Scientific Style English
Scientific Style English
Scientific Style English
Introduction
Style is a distinctive manner of expression, in writing or speech. The word evolved from Latin for
stilus spike, stem, stylus. It is the way in which something is said or done, as distinguished from
its substance. Style is also a convention with respect to spelling, punctuation, capitalization, and
typographic arrangement and display followed in writing or printing.
Scientific Writing
Writing process
A successful writing involves several phases, which include preparation, research, organization, writing
and revision. It is important to follow the steps and to adhere to the scope of the work.
Preparation
Establish the purpose of your document What should the readers know after they have finished
reading the document?
Assess the audience Who exactly is the reader or readers? Who needs to see the document?
What they do know about the subject?
Consider the context Context is the environment or circumstances in which writers produce
documents and within which readers interpret their meanings.
Determine the scope of the coverage The decisions on what to include and what not to include
in the writing define the scope.
Select the appropriate medium Decide in what journal or conference to publish your findings.
Research
Research involves the question: What do you know about the subject? Then, you must conduct the
research (primary or secondary), create and use questionnaires, if appropriate, interview for information. In the next phase you summarize the information, take notes, document the sources and, of
course, avoid plagiarism.
2
Organization
Organization involves the choice of the best methods of development. Then you should outline your
notes and ideas, develop and integrate visuals. It it important to carefully consider the layout and
design.
Writing
During the writing phase, select an appropriate point of view, and adopt a style and tone. Use
effective sentence construction. Construct effective paragraphs from the outline. Use quotations and
paraphrasing, if appropriate for your document. After that, write an introduction for the document,
then write an abstract, write a conclusion and choose a title.
Revision
During the revision process, check for unity and coherence, verify sentence variety, emphasis, and
subordination, check for ambiguity, awkwardness, and verify logic errors:
lack of reason is when a statement is contrary to the readers common sense.
sweeping generalizations are statements too broad to be supportable.
non sequitur is a statement that does not logically follow a previous one.
false cause refers to the logic fallacy that because one event followed another one, the fist event
caused the second.
biased or suppressed evidence is both illogical and unethical.
facts, which are verifiable, versus opinion.
a loaded argument occurs when a conclusion is based on an opinion.
Aim at positive writing, consider ethics, copyright, avoid biased language and plagiarism. Verify
appropriate word choice, affectation and jargon, do not use vague words (real, nice, important, good,
bad), and cliches (last but not least). Minimize the problems with grammar. Review punctuation, abbreviations, capitalization, contractions, dates, italics, number and measurement units, proofreading,
and spelling.
Writing an Article
Keywords Three to five words related to the main theme of the article.
Introduction Point out the purpose of the paper, define the problem examined, and present
the scope of the article.
Methodology Discuss previous work in the field, the rationale of the approach to the problem
and the reason to reject alternative approaches.
Results This section contains the main results of the research.
Discussion An optional section with a discussion of the main results, commonly used in Medicine and Biomedical articles.
Conclusions This section interprets the results in relation to the purpose of the study and the
methods used to conduct it. The conclusion must depend entirely on the evidence found in the
research.
References It is necessary to cite the references and list them at the end of the document.
Appendix Appendices are optional.
A formal report must include the front matter, the body and the back matter.
Front matter
Title, authors, organization, target institution, and date Capitalize the initial letters of the
words of the title.
Abstract Summarizes the major points of the report. Must be readable apart from the the
original document.
Table of contents List of main topics of the document.
List of figures All the figures must be in this list.
List of tables All the tables must be in this list.
Foreword An optional introductory statement that is written by, usually, an authority in the
field or executive of the organization sponsoring the project.
Preface An explanation of the purpose of the document, and a description of its contents.
List of abbreviations and symbols Mandatory for theses and books, and optional for papers.
Body
Executive summary Provides a more complete overview of the report, stating its purpose,
scope, and gives background information. It also summarizes conclusions and recommendations.
Introduction Points out the purpose and defines the scope of the report, and examines the
problem.
Text Contains the details of the investigation, the alternatives explored, and visuals and tables
to clarify the explanation.
Conclusions This section interprets the results and must depend entirely on the evidence found.
4
Back matter
References A list of works cited.
Appendices Contains additional material that can be useful to the reader to clarify or supplement the body.
