Posters with PowerPoint

Design Notes

Student Version: April 2015

Table of Contents
1 DESIGNING AN A0 SIZED POSTER.................................................................................................... 2
1.1 Poster Sizes .................................................................................................................................... 2
1.2 Layout of your Poster ..................................................................................................................... 3
1.3 General Design Principles ............................................................................................................... 3
1.4 What sections to include? .............................................................................................................. 4
1.4.1 Font Size and Style ............................................................................................................................................. 5

1.5 Colour ............................................................................................................................................ 6

1.6 Storing a Poster.............................................................................................................................. 6

2 PRINTING USING THE PLOTTER PRINTER ................................................................................... 7

2.1 Plotter Printing: Step 1 - Mapping a connection to the A0 Plotter .................................................... 7
2.2 Plotter Printing: Step 2 - Save your PowerPoint Poster as a PDF file ................................................. 7
2.3 Plotter Printing: Step 3 - Print from the PDF to the A0 Plotter (includes scaling poster if needed) .... 8

3 PRESENTING A POSTER GUIDELINES .......................................................................................... 10

3.1 Recommendations ....................................................................................................................... 10

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1 Designing an A0 sized poster

A Poster is a visual medium that will help you present an overview of your research. You are then
free to talk to the people that come to view the poster and answer any questions that they may
have. Viewers of your poster should walk away understanding your work and feeling they have
learnt something.
This short guide will give you some useful tips to creating a professional looking, readable poster.
Designing a suitable poster takes time; do not leave it until the last minute. Remember to allow
enough time to design and review your poster, as well as time to print (and reprint if you spot any
errors!).
Have a look at other peoples designs for some ideas look in your department or look online
e.g. http://phdposters.com/gallery.php Take note of layout designs, colours, size of text, amount
of graphics etc.

1.1 Poster Sizes

It is possible to create a poster without having to produce an original document of the intended
poster size. This reduces the size of the file and speeds up the printing process. You can create
the page at A4 size, and then scale it up to the required size when sending it to print. An A4 size
can be set in PowerPoint via the Design Tab and click on Page Setup.
Some people prefer to design a poster at actual size. This is advisable if you have lots of
charts/images so that scaling it up later does not lose any quality. However, fitting an A0 poster
on your computer screen can be annoying as it involves lots of scrolling around. To set a poster
in PowerPoint to the correct size: From the Design tab, click Page Setup, then type in the
width and height required and choose orientation required for the slide.
Description

Width

Standard A0 portrait (tall)

33 inches
84.1cm
Standard A0 landscape (wide) 46 inches
118.9cm
A1 portrait
23.4 inches
59.4cm
A1 landscape
33 inches
84.1cm
A2 portrait
16.5 inches
42cm
A2 landscape
23.4 inches
59.4cm

Height
46 inches
118.9cm
33 inches
84.1cm
33 inches
84.1cm
23.4 inches
59.4cm
23.4 inches
59.4 cm
16.5 inches
42cm

ISS recommend to scale up the poster and print it via Adobe PDF.
If you intend to print to the plotter printer in the Library, you will need to follow all printing steps
in this guide regardless of the original poster size you use.
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1.2 Layout of your Poster

There are a variety of different layouts you could use for your poster. Some people suggest that
having 6-9 main areas on your poster is a very effective layout - making it simple to read and less
confusing.
In general:

Keep the layout so it is readable in columns (top to bottom, then across from left to right)
Layout does not have to be rigid - parts of a diagram may overlap areas (just dont let it
block any text)
Remember to keep a certain amount of white space to help separate the columns and
not overpower the reader with too much text
Items at the top/middle of the poster are more likely to be read than the lower parts of
the poster - maybe keep the bottom few lines for Acknowledgements and Contact
details etc.
Try to balance the items you put on the poster for example, do not have all the
diagrams, charts and pictures in just one column - spread them out as evenly as possible
Avoid putting images behind text it makes the text harder to read and you do not want
people to strain their eyes reading your work
Usually the Title is at the top either top centred or top left aligned
Edges - keep away from the edges of the poster because:
o The eye likes a margin - putting text and images hard up against the edge of the
poster makes it look crowded and it becomes harder to read
o When you print the poster a small area round the edge may not be printed

1.3 General Design Principles

Text
o Keep text to a minimum (less is more principle) and do not over fill your poster
Recommend maximum of 900 words on A0 poster
o Too many words and people will not read it they will lose interest and often just
look at the parts that stand out such as headlines and figures
o Omit complex analyses and formulae if not all viewers will understand it
o When writing about data, write it as data are... instead of data is... because
data is a plural noun
o Avoid blocks of text longer than 15 lines
o Minimise use of Underlining use italics instead
o Do not write entirely in CAPITALS it is harder to read
Line Spacing
o Set line spacing at 1 or 1.1 size

