Data Collection and Analysis Modules

User Manual

Data Collection and Analysis Modules (DCAM)

DCAM User Manual

Author:
Vendor:

Jon Mika
Mika Consulting, Inc.

Version:

1.01

Creation Date:

4/25/2008

Last Updated:

5/27/2011 12:24 PM

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DOCUMENT CONTROL
CHANGE RECORD
Date

Author

Version

Change Reference

04/25/2008

Jon Mika

1.00 (Draft)

Initial draft

04/29/2008

Jon Mika

1.01 (Draft)

Continued updates

06/27/2008

Jon Mika

1.02 (Draft)

Continued updates

7/20/2008

Jon Mika

1.03 (Draft)

Updates based on OIR feedback

7/25/2008

Jon Mika

1.00

Initial release

8/19/2008

Jon Mika

1.01

Updates based on OIR feedback

5/10/2011

Ashley Grant

1.02

Added survey component

5/27/2011

Jon Mika

1.02

Updated screen shots

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TABLE OF CONTENTS
DOCUMENT CONTROL .................................................................................................................... 2
Change Record ............................................................................................. 2
TABLE OF CONTENTS ....................................................................................................................... 3
ABOUT THIS DOCUMENT ............................................................................................................... 5
Who Should Use This Document? .................................................................... 5
How to Use This Document ............................................................................ 5
Topics ...................................................................................................... 5
Conventions .............................................................................................. 5
High Level Process Flow ................................................................................. 7
INDUSTRY PORTAL MAIN MENU ................................................................................................. 8
To Select the DCAM System ........................................................................... 8
LOGON.................................................................................................................................................. 9
To Logon into the System .............................................................................. 9
ENTITY SETUP................................................................................................................................... 11
To Delete a Company .................................................................................. 12
To Delete an Other Required Filer ................................................................. 12
CONTACT INFORMATION ............................................................................................................ 14
To Add/Update DCAM Contact Information ..................................................... 15
To Add/Update Filing Contact Information ...................................................... 17
COMPANY SEARCH ......................................................................................................................... 19
COMPANY SEARCH RESULTS ...................................................................................................... 20
ADD COMPANY................................................................................................................................ 22
To Add a Company ...................................................................................... 23
ADD OTHER REQUIRED FILER..................................................................................................... 24
To Add an Other Required Filer ..................................................................... 26
WORKBENCH .................................................................................................................................... 28
To Sort the Filing List .................................................................................. 29
To View the Next Set of Filings ..................................................................... 29
To Export the Filing List ............................................................................... 30
DELETE FILINGS............................................................................................................................... 31
To Delete a Filing ........................................................................................ 32
REVIEW SUBMISSIONS .................................................................................................................. 33
To Sort the Filing List .................................................................................. 34
To View the Next Set of Filings ..................................................................... 34
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To Export the Filing List ............................................................................... 35

FILING COMPONENT LIST ............................................................................................................ 36
To Show/Hide the Extension Request Information ........................................... 38
FILING COMPONENT...................................................................................................................... 40
To Delete an Uploaded File ........................................................................... 41
To Restore Offline Files ................................................................................ 41
ADD/UPLOAD FILE .......................................................................................................................... 43
To Add/Upload a File ................................................................................... 44
VIEW PAST FILING SUBMISSIONS.............................................................................................. 46
FILING SURVEY COMPONENT ..................................................................................................... 49
Text Type Question ..................................................................................... 50
Number Type Question ................................................................................ 51
Date Type Question..................................................................................... 51
Yes/No Type Question ................................................................................. 52
Choice Type Question .................................................................................. 52
Rating Type Question .................................................................................. 52
FILING SUBMISSION ...................................................................................................................... 53
To Submit a Filing ....................................................................................... 53
CREATE NEW FILING ...................................................................................................................... 55
SELECT ENTITY TYPE ...................................................................................................................... 56
To Select an Entity Type .............................................................................. 56
SELECT ENTITY ................................................................................................................................ 58
To Select an Entity ...................................................................................... 59
SELECT MODULE ............................................................................................................................. 60
To Select a Module ...................................................................................... 61
SELECT EVENT .................................................................................................................................. 62
To Select an Event ...................................................................................... 63
SELECT PERIOD ................................................................................................................................ 64
To Select a Reporting Period ........................................................................ 65
SELECT PURPOSE ............................................................................................................................. 66
To Select a Purpose..................................................................................... 67
To Request an Extension.............................................................................. 68
FILING CREATION VERIFICATION ............................................................................................. 70
To Create a Filing........................................................................................ 71
FILING CREATION ........................................................................................................................... 73
APPLICATION AVAILABILITY...................................................................................................... 75
SESSION TIMEOUT .......................................................................................................................... 76
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ABOUT THIS DOCUMENT

WHO SHOULD USE THIS DOCUMENT?
This document is intended for all external users in I-File who will be filing data
reports and all analysts within the Office of Insurance Regulation that will be
reviewing and approving these filings.

HOW TO USE THIS DOCUMENT

TOPICS
Each screen within this document is written in the following format:
Topic Name (i.e. To Create a Filing)
Topic description goes here:
Step 1
Step 2
Step 3

CONVENTIONS
Bold italics are used to reference user confirmation messages. (Example:
Are you sure you want to continue?)
All user error messages will be displayed with a red box containing specific
error message text (sample below):
Error message goes here.

All information messages will be displayed to the user as shown below:

NOTE: Information message goes here.

All hyperlinks will be referenced in bold blue text. (example: Start Over)
All buttons will be referenced in bold and with brackets. (example: [Cancel])
All references to other sections within this document will be underlined and in
green text. (example: See Workbench screen)
Each Note: in this document is written in the following format and highlighted
within a grey box:
Note: Enter note here

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HIGH LEVEL PROCESS FLOW

The high level process flow for DCAM is shown below:

I-File
Main Menu
Screen

Create Filing Main

Screen

Help Files

Select Entity Type

Screen

Select Entity
Screen

Select Module
Screen

Select Purpose
Screen

Select Period
Screen

Select Event
Screen

Filing Creation
Verification
Screen

Filing Created
Screen

Help Files

Data Collection and

Analysis Modules (DCAM)
Create New Filing
Logon
Screen

Help

Logout

Workbench
Screen

Add Company

Workbench

Company Search
Screen

Setup
Setup Main
Screen

Common Task
Selection

Delete Filings
Screen

Add Other
Required Filer

Review Submissions

Company Results
Screen

Contact Information
Review Filing
Submissions
Screen

Add Other
Required Filer
Screen

Filing Contact
Information
Screen

DCAM Contact
Information
Screen

Filing / Filing
Component List
Screen

Filing Component
Screen

Add/Upload File
Screen

Filing Submitted
Screen

Past Filing
Submissions
Screen

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INDUSTRY PORTAL MAIN MENU

The Industry Portal (I-Portal) main menu screen allows for access into the various
systems with the Office of Insurance Regulation Industry Portal. One of these
systems is the Data Collection and Analysis Modules (DCAM).

