An Overview of Foreign Exchange Transaction in

Sonali Bank Limited.

Prepared By
Md. Shamim Ahamed
MBA
ID NO: 09364046

An Internship Report Submitted In Partial Fulfillment of the Requirement for

the Degree of Masters of Business Administration (MBA)

Business Administration Discipline

Brac University
May 16, 2013

An Overview of Foreign Exchange Transaction in

Sonali Bank Limited.

Prepared By
Md. Shamim Ahamed
MBA
ID NO: 09364046

An Internship Report Submitted In Partial Fulfillment of the Requirement for

the Degree of Masters of Business Administration (MBA)

Internship Supervisor
Md. Fazley Elahi Chowdhury
Course Instructor, Business Administration Discipline
Brac University

Business Administration Discipline

Brac University
May 16, 2013

May 16, 2013

To
The Supervisor,
Brac University,

Sub: Submission of Internship Report on An Overview Of Foreign Exchange

Transaction in Sonali Bank Limited.

Dear Sir,
It is a great pleasure for me to submit the internship report, which is a requirement for the
MBA program

During the four months internship period, I was assigned to submit the report under the
topic of An Overview of Foreign Exchange Transaction in Sonali Bank Limited
(Local Office, Dhaka).

This report is submitted for partial fulfillment to obtaining the degree of Masters of
Business Administration (MBA) from Brac University, which was assigned to me by you.

It has been a fruitful experience for me to work in such an organization and prepare this
report. It would be my great pleasure if you find this report useful and informative.

Sincerely Yours,
.
Md. Shamim Ahamed
ID: 09364046
MBA

An Overview of Foreign Exchange Transaction in

Sonali Bank Limited
An internship report submitted in partial fulfillment of the requirements for the degree of
Masters of Business Administration (MBA).

Md. Fazley Elahi Chowdhury

Assistant Professor
Business Administrative Discipline
Brac University

Supervisor

Acknowledgement

First of all I would like to thank Almighty Allah the merciful, the gracious who has given
me the ability, intelligence and energy to complete my Internship Report.

I wish to express my deepest gratitude to my supervisor Md. Fazley Elahi Chowdhury for
his cooperation, suggestion, guidance and continuous encouragement throughout the
course of the study. His inspiration and careful observation are beneficial to reach at this
stage.

I note with great gratitude that the management of Sonali Bank Ltd. extended all types of
co-operation during my assignment. My also thanks go to other officers working in the
Bank during my data collection for their help in various related issues.

Table of Contents
Chapter

1.

2.

Title

Page

Executive Summary

01

Introduction

02

1.1 Background of the Study

02

1.2 Purpose of the Study

02

1.3 Scope of the Study

03

1.4 Limitations

03

1.5 Methodology

03

Fundamentals

05

2.1 International Trade & Foreign Exchange

05

2.2 Foreign Exchange Regulation Act 1947 & Deregulatory

06

Measures
2.3 Exchange Rate Management System

09

2.4 Convertibility of Currency

10

2.5 Methods of International Payment

12

2.6

Foreign

Correspondent

Relationships

and

Agency

14

Arrangement

3.

2.7 Letter of Credit: An Overview

16

An Overview of Sonali Bank Limited

19

3.1 Background of Sonali Bank Limited

19

3.2 Corporate Information of Sonali Bank Limited

19

3.3 Visions and Mission

20

3.4 Commitments

20

3.5 Management Hierarchy

21

4.

Procedures & Formalities Related with Foreign Exchange

22

Business of Sonali Bank Limited

5.

4.1 Import Trade

22

4.1.1 Import Process

22

4.1.2 Import Finance

26

4.1.3 Exchange Rate

26

4.1.4 Payment Method

28

4.1.5 Settlement

29

4.2 Export Trade

30

4.2.1 Export Formalities

30

4.2.2 Export Financing

34

4.2.3 Export Friendly Environment

39

4.3 Foreign Remittance

45

4.3.1 Types of Foreign Remittance

46

4.3.2 Modes of Foreign Inward Remittance

46

4.3.3 Cancellation of Inward Remittance

47

4.3.4 Reporting to Bangladesh Bank about Remittance

47

4.3.5 Foreign Outward Remittance

49

4.3.6 Common Modes of Foreign Outward Remittance

50

4.3.7 Cancellation of Outward Remittance

50

4.3.8 Opening of Foreign Account

50

Analysis of Import & Export Trade of Sonali Bank

Limited
5.1 Commodities Imported & Exported
5.2 Contribution of SBL in Foreign Exchange Business to
National Economy

52
52
52

5.3 Activities Taken by Sonali Bank Limited

53

6.

Findings

56

7.

Recommendation

56

8.

References

57

Appendix A: Management Hierarchy of SBL

58

Appendix B: Common Discrepancies Check List

59

EXECUTIVE SUMMARY
Sonali Bank Ltd is one of the recognized banks in our country. Banking sector in
Bangladesh has been pursuing the policy of expansion and growth of branches.
People and the government itself are very much dependent on the service provided by
the 57 banks in the financial markets. To know how well commercial banks perform
actually
No country can do itself without interaction with other countries in any respect. The
main reason behind it is that no country is self sufficient with everything it requires to
provide its people. One country can be able to produce some item more in amount
than it needs. Given the situation, the item more than necessary needs to be exported
to some other country that cannot produce the same as per requirement and vice versa.
And this situation leads to international trade, which is executed maintaining some
procedures. Everybody though linked with international trade somehow in the
globalization era today, does not have a clear knowledge as to what these procedures
are like. This study has intended to serve that purpose of giving an overview of import
export procedures along with a highlight on foreign remittance and that from Sonali
Bank Limited, Local office perspective.

The study is almost all description. The study gives an insight into the procedures and
formalities maintained by Sonali Bank Limited in handling international tradeimport, export, along with foreign remittance. The study has been conducted largely
depending on secondary data sources such as manual, annual reports, bank parikrama
and other documents. It is mentioned here that no structured/written questionnaire was
used for the purpose to serve.

1. INTRODUCTION
1.1 Background of the Study
As a business banking has had an evolution from pre historic period to the present
time. It has developed to this position phase by phase. Now it is in its extreme
organized form. It is an essential component of a sound economic system for smooth
functioning of fund mobilization. Frankly speaking, it is the mainstream that leads to
the economic position of a country. It is considered the lifeblood of an economy.
People of all profession are somehow getting benefit out of it.

Now days a sound banking system has become a sine-qua-non for the progress of a
country, especially in the arena of globalization today. International trade has peeped
to our everyday life. As for example jute produced in suburb areas of Bangladesh is
being used in far European countries in the form of bags for shopping. Again the
fertilizer and machinery that are being used to produce jute and other agro products
are imported from Japan. People working abroad are remitting money into
Bangladesh. Given this, close contact with foreign exchange has been a mast. But the
general public along with others most likely to get involved in foreign exchange does
not have a clear understanding thereof.

Exposing foreign exchange practice is the pursuit of this report.

1.2 Purpose of the Study

The general purpose of this study is to get acquainted with the foreign exchange
practice in Sonali Bank Limited of Bangladesh. But the specific objectives are as
follows.

i. To be acquainted with the import procedures it follows.

ii. To have a look at the export procedures it adopts.
iii. To get familiar with foreign remittance practices in Sonali Bank Limited.

1.3 Scope of the Study

The scope of this report is confined to foreign exchange practice in Sonali Bank
limited. It should only cove how the bank manages import-export process as well as
foreign exchange.

1.4 Limitations
Problems are generic to study. That is some shortcoming in report writing and this
one is also not exceptional. The study was focusing mainly on foreign exchange
practice. Sonali Bank Limited is doing foreign exchange trade through 29 authorized
dealers out of 101 branches across the country, one of, which is located in Khulna.
The internship was settled to Sonali Bank Limited, Local office for the purpose to
serve. The main problem posed during the internship was data unavailability. Due to
the secrecy, the bank could not provide information very much necessary for the
perfect completion of the report.

1.5 Methodology
Research method designs the entire works. An appropriate method has to be
developed for completing the work successfully. The core objectives of this study
were to know procedures and formalities of foreign exchange business and to find out
contribution of the bank in this regard. The study was based on papers and documents
evaluation of import and export trade and personal observation. For achieving the
core objective, the study was conducted on import and export trade of Sonali Bank
Limited.

Two types of data source were identified for collecting necessary data- primary source
and secondary source.

After the identification of the data sources, all the relevant and pertinent data was
collected. To collect primary data about the foreign exchange business, the internee
observed the activities of the officers of foreign exchange department, discussed with
them about different aspects and steps of foreign exchange business.

This study was primarily based on secondary data available from foreign exchange
department of Sonali Bank Limited, Local office. In addition to these, other necessary
information has been collected from annual reports of Sonali Bank Limited, annual
Bank Parikhryama and other documents.

Data collected from various sources were processed further for the purpose of the
study. Necessary tables have been prepared on the basis of collected data. Analysis of
data was done mainly of two key variables- import trade and export trade of Sonali
Bank Limited along with a highlight on foreign remittance. The intern has intended to
find out the status of import and export trade along with foreign remittance of Sonali
Bank Limited on the basis of availability of information during the study.

