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    WCM - Operational Switching

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    tipujaved
    The document discusses the implementation of an operational switching system called Work Clearance Management (WCM) at the California Department of Water Resources (DWR) to improve safety practices. DWR manages water infrastructure including plants, canals, reservoirs, and generates electricity. Previously, DWR used a homemade system for work clearances that had safety issues. In 2012, DWR implemented SAP's WCM module to digitize the permitting and switching process. This standardized procedures, provided reports and logging of unit statuses, and identified conflicts to prevent unsafe conditions during maintenance work. The new system required extensive definition of master data, testing, and user training but has resulted in fewer operational issues since implementation.

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    WCM - Operational Switching

    Uploaded by

    tipujaved
    90 views27 pages
    The document discusses the implementation of an operational switching system called Work Clearance Management (WCM) at the California Department of Water Resources (DWR) to improve safety practices. DWR manages water infrastructure including plants, canals, reservoirs, and generates electricity. Previously, DWR used a homemade system for work clearances that had safety issues. In 2012, DWR implemented SAP's WCM module to digitize the permitting and switching process. This standardized procedures, provided reports and logging of unit statuses, and identified conflicts to prevent unsafe conditions during maintenance work. The new system required extensive definition of master data, testing, and user training but has resulted in fewer operational issues since implementation.

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    WCM

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    The document discusses the implementation of an operational switching system called Work Clearance Management (WCM) at the California Department of Water Resources (DWR) to improve safety practices. DWR manages water infrastructure including plants, canals, reservoirs, and generates electricity. Previously, DWR used a homemade system for work clearances that had safety issues. In 2012, DWR implemented SAP's WCM module to digitize the permitting and switching process. This standardized procedures, provided reports and logging of unit statuses, and identified conflicts to prevent unsafe conditions during maintenance work. The new system required extensive definition of master data, testing, and user training but has resulted in fewer operational issues since implementation.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    90 views27 pages

    WCM - Operational Switching

    Uploaded by

    tipujaved
    The document discusses the implementation of an operational switching system called Work Clearance Management (WCM) at the California Department of Water Resources (DWR) to improve safety practices. DWR manages water infrastructure including plants, canals, reservoirs, and generates electricity. Previously, DWR used a homemade system for work clearances that had safety issues. In 2012, DWR implemented SAP's WCM module to digitize the permitting and switching process. This standardized procedures, provided reports and logging of unit statuses, and identified conflicts to prevent unsafe conditions during maintenance work. The new system required extensive definition of master data, testing, and user training but has resulted in fewer operational issues since implementation.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 27

    Work Clearance Management

    Operational Switching Achieves Greater


    Safety and Best Practice Compliance
    Wendy Underhill
    State of California Department of Water Resources

    A collaboration of:

    What Ill Cover


    Who Are We?

    SAP at DWR

    What is Operational Switching?

    WCM at DWR

    Key points to Take Home

    Questions

    Who Are We? State Water Project


    31 Plants
    701.5 miles of canals/ pipelines
    21 Lakes/Reservoirs
    Generate 7.6 billion kWh year
    Use 12.2 billion kWh year
    Deliver up to 3.7 million acre ft
    H2O
    25 million people drinking water
    25 million fish produced/salvaged

    SAP History at DWR

    1999 First implementation of HR, MM and basic PM


    orders on 4.5B
    2000 Full implementation of PM, FI, FM, CO, PP and
    BW
    2003 Added PM>Impress>Microsoft Project Interface
    2006 Migration to ECC 6.0 Public Sector (complete PM
    data migration)
    added Fleet Management and Work Clearance
    Management
    configured custom Operational Logging/Unit Status
    section
    2012 Went live with WCM Operational Switching and
    Interface to new Fueling system.

    Slide 4

    What is Operational Switching?


    Commonly Referred to as Lock
    Out Tag Out (LOTO)
    It is the safe shut down of
    hazardous energy sources
    which makes it safe to work on
    equipment.

