Microsoft Word Author Guidelines for STSIVA Proceedings

First Author, Second Author

Institution1

Third Author
Institution2

[email protected]

http://www.author.org/_second

Abstract
The ABSTRACT is to be in fully-justified italicized text,
at the top of the left-hand column, below the author and
affiliation information. Use the word Abstract as the
title, in 12-point Times, boldface type, centered relative
to the column, initially capitalized. The abstract is to be
in 10-point, single-spaced type. The abstract may be up
to 3 inches (7.62 cm) long. Leave two blank lines after
the Abstract, then begin the main text. Look at previous
STSIVA abstracts to get a feel for style and length,
maximum 200 words.

1. Introduction
Please follow the steps outlined below when submitting
your manuscript to the IEEE Computer Society Press.
This style guide now has several important modifications
(for example, you are no longer warned against the use of
sellotape to attach your artwork to the paper), so all
authors should read this new version.

1.1. Language
Manuscripts can be in English or Spanish. All papers,
accepted and presented, will be published in the STSIVA
online proceedings.
Those papers belonging to categories C2, C3 and
C4,which have been written in English may be retrieved
from IEEE Xplore Digital Library.

1.2. Dual submission

Please refer to the author guidelines on the STSIVA
2015 web page for a discussion of the policy on dual
submissions.

1.3. Paper length

Papers, excluding the references section, must not be
longer than six pages in length. The references section
will not be included in the page count, and there is no
limit on the length of the references section. For example,
a paper of six pages with two pages of references would
have a total length of 8 pages.
Overlength papers will simply not be reviewed. This

includes papers where the margins and formatting are

deemed to have been significantly altered from those laid
down by this style guide. Note that this WORD guide sets
figure captions and references in a smaller font. The
reason such papers will not be reviewed is that there is no
provision for supervised revisions of manuscripts. The
reviewing process cannot determine the suitability of the
paper for presentation in six pages if it is reviewed in
nine.

1.4. The ruler

The WORD style defines a printed ruler which should
be present in the version submitted for review. The ruler
is provided in order that reviewers may comment on
particular lines in the paper without circumlocution. The
presence or absence of the ruler should not change the
appearance of any other content on the page. The camera
ready copy should not contain a ruler. Reviewers: note
that the ruler measurements do not align well with lines
in the paperthis turns out to be very difficult to do well
when the paper contains many figures and equations, and,
when done, looks ugly. Just use fractional references (e.g.
this line is 192.5), although in most cases one would
expect that the approximate location will be adequate.

1.5. Mathematics
Please number all of your sections and displayed
equations. It is important for readers to be able to refer to
any particular equation. Just because you didnt refer to it
in the text doesnt mean some future reader might not
need to refer to it. It is cumbersome to have to use
circumlocutions like the equation second from the top of
page 3 column 1. (Note that the ruler will not be present
in the final copy, so is not an alternative to equation
numbers). All authors will benefit from reading Mermins
description
of
how
to
write
mathematics:
http://www.pamitc.org/documents/mermin.pdf.
Every
equation should be numbered, even if you don't refer to it!
Equation references and equations should look like
this example:

y n 2

x k h n k

1.6. Blind review

Many authors misunderstand the concept of
anonymizing for blind review. Blind review does not
mean that one must remove citations to ones own work
in fact it is often impossible to review a paper unless the
previous citations are known and available.
Blind review means that you do not use the words my
or our when citing previous work. That is all. (But see
below for techreports.)
Saying this builds on the work of Lucy Smith [1]
does not say that you are Lucy Smith, it says that you are
building on her work. If you are Smith and Jones, do not
say as we show in [1], say as Smith and Jones show in
[1] and at the end of the paper, include reference 7 as
you would any other cited work.
An example of a bad paper:
An analysis of the frobnicatable foo filter.
In this paper we present a performance analysis
of our previous paper [1], and show it to be inferior
to all previously known methods. Why the
previous paper was accepted without this analysis
is beyond me.
[1] Removed for blind review
An example of an excellent paper:
An analysis of the frobnicatable foo filter.
In this paper we present a performance analysis of
the paper of Smith et al. [1], and show it to be
inferior to all previously known methods. Why the
previous paper was accepted without this analysis
is beyond me.
[1] Smith, L and Jones, C. The frobnicatable
foo filter, a fundamental contribution to human
knowledge. Nature 381(12), 1-213.
If you are making a submission to another conference
at the same time, which covers similar or overlapping
material, you may need to refer to that submission in
order to explain the differences, just as you would if you
had previously published related work. In such cases,
include the anonymized parallel submission [4] as
additional material and cite it as
[1] Authors. The frobnicatable foo filter, Face and
Gesture 2014 submission ID 324, Supplied as additional
material efg324.pdf.
Finally, you may feel you need to tell the reader that
more details can be found elsewhere, and refer them to a
technical report. For conference submissions, the paper
must stand on its own, and not require the reviewer to go
to a techreport for further details. Thus, you may say in
the body of the paper further details may be found in
[5].