2. FUNDAMENTALS
2.1 International Trade and Foreign Exchange
International business is all transactions- private and government- involving two or
more countries. Private companies venture it for profit while government ones, for the
reason else.

Now days it is a vital issue comprising a large and growing portion of the world total
business. All companies- large or small are affected by international business
consisting of import and export. To operate it effectively, managers must understand
these modes of import and export. But there arises a question in what leads one to
venturing such undertakings. Companies get involved in import-export business or the
objectives shown below:

To Expand Sales
Higher sales in higher profit but sale depends on consumers interest in products or
services and consumers willingness and ability to buy them. The number of people
and amount of their purchasing power are higher for the world as a whole than for a
single country. Hence companies increase sales by defining a certain markets in
international terms. It is mentioned that many of the largest companies derive half of
their sales from outside their home country.

Acquire Resources
Sometimes companies running domestically get involved in foreign business for
acquiring capital technologies and information to be used at home with a hope of
increased profit margin or cost savings passed on to ultimate customers. Though the
underlying factor is profit maximization.

To Diversify Sources of Sales and Supplies

It is the fact that the timing of business cycles results in a wild swing in sales and
profits among countries. Thats why companies engage in business in different
countries. Again companies can avoid full impact of price swings and shortages in
any one country by security supplies from many countries.
5

To Minimize Competitive Risk

Companies harboring a fear that other companies involving in foreign business may
gain advantages to promote against them domestically attempt to venture such
business just to counter the advantages.

In fact foreign exchange is a part and parcel of international trade- import- export.
International traded is the process of movement of goods among countries whereas
foreign exchange is the mechanism that carries out the payment from one currency to
another. Basically all the instruments that are used for international payment are
termed as foreign exchange.

2.2 Foreign Exchange Regulation Act 1947 & Deregulatory Measures

Foreign exchange regulation act 1947 was adopted in Bangladesh immediately after
independence. However a few provisions have been added under the foreign exchange
regulation (amendment) ordinance, 1976. Actually this act empowered Bangladesh
Bank to regulate certain payments, dealings in foreign exchange and securities and the
import and export of currency and bullion. Foreign exchange regulation act 1947 was
basically passed on 11th March in the year 1947, Pakistan adopted the act and after
1971 Bangladesh adopted the same act. The act has 27 sections and number of
subsections.

The main objectives of the act are to conserve the limited foreign exchange resources
and to ensure that the available foreign exchange is utilized only for priority
requirements in the economic and financial interests of Bangladesh and the
maintenance of the proper accounting of foreign exchange receipts and payments.
Bangladesh Bank is responsible for administration to regulation under the act
Bangladesh Bank reviews the exchange control measure from time to time and revises
the instruction on policy and measures, whenever necessary through different foreign
exchange circulars. Authorized dealers in foreign exchange are required to bring the
foreign exchange regulations to the notice of their customers in their day to day
dealings. Actually all the regulatory amendments or changes are implemented by the
authorized dealers at the levels where transactions with the customers take place. And
so authorized dealers are to ensure compliance with the regulations by the customers.
6

Bangladesh Bank issue licenses to deal in foreign exchange empowered by the foreign
exchange regulation act 1947. Central bank may issue general licenses or licenses
with authority to perform limited functions only. The authorized dealers must
maintain adequate and proper records of all foreign exchange transactions and furnish
such particulars in the prescribed returns for submission to the Bangladesh Bank.

Since 1976 a lot of reform measures have been undertaken in Bangladesh. On October
20, 1993 Bangladeshi Taka was declared convertible on current account transactions
and in April 1994 Bangladesh government has been awarded with the status of article
viii of ix. The major deregulatory measures and changes taken place during last few
years have been pointed out in the following paragraphs:

Bangladesh Bank in exercise of the powers conferred by the foreign exchange

regulation act 1947 issue licenses to commercial banks to deal in foreign exchanges.
The central bank has permitted a number of money changers to exchange cash foreign
currency notes, coins or foreign instruments such as travelers cheques.

With the exceptions of a few reserved sectors, investors are free to make investment
in Bangladesh in industrial enterprises. Foreign investors are free to remit their posttax profits to their own country.

Non residents are free to invest in shares/securities, with foreign exchange sent or
brought into Bangladesh through banking channel. Foreign investors are free to remit
their dividend to their own country.

Foreign owned as well as joint venture industrial units located in Bangladesh might
freely borrow funds in foreign currency from abroad. Local banks may extend
working capital loans or term loans in local currency to foreign controller or owned
firms operating in Bangladesh.

Annual foreign exchange quota for business travel abroad for the new exporters has
been set at US $ 6000. Generally, merchandise exporters may retain 50% of realized
fob value of their exports in foreign currency accounts.

Importers and entitled for business travel quota @ of 1% of the imports settled during
the previous financial year, while the non exporting products are entitled for the
business travel quota @ of 1% of their turnover of the preceding financial year as
declared in the tax return.

Incoming passengers may bring in any amount of foreign exchange with declaration
in FMI form at the time of arrival. No declaration is necessary for amounts up to US $
3000.

Non-resident foreign currency deposit accounts may now be maintained as long as the
account holders desire. Bangladesh nationals having bank accounts abroad who were
opened while banking there may now maintain such accounts even after their return to
db.

Persons ordinarily resident in Bangladesh may maintain foreign value added with
foreign exchange brought in at the time of their return to Bangladesh from visits
abroad. These accounts are termed as resident foreign currency deposit accounts.

Travel quota entitlement of Bangladesh nationals is set at US $ 3000 per year for
visits to countries other than SAARC member countries and Myanmar. Quota for
SAARC member countries and Myanmar is US $ 1000 for travel by air and US $ 500
for travel by land route.

Education sector was declared fully convertible. It is prior permission of Bangladesh

students studying abroad or willing to proceed abroad for students.

Authorized dealers may release foreign exchange unto US $ 10000for medical

treatment abroad on the basis of recommendation of the medical board constituted by
the health directorate and cost estimate from the foreign medical institutions.

Remittance of amounts of foreign exchange for family maintenance abroad of

Bangladesh nationals are allowed by Bangladesh Bank on written request by
certificate from the Bangladesh mission in the concerned country.

2.3 Exchange Rate Management System

Exchange rate system is the principal of fixing price of a currency in terms of another.
Always one of the most important issues to the policy makers is the degree of
exchange rate flexibility that should be permitted. The exchange rate can be viewed as
the result of particular period of time. There can also be fixed under some monetary
system arrangements. Actually there are lots of arguments and a number of exchange
rate systems prevailing in the economics of the world. Basically exchange rate
systems can be divided into three broad groups.

i. Fixed exchange rate system

ii. Flexible exchange rate system

iii. Hybrid exchange rate system

i. Fixed Exchange Rate System

The term fixed exchange rate system refers to a system that permits only very small, if
any, deviations from officially declared values. A point made in favor of fixed
exchange rates is that such a system provides for the discipline needed in economic
policy to prevent continuing inflation. That is in a fixed exchange rate system, there
should be no tendency for greater inflation to occur In any country than in the world
as a whole.

ii. Flexible Exchange Rate System

By flexible exchange rates we mean rates that are completely free to vary, that are the
foreign exchange market is cleared at all times by changes in the exchange rate.
Under a freely flexible exchange rate system, a depreciation or appreciation
automatically corrects a deficit or surplus in a nations balance of payments
respectively in the nations currency.

iii. Hybrid Exchange Rate System

It refers to adjustable pegs, crawling pegs and managed floating, all of which combine
various characteristics of fixed and flexible exchange rates.
9

Adjustable peg- it requires nations to periodically change per values when in balance
of payments disequilibrium.

Crawling peg- it changes per values by small amounts at frequent specified intervals
unit the equilibrium exchange rate is reached.

Managed floating- in general, its regime is characterized by some interference with

exchange rate movement. But, the intervention is discretionary on the part of the
monetary authorities. In other words, there are no announced guidelines or rules for
interventions, no announced target rates and no announced limits for exchange rate
variations. Rather a country may intervene when it judges that it would be will served
by doing so. However when countries tend to manipulate there managed floats in
order to pursue particular goals at the expenses of other countries the behavior is
referred to as dirty floating.

2.4 Convertibility of Currency

Convertibility is the ability of the owner to exchange it for other currencies.
Convertibility ensures that every holder of the currency is able to obtain an equal
satisfaction from it as he could obtain from other currencies. A currency is said to be
convertible when it may be fully exchanged for another currency. Convertibility of
currency is not meant for domestic transaction purpose. It is only required for
international transactions.

Exchanged Control
In order to maintain the value of the currency in terms of the other currency, a country
must endeavor to achieve a favorable balance of payments. So, if the imports and
capital outflow is higher than the exports and capital inflows then the excess will have
to be paid from its stock of foreign currencies. Exchange control is usually imposed to
restrict imports and capital outflows and encourages exports and capital inflows. By
definition it is the control of the dealing in foreign currency by the state through the
banking system. Residents alone concern it with controlling the purchase and sell of
currencies. A currency is not fully convertible when exchange control is operated.