    ELECTRICAL Hazards

    WATER Hazards

    WCM at DWR
    What were the issues?
    2006 Replacement of homegrown Mapper database
    OP2 = WCM LOGGING = ?
    Safety Concerns
    Scared of SAP
    Different Terminology
    OTHER

    WCM at DWR
    What we did/didnt do in 2006:
    Old System:
    Approvals = Mapper
    Switching = Excel
    Logging = Mapper

    New System:
    Approvals = WCAs
    Sign on/off = WCDs
    Switching = Excel
    Logging = Z Programs

    Work Clearance Application and Document Reporting

    Icon connections
    Multi or Single line
    ALV Functionality
    Traffic Light Status
    Slide 9

    WCA:
    Simple Screens
    Permit Process for
    Approval
    Full history
    Workflows/e-mails
    DWR added links to
    other Z Programs

    Slide 10

    Request for Divers


    Slide 11

    Workers Request for Equipment

    WCD:
    Simple Screens
    Permit Process for
    Worker Sign On/Off
    Full history
    Workflows/e-mails

    Slide 12

    WCM at DWR
    Customized Reports and Print Forms
    Adobe used for
    all printed forms

    Custom Report to
    overcome SAP
    date range and
    status issues

    Slide 13

    Logging at DWR
    Unit Status
    Logging
    tracks complete
    unit history
    Links to post
    automatically in
    Ops Log.
    General log
    entries occur all
    day
    Slide 14

    Operational Log
    Midnight Reporting from SAP
    Portal/Adobe Interactive Forms
    All Unit Status Entries
    All Operational Log Entries
    List of Active Clearances (WCDs)
    List of Current Unit Statuses
    WCAs and WCDs
    Operations staff GUI mapped to
    client with no time out
    This is our LEGAL document

    Slide 15

    2012! Ready for SAP Switching..or


    What we didnt do in 2006
    Vitally Important !!!!

    Stage 1

    Define initial system settings

    Stage 2

    Set up system master data

    Stage 3

    System Design Testing

    Stage 4

    Develop Business Process & Perform Final Acceptance


    Testing

    Stage 5

    Develop Training Materials

    Stage 6

    Training & Go-live

    Slide 16

    Master Data
    WCM uses Structural Lists
    All equipment used for switching must
    be listed and unique
    Equipment master data needs to be
    linked to special classification
    Equipment must be mapped in
    Configuration to Operational Class and
    possible conditions (e.g. Open/Closed,
    On/Off). WCC8

    Slide 17

    WCD Maintenance Screen

    Slide 18

    Safety Conflict Checks


    Pump A Repair

    Pump B Repair

    Valve X

    Slide 19

    Tagged Condition = CLOSED

    Tagged Condition = CLOSED

    Untagged Condition = OPEN

    Untagged Condition = OPEN

    WCD Switching Screen

    Slide 20

    Placement/Removal Forms
    Used to perform
    switching/sign on/off
    Color coordinated
    Carries over long
    text based on
    triggers
    Kept at ACC
    Mobile Devices will
    be used in future!
    .
    Slide 21

    Tags and Printers


    Thermally Printed Tags
    are:
    Heat Resistant
    Fade Resistant (2 yrs)
    Oil Resistant
    Water Resistant
    Will not tear
    Uniquely numbered
    Operators can map to different plants/printers using custom Z transaction
    Slide 22

    Switching Details on List Edit

    Slide 23

    Key Points
    o Since October less than 5 issues with system statewide (all user error)
    and no Operational near miss or miss issues due to switching!
    oWCM Can be implemented in stages and/or Plant by Plant
    oPlants can be configured differently
    oSystem can be customized lots of user exits
    oProject relies on master data Dev/QA must be refreshed from Prod
    oMust be tested extensively in development
    Slide 24

    Key Points
    oMaster Data needs to be updated in Production before testing in Dev
    oMaster data has to be mapped in SPRO separately in each client
    oTerminology is learned in a few days
    o2 Day Training Sessions with 6 month access to sandbox

    oEnhancement Packs add ability to customize screens


    oWould I do it over again YOU BET ONLY MUCH SOONER!

    Slide 25

    QUESTIONS

    Slide 26

    Wendy Underhill
    State of California Department of Water Resources
    [email protected]

    A collaboration of:

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