TO SELECT THE DCAM SYSTEM

To select the DCAM application, perform the following steps:
Select the Data Collection and Analysis Modules (DCAM) link.
The DCAM Logon screen appears

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LOGON
The Logon screen allows for access into the DCAM system. You will use your Industry
Portal account name (i.e. email address) and password to authenticate into DCAM.

Common Tasks
Help

Click this link to navigate to the Help files.

Create Account

Click this link to navigate to the Industry Portal Account

Creation screen.

Retrieve Password

Click this link to navigate to the Industry Portal Retrieve

Password screen.

Screen Elements
User Name

Enter your Industry Portal user name (email address)

into this field.

Password

Enter your password into this field.

Logon button

Click this button to authenticate the user and navigate to

the Workbench screen.

TO LOGON INTO THE SYSTEM

To logon to the application, perform the following steps:
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Enter your Industry Portal user name.

Enter your password.
Click the [Logon] button.

NOTE:
If you did not enter a user name, you will get the following error message:
Required fields are missing...A user name must be provided.

If you did not enter a password, you will get the following error message:
Required fields are missing...A password must be provided.

If either the user name or password is invalid, you will get the following error
message:
The user name entered is unknown, please try again. To create a
new user account, select the Create Account link in the Common
Tasks section.

If you created your I-Portal account but did not activate it, you will get the following
error message:
The user account is not active. To activate your account, select the
activate link that was included in the confirmation email sent to you
when you first created the account.

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ENTITY SETUP
The Entity Setup screen allows the filer the ability to manage entities such as
companies and other required filers. This screen will also access the filers contact
information.

Common Tasks
Workbench

Click this link to navigate to the Workbench screen.

Contact Information

Click this link to navigate to the Contact Information

screen.

Screen Elements

Companies

Company Name

The name of the company.

FEIN

The federal employer identification number of the

company.

FL Co Code

The Florida company code of the company.

NAIC Co Code

The NAIC company code of the company.

NAIC Grp Code

The NAIC group code of the company.

Status

The authority status of the company.

Add Company button

Click this button to add a company by displaying the

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screen.
Delete button

Click this button to delete a company. (See to Delete a

Company)

Screen Elements

Other Required Filers

Entity Name

The name of the other required filer.

License Number

The license number of the other required filer.

Type

The other required filer type (Individual or Entity)

Add Other Required Filer

button

Click this button to add a required filer by displaying

the screen.

Delete button

Click this button to delete a required filer. (See To

Delete an Other Required Filer)

Done button

Click this button to navigate back to the Workbench

screen.

TO DELETE A COMPANY
To delete a company, perform the following steps:
From the Workbench screen, select the Setup link.
The Entity Setup screen displays and the list of companies appear in the
Companies table.
Select a company to delete. The selected row will be highlighted in yellow.
Click the [Delete] button.
A confirmation message appears Are you sure you want to delete the
selected record?
Click the [OK] button to delete the record or the [Cancel] button to cancel
the operation.
NOTE:
If you did not select a company, you will get the following error message:
An entity must be selected from the list.

TO DELETE AN OTHER REQUIRED FILER

To delete a required filer, perform the following steps:
From the Workbench screen, select the Setup link.
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The Entity Setup screen displays and the list of other required filers appear in
the Other Required Filers table.
Select a required filer to delete. The selected row will be highlighted in yellow.
Click the [Delete] button.
A confirmation message appears Are you sure you want to delete the
selected record?
Click the [OK] button to delete the record or the [Cancel] button to cancel
the operation.
NOTE:
If you did not select a company, you will get the following error message:
An entity must be selected from the list.

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CONTACT INFORMATION
The Contact Information screen allows the filer to manage their contact information.
This contact information can be either DCAM or Filing.
The DCAM Contact Information screen contains the main contact information and is
accessible within the Entity Setup screen. The DCAM contact information is copied to
the filing when a filing is created.
The Filing Contact information is specific to the filing and can be modified after a
filing is created by opening up the filing from your workbench, and selecting
View/Edit Filing Contact Information link.

Common Tasks
Workbench

Click this link to navigate to the Workbench screen.

Setup

Click this link to navigate to the Entity Setup screen.

Screen Elements

Personal

First Name

Represents the first name of the contact.

MI

Represents the middle initial of the contact.

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Last Name

Represents the last name of the contact.

Entity Name

Represents the entity name of the contact.

Email Address

Represents the email address of the contact.

Screen Elements

Phone

Phone Number

Represents the phone number of the contact.

Phone Extension

Represents the phone number extension of the

contact.

Fax Number

Represents the fax number of the contact.

Screen Elements

Address

Street

Represents the street address of the contact.

Optional Street

Represents the optional street address of the contact.

City

Represents the city of the contact.

State

Represents the state of the contact.

ZIP/Postal Code

Represents the zip/postal code of the contact.

Country

Represents the country of the contact.

Done button

Click this button to navigate to the Entity Setup

screen.

Use I-Portal Account

Information button

Click this button to use your Industry Portal account

information.

Save button

Click this button to save your contact information.

TO ADD/UPDATE DCAM CONTACT INFORMATION

To add or update DCAM contact information, perform the following steps:
From the Entity Setup screen, select the Contact Information link.
The DCAM Contact Information screen displays containing personal, phone,
and address related contact information.
Fill out the required fields manually or click the [Use I-Portal Account
Information] button to use your Industry Portal account information.
Click the [Save] button.
A confirmation message appears Are you sure you want to save
changes?
Click the [OK] button to save changes or the [Cancel] button to cancel the
operation.
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NOTE:
If the contact information was successfully saved, you will get the following
informational message:
The contact information was successfully saved.

If you did not enter your first name, you will get the following error message:
Required fields are missingThe first name must not be empty.

If you did not enter your last name, you will get the following error message:
Required fields are missingThe last name must not be empty.

If you did not enter your email address, you will get the following error message:
Required fields are missingThe email address must not be empty.

If you did not enter your phone number, you will get the following error message:
Required fields are missingThe phone number must not be empty.

If you did not enter your street address, you will get the following error message:
Required fields are missingThe address must not be empty.

If you did not enter your city, you will get the following error message:
Required fields are missingThe city must not be empty.

If you did not enter your state, you will get the following error message:
Required fields are missingThe state must not be empty.

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If you did not enter your zip code, you will get the following error message:
Required fields are missingThe zip code must not be empty.

If you did not enter your country, you will get the following error message:
Required fields are missingThe country must not be empty.

TO ADD/UPDATE FILING CONTACT INFORMATION

To add or update the filing contact information, perform the following steps:
From the Workbench screen, click on a Work Unit Number link to open a
filing.
From the Filing Component List screen, select the View/Edit Filing Contact
Information link.
The Filing Contact Information screen displays containing personal, phone,
and address related contact information.
Fill out the required fields manually or click the [Use I-Portal Account
Information] button to use your Industry Portal account information.
Click the [Save] button.
A confirmation message appears Are you sure you want to save
changes?
Click the [OK] button to save changes or the [Cancel] button to cancel the
operation.
NOTE:
If the contact information was successfully saved, you will get the following
informational message:
The contact information was successfully saved.