10

Exchange control, which became common during and after World War II basically to
impose control on:
i. Current account transactions and
ii. Capital account transactions

Full and Partial Convertibility

Convertibility can be either partial or full. Partial convertibility denotes that the
transactions relating to current account are to be made freely that is no exchange
control on the transactions of this account. Full convertibility implies that both current
and capital account transactions can be done without any intervention from exchange
control authority.

Convertibility and Exchange Rate

Theoretically convertibility and flexible exchange rate should move together. But it is
possible to have convertibility on the one hand and fixed exchange rate of the
currency on the other hand.

Precondition for Implementation of Convertibility

The introduction of currency convertibility is not without risk. Moreover, it must be
realized that mere convertibility cannot bring about changes. In order to maximize the
benefits, convertibility must be accompanied by liberalization of the countries trade
regime along with some reform measures the other sectors of the economy. The basic
requirements of convertibility or more appropriately current convertibility are-

An appropriate exchange rate is fairly important to bring about equilibrium in the

BOP. It should be close to a realistic value.

An adequate level of reserve to face cyclical shortfalls in the BOP or temporary trade
shocks.

Sound macro-economic policies, which involve the adoption of sound fiscal and
monetary policies to maintain a sustainable current account balance.

11

Incentives to the economic agents to respond to the market price. Domestic producers
should be well equipped to harness the benefit of the openness in the economy.

Convertibility of Taka
The financial authority of Bangladesh made the Taka convertible on current account
since October 20, 1993 and already awarded article .. status of international
monetary fund. The declaration means a commitment of the part of Bangladesh to
allow her citizens to convert Taka into foreign exchange to meet obligations falling
into the category of current account. The declaration did not come about all on a
sudden. Preparations for convertibility started a long time back in the seventies. Since
1976, a lot of economic reform measures were undertaken in Bangladesh. These
reform measures include: decentralization and privatization of industries and banks,
improvement in fiscal management, tariff rationalization, opening of trade regime etc.
these have paved the way to convertibility.

2.5 Methods of International Payment

In international trade, one may come across a number of modes of payment, which are
being used for receiving trade proceeds. These are cash in advance, open account,
documentary collections and documentary credit. Among these, documentary credits
have been observed to be used mostly in our country. The procedures and pros and
cons of each of the payment methods have been discussed in the sections that follow:

i. Cash in Advance
In this method of payment, the buyer places the funds at the disposal of seller prior to
shipment of goods in accordance with the sales contract, which is certainly to be
concluded between importer and exporter before the trade transactions. if the exporter
is not sure about the buyers credit or there are other circumstances, which cast doubt
on the certainty of getting paid, a last resort is to ask for cash in advance. This may be
acceptable to a first class buyer who trusts seller to deliver the goods. In the long run,
however, it may not be competitive and buyers will not want to continue importing
goods if they can turn to other suppliers offering better terms.

12

Since this method of payment is expensive and contains a lot of risks on the part of
buyer, they may not be willing to accept such terms. Thus it is rarely used in
Bangladesh.

ii. Open Account System

At other end of the range payment method is the open account system. This is an
arrangement between the buyer and seller whereby the goods are manufactured and
delivered before payment is required. Open account provides for payment some stated
specific future date and without requiring the buyer to issue any negotiable instrument
evidencing his legal commitment. The seller must have absolute trust that he will be
paid at the agreed date. Though the seller can avoid a lot of banking charge and other
costs, but he has no security that he will be receiving payment in due course. For this
reason the exporter may not be willing to accept this sort of mode of payment. This
system is also uncommon in Bangladesh.

iii. Documentary Collection

This is an arrangement whereby the goods are shipped and the relevant bill of
exchange/draft is drawn by the seller of the buyer and documents are sent to the
sellers bank with clear instructions for collections through one of its correspondent
banks located in the buyers domicile. In this method, the export will hand over the
shipping documents to his banks and asks it to forward the documents to the buyers
bank, with instructions to release them to the buyer on payment of his invoice. This is
called cash against documents. The exporter can also give the buyer trade credit by
drawing a bill of exchange on him and requiring him to accepts the bill when he
collects the documents. This is called documentary collections against acceptance or
documents against acceptance because the buyer accepts the bill of exchange.

Though documentary collections are inexpensive and simple to arrange, exporter is

required to ship the goods without an unconditional guarantee or promise of payment
by the buyer. However, as compare to cash in advance an open account, documentary
collections a much more common means of payment.

13

iv. Documentary Credits

The documentary credit or letter of credit is an undertaking issued by a bank on behalf
of the buyer (or for its own account), to pay the beneficiary (exporter) the value of the
draft and/or documents provided that the terms and conditions of the credit are
complied with. This is the most frequently used method of payment in international
trade. Although one of the costliest, it is often considered the most secured because
the buyer is assured that the seller will be paid only when the documents representing
goods have been delivered. Conversely, the seller is assured that the buyer will
receive the documents for ultimate delivery of the goods only when payment has been
made. One or more third parties assure the security of the transactions. This is
normally the buyers bank (issuing bank), which issues the letter of credit (L/C) and
the sellers bank (advising/confirming bank), which inform the seller that the L/C has
been issued and perhaps adds its confirmation to the L/C (in other words, guarantees
the payment if the seller wants to be sure the issuing bank will not default).

In addition to commitment of making payment by a bank to the exporter, the

documentary credits provide legal security to involved parties as it may operate within
the framework of ICCs (International Chamber of Commerce), Uniform Customs &
Practice for Documentary Credits (UCP-600). UCP-600 is an international
codification of actual business practice, based on the experience of bankers, exporters
and importers. It should be emphasized that the UCP rules apply when the parties in
the documentary credit forms have incorporated them. Because of the above
mentioned advantages, documentary credits are the most popular mode of payment in
international trade. In Bangladesh also, the documentary credit is the most acceptable
mode of payment in export and import trade.

2.6 Foreign Correspondent Relationships and Agency Arrangement

Correspondent Relationship
No bank has its own branch network all over the world. To operate interSonali
Banking business, it must depend on other foreign banks in different countries
without establishing correspondent relationship, a bank cannot advise it import L/C to
the foreign beneficiaries, getting export L/Cs or run remittance business
14

(inward/outward). Correspondent relationship is a relationship established between

two banks under which each bank acts as agent bank of their counterpart bank to
facilitate all sorts of foreign exchange business.

Factors Considering before Establishment of Correspondent Relationship

Before establishment of correspondent relationship with a new bank, generally
following factors are to be considered.

Selection of a Bank to Which Relationship will be Established

First step towards establishment of correspondent relationship is to select a bank from
the bankers almanac or other banking publications or sources. Bankers almanac,
polks banking directory, bank watch etc are available now via electronic medium,
provides financial details, ownership management, branch and subsidiary networks
and correspondents.

Rank and Status of the Bank

Secondary see World Bank and country bank of the bank from various banking
publications or through internet to assess size and status of the bank.

Financial Statement Analysis

Analysis of auditors report and accounts/balance sheet/interim statement or
prospectus is necessary to assessing banks management, accounts, capital adequacy,
funding or liquidity position etc.

Obtaining Credit Report

To obtain a credit report of the bank, with whom the correspondent relationship are
being considered, regarding reputation, credit worthiness, potentials of business,
experience in handling international trade transactions and settlement of the clients
the banks. Credit report may be collected from the Embassies/High Commission
abroad or other correspondents.

15

Country Risk Analysis

Finally country analysis should be done before establishing correspondent
relationship. Country risk analysis is divided by analysis of economic risk and
political risk.

Agency Agreement
The agreement under which correspondent relationship is to be established is called
agency agreement. Agency agreement may be formal or informal. In a formal
agreement, a schedule of agency agreement is to be prepared and signed by the both
banks. Many banks do not sign any schedule of agency agreement. They consider that
the correspondent relationship has been established when the control documents are
exchanged between the two banks.

Special Agreement
In case of need, special agreement is to be made for direct draft drawing arrangement
or telegraphic transfer arrangement for inward remittance, bill collection arrangement
etc.

2.7 Letter of Credit: An Overview

Definition
Letter of Credit can be defined as a credit contract whereby the buyers bank is
committed to place an agreed amount of money at the sellers disposal under agreed
conditions. Since the agreed conditions include, amongst other things the
presentations of some specified documents, the Letter of Credit is called documentary
Letter of Credit. The uniform customs and practices for documentary credit published
by international chamber of commerce (1993) revision: publication no. 500 defined
documentary credit: Any arrangement, however named or described, whereby a bank
(the issuing bank), acting at request and on the instruction of a customer or on its own
behalf,

i. Is to make a payment to or to the order of third party, or is to accept and pay

bills of exchange (drafts) drawn by the beneficiary, or
16

ii. Authorized another bank to effect such payment, or to accept and pay such
bill of exchange (draft).

iii. Authorize another bank to negotiate against stipulated documents, provided

that the terms and conditions are complied with.

Types of Documentary Credits

Documentary credits may be either:
i. Revocable or
ii. Irrevocable

Revocable Credit
A revocable credit is a credit, which can be amended or cancelled by the issuing bank
at any time without prior notice of the seller.

Irrevocable Credit
An irrevocable credit is a credit, which cannot be amended or cancelled without
agreement of the concerned parties.