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o It is important to have consistent line spacing throughout the poster for a

professional image and easier readability - it also helps when displaying
superscript or subscript data
Graphics
o It is advisable to use some graphics on your poster such as pictures, charts,
SmartArt, flow diagrams - these will help break up blocks of text and make the
poster more attractive
o Graphics obtained from web pages may have low resolution (this is so they can
load up quickly on the internet) however, you may find they are unsuitable images
once you have resized them some quality of the image will be lost
o Avoid using complex 3D charts it makes it harder for some people to interpret
the values and this may become confusing
Colour
o Most people prefer to read dark text on a light background
o If you have a dark background, ensure you have light text on top so it is readable
o Try and have a theme of colours to use about 2 to 4 colours
o Avoid too many over bright colours - although they are attractive and eye
catching, they may give readers a headache and they may strain to see them
(depending on background colour)
Review
o It is important that you prepare the poster in advance and get some other people
to review it and provide you with suggestions
o Other people may spot grammatical/typing errors, or point out sentences that are
difficult to understand. What you understand, others may not so it is important
to gain other peoples point of view.
o Its rather embarrassing at a Poster Presentation when you have a typo on your
poster - so double check and then check again!
o Consistency is important for flow and image of the poster
o A poster can be a visual summary of your work, so be brief, specific and keep to
getting the main points across - think of this when reviewing the poster and
checking whether what you have put is really needed.

1.4 What sections to include?

1. Title - one to two lines maximum. Avoid use of colon here. Title should be catchy says
what research is about / findings. Below the title in the same font, but much smaller, add
your name(s).
2. Abstract this is not always included. You may have already sent this to the exhibition
and they may have already printed it in the catalogue. If not, include with the
Introduction.
3. Introduction About 200 words. Explain in here about your work, why it matters
(importance/relevance), have a/some picture(s) to emphasis research if possible. If
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4.

5.
6.

7.

8.

people find this part boring, they could move away from your poster without reading the
rest so spend time making it interesting!
Methods / Procedures Used About 150 words. Briefly describe the
methods/procedures used and how they will help you find out about your hypothesis.
Could use flow diagrams to help illustrate your procedures (this will help break up your
text and make the poster look more interesting). Ensure you label diagrams if needed.
Results dont forget to say if it worked/not worked then say why. Try to be descriptive
and focus on key points. About 150 words.
Discussion and Conclusion Without sounding like you are repeating yourself start by
reminding the viewer of your hypothesis and result. Then discuss your results, why they
are interesting, how the conclusion links back to your hypothesis and what could be the
next step in this research in the future. About 250 words.
Acknowledgements a section for thanking people:
a. Short list of your sources in a Literature Cited section. Ensure these are written in
the correct format for referencing.
b. Acknowledge department / individuals who gave assistance.
c. Acknowledge Funding Sources.
Further Information where can people find out more information about your project
include your email, possible a link to a website or PDF version of your poster.

1.4.1 Font Size and Style

For an A0 poster:

Title Text - Bold, Large size (72 84pt if working on actual size A0, this is equivalent to
about 18pt font on A4 size before it is scaled up). Sans serif font. Viewable from 5 metres
away. Sentence case for the Title.
Author Text - Same font as title, smaller, perhaps Italic.
Side Headings Larger than the main text, often in Bold as well. Sans serif font. Keep
consistent. Viewable from 3 metres away.
Main Text Minimum of 24pt on an A0 poster, this is about 6-8pt font on an A4 size
before it is scaled up, so readable from of distance of 2 metres. Serif font.
Reference Text can be a bit smaller to fit the poster. Serif font. Same font style as Main
text.
Do not write entirely in CAPITALS it is like you are shouting at someone and is harder to
read.

SERIF FONT font styles with little lines at the end of the stroke of the letter. E.g. Times New
Roman, Bodoni, Baskerville Old Face.
SANS SERIF FONT / NON SERIF FONT font with no little lines at the end of the stroke of the
letter. E.g. Arial, Calibri, Trebuchet MS, Comic Sans MS.
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1.5 Colour

Most people prefer to read dark text on a light background

If you have a dark background, ensure you have light text on top so it is readable, also, it
is suggested that you frame figures in white boxes so they are easily distinguished from
the background.
Approximately 8% of Males and 1% of females have a colour vision issue so avoid too
many greens/reds together.
Try and have a theme of colours to use about 2 to 4 different colours. Avoid having all
colours over bright (although they are attractive and eye catching, they may give readers
a headache and they may strain to see them (depending on background colour).