If you did not enter your first name, you will get the following error message:
Required fields are missingThe first name must not be empty.

If you did not enter your last name, you will get the following error message:
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Required fields are missingThe last name must not be empty.

If you did not enter your email address, you will get the following error message:
Required fields are missingThe email address must not be empty.

If you did not enter your phone number, you will get the following error message:
Required fields are missingThe phone number must not be empty.

If you did not enter your street address, you will get the following error message:
Required fields are missingThe address must not be empty.

If you did not enter your city, you will get the following error message:
Required fields are missingThe city must not be empty.

If you did not enter your state, you will get the following error message:
Required fields are missingThe state must not be empty.

If you did not enter your zip code, you will get the following error message:
Required fields are missingThe zip code must not be empty.

If you did not enter your country, you will get the following error message:
Required fields are missingThe country must not be empty.

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COMPANY SEARCH
The Company Search screen allows the filer to search for a company using various
search criteria.

Common Tasks
Workbench

Click this link to navigate to the Workbench screen.

Contact Information

Click this link to navigate to the Contact Information

screen.

Setup

Click this link to navigate to the Entity Setup screen.

Screen Elements

Search

Search Type

Anywhere, Starts With, Exact Match

Company Name

Represents the company name search field.

NAIC Company Code

Represents the NAIC company code search field.

NAIC Group Code

Represents the NAIC group code search field.

FEIN

Represents the FEIN search field.

Florida Company Code

Represents the Florida company code search field.

Cancel button

Click this button cancel the Add Company operation

and return to the Entity Setup screen.

Clear button

Click this button to clear all search fields above.

Search button

Click this button to perform a search based on the

criteria entered and navigate to the Company Search
Results screen.

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COMPANY SEARCH RESULTS

The Company Search Results screen displays the results of the criteria selected on
the Company Search screen.

Common Tasks
Workbench

Click this link to navigate to the Workbench screen.

Contact Information

Click this link to navigate to the Contact Information

screen.

Setup

Click this link to navigate to the Entity Setup screen.

Screen Elements
<Previous 50

Click this link to display the previous set of 50

companies.

Next 50>

Click this link to display the next set of 50 companies.

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Company Name

Represents the name of the company. Click this link to

add the company by navigating to the Add Company
screen.

FEIN

Represents the federal employer identification number

of the company.

NAIC Company Code

Represents the NAIC company code of the company.

NAIC Group Code

Represents the NAIC group code of the company.

Florida Company Code

Represents the Florida company code of the company.

Cancel button

Click this button cancel the Add Company operation

and return to the Entity Setup screen.

Search Again button

Click this button to return to the Company Search

screen.

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ADD COMPANY
The Add Company screen displays the company information for the company that
was selected in the Company Search Results screen.

Common Tasks
Workbench

Click this link to navigate to the Workbench screen.

Contact Information

Click this link to navigate to the Contact Information

screen.

Setup

Click this link to navigate to the Entity Setup screen.

Screen Elements
Company Name

Represents the name of the company.

Company FEIN

Represents the federal employer identification number

of the company.

NAIC Company Code

Represents the NAIC company code of the company.

NAIC Group Code

Represents the NAIC group code of the company.

Florida Company Code

Represents the Florida company code of the company.

Cancel button

Click this button to cancel the add company operation

and return to the Entity Setup screen.

Back button

Click this button to navigate back to the Company

Search screen.

Add Company button

Click this button to add the company and navigate

back to the Entity Setup screen.

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TO ADD A COMPANY
To add a company, perform the following steps:
From the Entity Setup screen, click the [Add Company] button.
The Company Search screen displays.
Enter search criteria in the fields provided.
Click the [Search] button and the Company Search Results screen is
displayed containing a list of companies matching your search criteria.
NOTE:
If you did not enter at least one search parameter, you will get the following error
message:
Please provide at least one search parameter to do a search.

Select the company you wish to add by clicking on the Company Name link.
The Add Company screen will appear displaying the selected company
information.
Click the [Add Company] button to add the company. A confirmation
window is displayed Are you sure you want to add this entity?
Click the [OK] button to add the entity or click the [Cancel] button to cancel
the operation.
NOTE:
If you have already added this entity to your setup, you will get the following error
message:
The company you are tying to add already exists in your Entity
Setup.

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ADD OTHER REQUIRED FILER

The Add Other Required Filer screen allows the filer to add an Other Required Filer
entity to their Setup. There are two main types of required filers, Individual and
Entity. If an Individual type is selected the First Name, MI, and Last name fields
appear and the Entity Name field is hidden. Reversely, if an Entity type is selected,
the Entity Name field appears and the First Name, MI, and Last name fields are
hidden.
Type: Individual

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Type: Entity

Common Tasks
Workbench

Click this link to navigate to the Workbench screen.

Contact Information

Click this link to navigate to the Contact Information

screen.

Setup

Click this link to navigate to the Entity Setup screen.

Screen Elements
Type

Represents a dropdown list containing the other

required filer types:
Individual (PLCR Only)
Entity (PLCR Only)
Individual (GEAR Only)
Entity (GEAR Only)

First Name

The first name of the other required filer. (Individual

types only)

MI

The middle initial of the other required filer. (Individual

types only)

Last Name

The last name of the other required filer. (Individual

types only)

Entity Name

The entity name of the other required filer. (Entity

types only)

License Number

The license number of the other required filer. (All

types)

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FEIN/SSN

The FEIN/SSN of the other required filer. (All types)

Done button

Click this button to navigate back to the Entity Setup

screen.

Add Other Required Filer

button

Click this button to add the company and navigate

back to the Entity Setup screen.

TO ADD AN OTHER REQUIRED FILER

To add a required filer, perform the following steps:
From the Entity Setup screen, click the [Add Other Required Filer] button
to display the Other Required Filer screen.
Select a Type from the dropdown list.
If you have chosen an Individual type, please enter the First Name and Last
Name. (MI is optional)
If you have chosen an Entity type, please enter the Entity Name.
Enter the License Number and FEIN/SSN.
Click the [Add Other Required Filer] button and a confirmation message
will appear: Are you sure you want to save changes?
Click the [OK] button to save the required filer or click the [Cancel] button
to cancel the operation.
NOTE:
If you successfully added the required filer, you will get the following informational
message:
The required filer [First Name Last Name or Entity Name] was
successfully saved.

If you did not select a Type, you will get the following error message:
Required fields are missing...The type must not be empty.

If you did not enter a first name, you will get the following error message:
Required fields are missing...The first name must not be empty.

If you did not enter a last name, you will get the following error message:

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Required fields are missing...The last name must not be empty.

If you did not enter an entity name, you will get the following error message:
Required fields are missing...The entity name must not be empty.

If you did not enter a license number, you will get the following error message:
Required fields are missing...The license number must not be
empty.