Special Documentary Credit

i. Revolving credit- revolving credit is one, which provides for restoring the
credit to the original amount after it has been utilized. How many times it will be
taking place must be specifically mentioned in the credit. The revolving credit may be
either cumulative or non cumulative.

ii. Transferable credit- A transferable credit is one that can be transferred by

the original beneficiary in full or in part to one or more subsequent beneficiaries. Such
credit can be transferred once only. Fractions of a transficiaries such credit can be
transferred separately, provided partial shipments are not prohibited.

17

iii. Back to back credit- The back to back credit is a new credit opened on the
basis of an original credit in favor or another beneficiary. Under back to back concept
the seller as a beneficiary of the first credit offers it as security to the advising bank
for the issuance of the second credit. The beneficiary of the back to back credit may
be located inside or outside the original beneficiarys country.

iv. Anticipatory credit- The anticipatory credit makes provision for pre
shipment payment, to the beneficiary in anticipation of his effecting the shipment as
per L/C conditions.

v. Red clause- When the clause of the credit authorizing the negotiating bank
to provide pre-shipment advance to the beneficiary is printed in red, the credit is
called red clause letter of credit.

Under the above mentioned clauses, the opening bank is liable for the pre
shipment advances made by the negotiated bank, in case the beneficiary fails to repay
or deliver the documents for negotiation.

18

3. AN OVERVIEW OF SONALI BANK LIMITED

3.1 Background of Sonali Bank Limited
Soon after independence of the country Sonali Bank emerged as the largest and
leading Nationalized Commercial Bank by proclamation of the Banks' Nationalization
Order 1972 (Presidential Order-26) liquidating the then Sonali Bank of Pakistan,
Premier Bank and Bank of Bhwalpur. As a fully state owned institution, the bank had
been discharging its nation-building responsibilities by undertaking government
entrusted different socio-economic schemes as well as money market activities of its
own volition, covering all spheres of the economy.
The bank has been converted to a Public Limited Company with 100% ownership of
the government and started functioning as Sonali Bank Limited from November 15
2007 taking over all assets, liabilities and business of Sonali Bank. After
corporatization, the management of the bank has been given required autonomy to
make the bank competitive & to run its business effectively.
Sonali Bank Limited is governed by a Board of Directors consisting of 11(Eleven)
members. The Bank is headed by the Chief Executive Officer & Managing Director,
who is a well-known Banker and a reputed professional. The corporate head quarter
of the bank is located at Motijheel, Dhaka, Bangladesh, the main commercial center
of the capital.

3.2 Corporate Information of Sonali Bank Limited

Corporate Profile

Name of the Company

: Sonali Bank Limited

Chairman
CEO and Managing
Director
Company Secretary

: Dr. A.H.M. Habibur Rahman

Legal Status

: Public Limited Company

Emarged as Nationalised Commercial Bank in 1972,
: following the Bangladesh Bank (Nationlisation) Order
No. 1972(PO No.26 of 1972)
: 03 June, 2007

Genesis
Date of Incorporation
Date of Vendor's
Agreement

: Pradip Kumar Dutta

: Zaheed Hossain

: 15 November, 2007

19

Authorised Capital

35-42, 44 Motijheel Commercial Area, Dhaka,

Bangladesh
: Taka 2000.00 core

Paid-up Capital

: Taka 1125.00 core

Number of Employee

: 21,839

Number of Branches

: 1200

Phone-PABX

: 9550426-31, 33, 34, 9552924

FAX

: 88-02-9561410, 9552007

SWIFT
Website
E-mail

: BSONBDDH
: www.sonalibank.com.bd
: [email protected]

Registered Office

3.3 Visions and Mission

Vision
Socially committed leading banking institution with global presence

Mission
Dedicated to extend a whole range of quality products that support divergent needs of
people aiming at enriching their lives, creating value for the stakeholders and
contributing towards socio-economic development of the country

Slogan
Your trusted partner in innovating banking

3.4 Commitments
In Serving Customers
Customer-first
Quality-focus
Credibility & secrecy
In Serving the Bank
Loyalty
Total commitment & dedication

20

Excellence through teamwork

In Carrying Ourselves at Work

Discipline
Honesty & Integrity
Sincerity
Caring
Creativity

3.5 Management Hierarchy

All the posts of the bank are of executive and officer. The management hierarchy of
Sonali Bank Limited has been shown in appendix-A

21

4. PROCEDURES AND FORMALITIES RELATED WITH

FOREIGN EXCHANGE BUSINESS OF SONALI BANK
LIMITED
4.1 Import Trade
While doing import-export or overseas business, some difficulties may arise. Because
the person who buys goods and who sells goods are of different countries, problem
may arise. However the transactions occur through different currencies. To settle any
problem related with international trade, international chamber of commerce has
established some rules and regulations, which have to be followed throughout the
world. These regulations are called UCPDC (Uniform Customs & Practice for
Documentary Credit). According to UCPDC importer must open an L/C for importing
anything from abroad. Now import process is depicted phase by phase from practical
viewpoint.

4.1.1 Import Process

(a) At the very beginning, the buyer and seller indifferent countries
communicate personally or through agent/indenture about the buy and sell.

(b) Upon discussion the exporter prepares a pro-forma invoice staring quality,
quantity, unit price, total value, transshipment or otherwise, and sends it to the
importer.

(c) The importer satisfied upon the terms and conditions, puts signature
mentioning accepted on the invoice, resulting in a contractual binding. Then the
importer applies to the bank for opening a L/C submitting invoice thereto.

(d) Banks make the compliance of the products imported with harmonized
system code. H.S.C matching, the bank issues LCAF for the importer to fill in the
bank also requires the importer to submit the following documents:

22

i. Valid I.R.C issued by CCI & E

ii. Income tax paid certificate mentioning tax incorporation number

iii. Membership certificate of local trade association

iv. Vat registration certificate

v. Trade license

vi. Declaration of assets and liabilities

vii. Insurance cover note with money receipt

viii. IMP form dully filled in and signed

ix. Upon receipt of the above mentioned documents the bank issues an L/C for
relative document charges and sends it to the advising bank in beneficiarys country
to pas the L/C to the beneficiary

x. Upon receipt of the L/C the exporter carries out all formalities required
exporting goods

xi. He collects goods and takes arrangements for shipment

xii. The shipping company issues bill of lading upon taking delivery of the
goods on board for necessary charges

23

Chart 1: Flow chart of Import Process (from Practical view point)

Discussion/Communication between exporter and importer located in different
countries Sending pro-forma invoice by exporter to importer

Not accepted

Accepted & application to bank for L/C

opening (With the documents necessary)

Not Satisfied

Satisfied and opening L/C to advising bank

Advising the exporter of the L/C

Steps to procure and send goods

Shipment of goods

Proforma Invoice, B/L,

packing list to importer

Documents to negotiating bank for

forwarding

Submission of the above to the

issuing bank for N.O.C. by importer

Submission of N.O.C. with other Documents

to C & F for release of goods

C & F completes B/E form to Customs

authority

Lodgment of documents by
issuing bank

Goods with customs

Release of goods by custom authority upon

satisfaction with documents

Goods transferred to
importer upon full
payment

Goods transferred to
banks custody

Necessary entries
into the register &
payment of bill

Discrepancies

24
Release of documents to importer
upon payment

Exporter informs the importer about the shipment of goods along with an invoice, B/L
and packing list if any. On the other hand, he submits the following documents to the
negotiating bank are forwarded to the issuing bank, which performs lodgment upon
receipts of the documents forwarded. Upon arrival of the import documents from
negotiating bank, the dealing officer of the issuing bank sees whether the documents
are complied with L/C terms and conditions. If so, necessary entries are made in the
register to complete the lodgment. Before lodgment, the following documents are
checked:

i. Bill of exchange

ii. Commercial invoice

iii. Packing list

iv. Bill of lading

v. Certificate of origin

vi. Inspection certificate

vii. Shipping advice

viii. Negotiating banks forwarding

Otherwise discrepancies are shown and informed to the negotiating bank for the
knowledge of the exporter within a certain/reasonable time. A list of discrepancies is
given in appendix-A. The payment is held up till then and the issuing bank can cut $
50 from the original bill the issuing bank makes payment to the negotiating bank after
correction through negotiating bank.

25

4.1.2 Import Finance

The bank extends several types of post-import loan to the importer.

Import Bill
In case of failure of the importer to pay the bill the bank extends import bill loan
package but the goods are kept under the direct control of the bank. Bank terms it as
an investment in the form of partnership business under IB. the bank charges a profit
rate and it will charge profit only for as many days as the loan is used. Generally, loan
is sanctioned for the three months under this investment account.

Postal Import
Upon the failure of the importer to pay the bank yet, the IB is transferred to PI where
the investment can last for as long as one year. It requires approval from the head
office for the sanction. Profit in this case is charged the same way as in PI. In interest
based bank it is termed as LIM loan against import.

Cash Credit
Import finance is also sanctioned under this principal. In this case 100% collateral is
required for the importer to get loan inactive under this account. This investment
account is adjusted as the importer makes payment.

Pre-Shipment Finance
Pre-shipment is needed only when the importer is required to place with the
government before receiving permission.

4.1.3 Exchange Rate

Exchange rate is a vital issue in international trade and payment. Generally, two spot
rates are available in Bangladesh given floating exchange rate in force now. The two
spot rates are selling and buying.