1.6 Storing a Poster

Do NOT folder your poster - you do not want crease lines

Roll your poster, put some elastic bands around it if necessary not too tight
Ideally place in a tube to protect it from damage occurring from travelling or the
weather

Page 6

2 Printing using the Plotter Printer

The A0 plotter printer is located in the Library building.
Any output sent to the A0 Plotter will be charged for via your print budget. You can top this up at
the kiosks in the library, or online at http://studentinfo.lancs.ac.uk/webpay/ with a credit or
debit card. If your department are paying for the poster, follow these instructions on Adding
departmental credit to your print budget (http://answers.lancs.ac.uk/?id=130205094446008)
Please note:

Your poster will not print if you do not have enough print budget on your account
Any posters accidentally or wrongly printed must be paid for
Any posters not collected within a week will be disposed of

Prices, as at April 2015, are:

A0: 8.00
A1: 4.00
A2: 2.00

For most up to date prices, please see How much does printing cost on campus?
(http://answers.lancs.ac.uk/?id=111018093639643)

2.1 Plotter Printing: Step 1 - Mapping a connection to the A0 Plotter

If you have not printed to the plotter printer before, you will need to connect to it. Once
connected, you will be able to print to it.
1. From the Start button, type \\central-print5\li-prn-00043 in the Search Program and
Files box
2. Press the Enter key

2.2 Plotter Printing: Step 2 - Save your PowerPoint Poster as a PDF file
You could print direct from PowerPoint. However, it is recommended you save your poster as a
PDF if you are going to use the Plotter printer.
1. When you are ready to send to the plotter printer save your PowerPoint poster as usual
in PowerPoint (this is so you can edit it later if need be)
2. From the File tab, click Save As
3. From File Type, select PDF
4. Ensure Standard (publishing online and printing) is selected to maintain a quality
printout
5. Give the file a suitable name and choose a suitable location to save the file to
6. Click Save
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2.3 Plotter Printing: Step 3 - Print from the PDF to the A0 Plotter
(includes scaling poster if needed)
Please Note: You will need to follow all steps below regardless of the size of your poster. Even if
your poster is already A0 sized, you need to ensure it will fit correctly on A0 sized paper from the
plotter.
1. Confirm that you have the required amount of money on your print budget for the poster
size you wish to print (see Printing using the Plotter Printer on the previous page for details)
2. Open the PDF Document you wish to print
3. From the File menu, click Print
4. In the box labelled Printer: select \\central-print5\li-prn-00043. If you dont see the printer
as an option, you will have to map the plotter (See: Mapping a connection to the plotter on
the previous page for details).
5. In the box labelled Page Sizing & Handling: select Fit

6. Click Properties
7. From the Paper/Quality tab, in the box labelled Size is: select the size you want to print the
document, preceded by the letters ISO e.g. ISO A0

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8. From the Effects tab, in the Resizing Options select Print Document On and choose the
same size you selected in step 7.

9. From the Properties window, click OK

10. Click on Page Setup at the bottom of the Print Window
11. Ensure the same Paper Size chosen before is selected, then click OK
12. Click Print
Your poster will now be queued to print on the plotter. Collect from the Library Enquiry Desk (A
floor of the Library building). Any posters not collected within a week will be disposed of.

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3 Presenting a Poster Guidelines

When you are presenting your poster you will need a positive and confident manner. Many
people will look at your poster throughout the day and you need to have a welcoming attitude
so they do not walk away. You confidence will hopefully come through as you talk with people
and this could (hopefully) make them more interested in your research.
Therefore, presenting a poster is as important as getting the poster design right. Its all about
captivating an audience but before you can do that, you must get the viewers to your poster
first.

3.1 Recommendations
1. What to wear?
Be smart and professional looking
Try and wear clothes that coordinate with your poster
Have a name badge
2. Preparation for the day:

Have some spare paper for notes

If you leave your poster leave a note to viewers explaining when you will be back
Prepare a 2-5minute speech you can give to viewers have an interesting point to
captivate them and then summarise your findings (you could point to specific
details/figures on the poster)
Perhaps have some copies of your research/manuscript available for others to
take away with them if they are interested (only give them if they are really
interested and you want to give copies out, be wary of someone stealing your
ideas).
Keep a black pen and some tipex handy just in case you spot a mistake on the day.
3. Posture and Positioning:
a. Stand next to your poster do not block main text
b. Smile look pleased to show your research to others
c. Keep hands out of pockets
d. Dont slouch
4. Be aware of people taking details of your work or photographs of your poster. They may
publish them without permission on the internet. If you are unsure of letting people take
photographs you can always politely say No, thank you
5. If you are half way through your talk and more people arrive keep talking to the first lot
of people- it would be rude not to, youre spiel wont last too long
6. Dont forget to thank people for taking the time to look at your poster
7. If they stay for a few minutes it is a good sign that your poster is a success

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