If you did not enter an SSN, you will get the following error message:
Required fields are missing... The SSN must not be empty and must
be in the format 999-99-9999 or 999999999.

If you did not enter a FEIN or entered and invalid FEIN, you will get the following
error message:
Required fields are missing...The FEIN must not be empty and must
be in the format 99-9999999 or 999999999.

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WORKBENCH
The Workbench screen displays common task links as well as the list of Data and No
Data filings created by the current user. There are three tabs (Data, No Data, and
Informational) that when selected will display all related filings.
To export the filing information displayed in the workbench, click the Export to Excel
link.
Open a filing by clicking on the Work Unit Number in the filing list.

Common Tasks
Create New Filing

Click this link to navigate to the Create New Filing

screen.

Review Submissions

Click this link to navigate to the Review Submissions

screen

Setup

Click this link to navigate to the Entity Setup screen.

Screen Elements
Data tab

Click this link to refresh the contents of the workbench

displaying all filings with a purpose of Data.

No Data tab

Click this link to refresh the contents of the workbench

displaying all filings with a purpose of No Data.

Informational tab

Click this link to refresh the contents of the workbench

displaying all filings with a purpose of Informational.

Export To Excel

Click this button to export all filing data seen in the

workbench to Microsoft Excel. (see To Export the Filing

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List)
Delete Filings button

Click this button to navigate to the Delete Filings

screen.

Filing List
Work Unit Num/
File Log Num

The work unit number assigned to the filing. If the filing

has been received by the Office, it will also have a File
Log Number. Clicking on the Work Unit Number link will
display the Filing Component List screen.

Entity Name

Represents the name of the entity associated with the

filing.

Module

Represents the name of the module associated with the

filing.

Event

Represents the name of the event associated with the

filing.

Period

Represents the name of the period associated with the

filing.

Due Date

Represents the date the filing is due to the Office.

TO SORT THE FILING LIST

You can sort the list of filings on your workbench based on each column. By clicking
on the column you will toggle between sorting in ascending and descending order.
To sort the list of filings, perform the following steps:
From the Workbench screen, click the respective column header link in which
to sort (Work Unit Num, Entity Name, Module, Event, Period or Create
Date).
The filing list is refreshed based on the column selected. To sort the same
column but in the opposite sort order, simply click the same column header
again.

TO VIEW THE NEXT SET OF FILINGS

The workbench is configured to display only 20 filings at a time. If there are more
than 20 filings at any point, then you will need to page through the set of filings.
To view the next set of filings, perform the following steps:
From the Workbench screen, there will be a list of page number links at the
bottom of the request list (1 2 3).
Click the desired page number to view the corresponding set of filings.

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TO EXPORT THE FILING LIST

To export the filing information to Microsoft Excel, please perform the following
steps:
From the Workbench screen, click the Data, No Data, or Informational tab for
the list of filings you would like to export.
Click the Export To Excel link and a window displays prompting you to Open
or Save the Excel document.

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DELETE FILINGS
The Delete Filings screen displays common task links as well as the list of Data and
No Data filings that can be deleted. Only original filings that have not been submitted
can be deleted from the workbench.

Common Tasks
Workbench

Click this link to navigate to the Workbench screen.

Create New Filing

Click this link to navigate to the Create New Filing

screen.

Review Submissions

Click this link to navigate to the Review Submissions

screen.

Setup

Click this link to navigate to the Entity Setup screen.

Screen Elements
Delete checkbox

Represents the checkbox that when checked will delete

the filing after the [Delete] button is clicked.

Work Unit Num

Represents the work unit number associated with the

filing.

Entity Name

Represents the name of the entity associated with the

filing.

Purpose

Represents the name of the purpose associated with the

filing.

Module

Represents the name of the module associated with the

filing.

Create Date

Represents the creation date of the filing.

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Cancel button

Click this button to cancel the operation and navigate

back to the Workbench screen.

Delete button

Click this button to delete the selected filings from the

list. (See To Delete a Filing)

TO DELETE A FILING
To delete one or more filings from your workbench, please perform the following
steps:
From the Workbench screen, click the [Delete Filings] button.
The Delete Filings screen will display containing a list of filings you are
allowed to delete. Only original filings you created that have not been
submitted can be deleted from your workbench.
Select one or more filings to delete by checking the box in the first column of
the list.
Click the [Delete] button. A confirmation message appears to the user: Are
you sure you want to delete the selected filings?
Click the [OK] button to delete the selected filings or click the [Cancel]
button to cancel the operation.

NOTE:
If the filings were successfully deleted, you will get the following message:
The selected filings were successfully deleted.

If you did not select any filings to delete, you will get the following error message:
Please select one or more filings from the list below.

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REVIEW SUBMISSIONS
The Review Submissions screen displays common task links as well as the list of
Data and No Data filings that have been created and submitted for all entities
defined in the current users entity setup. This means that if a filing was created and
submitted by a different user (other than the current user) having the same entity in
their setup, it will appear in the Review Submissions list. However, that filing will be
highlighted in pink as shown below.

Common Tasks
Workbench

Click this link to navigate to the Workbench screen.

Create New Filing

Click this link to navigate to the Create New Filing

screen.

Setup

Click this link to navigate to the Entity Setup screen.

Screen Elements
Data tab

Click this link to refresh the contents of the review

submissions list displaying all filings with a purpose of
Data.

No Data tab

Click this link to refresh the contents of the review

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submissions list displaying all filings with a purpose of

No Data.
Informational tab

Click this link to refresh the contents of the review

submissions list displaying all filings with a purpose of
Informational.

Export To Excel

Click this button to export all filing data seen in the

workbench to Microsoft Excel. (See To Export the Filing
List)

Work Unit Num

Represents the work unit number assigned to the filing.

Clicking on the Work Unit Number link will display the
Filing Component List screen in read-only mode.

Entity Name

Represents the name of the entity associated with the

filing.

Module

Represents the name of the module associated with the

filing.

Status

Represents the current status of the submitted filing.

Possible valued are: Under Review or final action status
displayed in all caps (i.e. ACCEPTED)

Status as of

Represents the date of the Status above.

File Log Num

Represents the File Log Number assigned by the Office

used to identify the filing during review.

TO SORT THE FILING LIST

You can sort the filings in your review submissions list based on each column. By
clicking on the column you will toggle between sorting in ascending and descending
order.
To sort the list of filings, perform the following steps:
From the Review Submissions screen, click the respective column header link
in which to sort (Work Unit Number, Entity Name, Module, Status,
Status as of or File Log Num).
The filing list is refreshed based on the column selected. To sort the same
column but in the opposite sort order, simply click the same column header
again.

TO VIEW THE NEXT SET OF FILINGS

The review submissions list is configured to display only 20 filings at a time. If there
are more than 20 filings at any point, then you will need to page through the set of
filings.
To view the next set of filings, perform the following steps:
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From the Review Submissions screen, there will be a list of page number links
at the bottom of the request list (1 2 3).
Click the desired page number to view the corresponding set of filings.