The authorized dealers sell dollar to the customer at higher rate and buys from the
same at lower rate. A base rate is maintained on the inter bank market. This base rate
is in force in buying and selling of dollars among banks. While buying from the
26

customer a rate, a bit lesser than the base rate is used. The authorized dealers buy
from the customer at lower rates and adds a margin (transportation coasts, brokerage
fees, and profit) to make it in line with base rate in force in inter-bank. While selling
to the customer the AD sells at a rate higher than the base rate. This additional
includes transportation cost, profit and brokerage fees. Mentioned that this additional
charge varies depending upon the transaction size and the customer relationship with
them.

Chart 2: A flow chart of how exchange rate is determined

Bangladesh Bank REER

Devalue / Appreciate the

Exchange Rate

Normal Exchange Rate

Banks calculate their

dealing Rate

Bangladesh Bank follows the pegging system of exchange of taka with a basket of
foreign currencies. The basket of foreign currencies is determined considering the
currencies of major trading partners of Bangladesh. Bangladesh Bank fixes the rate of
foreign currency exchange based on the calculation of nominal effective exchange
rate and real effective exchange rate.

Then it devalues or appreciates the exchange rate as and when necessary, which in
turn result in nominal exchange rate. Actually this is the rate dictated by Bangladesh
bank to apply. The commercial bank then adds or deducts as necessary to execute the
foreign exchange.

27

4.1.4 Payment Method

Payment is made under documentary credit. The following five major steps are
involved in the operation of a documentary L/C.

i) Issuing

ii) Advising

iii) Amendment

iv) Presentation and

v) Settlement

Issuing
Upon the request of the importer, the bank located in importers country generally
opens a L/C behalf of the importer and in favor of the exporter with requiring the
importer to submit necessary documents being satisfied with by the bank.

Advising
The issuing bank takes necessary steps to advise the exporter of the L/C through its
foreign correspondent known as advising bank generally located in the exporters
country.

Amendment of Credit
Parties involved in a L/C, particularly the seller and the buyer may not always satisfy
the terms and conditions in full as expected due to some obvious and genuine reasons.
In such a situation, the credit should bb amended.
In case of revocable credit, it can be amended or cancelled by the issuing bank at any
moment and without prior notice to the beneficiary. But in case of irrevocable credit,
it can neither be amended nor cancelled without the agreement of the issuing bank,
the confirming bank (if any) and the beneficiary.

28

Presentation of Documents
The seller being satisfied with the terms and conditions of the credit proceeds to
dispatch the required goods to the buyers and after5 that, has to present the documents
evidencing dispatching of goods to the negotiating banks n or before the stipulated
expiry date of the credit. After receiving all the documents, the negotiating bank
checks the documents against the credit. If the documents are found in order, the bank
will pay, accept or negotiate to the issuing bank. The issuing bank also checks the
documents and if they are found as per requirement, either

i. Effects payment or

ii. Reimbursement in the pre-agreed manner

4.1.5 Settlement
It means fulfilling the commitment of issuing bank in regard to effecting payment
subject to satisfying the credit terms fully. This settlement may be done under threeseparate arrangement as stipulated in the credit. These are-

Settlement by Payment
Here the seller presents the documents to the paying bank and the bank then
scrutinizes the documents. If satisfied, the paying bank makes payment to the
beneficiary and in case this bank is other than the issuing bank, then sends the
documents to the issuing bank. If the issuing bank is satisfied with the requirements,
the paying bank from the issuing bank obtains payment.

Settlement by Acceptance
Under this arrangement, the seller submits the documents evidencing the shipment to
the accepting bank accompanied by the draft drawn on the bank (where credit is
available) at the specified tenor. After being satisfied with the documents, the bank
accepts the documents and the draft and if it is a bank other than the issuing bank,
then sends the documents to the issuing bank stating that it has accepted the draft and
at maturity the reimbursement will be obtain in the pre-agreed manner.

29

Settlement by Negotiation
This settlement procedure starts with the submission of documents by the seller to the
negotiating bank accompanied by a draft drawn on the buyer or any other drawer, at a
tenor or a sight, as specified in the credit. After scrutinizing that the documents meet
the credit requirements, the bank may negotiate the draft. This bank, if other than the
issuing bank, then sends the documents and the draft to the issuing bank. As usual,
reimbursement will be obtained in the pre-agreed manner.

4.2 Export Trade

The imports and exports act, 19*50 regulate the import and export trade of our
country. No person who has been granted registration by the chief controller of
imports and exports shall indent, import or export anything into or out of Bangladesh.
Except in cases of exemption issued by the government. If any person contravenes
any provision of the act or any order made under this act is punishable with
imprisonment for a term, which may extend to one year or with fine of both.

4.2.1 Export Formalities

There are a number of formalities, which an exporter has to fulfill before and after
shipment of goods. These formalities or procedures are enumerated as follows:

Registration of Exporters
The export from Bangladesh is subject to export trade control exercised by the
ministry of commerce through chief controller of imports and exports (CCI & E). No
exporter is allowed to export to any commodities permissible for export from
Bangladesh unless he is registered with CCI & E and holds valid Export Registration
Certificate (ERC). The ERC is required to be renewed every year. The4 ERC number
is to be incorporated on EXP forms and other papers connected with exports.

Procedure for Obtaining Export Registration Certificate (ERC)

For obtaining Export Registration Certificate, intending Bangladesh exporters are
required to apply to the controller/joint controller/deputy controller/assistant
controller

of

imports

and

Dhaka/Chittagong/Rajshahi/Khulna/Mymenshingh/Sylhet/Comilla/Barisal/
30

exports,

Pabna/Bogra/Rangpur/Dinajpuir/, as the case may be, in the prescribed form along

with the following documents:

i. Nationality and assets certificate of the proprietor/directors.

ii. Registered partnership deed in case of partnership concerns

iii. Memorandum and articles of association and incorporation certificate in

case of limited company.

iv. Bank certificate

v. Income tax certificate

vi. Copy of valid trade license

vii. Copy of rent receipt of the business premises.

viii. Membership certificate of a trade association

ix. Affidavit from a 1st class magistrate

x. Any other certificate as required in the policy etc.

Registration/Renewal
On receipt of necessary advice from the offices of the controller/joint
controller/deputy controller/assistant controller of imports and exports, applicants for
export registration certificate are required to deposit requisite registration fee to the
government head of account 42-trade and commerce fees realized under the imports
and exports control act 1950 through Bangladesh Bank/Government Treasury/Sonali
Bank. Copies of treasury chalans showing payment of fees should be sent to the
concerned offices of the chief controller of imports and exports for enabling them to

31

issue export registration certificate. Once registered, exporters are required to make
annual payments for having their export registration certificate renewed.

Security and Order

Upon registration, the exporter may proceed to secure the export order. He can do this
by contracting the buyers directly through correspondence. Some buyers of goods like
jute and jute goods maintain liaison office representatives or local agents who can be
contracted to secure a deal. Sometimes, TCB, BJMC and BJMC secure bulk contracts
and pass or allocate the contracts to the actual exporters. To locate the foreign buyers
the exporters may contract the local chamber of commerce of potential buyers. The
export promotion bureau and the Bangladeshi missions abroad are also good sources
for securing information on the prospective foreign buyers.

Signing the Contract

The following are the points, which need to be borne in mind while making a
contract:
i. Description of the commodity

ii. Quantity of the commodity

iii. Price of the commodity

iv. Shipment

v. Insurance and marks

vi. Inspection

vii. Arbitration

Receiving of the Letter of Credit

The following are the main points to be located into-

i. The terms of the L/C are in conformity with those of the contract.
32

ii. The L/C is an irrevocable one, preferably confined by the advising bank.

iii. The L/C allows sufficient time for shipment and a reasonable time for
negotiation.

iv. If the exporter wants the letter of credit to be transferable, divisible and
advisable, he should ensure that these stipulations are specifically mentioned in the
L/C.

Procuring the Materials

After making the deal and on having the L/C opened in favor, the next step for the
exporter is to set about the task of procuring or manufacturing the contracted
merchandises.

Shipment of Goods
The following are the documents normally involved at the stage of shipment:

i. EXP form (it must be certified by the bank first and then by the custom
authority)

ii. Photocopy of the registration certificate

iii. Photocopy of the contract

iv. Photocopy of the L/c

v. Railway receipt, barges receipt or truck receipt

vi. Shipping instruction

vii. Insurance policy

33

Preparation of Exports Documents

i. Bill of exchange of draft

ii. Bill of lading

iii. Invoice

iv. Insurance policy/certificate

v. Certificate of origin

vi. Inspection certificate

vii. Consular invoice

viii. Packing list

ix. Quality control certificate

x. GSPI certificate

xi. Photo-sanitary certificate

At this stage the exporter submits documents for negotiation in order to get proceeds

4.2.2 Export Financing

An exporter requires finance at two stages namely

i. Pre shipment stage and

ii. Post shipment stage

34

Pre-Shipment Credit
Pre-shipment credit as the name suggests, is given to finance the activities of an
exporter prior to actual shipment of goods for export. The of such credit is to meet
working capital needs starting from the point of purchasing of raw materials to
transportation of goods for export to foreign country. Before allowing such credit to
the exporter the bank takes into consideration the credit worthiness, export
performance of the exporter, together with all other necessary information required
for sanctioning the credit in accordance with the existing rules and regulations, preshipment credit is given for the following purposes:

i. Cash for local procurement and meeting related expenses

ii. Procuring and processing of goods for export

iii. Packing and transporting of goods for export

iv. Payment of insurance premium

v. Inspection fees

vi. Freight charges etc.

