusinessUnitName and PositionCode.

PositionId *1

* Position

The unique reference to position this valid grade is for. If using user keys supply
the PositionCode attribute.

Attribute

If you supplied a source key for the Position record, supply the same
SourceSystemId value here and add the source key hint to this attribute name,

64 | LOADING WORK STRUCTURES USING HCM DATA LOADER

HCM Data Loader

Attribute

User Interface Prompt

Functional Description
that is, PositionId(SourceSystemId).

EffectiveStartDate

* Effective Start Date

The start date of the position, or the update to the position if supplying dateeffective history.

EffectiveEndDate

Effective End Date

If supplying date-effective history, the last day of the date-effective changes. If left
blank, this value is the end of time by default.

* Grade

The unique reference to the grade. If supplying the user key value, use the
GradeCode and SetCode attributes.

GradeId

This attribute also supports the integration key type values by appending the
appropriate hint to the attribute name, for example, GradeId(SourceSystemId).
User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
BusinessUnitName

Business Unit

The name of the business unit this position belongs to. Required if no other key
type is supplied to identify the position.

PositionCode

Position Code

The code of the position. Required if no other key type is supplied to identify the
position.

GradeCode

Grade

The grade code. Required if no other key type is supplied to identify the grade.

GradeSetCode

not displayed

The set code for the grade. Required if no other key type is supplied to identify the
grade.

Figure 25: Create Position: Valid Grades

Navigation: Workforce Structures - Manage Positions - Create: Position Details

Position Evaluation Component

The Position Evaluation component holds captures the evaluation criteria for a position.

65 | LOADING WORK STRUCTURES USING HCM DATA LOADER

The discriminator PositionEvaluation is used to load Position Evaluation records using HCM Data Loader. The
following PositionEvaluation attributes are commonly used when loading a new Position. Other optional attributes
may be available.
POSITION EVALUATION ATTRIBUTES

HCM Data Loader

User Interface Prompt

Functional Description

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being created. Supply either a
source key or the user key attributes BusinessUnitName and PositionCode.

PositionId *1

* Position

The unique reference to position this valid grade is for. If using user keys supply
the PositionCode attribute.

Attribute

If you supplied a source key for the Position record, supply the same
SourceSystemId value here and add the source key hint to this attribute name,
that is, PositionId(SourceSystemId).
EvaluationSystem

* Evaluation System

The evaluation system used for the position, for example Hay System. This
attribute is validated using the EVAL_SYSTEM lookup.

DateEvaluated

* Evaluation Date

Date of the evaluation.

MeasuredIn

Measurement Unit

The measurement unit for the evaluation, for example points. This attribute is
validated using the EVAL_SYSTEM_MEAS lookup.
Mandatory if using the Hay System.

Knowhow

Know how is a seeded criterion for the Hay evaluation system. Mandatory if using
the Hay System.

Accountability

Accountability is a seeded criterion for the Hay evaluation system. Mandatory if

using the Hay System.

ProblemSolving

Problem Solving

Problem Solving is a seeded criterion for the Hay evaluation system. Mandatory if
using the Hay System.

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
BusinessUnitName

Business Unit

The name of the business unit this position belongs to. Required if no other key
type is supplied to identify the position.

PositionCode

Position Code

The code of the position. Required if no other key type is supplied to identify the
position.

66 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Figure 26: Create Position: Evaluation Criteria

Navigation: Workforce Structures - Manage Positions - Create: Evaluation Criteria

Position Extra Information Component

The Position Extra Information component holds extensible flexfield data for the position.
The discriminator PositionExtraInfo is used to load Position Extra Information records using HCM Data Loader.
The following PositionExtraInfo attributes are commonly used when loading a new Position. Other optional
attributes may be available.
POSITION EXTRA INFORMATION ATTRIBUTES

HCM Data Loader

User Interface Prompt

Functional Description

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being created. Supply either a
source key or the user key attributes BusinessUnitName and PositionCode.

EffectiveStartDate

* Effective Start Date

The start date of the position, or the update to the position if supplying dateeffective history.

EffectiveEndDate

Effective End Date

If supplying date-effective history the last day of the date-effective changes. If left
blank, this value is the end of time by default.

PositionId *1

* Code

The unique reference to position this valid grade is for. If using user keys supply
the PositionCode attribute.

Attribute

n/a

The context code for the Position EIT Information extensible flexfield data is
supplied against this attribute.

EFF_CATEGORY_C
ODE

n/a

The category code for the extensible flexfield data is supplied against this attribute.
Supply POS_EIT.

PoeiInformationCateg
ory

n/a

The EFF context code.

SequenceNumber

n/a

The sequence number is only relevant for multirow contexts and identifies the

67 | LOADING WORK STRUCTURES USING HCM DATA LOADER

HCM Data Loader

Attribute

User Interface Prompt

Functional Description
order of the rows. Even for multirow contexts it is optional as the system would
automatically populate it. However, if you dont support a source key when
creating new extensible flexfield data the SequenceNumber becomes mandatory
as it is part of the user key.

InformationType

n/a

Context Code for the extensible flexfield.

LegislationCode

n/a

Code of the legislation this context applies to.