TO EXPORT THE FILING LIST

To export the filing information to Microsoft Excel, please perform the following
steps:
From the Review Submissions screen, click the Data/No Data tab for the list
of filings you would like to export.
Click the Export To Excel link and a window displays prompting you to Open
or Save the Excel document.

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FILING COMPONENT LIST

The Filing Component List screen contains all the information for a filing that was
opened from the Workbench or Review Submissions screens. If the filing was opened
from the Workbench, then it will be in edit mode. If the filing was opened from the
Review Submissions screen, then the filing will be displayed in read-only mode.

Common Tasks
Workbench

Click this link to navigate to the Workbench screen.

Review Submissions

Click this link to navigate to the Review Submissions

screen.

Setup

Click this link to navigate to the Entity Setup screen.

Screen Elements

Filing Information

Submit Button

Submits the filing to the Office of Insurance

Regulation. This button will appear when all
components marked as Incomplete are Complete. The
filing will not be submitted unless you click this
button.

Work Unit Number

Represents the work unit number assigned to the

current filing.

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Entity Name

Represents the entity name associated with the

current filing.

Module

Represents the module name associated with the

current filing.

Event

Represents the event name associated with the

current filing.

Period

Represents the period name associated with the

current filing.

Due Date

Represents the date the filing is due to the Office.

Purpose

Represents the purpose associated with the current

filing.

Filing Number

Represents the filing number assigned to the filing

indicating it was received by the Office. This will only
appear for response filings.

Create Date

Represents the creation date of the current filing.

Created By

Represents the filer who created the current filing.

Filing Status

Represents the current status of the current filing.

Submission Status

Represents the current status of the current filing

submission.

Extension Request link

If an extension was requested for the current filing,

this field will appear with a [Show] link.

Screen Elements

Extension Request Information

Extension Request link

If an extension was requested for the current filing,

this field will appear with a [Hide] link.

Requested Date

Represents the requested extension date.

Granted Date

Represents the granted extension date. This field will

appear when the extension request is no longer under
review.

Explanation

Represents the explanation made by the filer as to the

reason for the extension request.

Status

Represents the current extension request status.

Possible values are Under Review, Granted,
Granted/Amended, and Denied.

Status Comments

Represents the comments made by the Office. This

field will appear when the extension request is no

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longer under review.

View/Edit Filing Contact
Information link

Clicking this link will display the Contact Information

screen (See To View/Edit DCAM Contact Information.
NOTE: If the filing was opened from the Review
Submissions screen, the link will be labeled View
Filing Contact Information.

Screen Elements

Component List

Component Name

Represents the name of the filing component. Beneath

the filing component name link is the component
description. Click the Component Name link to
display the Component screen.

Last Updated Date

Represents the date that the component was last

updated.

Status

Represents the current status of the filing component.

Possible values are:
Incomplete The required filing component is
incomplete and a file or files must be uploaded to
complete the filing component.
Complete A file or files were successfully uploaded
for the required filing component.
---------- - The optional required filing component is
incomplete and a file or files must be uploaded to
change the status to Included.
Included - A file or files were successfully uploaded
for the optional filing component.

View Previous
Submissions link

Clicking this link will display the View Past Filing

Submissions screen.

Return To Workbench or
Return To Submissions
button

Click the Return To Workbench button to navigate

back to the Workbench screen if the filing is not
submitted. If this is a submitted filing, click the Return
To Submissions button to navigate back to the Review
Submissions screen.

TO SHOW/HIDE THE EXTENSION REQUEST INFORMATION

To show the extension request information, perform the following steps:
Open a filing from either the Workbench screen or the Review Submissions
screen.
If an extension was requested for the filing, there will be a Extension Request
field displaying the current status as well as a [Show] link

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Click the [Show] link and the extension request information table will appear
below.
To hide the extension request information, simply click the [Hide] link within
the Extension Request Information table.

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FILING COMPONENT
The Filing Component screen displays the list of uploaded files associated with the
current filing submission.

Common Tasks
Add/Upload File

Click this link to navigate to the Add/Upload File

screen.
NOTE: If the Add/Upload File link is disabled, you
have met the file upload limit and cannot add
anymore files. In order to add more files, you must
delete some of the files that have already been
uploaded.

Download Template

Click this link to download the template file associate

with the current filing component. If the Download
Template link is disabled, then there is no template
configured for this filing component.
NOTE: Download the template for each filing to
ensure that you are using the most current version.
Instructions are included on the templates to assist
the user. Once the appropriate data has been entered
into the template the user will need to save it to their
desktop so that it maybe uploaded to the system.

Screen Elements
File Name

Represents the uploaded file name for the filing

component. To view the uploaded file, click on the
File Name link.
NOTE: If the file was taken offline, the File Name link

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will be disabled and will read:

[FILE OFFLINE]: filename.pdf
Size (in KB)

Represents the size of the uploaded file. The size is

displayed in kilobytes.

Date Uploaded

Represents the date the file was uploaded.

Action

Represents the Delete action link. Click the Delete

link to delete an uploaded file.
NOTE: If the current filing was already submitted,
then the Delete link will be disabled.

Restore button

Click this button to restore the files that are OFFLINE

for the filing component.

Back button

Click this button to navigate back to the Filing

Component List screen.

TO DELETE AN UPLOADED FILE

To delete an uploaded file, perform the following steps:
Open filing from the Workbench screen.
From the Filing Component List screen, select the filing component containing
the uploaded file you wish to delete.
From the Filing Component screen, click the Delete link next to the file to
delete.
A confirmation message appears to the user: Are you sure you want to
delete this uploaded file?
Click the [OK] button to delete the file or click the [Cancel] button to cancel
the operation.

TO RESTORE OFFLINE FILES

Over time, files uploaded to our server will need to be purged to free up disk space.
To accomplish this, the files associated with processed filings will be archived after a
period of time.
So, if you are reviewing old filings and need to view a specific file, odds are that file
is offline and will need to be restored. To restore offline files, perform the following
steps:
Open filing from the Review Submissions screen.
From the Filing Component List screen, select the filing component containing
the uploaded files you wish to restore.
From the Filing Component screen, click the [Restore] button.
A confirmation message appears to the user: Are you sure you want to
restore the offline files?
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Click the [OK] button to queue the files for restoration or click the [Cancel]
button to cancel the operation.
NOTE:
If the files were successfully queued for restoration, you will get the following
informational message:
The files were successfully queued for restoration. You will receive
an email when the file(s) are restored.

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ADD/UPLOAD FILE
The Add/Upload File screen allows the filer to select and upload a file to a filing
component. Depending on the filing and the filing component, data may also be
extracted from the file at the time it is being uploaded.

Common Tasks
None
Screen Elements
Component Name

Represents the name of the filing component.

File To Upload field

Browse button

Represents the file name to upload. Click the

[Browse] button to display the File Open dialog
window. File name will display in field after file is
selected.

File Upload Information

Represents information about the file upload:

The file types supported lists the different file types
you are allowed to upload for this component.
Maximum number of uploads Depending on the
filing component this number will vary.
Maximum upload file size file cannot exceed 5MB.