An exporter can obtain credit facilities against lien on the irrevocable, confirmed,
unrestricted export letter of each.

i. Export Cash Credit (hypothecation)

Under this arrangement, a credit is sanctioned against hypothecation of the raw
materials or finished goods intended for export. Such facility is allowed to the 1st
class exporter. As the bank has got no security in this case, except charge documents
and lien of exports L/C contract, bank normally insist on the exporter in furnishing
collateral security. The letter of hypothecation creates a charge against the

35

merchandise in favor of the bank but neither the ownership nor the possession is
passed to it.

ii. Export Cash Credit (pledge)

Such credit facility is allowed against pledge of exportable goods or raw materials. In
this case, credit facilities are extended against pledge of goods to be stored in godown under banks control by signing letter of pledge and other pledge documents.
The exporter surrenders the physical possession of the goods under banks effective
control as security for payment of bank dues. In the event of failure of the exporter to
honor his commitment, the bank can sell the pledge merchandise for recovery of the
advance.

iii. Export Cash Credit against Trust Receipt

In this case, credit limit is sanctioned against trust receipt. In this case also unlike
pledge, the exportable goods remain in the cushy of the exporter. He is required to
execute a stamped export trust receipt in favor of the bank, he holds where in a
declaration is made that goods purchased with financial assistance of bank in trust for
the bank. This type of credit is granted when the exporter wants to utilize the credit
for processing, packing and rendering the goods in exportable conditions and when it
seems that exportable goods cannot be taken into banks custody. This facility is
allowed only to the 1st class party and collateral security is generally obtained in this
case.

iv. Packing Credit

In this case, credit facilities are extended against security of railway receipt or
steamer receipt, barge receipt, truck receipt evidencing transportation of goods to the
shipment of the goods in addition to the usual charge documents and lien of export
letter of credit. This type of credit is sanctioned for the transitional period from
dispatch of the goods till negotiation of the export documents. The drawings under
export cash credit (hypothecation/pledge) limit are generally adjusted by drawings in
packing credit limit, which is in turn liquidated by negotiation of export documents.

36

v. Back to Back Letter of Credit

Under this arrangement, the bank finance export business by opening a letter of
credit on behalf of the exporter who has received a letter of credit from the overseas
buyer but is not the actual manufacturer or producer of the exportable goods. The
letter of credit is opened in favor of the actual producer or supplier within or outside
the country. Since the second letter of credit is opened on the strength of and backed
by another letter of credit, it is called back to back credit. The need for a back to back
credit arises because the beneficiary of the original (export) letter of credit may have
to procure the goods from the actual producer who may not supply the goods unless
its payment is guaranteed by the back in the form of letter of credit collateral security
before opening the letter of credit. The back to back letter of credit must conform to
the terms and conditions of the original letter of credit with the following
excerptions.

i. That of the actual supplier shall substitute name of the original beneficiary

ii. The credit amount shall normally be lower than that of the original letter of
credit. The differences being the amount of profit the exporter expects to earn from
the deal.

iii. The back to back letter of credit shall be made valid for shipment and
negotiation prior to expiry of the corresponding date.

vi. Advance against Anticipatory Letter of Credit (red clause L/C)

Under red clause letter of credit, the opening bank authorizes the advising bank or
negotiating bank to make advance to the beneficiary prior to shipment to enable him
to procure the exportable goods in anticipation of his effecting the shipment and
submitting a bill under the L/C as the clause containing such authority is printed or
typed in red ink and in green ink on the top of the L/C is called red clause L/c.

The following documents are usually called for depending on the nature of the export
credit facilities to be provided at the pre shipment stage.

37

i. Lien on confirmed/irrevocable and unrestricted letter of credit from a first

class bank

ii. Letter of hypothecation duly stamped

iii. Letter of pledge duly stamped

iv. Detailed stock statement duly verified by bank officials

v. Insurance coverage under bank mortgage clause

vi. Letter of disclaimer to the signed by the owner of the go-down in case of
rented go-down

vii. Documents of title of goods

viii. Trust receipt

ix. Export credit guarantee scheme

x. Export form duly signed by the exporter

xi. EPC/ERF duly certified by Bangladesh bank chance and other documents,
if any

Post Shipment Credit

This type of credit refers to credit facilities extended to the exporters by commercial
banks after shipment of the goods against export documents. Necessity for such
credit arises, as the exporter can not afford to wait for a long time for payment to
local manufacture/suppliers. Before extending such credit, it is necessary to obtain
report on creditworthiness of the exporters and financial soundness of the buyers as
38

well as other relevant documents connected with export in accordance with the rules
and regulations in force. Banks in our country extend post shipment credit to the
exporters through:

i. Negotiation of Documents under L/C

ii. Purchase of DP and AD Bills

i. Negotiation of Documents under L/C

Under this arrangement after the goods are shipped, the exporter submits the
concerned documents to the negotiation bank for negotiation. The documents should
be negotiated strictly in accordance with the term and conditions and within the
period mentioned in the letter of credit.

ii. Purchase of DP and AD Bills

In such a case, the banks purchase or discount the DP (documents against payment)
and AD (documents against acceptance) bills at rate published by the exchange rate
committee of authorized dealers. While doing so, the banks should scrutinize all the
export documents separately minutely and clear instructions are to be obtained from
the drawer of the bill in regard to all important issues related to the negotiation of the
bills.

4.2.3 Export Friendly Environment

To create export friendly environment various steps have been undertaken, resulting
in various organizations and incentives around the sole objective to expedite the
export business. Below are the major steps among others:

i. Export policy

ii. Promotional organs for export national committee for exports and export
council

iii. Export promotion bureau

39

iv. Export incentive

v. Limit of export credit

vi. Export development fund

vii. Export credit guarantee scheme

viii. Other incentives

Export Policy
Export policy of Bangladesh is formulated by the ministry of commerce to provide
the overall guideline and incentives for promotion of export. It has been dedicated to
formulate this policy to cover a 5-year period to make them contemporaneous with
the 5-year plans and to provide continuity top the policy regime. The existing export
policy (1997-2002) has come into effect from 1st July 1998 and remains in force till
30th June 2002. However, the policy is announced, if required. Government may
review the policy once in every year and may take decision as deemed fit. The policy
is formulated with the following objectives:

i. To achieve higher growth rate of export by increasing export to regional and

international markets.

ii. Reduction of trade deficit by achieving export target.

iii. To assist production of export items competitive price to protect existing

market and explore new markets.

iv. To make efforts for exploiting new opportunities offered by the

liberalization and globalization process in world economy.

v. To diversity and improve the quality of exportable items.

40

vi. To increase value addition of exportable items by developing backward

linkage industries and services.

vii. To simplify the export procedure and rationalize the incentive structure to
exporters.

viii. To develop the export trades infrastructure and trained manpower.

National Committee for Export

Headed by the Prime Minister and comprising Ministers of Foreign Affairs, Finance,
Commerce, Industries, Planning, Jute and Textile. The committee will review the
export situation and provide necessary direction and resolved problems.

Export Council
Consultative body comprising of chambers, exporters association and institutions of
public sector.

Export Promotion Bureau (EPB)

The main functions of EPB are-

i. Quota allocation for export of RMG

ii. Issuance of GSP certificate of the exporter

iii. Participation in international trade fairs

iv. Arrangement of fairs and exhibition both at home and abroad

v. Arrangement of training programs for boost up export

41

Export Incentives
To achieve the objectives of the export policy several incentives and facilities have
been made available to the exporters. Some of the incentives as offered are described
below:

Convertibility of Taka
Taka has been made convertible in the current account from March 26, 1994 in lien
with the policy of export-led growth in the liberalized world market. Under this
arrangement, exporters are getting following facilities:

i. Business travel quota for new exporter

ii. Exporters retention quota

iii. International credit card

Fiscal Incentives
Duty draw back-exporters of manufactured products are entitled to draw back after
the export is effected the amount of custom duty and sales tax already paid at the time
of importing raw materials. Duty may be returned under any of the systems namely
actual drawback, national drawback and flat rate drawback.

Duty Free Import of Capital Machinery

100% export oriented industries located elsewhere in the country is allowed to import
capital equipment without paying any customs duty. Bonded warehouse facility has
extended towards all industries recognized as 100% export oriented industries. A
bonded warehouse is a warehouse under customs control. Imported raw materials are
stored in the bonded warehouse without payment of duty and taxes on the first
importation and subsequent exportation of finished goods.

42

Sale of Goods Rejected for Exportation

20% of the rejected goods of the 100% export oriented industries including leather
goods and readymade garments will be admissible for sale in the local market subject
to payment of usual duties and taxes.

Duty free Import of Raw Materials for Export Oriented Leather Industries
To encourage increase in production in finished leather and export at competitive
prices, customs duty and LCA fees livable on import of wet blue and pickled leather
by export oriented leather industries will be exempted.