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
BusinessUnitName

Business Unit

The name of the business unit this position belongs to. Required if no other key
type is supplied to identify the position.

PositionCode

Code

The code of the position. Required if no other key type is supplied to identify the
position.

Figure 27: Create Position: Position Extra Information

Navigation: Workforce Structures - Manage Positions - Create: Position Details

Position Legislative Extra Information Component

The Position Legislative Extra Information component holds the legislative extensible flexfield data for the position.
The discriminator PositionLegislative is used to load Position Legislative Extra Information records using HCM
Data Loader. The following PositionLegislative attributes are commonly used when loading a new Position. Other
optional attributes may be available.
POSITION LEGISLATIVE EXTRA INFORMATION ATTRIBUTES

HCM Data Loader

User Interface Prompt

Functional Description

SourceSystemId /
SourceSystemOwner

n/a

You must provide a unique reference for the record being created. Supply either a
source key or the user key attributes BusinessUnitName and PositionCode.

EffectiveStartDate

* Effective Start Date

The start date of the position, or the update to the position if supplying dateeffective history.

Attribute

68 | LOADING WORK STRUCTURES USING HCM DATA LOADER

HCM Data Loader

Attribute
EffectiveEndDate

PositionId

User Interface Prompt

Functional Description

Effective End Date

If supplying date-effective history the last day of the date-effective changes. If left
blank, this value is the end of time by default.

* Position

The unique reference to position this valid grade is for. If using user keys, supply
the PositionCode attribute.
If you supplied a source key for the Position record, supply the same
SourceSystemId value here and add the source key hint to this attribute name,
that is, PositionId(SourceSystemId).

FLEX:PER_POSITIO
NS_LEG_EFF

n/a

The context code for the Position Legislative Information extensible flexfield
data is supplied against this attribute.

EFF_CATEGORY_C
ODE

n/a

The category code for the extensible flexfield data is supplied against this attribute.
Supply POS_LEG.

InformationCategory

n/a

Extensible flexfield context code.

SequenceNumber

n/a

LegislationCode

n/a

Code of the legislation this context applies to.

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
BusinessUnitName

Business Unit

The name of the business unit this position belongs to. Required if no other key
type is supplied to identify the position.

PositionCode

Position Code

The code of the position. Required if no other key type is supplied to identify the
position.

Figure 28: Create Position: Position Legislative Data

Navigation: Workforce Structures - Manage Positions - Create: Position Details

Position Errors
You may experience errors while loading positions if the data is not provided as expected. Some of the more
commonly occurring errors are:

69 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Error

Resolution

You must enter a FTE value when the position type is single or
shared.

Add a value for the FTE (full time equivalent) for single or shared
positions. The FTE takes into account the working hours. For
example, if a person works half of the standard working hours, the
FTE would be 0.5.

You must enter a FTE value that is less than or equal to one, when
the position type is single.

The position type single indicates that this position is only for one
incumbent. For one person the FTE cannot be more than 1.

You must set the headcount to one when the position type is single.

Provide the headcount to be 1 or select a different position type.

You must enter a headcount that is greater than or equal to one

when the position type is shared.

Provide the headcount to be 1 or greater or select a different position

type.

The effective start dates of all objects must match.

Ensure that the child object and the position object have the same
start date.

You must select temporary if you want to make the position

seasonal.

Set the attribute RegularTemporary to T or set the SeasonalFlag to

You must enter both working hours and a frequency, or leave both
blank.

If supplying WorkingHours you must also supply Frequency.

Position Dat File Examples

Deletion Support for Position

You can delete positions using HCM Data Loader, but only if they never had an incumbent at any time. If you delete
a position, the children like valid grades and evaluation criteria will be deleted along with the position.
Care should be taken when using HCM Data Loader to delete records, deleted records cannot be recovered. Do not
supply DELETE instructions in the same file as MERGE instructions.

70 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Delete Position Dat File Examples

Deleting Position Using User Key

Position Translation
The Position Name can be translated. The PositionTranslation.dat file is used to provide translation data after the
Position has been created.
POSITION TRANSLATION ATTRIBUTES

HCM Data Loader

User Interface Prompt

Functional Description

SourceSystemId /
SourceSystemOwner

n/a

EffectiveStartDate

* Effective Start Date

The start date of the translated value, this should match the EffectiveStartDate of
the record being translated.

EffectiveEndDate

Effective End Date

The end date of the translated value. If left blank the translated value will exist until
the end of time.

Name

* Position Name

The translated value for the position name in the language specified.

Language

* not displayed

The language of the supplied translated value, for example, FR, DE.

Attribute

User key attributes that are required only if no other key type is supplied to uniquely identify the object they reference
BusinessUnitName

Business Unit

The name of the business unit this position belongs to. Required if no other key
type is supplied to identify the position.

PositionCode

Code

The code of the position. Required if no other key type is supplied to identify the
position.

The value supplied will derive the value seen in the field specified in the User Interface Prompt.

71 | LOADING WORK STRUCTURES USING HCM DATA LOADER

Position Translation Dat File Examples

Translating Position Using User Keys

72 | LOADING WORK STRUCTURES USING HCM DATA LOADER

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Loading Work Structures using HCM Data Loader
January 2016

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