Bibliography An alphabetical list of all sources that were consulted in researching the report.
Glossary An alphabetical list of specialized terms used in the report and their definitions.
Index An alphabetical list of specialized major topics discussed in the report, along with page
numbers. The index is always the final section of the report.
Table of contents This should give the chapter headings along with a sentence or two explaining
what each chapter will cover. You should also include the first level of subheadings. If you have
a more detailed table of contents then provide it.
Manuscript information This should include estimates for: how long you think the book will
be in printed pages, a delivery date for the finished manuscript the number of figures the book
will have.
Author, contributor information Provide a brief resume or curriculum vitae for each author.
If the book you are proposing is an edited volume then give names and affiliations of each of the
intended contributors.
Sample writing A detailed proposal of five pages is the minimum needed to get the assessment
procedure under way. If you have any sample sections or chapters then you should send those
as well.
The assessment process Once you have submitted the proposal it will be read by the appropriate
editor. If the editor feels that the proposal is adequate then it will be sent out to a number
of experts in the field. The feedback from these reviewers will be discussed with you. Their
constructive feedback results in a better final book.
Writing a Book
Initial information
The initial information includes the title, authors, organization, editor, and date. Always capitalize
the initial letters of the words of the title. The initial pages of a book also present information for
librarians, copyright information, dedication, acknowledgments, information about the author, a list
of figures, a list of tables, and a table of contents.
The foreword is an optional introductory statement that is written by an authority in the field.
The preface announces the book purpose, scope and context. It usually specifies the audience, contains
acknowledgments of those who helped in its preparation and cite permission obtained for the use of
copyrighted material. The section on organization of the text contains information on the contents of
the chapters and indicates the best way to read or present them to the students.
Additional information
The appendices usually contains additional material that can be useful to the reader and clarifies
or supplements the body.
The list of abbreviations and symbols is essential in monographs, dissertations and theses.
The bibliography is an alphabetical list of all sources that were consulted in writing the book.
The glossary has an alphabetical list of specialized terms used in the book and their definitions.
6
The index presents an alphabetical list of specialized major topics discussed in the book, along
with page numbers. The index is the final section of the book.
In scientific writing some elements must be carefully considered. Most of the usual errors are related
to the usage of articles, punctuation and word division.
Articles
Articles are used to introduce nouns, and English often requires the use of articles
The indefinite article (a, an) is used when there is no need to be specific about a person or thing
An is used if the noun following begins with a vowel or sounds as a vowel (e.g., An analysis will
follow. Let me show you an SMS)
The is a definite article, used to identify a particular thing
Punctuation
The period (.)
The period is used to close sentences that make statements
It is also used to form abbreviations (Ph.D., Inc., Mr.)
The comma (,)
The comma is used to indicate pauses and to separate entries in lists
It is also used to set off a word, phrase, or clause that is in apposition to a noun and that
is nonrestrictive
The semi-colon (;)
The semi-colon separates closely-related ideas
In most cases a period should be used instead
When a list includes items that have commas within them, use a semi-colon to separate
the items
The colon (:)
The colon is used in headings, to announce that more is to follow
It is used to introduce a list of things (words, equations)
It introduces a quotation
When used between two clauses, it indicates that the second one provides an explanation
of what was said in the first
Never use the colon after the main verb in a sentence
The hyphen (-)
This mark may be used to separate two parts of a compound noun (e.g., light-year)
It is also used to break up words at the end of a line, and should always be placed between
syllables. Proper nouns should not be broken up by hyphens
Parentheses ( )
7
Parentheses are used to set off an interruption in the middle of a sentence, including references to pages, diagrams, illustrations, chapters
They are also used to make a point which is not part of the main flow of the sentence
Use them to enclose acronyms: Institute for Advanced Studies in Communications (Iecom).