Cancel button

Click this button to cancel the operation and navigate

back to the Filing Component screen.

Save button

Click this button to upload and extract the file.

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TO ADD/UPLOAD A FILE
To add/upload a file, perform the following steps:
From the Filing Component List screen, select the filing component to which
you wish to add files.
From the Filing Component screen, click the Add/Upload File link.
From the Add/Upload File screen, click the [Browse] button to select the file
to upload.
Once the file is selected, click Open and the file name will be added to the
File To Upload field.
Click the [Save] button to upload and extract the file. Click the [Continue]
button to navigate back to the Add/Upload File screen.

NOTE:
If the file was successfully uploaded and/or extracted, you will get the following
informational message:
File {File Name} upload was successful. This component is now
complete.

If you attempt to upload a file type that is not supported, you will get the following
error message:
The file type you are attempting to upload is incorrect, the file types
supported for this filing component are:
Adobe Acrobat document (*.pdf)
Rich Text Format document (*.rtf)
Microsoft Excel document (*.xls)
Microsoft Word document (*.doc)

If errors occur during data extraction, you will get similar types of extraction errors:
File DataExtractionTest_2.xls upload was unsuccessful.
The following errors were found during data extraction:

Global Validations

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Worksheet

Cell Error Message

SECTION A

K2

B4 must equal B5

SECTION A

L8

C10 must equal C11

SECTION A

K14 B16 must equal B17

SECTION A

I41

SECTION A

D41 Cell cannot be null.

SECTION B

F5

Cell cannot be null.

Sum of column Number 3 must be greater than 250000

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SECTION B

F25 Sum of column Number 4 must be greater than 500000

U_DATA_TEST1 Data Table

Worksheet

Cell

Error Message

SECTION A

H4

Value must be greater than 1000

SECTION A

H5

Value must be greater than 1000

SECTION A

H6

Value must be greater than 1000

SECTION A

H7

Value must be greater than 1000

SECTION A

H8

Value must be greater than 1000

SECTION A

H9

Value must be greater than 1000

SECTION A

H10

Value must be greater than 1000

SECTION A

H11

Value must be greater than 1000

SECTION A

H12

Value must be greater than 1000

SECTION A

H13

Value must be greater than 1000

Too many errors (10) reached for this data table. Please fix current
errors and try again.

U_DATA_TEST2 Data Table

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Worksheet

Cell

SECTION A

No match of columns for range (B28:K28)

Error Message

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VIEW PAST FILING SUBMISSIONS

The View Past Filing Submissions screen allows the filer to review all past
submissions for the current filing. This includes submission information and all files
that were uploaded to the filing components for the original filing as well as all the
response filings.
The submissions will appear with the most recent listed first.

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Common Tasks
None
Screen Elements

Submission Information

Submission ID

Represents the Submission ID.

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Submission Date

Represents the Submission Date.

Submission Type

Represents the Submission Type. (Original or

Response)

Submission Status

Represents the Submission Status. (Not Submitted,

Submitted or Received)

Analyst Comments

Represents the comments supplied by the analyst

during a response filing. If the field is empty then no
comments were entered for this submission.

Screen Elements

Submission Information

Component Name

Represents the name of the filing component. Beneath

the filing component name link is the component
description. Click the Component Name link to
display the Filing Component screen.

Last Updated Date

Represents the date that the component was last

updated.

Status

Represents the current status of the filing component.

Back button

Click this button to navigate to the Filing Component

List screen.

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FILING SURVEY COMPONENT

The Filing Survey Component screen displays the list of survey questions associated
with the current filing survey component.

Common Tasks
Workbench

Click this link to navigate to the Workbench.

Filing Component List

Click this link to navigate to the Filing Component List.

Screen Elements
Red Asterisk (*)

Displayed if an answer is required for a question.

Question Number (1., 2.,

etc)

Represents the question to be answered.

Text Box

Displayed for text type, number type, and date type

questions. Enter appropriate survey answer here.

Yes/No Radio Buttons

Displayed for yes/no type questions. Enter

appropriate survey answer here.

Drop Down List

May be displayed for choice type questions. Select

appropriate survey answer here.

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Radio Button List

May be displayed for choice type questions. Select

appropriate survey answer here.

Rating Matrix

Displayed for rating type questions. Select

appropriate survey rating here.

Return Button

Clicking this button will return to the Filing Component

List without saving the survey component.

Save and Return Button

Clicking this button will save the survey component.

If the save is successful, the user will be returned to
the Filing Component List.

Save Button

Clicking this button will save the survey component

and return the user to the survey component.

NOTE:
If the survey is saved successfully when clicking the Save Button, you will get one
of the two following informational messages, depending on if the survey is
complete. A survey is considered completed when all required questions are
completed successfully:
Incomplete survey saved successfully.

Completed survey saved successfully. Please click 'Filing Component

List' to the left to return to the Filing Component List.

TEXT TYPE QUESTION

Text type questions may be single or multiple lines. Each question will have a
maximum number of characters that may be entered. If the maximum number of
characters is exceeded, an error message like the one below will be displayed.

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NUMBER TYPE QUESTION

Number type questions may be percentage, currency, or normal number. There

may be a maximum and/or minimum amount allowed for the response. If the
response is not within the required range, an error message like the one below will
be displayed.

There may be a maximum number of decimal places allowed for the response. If the
response has too many digits after the decimal place, an error message like the one
below will be displayed.

DATE TYPE QUESTION

Date type questions must be answered with a response in the format of

MM/DD/YYYY. If the response entered is not in this format, an error message like
the one below will be displayed.
There may be a minimum and/or maximum date allowed for the response. If the
response is not within this date range, an error message like the one below will be
displayed.

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YES/NO TYPE QUESTION

Yes/No type questions are answered by selecting the proper radio button.
may or may not be a N/A option.

There

CHOICE TYPE QUESTION

Choice type questions may be displayed as a radio button list or a drop down
selection box. They are answered by selecting the proper response.

RATING TYPE QUESTION

Rating type questions are displayed as a radio button list with descriptions of the
various rating options. They are answered by selecting the proper response.

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FILING SUBMISSION
The Filing Submission screen is displayed after the filing has been successfully
submitted. It lists the current filing submission information (ID, status, and date) as
well as in the informational message at the top of the screen indicating the Work
Unit Number. Click the Return to Workbench button to begin working on your new
filing.

Common Tasks
Workbench

Click this link to navigate to the Workbench screen.

Review Submissions

Click this link to navigate to the Review Submissions

screen.

Setup

Click this link to navigate to the Entity Setup screen.

Screen Elements
Submission ID

Represents the ID of the filing submission.

Submission Status

Represents the status ID of the filing submission.

Submission Date

Represents the date of the filing submission.

Return To Workbench
button

Click this button to return back to the Workbench

screen.