Figure 1. This is a circle 2.

Many

This is a circle

authors misunderstand the concept of anonymizing for

blind review. Blind review does not mean that one must
remove citations to ones own workin fact it is often
impossible to review a paper unless the previous citations
are known and available. shows how to label and
reference en figure.
Then submit the techreport as additional material.
Again, you may not assume the reviewers will read this
material.
Sometimes your paper is about a problem which you
tested using a tool which is widely known to be restricted
to a single institution. For example, lets say its 1969,
you have solved a key problem on the Apollo lander, and
you believe that the CVPR70 audience would like to hear
about your solution. The work is a development of your
celebrated 1968 paper entitled Zero-g frobnication: How
being the only people in the world with access to the
Apollo lander source code makes us a wow at parties, by
Zeus et al.
You can handle this paper like any other. Dont write
We show how to improve our previous work
[Anonymous, 1968]. This time we tested the algorithm on
a lunar lander [name of lander removed for blind
review]. That would be silly, and would immediately
identify the authors. Instead write the following:
We describe a system for zero-g frobnication. This
system is new because it handles the following cases:
A, B. Previous systems [Zeus et al. 1968] didnt handle
case B properly. Ours handles it by including a foo
term in the bar integral.
...
The proposed system was integrated with the Apollo
lunar lander, and went all the way to the moon, dont
you know. It displayed the following behaviours which
show how well we solved cases A and B: ...
As you can see, the above text follows standard
scientific convention, reads better than the first version,
and does not explicitly name you as the authors. A

reviewer might think it likely that the new paper was

written by Zeus et al, but cannot make any decision based
on that guess. He or she would have to be sure that no
other authors could have been contracted to solve problem
B.

2.1. Margins and page numbering

1.7. Miscellaneous

(17.5 cm) wide by

When citing a multi-author paper, you may save space

by using et alia, shortened to et al. (not et. al. as
et is a complete word.) However, use it only when there
are three or more authors. Thus, the following is correct:
Frobnication has been trendy lately. It was introduced
by Alpher [3], and subsequently developed by Alpher and
Fotheringham-Smythe [1], and Alpher et al. [2].
This is incorrect: ... subsequently developed by Alpher
et al. [1] ... because reference [1] has just two authors. If
you use the \etal macro provided, then you need not worry
about double periods when used at the end of a sentence
as in Alpher et al.
For this citation style, keep multiple citations in
numerical (not chronological) order, so prefer [1, 3, 4] to
[3, 1, 4].

numbers should be in footer with page numbers, centered

and .75 inches from the bottom of the page and make it
start at the correct page number rather than the 4321 in
the example (how to do that depends on your version of
word or open office. Failure to use the correct page
number, or place it properly, could result in the paper not
being included in Xplore, (even if it passes PDF express
(which does not check page number)

2. Formatting your paper

All text must be in a two-column format. The total
allowable width of the text area is
wide by

6 78 inches (17.5 cm)

8 78 inches (22.54 cm) high. Columns are to be

31/4 inches (8.25 cm) wide, with a 5/16 inch (0.8 cm)
space between them. The main title (on the first page)
should begin 1.0 inch (2.54 cm) from the top edge of the