The apostrophe ()
The apostrophe shows possession (e.g., Marcelos book on scientific style in English)
It shortens certain word combinations (e.g., cant, hes)
Contractions should be avoided in formal written work. (e.g., cannot, he is)
Brackets [ ]
Brackets are used for citations or to enclose a word inserted into a quotation
The diagonal or dash ()
A dash may be used in place of a colon, to set off a word or phrase at the end of a sentence,
or an appositive to be emphasized
A dash is used to summarize a thought added to the end of a sentence
Quotation marks ( )
The main use of quotation marks is to show that the exact words written are being repeated
They are also used to enclose titles of articles, chapter names, and short stories
Single quotation marks ( ) can be used within a quotation
A comma should precede a quotation and other punctuation should be placed inside the
quotation marks
Word division
A word should be divided only between syllables (computer). Dictionaries indicate how to
divide words at syllable breaks
If a vowel stands alone as a single syllable, it must remain on the same line as the first part of
the word (experiment)
A word is generally divided between double consonants (necessary), unless it means breaking
up the root of the word (processing)
If a word contains a natural hyphen, divide only at that point (sixty-five)
If a word contains a prefix or suffix, it is best to divide at that point (autocorrelation)
Do not divide one-syllable words (length), no matter how long the word may be
Do not divide a word in the first or last line on a page
Do not divide a word in the first line of a paragraph
Do not divide words on two consecutive lines
Do not divide a proper name or number (Kolmogorov, 1931)
Do not separate two letters from the rest of the word
8
There are strict rules for writing numbers, units of measurement and symbols. A technical manuscript
is certainly refused if those rules are not followed.
10
Complementary Material
It is common to misuse words and phrases in spoken English, but the scientific language is precise
and the usage of words must be correct, and redundancies must be avoided.
in the form of as
in the near future soon, or exact date
in the vicinity of near
is equipped with has, contains
it is clear that clearly
know-how skill, ability
kind of, sort of rather, somehow, somewhat
on an annual basis yearly
on the occasion of when
prior to that time before
start off start
subsequent to after
take action act
the reason why is that because
until such time as until
with reference to about
with the result that so that
deemed it necessary to eliminate
it has been shown that eliminate
it is found that eliminate
it is recognized that eliminate
it is worthy of note that eliminate
it may be mentioned that eliminate
it may me seen that eliminate
it must be remembered that eliminate
thanking you in advance for your cooperation eliminate
in fact that eliminate
what is known as eliminate
such (of this kind) it
11
11
Reference Material
Reference books
Handbook of Technical Writing, Gerald J. Alred, Charles T. Brusaw, Walter. E. Oliu. St.
Martins Press, New York, 2006
Highly recommended; complete handbook on technical writing; entries arranged in alphabetical order; excellent index; English as a second language guidance; includes succinct guide
to the writing process. Supporting material at bcs.bedfordstmartins.com/alredtech
An Outline of Scientific Writing: For Researchers With English as a Foreign Language, J. T.
Yang. World Scientific, 1995
May be especially useful to English as a second language writers
MIT Guide to Science and Engineering Communication, J. G. Paradis and M. L. Zimmerman.
MIT, Cambridge, 2002
14
Discusses all types of technical communication and includes a list of 27 guidelines for style
and usage
Scientific Style in English, Marcelo S. Alencar. To be published in 2011.
Discusses scientific, mathematical and technical reading an writing and includes essential
information on preparation of books and oral presentation. The book also explains the use
of LATEX.
Dictionaries
The Oxford English Dictionary (usually called the OED).
This is a useful reference book
The OED Supplement.
The supplement brings the OED up to date. The supplement comes in four volumes
The American Heritage Dictionary
This dictionary contains usage notes and an appendix with Indo-European root words
Merriam-Webster Dictionary and Thesaurus, can be found at www.m-w.com
Useful, gives etymology and pronunciation of words
Wordsmyth Dictionary and Thesaurus, can be found at www.wordsmyth.net
Very useful, although definitions are brief, it identifies parts of speech
Writing references
Bartleby Classic Online Books www.bartleby.com
A good collection of writers aids, that includes the American Heritage Dictionary, Rogets
Thesaurus, quotations, and more:
American Heritage Dictionary. www.bartleby.com/61
Elements of Style. www.bartleby.com/141, classic handbook, written by William Strunk
in 1918
Kings English. www.bartleby.com/116, by H. W. Fowler (1908), another classic
Writing Research Papers A Complete Guide, by James D. Lester. Scott, Foresman and Company, 1984, Glenview, United States
A guide for college and university students inexperienced in research paper writing
How to Edit a Scientific Journal, by Claude T. Bishop. ISI Press, 1984, Philadelphia, United
States
17