TO SUBMIT A FILING
To submit a filing, perform the following steps:
Open filing from the Workbench screen.
From the Filing Component List screen, ensure all filing components with a
status of Incomplete are set to Complete. (See To Add/Upload a File)
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Verify the Filing Contact Information is correct (See To Add/Update Filing

Contact Information)
Click the [Submit Filing] button.
A confirmation message appears to the user: Are you sure you want to
submit this filing?
Click the [OK] button to submit the filing or click the [Cancel] button to
cancel the operation.
NOTE:
If the filing was successfully submitted, you will get the following informational
message:
Filing [Work Unit Number] was submitted successfully.

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CREATE NEW FILING

The Create New Filing screen begins the process of creating a new filing.

Common Tasks
Workbench

Click this link to navigate to the Workbench screen.

Review Submissions

Click this link to navigate to the Review Submissions

screen.

Setup

Click this link to navigate to the Entity Setup screen.

Screen Elements
Next button

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Click this button to navigate to the Select Entity Type

screen.

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SELECT ENTITY TYPE

The Select Entity Type screen provides the user a list of entity types to choose from
when creating a new filing.

Common Tasks
Workbench

Click this link to navigate to the Workbench screen.

Review Submissions

Click this link to navigate to the Review Submissions

screen.

Setup

Click this link to navigate to the Entity Setup screen.

Screen Elements
Select radio button

Represents the button to select the entity type. When

an entity type is selected, the entire row will be
highlighted in yellow.

Name

Represents the name of the entity type.

Description

Represents the description of the entity type.

Cancel button

Click this button to cancel the current operation and

return to the Workbench screen.

Back button

Click this button to go back to the Create New Filing

screen.

Next button

Click this button to save the current selection and

navigate to the Select Entity screen.

TO SELECT AN ENTITY TYPE

To select an entity type, perform the following steps:
From the Select Entity Type screen, click the radio button next to the entity
type you wish to choose. The selected row will be highlighted in yellow.
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Click the [Next] button to save the selection and navigate to the Select
Entity screen.
NOTE:
If you did not select an entity type, you will get the following error message:
An entity type must be selected from the list.

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SELECT ENTITY
The Select Entity screen provides the user a list of entities to choose from when
creating a new filing. The entities that appear are the list of entities the user added
within their Setup.
The screen below shows a sample of the Select Company screen:

Common Tasks
Workbench

Click this link to navigate to the Workbench screen.

Review Submissions

Click this link to navigate to the Review Submissions

screen.

Setup

Click this link to navigate to the Entity Setup screen.

Screen Elements
Entity Type

Represents the name of the entity type chosen from

the Select Entity Type screen.

Select radio button

Represents the button to select the entity. When an

entity is selected, the entire row will be highlighted in
yellow.

Name

This column represents the name of the entity.

Description

This column represents the description of the entity.

Cancel button

Click this button to cancel the current operation and

return to the Workbench screen.

Back button

Click this button to go back to the Select Entity Type

screen.

Next button

Click this button to save the current selection and

navigate to the Select Module screen.

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TO SELECT AN ENTITY
To select an entity, perform the following steps:
From the Select Entity screen, click the radio button next to the entity you
wish to choose. The selected row will be highlighted in yellow.
Click the [Next] button to save the current selection and navigate to the
Select Module screen.
NOTE:
If you did not select an entity, you will get the following error message:
An entity must be selected from the list.

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SELECT MODULE
The Select Module screen provides the user a list of modules to choose from when
creating a new filing.

Common Tasks
Workbench

Click this link to navigate to the Workbench screen.

Review Submissions

Click this link to navigate to the Review Submissions

screen.

Setup

Click this link to navigate to the Entity Setup screen.

Screen Elements
Entity Type

Represents the name of the entity type chosen from

the Select Entity Type screen.

Entity

Represents the name of the entity chosen from the

Select Entity screen.

Select radio button

Represents the button to select the module. When a

module is selected, the entire row will be highlighted
in yellow.

Name

This column represents the name of the module.

Description

This column represents the description of the module.

Cancel button

Click this button to cancel the current operation and

return to the Workbench screen.

Back button

Click this button to go back to the Select Entity Type

screen.

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Next button

Click this button to save the current selection and

navigate to the Select Event screen.

TO SELECT A MODULE
To select a module, perform the following steps:
From the Select Module screen, click the radio button next to the module you
wish to choose. The selected row will be highlighted in yellow.
Click the [Next] button to save the current selection and navigate to the
Select Event screen.
NOTE:
If you did not select a module, you will get the following error message:
A module must be selected from the list.

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SELECT EVENT
The Select Event screen provides the user a list of events to choose from when
creating a new filing.

Common Tasks
Workbench

Click this link to navigate to the Workbench screen.

Review Submissions

Click this link to navigate to the Review Submissions

screen.

Setup

Click this link to navigate to the Entity Setup screen.

Screen Elements
Entity Type

Represents the name of the entity type chosen from

the Select Entity Type screen.

Entity

Represents the name of the entity chosen from the

Select Entity screen.

Module

Represents the name of the module chosen from the

Select Module screen.

Select radio button

Represents the button to select the event. When an

event is selected, the entire row will be highlighted in
yellow.

Name

This column represents the name of the event.

Description

This column represents the description of the event.

Cancel button

Click this button to cancel the current operation and

return to the Workbench screen.

Back button

Click this button to go back to the Select Module

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screen.
Next button

Click this button to save the current selection and

navigate to the Select Period screen.

TO SELECT AN EVENT
To select an event, perform the following steps:
From the Select Event screen, click the radio button next to the event you
wish to choose. The selected row will be highlighted in yellow.
Click the [Next] button to save the current selection and navigate to the
Select Period screen.
NOTE:
If you did not select an event, you will get the following error message:
An event must be selected from the list.

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SELECT PERIOD
The Select Period screen provides the user a list of reporting periods to choose from
when creating a new filing.

Common Tasks
Workbench

Click this link to navigate to the Workbench screen.

Review Submissions

Click this link to navigate to the Review Submissions

screen.

Setup

Click this link to navigate to the Entity Setup screen.

Screen Elements
Entity Type

Represents the name of the entity type chosen from

the Select Entity Type screen.

Entity

Represents the name of the entity chosen from the

Select Entity screen.

Module

Represents the name of the module chosen from the

Select Module screen.

Event

Represents the name of the event chosen from the

Select Event screen.

Select radio button

Represents the button to select the period. When a

period is selected, the entire row will be highlighted in
yellow.

Name

This column represents the name of the period.

Description

This column represents the description of the period.

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Due Date

This column represents the due date of the filing if

created with this reporting period.

Cancel button

Click this button to cancel the current operation and

return to the Workbench screen.

Back button

Click this button to go back to the Select Event

screen.

Next button

Click this button to save the current selection and

navigate to the Select Purpose screen.

TO SELECT A REPORTING PERIOD

To select a reporting period, perform the following steps:
From the Select Period screen, click the radio button next to the period you
wish to choose. The selected row will be highlighted in yellow.
Click the [Next] button navigate to save the current selection and navigate
to the Select Purpose screen.
NOTE:
If you did not select a reporting period, you will get the following error message:
A period must be selected from the list.