Income Tax Rebate on Export Earnings

50% rebate on taxable income generated from export earnings is exempted though
incorporation of new provision of the income tax ordinance.

Cash Incentives
Government used to give cash benefit in lieu of bonded warehouse facility or duty
drawback for export oriented domestic textile sector and RMG industries. At 25%
compensatory assistance in cash is admissible, in case of imported inputs, if the duty
drawback facility has not been utilized or if a garment cum manufacturer of fabrics
uses local inputs. For this purpose domestic handloom sector is admissible to get 10%
cash incentives. If the exporter is an intermediary buyer, the facility will go the
original producer of the import. For quick disbursement of cash incentives to the
exporter placement of fund in advance made by the Bangladesh Bank to the head
office authorized dealers bank. Cash incentive is also admissible against export of
artificial and natural flower, quilt, leather goods and jute goods at the rate of 10%

Limit of Export Credit

Exporters may obtain export credit from the commercial banks up to 90% to the value
of their irrevocable letter of credit. The commerce bank will charge no overdue
interest. In case of export against irrevocable L/C on sight payment basis in such
cases however the exporters will be required to submit necessary export documents
within a specified time.

43

Export Development Fund

As per agreement between international development association and govt. of
Bangladesh, export development fund in foreign exchange have been created in
Bangladesh bank to finance import payment against import of raw materials of 100%
export oriented industries on sight payment basis. An exporter is eligible to avail of
EDF facilities on the basis of the following conditions:

i. He must be an exporter of non-traditional manufacturing items

ii. The value added of these products could be 20% except in the case of
garments where it has to be 30% and above

iii. The loan should be utilized in the case of importing raw materials for
manufacturing the exportable products.\

iv. The exporter must have an export L/C

v. He must create a back to back L/C for importing raw materials

vi. The period of loans is 180 days

vii. The exporter can borrow as many times as they likes in a year

viii. The interest rates he pays is LIBOR+1%

ix. An exporter can borrow an amount not exceeding $500000 in a single case
but outstanding should not be over $1000000

x. He has to have export credit insurance through E.C.G.S.

As for banker, the EDF allows a spread between 2.5% for the established exporter and
3.5% for the new exporter for every loan for the client.
44

Export Credit Guarantee Scheme

The export credit guarantee department of Sadharan Bima Corporation provides
guarantee to bankers and exporters against possible losses resulting from the advances
given and against the overseas commercial and political risk respectively. Currently
three types of guarantee e.g. the export finance guarantee (pre shipment), export
finance guarantee (post shipment) and export payment risk policy (comprehensive
guarantee) are available to the bankers, the third one is extended to directly exporter.

Other Incentives
i. Reduced airfreight for export of all crash program items including fruits and
vegetables

ii. Special premium rebates are allowed on fire and marine insurance covers to
export oriented industries of nontraditional items.

iii. Local raw materials used as direct input for export products are regarded as
deemed export a quality for all export incentives and benefits.
As mark of national recognition 45 nationals trophies are awarded every year to the
mostly outstanding exporters in 15 product sectors. The trophy winning exporters are
given CIP.

4.3 Foreign Remittance

Foreign remittance refers remittance of foreign currency that is received in and made
out abroad. In broad sense, foreign remittance includes purchase and sale of all freely
convertible foreign bills and currencies on account of import export, TT and other
purposes.

45

4.3.1 Types of Foreign Remittance

Foreign remittances are of two types-

i. Foreign inward remittance

ii. Foreign outward remittance

4.3.2 Modes of Foreign Inwards Remittance

TT, DD, MT, TC are the common modes of foreign inward remittances. Besides,
foreign in ward, remittance also includes remittances on account of export, purchase
of bills, purchase of draft, purchase of TC, foreign currency notes and coins, cheque
issued on foreign banks in favor of beneficiaries in Bangladesh etc. local currency
debit to nonresident taka account constitute inward remittance of foreign exchange.

TT
Cable or telex instructions of payment along with a test number are called TT. Where
a foreign bank issues a TT in favor of someone in Bangladesh, it credits the amount,
received from the remitter to the Nostro account of its correspondent bank. On receipt
of the TT the paying bank in Bangladesh will make payment of the proceeds of the
TT in foreign currency or in equivalent Bangladeshi taka to the beneficiary. TT clean
purchase rate will be applied for the payment of TT.

Demand Draft
A DD is an instrument in writing containing an order of the issuing bank on the
drawee bank to pay a certain amount to the payee or to his order. There are two ways
to handle DD/cheque to give value to the beneficiary:

1. Before realization of the proceeds of the instrument (foreign bank proceeds)

2. After realization of the proceeds of the instruments (collection)

46

Money Transfer
Money transfer is an instrument issued by a remitting bank to the paying bank
advising in writing to make payment of certain amount to the specific beneficiary.

Travelers Cheque
It is an instrument issued by bank or company payable to the purchaser on
presentation after verifying purchasers signature.

Purpose of Inward Remittance

Family maintenance, indenting commissions, recruiting agents commission,
realization of export proceeds, donation, gift etc.

4.3.3 Cancellation of Inward Remittance

If an inward remittance already reported to Bangladesh Bank is to be cancelled, either
in full or partial, because of non-availability of the beneficiary, the ad must report the
cancellation of the inward remittance as are outward remittances on TM form. The
return in which the reversal of the transaction is reported should be supported by a
letter giving (i) reference of the return in which the inward remittance was reported
(ii) name and address of the beneficiary (iii) amount and reason of cancellation (iv)
amount of purchase as effected originally.

4.3.4 Reporting to Bangladesh Bank about Remittance

All the foreign exchange transactions of each month on inward remittances have to be
reported to Bangladesh Bank through statement along with schedules before
stipulated date. Mainly by the following way bank reported to the Bangladesh Bank:

Statement S-1
S-1 is for transactions in all currencies other than transactions with ACU member
countries.

Statement S-2
S-2 is for transactions in currencies of ACU member countries.
47

Statement S-6
S-6 is a foreign currency notes accounts.

There are many report are included in S-1, S-2, and S-6. these are given below by the
details.

A-1
If the EXP form is included, then it will be reported in the A-1.

A-2:
If the EXP form is not included, then it will be reported in the A-2.

FCR 1
When most of the people who live in a foreign country and they earn by wages or
savings, their list and amount will be entry in this form which is reported to the
Bangladesh Bank.

IRV 1
When most of the people whose earning way is different than wages or savings, then
their list and amount will be entry in this form which is reported to the Bangladesh
Bank. Amounts equivalent to below $2000 other than for exports. IRV-1 covers
purpose codes from 0001 to 5999.

IRV-2
When most of the people whose earning way is different than wages or savings, then
their list and amount will be entry in this form which is reported to the Bangladesh
Bank. Amounts equivalent to below $2000 other than for exports. IRV-1 covers
purpose code codes from 6001 to 9999.

48

J-1
When most of the people whose earning way are same like IRV-1 but amounts
equivalent to $2000 and above other than for exports. J-1 covers purpose codes from
0001 to 5999.

J-2
When most of the people whose earning way are same like IRV-1 but amounts
equivalent to $2000 and above other than for exports. J-2 covers purpose codes from
6001 to 9999.

E2/P2
This report is a important payment.

E3/P3
This report has an invisible payment. E3/P3 covers purpose codes from 0001 to 5999.

E4/P4
This report has a miscellaneous payment. E4/P4 covers purpose codes from 6001 to
9999.

Now I discuss what are ACU member countries?

ACU member countries

Its full meaning is- Asian Clearing Union (Countries). Countries are India, Nepal, Sri
Lanka, Iran, Bhutan, Maldives and Bangladesh.

4.3.5 Foreign Outward Remittance

All remittance from Bangladesh to foreign country i.e. foreign currency being made
out abroad may be turned as foreign outward remittance. Most outward remittances
are approved be the authorized dealers following the declaration of taka as convertible
for current account payments from March 1994. Bangladesh Banks prior approval is
required only for special cares.
49

4.3.6 Common Modes of Foreign Outward Remittance

Like foreign inward remittance, TT, DD, MT and TC are the common modes of
foreign outward remittance. Authorized dealers in Bangladesh drawn on their
correspondents may issue TT, DD, MT and TC. Selling foreign currency notes may
also affect outward remittance by as to travelers.

Besides, local currency credited to non-resident taka account of foreign banks or

convertible taka accounts constitute outward foreign remittance. Outward foreign
remittance also comprises remittance on account of import and private remittance on
sundry items.

Purpose of Outward Remittance

Import bills, travels, treatment purpose, membership fees, fees for application,
examination fees, registration fees, admission fees, tuition fees, haze, profit and
dividend of foreign investment, insurance claim etc.

4.3.7 Cancellation of Outward Remittance

in the event of any remittance which has already been reported to Bangladesh Bank
may be cancelled and payment may be made to the applicant by cancellation after
observing all existing formalities Bangladesh Bank should be reported about the
cancellation of the outward remittance as inward remittance along with all related
information.

4.3.8 Opening of Foreign Account

SBL opens foreign account. Foreign account is used for receiving foreign currency
from abroad or for sending the currency to abroad. It can be used in favor of a person
or in favor in export.