All printed material, including text, illustrations, and

charts, must be kept within a print area

6 78

inches

8 78 inches (22.54 cm) high. Page

2.2. Type-style and fonts

Wherever Times is specified, Times Roman may also
be used. If neither is available on your word processor,
please use the font closest in appearance to Times to
which you have access.
MAIN TITLE. Center the title 1-3/8 inches (3.49 cm)
from the top edge of the first page. The title should be in
Times 14-point, boldface type. Capitalize the first letter of
nouns, pronouns, verbs, adjectives, and adverbs; do not
capitalize
articles,
coordinate
conjunctions,
or
prepositions (unless the title begins with such a word).
Leave two blank lines after the title.
AUTHOR NAME(s) and AFFILIATION(s) are to be
centered beneath the title and printed in Times 12-point,
non-boldface type. This information is to be followed by
two blank lines.
The ABSTRACT and MAIN TEXT are to be in a two

You can also set side-to-side figures

Figure 2. Side-to-side figure example.

page. The second and following pages should begin 1.0

inch (2.54 cm) from the top edge. On all pages, the
bottom margin should be

1 18 inches (2.86 cm) from the

bottom edge of the page for 8.5 11-inch paper; for A4

paper, approximately

1 85 inches

(4.13 cm) from the

bottom edge of the page.

Figure 2 shows how to set side-to-side figures.

column format.
MAIN TEXT. Type main text in 10-point Times,
singlespaced. Do NOT use double-spacing. All
paragraphs should be indented 1 pica (approx. 1/6 inch or
0.422 cm). Make sure your text is fully justifiedthat is,
flush left and flush right. Please do not place any
additional blank lines between paragraphs.
Figure and table captions should be 9-point Roman
type as in Figures 1 and 2. Short captions should be
centred. Callouts should be 9-point Helvetica, nonboldface type. Initially capitalize only the first word of

section titles and first-, second-, and third-order headings.

FIRST-ORDER HEADINGS. (For example, 1.
Introduction) should be Times 12-point boldface, initially
capitalized, flush left, with one blank line before, and one
blank line after.
SECOND-ORDER HEADINGS. Should be Times 11point boldface, initially capitalized, flush left, with one
blank line before, and one after. If you require a thirdorder heading (we discourage it), use 10-point Times,
boldface, initially capitalized, flush left, preceded by one
blank line, followed by a period and your text on the same
line.
Use paragraphs in Word with styles as defined in this
document, for titles, text, epigraph, etc.

2.3. Footnotes
Please use footnotes1 sparingly. Indeed, try to avoid
footnotes altogether and include necessary peripheral
observations in the text (within parentheses, if you prefer,
as in this sentence). If you wish to use a footnote, place it
at the bottom of the column on the page on which it is
referenced. Use Times 8-point type, single-spaced.

2.4. References
List and number all bibliographical references in 9point Times, single-spaced, at the end of your paper.
When referenced in the text, enclose the citation number
in square brackets, for example [4]. Where appropriate,
include the name(s) of editors of referenced books.

2.5. Illustrations, graphs, and photographs

Table 1 illustrates how to title tables and how to
reference them.
Method
Theirs
Yours
Ours

Frobnability
Frumpy
Frobbly
Makes ones heart Frob

Table 1. Results: Ours is better

You cannot insist that they do otherwise, and therefore

must not assume that they can zoom in to see tiny details
on a graphic.

2.6. Color
Please refer to the author guidelines on the CVPR 2015
web page for a discussion of the use of color in your
document.

3. Final copy
You must include your signed IEEE copyright release
1
This is what a footnote looks like. It often distracts the reader from the
main flow of the argument.

form when you submit your finished paper. We MUST

have this form before your paper can be published in the
proceedings. Please direct any questions to the production
editor in charge of these proceedings at the IEEE
Computer Society Press: Phone (714) 821-8380, or Fax
(714) 761-1784.

References
[1] A. Alpher, and J. P. N. Fotheringham-Smythe. Frobnication
revisited. Journal of Foo, 13(1):234778, 2003.
[2] A. Alpher, J. P. N. Fotheringham-Smythe, and G. Gamow.
Can a machine frobnicate? Journal of Foo, 14(1):234778,
2004.
[3] A. Alpher. Frobnication. Journal of Foo, 12(1):234778,
2002.
[4] Authors. The frobnicatable foo filter, 2014. Face and
Gesture 2014 submission ID 324. Supplied as additional
material efg324.pdf.
[5] Authors. Frobnication tutorial, 2014. Supplied as
additional material tr.pdf.