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SELECT PURPOSE
The Select Purpose screen provides the user a list of filing purposes to choose from
when creating a new filing.

Common Tasks
Workbench

Click this link to navigate to the Workbench screen.

Review Submissions

Click this link to navigate to the Review Submissions

screen.

Setup

Click this link to navigate to the Entity Setup screen.

Screen Elements
Entity Type

Represents the name of the entity type chosen from

the Select Entity Type screen.

Entity

Represents the name of the entity chosen from the

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Select Entity screen.

Module

Represents the name of the module chosen from the

Select Module screen.

Event

Represents the name of the event chosen from the

Select Event screen.

Period

Represents the name of the reporting period chosen

from the Select Period screen.

Submission Due Date

Represents the due date of the filing.

Select radio button

Represents the button to select the purpose. When a

purpose is selected, the entire row will be highlighted
in yellow.

Name

This column represents the name of the purpose.

Description

This column represents the description of the purpose.

Extension Request
checkbox

If this checkbox is enabled and checked, the extension

Date and Explanation fields will become visible.

Date

Represents the extension date being requested. The

date must be entered in the format MM/DD/YYYY.

Date Picker Button

Clicking this button will display a calendar screen in

which the user can select a date. When the date is
selected, it will appear in the Date field.

Explanation

Represents a text box that contains the explanation

for the extension request. This field is limited to 1000
characters.

Cancel button

Click this button to cancel the current operation and

return to the Workbench screen.

Back button

Click this button to go back to the Select Period

screen.

Next button

Click this button to save the current selection and

extension request information and navigate to the
Filing Creation Verification screen.

TO SELECT A PURPOSE
To select a purpose, perform the following steps:
From the Select Purpose screen, click the radio button next to the purpose
you wish to choose. The selected row will be highlighted in yellow.
Click the [Next] button to save the current selection and navigate to the
Filing Creation Verification screen.
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NOTE:
If you did not select a purpose, you will get the following error message:
A purpose must be selected from the list.

TO REQUEST AN EXTENSION
To request an extension, perform the following steps:
From the Select Purpose screen, click the radio button next to the purpose
you wish to choose. The selected row will be highlighted in yellow.
If the selected purpose is configured to allow extension requests, the
Extension Request checkbox will become enabled.
Check the Extension Request checkbox and the Date and Explanation fields
will appear.
Enter a valid date (format mm/dd/yyyy) or select the date from the date
picker button located next to the Date field.
Enter an explanation as to why you are requesting the extension.
Click the [Next] button to save the extension request date and explanation
and navigate to the Filing Creation Verification screen.
NOTE:
If you did not enter an extension date, you will get the following error message:
Required fields are missingThe Extension Date must not be empty.

If you did not enter an explanation, you will get the following error message:
Required fields are missingThe Extension Explanation must not be
empty.

If you did not enter an extension date that was within X calendar days, you will get
the following error message:
The extension date must be within X calendar day(s) from today's
date.

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If you enter an invalid extension date, you will get the following error message:
The Extension Date is invalid, please enter a date in the format
mm/dd/yyyy.

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FILING CREATION VERIFICATION

The Filing Creation Verification screen provides a summary of what was selected
during the filing creation process prior to actually creating the filing. It is here that
the user will create the actual filing.

Common Tasks
Workbench

Click this link to navigate to the Workbench screen.

Review Submissions

Click this link to navigate to the Review Submissions

screen.

Setup

Click this link to navigate to the Entity Setup screen.

Screen Elements
Entity Type

Represents the name of the entity type chosen from

the Select Entity Type screen.

Entity

Represents the name of the entity chosen from the

Select Entity screen.

Module

Represents the name of the module chosen from the

Select Module screen.

Event

Represents the name of the event chosen from the

Select Event screen.

Period

Represents the name of the reporting period chosen

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from the Select Period screen.

Submission Due Date

Represents the due date of the filing.

Purpose

Represents the name of the filing purpose chosen

from the Select Purpose screen.

Extension Request Date

Represents the date that was entered from the Select

Purpose screen.

Extension Request
Explanation

Represents the explanation that was entered from the

Select Purpose screen.

Cancel button

Click this button to cancel the current operation and

return to the Workbench screen.

Back button

Click this button to go back to the Select Purpose

screen.

Create Filing button

Click this button to create the filing and navigate to

the Filing Creation screen.

TO CREATE A FILING
To create a filing, perform the following steps:
From the Workbench screen, select the Create New Filing link.
From the Create New Filing screen, click the [Next] button to navigate to the
Select Entity Type screen.
Select an entity type. (See To Select an Entity Type)
Select an entity. (See To Select and Entity)
Select a module. (See To Select a Module)
Select an event. (See To Select an Event)
Select a reporting period. (See To Select a Reporting Period)
Request an extension (This is optional. Only request an extension if
necessary) (See To Request an Extension)
Select a purpose. (See To Select a Purpose)
From the Filing Verification screen, click the [Create Filing] button. A
confirmation window appears to the user Are you sure you want to
create this filing?
Click the [OK] button to create the filing and navigate to the Filing Creation
screen or click the [Cancel] button to cancel the operation.
NOTE:
If a filing has already been created for the entity with the same module, event, and
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period combination, you will get the following error message:

A filing with the selected criteria already exists for this entity.

If you have not entered your contact information into the DCAM Contact
Information screen, you will get the following error message:
There is no contact information created for this account. Please
complete the Contact Information screen in Setup before filing.

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FILING CREATION
The Filing Creation screen provides a summary of the filing that was just created
including the new Work Unit Number.

Common Tasks
Workbench

Click this link to navigate to the Workbench screen.

Review Submissions

Click this link to navigate to the Review Submissions

screen.

Setup

Click this link to navigate to the Entity Setup screen.

Screen Elements
Work Unit Number

Represents the newly assigned Work Unit Number for

the filing just created.

Entity Type

Represents the name of the entity type for the filing

just created.

Entity

Represents the name of the entity for the filing just

created.

Module

Represents the name of the module for the filing just

created.

Event

Represents the name of the event for the filing just

created.

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Period

Represents the name of the reporting period for the

filing just created.

Submission Due Date

Represents the date the filing is due to the Office.

Purpose

Represents the name of the filing purpose for the

filing just created.

Return to Workbench
button

Click this button to navigate back to the Workbench

screen.

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APPLICATION AVAILABILITY
The application availability screen will appear when there is either scheduled or
unscheduled maintenance being performed on the application. In either case, the
application will be unavailable to all users.
Common Tasks
None

NOTE:
If the application is down for scheduled maintenance, the following error message
will appear:
DCAM is currently unavailable due to scheduled maintenance.

If the application is down for unscheduled maintenance, the following error

message will appear:
DCAM is currently unavailable due to unscheduled maintenance.

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SESSION TIMEOUT
The session timeout screen will appear there is no activity for a period of time.
When the session does timeout, the following screen will appear.

Common Tasks
Logon

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Click this link to navigate you to the Logon screen.

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