Following papers are required to open a foreign account.

i) Exporters foreign currency account opening form (application form, two
signature cards duly filled in and signed with authenticated seal and introduction).

50

ii) Two copies of passport size photographs of each operation.

iii) Export registration certificate.

iv) Attested photocopy of the membership certificate of the concerned

association such as BGMEA.

v) Export precedes realization certificate regarding the utilization of foreign

currency.

In case of Limited Company following should be submitted.

vi) Memorandum and Articles of Association of the company.

vii) Power of attorney.

viii) Resolution of incorporation.

ix) Certificate of commencement of business.

x) List of Directors

xi) Trade License.

51

5. ANALYSIS OF IMPORT & EXPORT TRADE OF

SONALI BANK LIMITED
5.1 Commodities Imported & Exported
SBL performs a pivotal role in economic development through import and export of
various commodities.

The items imported include rice, wheat, maize, fertilizer, bran wheat, soybean cake,
oil cake, coconut oil, mustard, lentils, fruits-mango, grapes, orange, chilies, onion,
garlic, ginger, turmeric, readymade garments, parts accessories and reconditioned
truck, poultry feed, one-day-old chicken, papers, radio, cassette, machinery and toys.

The items exported include jute, shrimps and grind bone and the like.

5.2 Contribution of SBL in Foreign Exchange Business to National

Economy
In the quest of her economic development, Bangladesh is striving hard through
adopting various policies and strategies. But, the achievement is much below
expectations. This suggests that the country have yet to develop a suitable policy
package for sustained growth and development. In this connection, it may be
mentioned that export has now-a-days becomes a very popular slogan among the
development economists and policy makers showing a causal relationship between
export and economic development. That is higher rate of export growth indicates
higher rate of economic growth.

SBL plays a very important role in the economic development of the country by
facilitating and providing support to exporters. Due to liberal credit to export sector
the bank has been able to handle export trading since its inception.

Our banking sector comprising 4 government banks, 5 specialized banks, 30 private

banks and 10 foreign banks, is playing a pivotal role for the development of the

52

national economy, resulting in a high GNP growth rate, and for the contribution to
foreign trade remittance as well.

Due to geographical percussion worldwide in 2002, such as US attack on Iraq along

with it the outbreak of SARS virus and bird-flue has devastated the world economy
as a while, affecting the global output and trade growth. As a result economy as
whole, affecting the global output and trade growth. As a result downfall in the import
export trade follows in Bangladesh. But at the middle and end period of the year,
international trade started to accelerate again.

Above all, the bank is exposing on a positive indication in the banking sector towards
the improvement through providing banking service.

5.3 Activities Taken by Sonali Bank Limited

with strategic alliance across nations to achieve the mission of meeting the challenge
of the new millennium, the SBL is pursuing a business objective of the touchstone of
speed, reform and advancement focusing on its comprehensive banking business. The
continuous growth of information technology and the introduction of various new
dimensions to solve a problem have made the banking sector very information
intensive.

Banks have an additional responsibility of marketing for their raw materials as well as
for finished products that is to attract deposits on one hand and to attract borrowers
and users on the other. This double sided nature of banking business make marketing
problems that are more complex than those that are normally faced in commercial
concern. Furthermore bank deal in money, which is the classical, undifferentiated
product and the only way to secure any competitive edge, is through the range and
quality of service they offer.

To market service SBL finds out as much as possible on what and how it is selling. It
strongly believes that perfect delivery of badly conceived service is as disastrous as a
bad delivery of a perfectly designed service. It always tries to convey a well-designed

53

and desirable corporate image through a suitable channel to the target client to ensure
that they get the right message.

Banking can be considered as an industry whose service components are greater than
product components, and thus image is exceptionally valid in this trade. Already SBL
has been able to build up image in the market place because of its non-price
competition like quality of services, clientele atmosphere and branch layout.

SBL considers its customers as the heart of the organization. It always takes into
consideration customer interest. For this, it charges fees and commission low as much
as possible compared to other banks. Customers are getting service at lower price. In
case of import finance, it chares profit only for as many days as the loan is used and
the rest taken in advance is given back, which is known as rebate, but not available in
other bank. Again it simply charges profit. But in interest-based banks, compound
interest prevails, which is being, criticized everywhere even by the economists and
policy makers- national and international everywhere. SBL is one-step ahead in this
perspective. It strongly believes that maintaining good bank-customer relationship can
provide superior service. Before opening a L/C, a certain percentage of the L/C value
is deposited with the bank. This is known as L/C margin. This margin is determined
by bank-customer relationship.

To facilities export it provides a set service to exporters. Such as foreign documentary

bill purchase, foreign documentary bill collection, export L/C advice, with
considerable low fees and charges. It has made liberal credit policy to export for
providing support to exporters.

SBL has been equipped with modern technology to facilities import and export. It has
also become a member of SWIFT. SWIFT is a member owned co-operative, which
provides a fast and accurate communication network for financial transactions such as
L/C, fund transfer etc.

From the analysis it is very obvious that the performance level of SBL is going
upward in this sector and that from absolute perspective. But in comparison to that of
others its performance is not close to competition. It is also lucid that its performance
54

is increasing on and it is a good indication and inspiration for the bank to that to
promote in the future, no doubt.

55

6. FINDINGS
1. 100% L/C margin is a must for perishable goods meaning importers of
perishable goods are switching to other banks for opening L/C.

2. L/C margin varies from 10%-50% for non perishable goods depending upon
the relationship between customer and bank.

3. Rebate system is practiced. That is, the bank first charges profit for the
whole year at the beginning on the amount the bank has already sanctioned but adjusts
later only charging for as many days as the loan is used and refunds the rest.

4. It simply charges profit on the amount it sanctions unlike other banks that
charges compound interest rates.

7. Recommendation
Sonali Bank Ltd should improve the standard of their foreign exchange transection
although its current foreign exchange transection are moderately well as compared
with other banks within the industry. This bank follows the basic rules in formulating
their exchange process, Training and development of foreign exchange, and ensures
the sound foreign exchange operations of the bank.

56

8. REFERENCES
[1] John D. Daniels Lee & Radebaugh, International Business, Eight Editions.

[2] Guidelines for Foreign Exchange Transactions, Volume-1, published by

Bangladesh Bank, Head office, Dhaka

[3] Training Department, SBL, Booklet

[4] Www.sonalibank.com.bd

[5] Export Policy Bangladesh 97.

[6] N. Azizul Haque, A Brief Overview of Operational Problems, Bank ParikramaIslamic Banking in Bangladesh, volume-xxi, 1 & 2, March and June 1996.

[7] Foreign Exchange Policy Department Bangladesh Bank, Head Office, Dhaka.
July-2010.

57

APPENDIX-A
Management Hierarchy of Sonali Bank Limited
Board of Directors

Sl No.

Name

Designation

1.

Dr. A.H.M. Habibur Rahman

Chairman

2.

Ranjit Kumar Chakraborty

Director

3.

A.S.M Nayeem

Director

4.

Md. Nazibar Rahman

Director

5.

Shekhar Dutta

Director

6.

Mrs. Salima Ahmad

Director

7.

Md. Mahboob Hossain

Director

8.

Md. Shaheb Ali Mridha

Director

9.

Kazi Tariqul Islam

Director

10.

Md. Enamul Haq Choudhury

Director

11.

Dr. Zaid Bakht

Director

12.

Pradip Kumar Dutta

MD & CEO

58

APPENDIX-B
Common Discrepancies Check List
1.

Clause (unclean) bill of lading

2.

Charter-party bill of lading (unless stipulated in the L/C)

3.

On Board notation of bill of lading undated/unauthenticated

4.

Shipment effected from port other than that stipulated in the credit

5.

Goods shipped on deck (unless stipulated in L/C)

6.

Full set of bill of lading of presented

7.

Certificate of country of origin not provided

8.

Certificate notifying insurance company of shipment not presented

9.

weightment certificate not presented

10.

Cuttings/alterations in documents no authenticated

11.

Documents inconsistent with each other

12.

Description of goods on invoice differs from that in the credit

13.

Weight differs between documents

14.

the amounts shown in invoice and bill of exchange differ

15.

Shipping marks and numbers differ between documents

16.

Credit (L/C) amount exceeded

17.

Credit (L/C) expired

18.

Documents not presented in time/state bill of lading

19.

Late shipment

20.

Short shipment

21.

Absence of documents called for in the credit

22.

Bill of exchange drawn on a wrong party

23.

Bill of exchange payable on an indeterminable date

24.

Bill of lading, insurance documents or bill of exchanging are not

endorsed correctly
25.

Absence for signature, where required, on documents presented

26.

Bill of lading does not evidence whether freight is paid or not

27.

Packing list not submitted

28.

Transshipment effected not being covered by the L/C terms

59

29.

Notify party differs/not as per L/C stipulation

30.

Third party bill of lading or short form bill of lading submitted

31.

Inspection certificate no submitted

32.

Unit price not mentioned in invoice

33.

Description of documents on collection schedule differs with

documents presented
34.

Fumigation/Health certificate not submitted

35.

Forwarders cargo receipt no acceptable (unless provided in the L/C)

60

61