E-BILLING AND INVOICE SYSTEM

A PROJECT REPORT
Submitted by

V.SURYA INDIRA

103678137

In partial fulfillment for the award of the degree of

B.Tech
In
COMPUTER SCIENCE
Under the esteemed Guidance of

Prof.Ch. Raja Ramesh

M.Tech, [PhD]

REGENCY INSTITUTE OF TECHNOLOGY

ADAVIPOLAM, YANAM-533464
Department of Computer Science and Engineering
March-2012

DECLARATION BY THE CANDIDATE

I here by declare that the project report entitled E-Billing and Invoice
Systemsubmitted for the partial fulfillment of mini project in B.Tech Third
year Computer Science & Engineering Department. I further declare that the
work reported in this project has not been submitted and will not be
submitted, either in part or in full, for the award of any other degree or
diploma in this institute or any other institute or university.

Yanam

Signature of the Candidate

Date:

DEPARTEMENT OF COMPUTER SCIENCE AND ENGINEERING

BONAFIDE CERTIFICATE
I here by declare that the project report entitled E-Billing and Invoice
System submitted for the partial fulfillment of mini project in B.Tech
Third year Computer Science & Engineering Department bonafide work
carried out by him/her under my guidance.

The project fulfills the

requirements as per the regulations of this Institute and in my opinion meets

the necessary standards for submission. The contents of this report have not
been submitted and will not be submitted either in part or in full, for the
award of any other degree or diploma in this institute or any other institute
or university.

Ch. Raja Ramesh

M.Tech [PhD]
Lab in charge

S.T.V.V.S Kumar
M.Tech,[PhD]
Head of the Department

Date:

Date:

Internal Examiner (s)

External Examiner (s)

3

ACKNOWLEDGEMENT
Task successful makes everyone happy. But the happiness will be gold without
glitter if we didnt state the persons who have supported us to make it a success. Success
will be crowned to people who made it a reality but the people whose constant guidance
and encouragement made it possible will be crowned first on the eve of success.
This acknowledgment transcends the reality of formality when we would like to
express deep gratitude and respect to all those people behind the screen who guided,
inspired and helped me for the completion of our project work. We consider ourselves
lucky enough to get such a good project. This project would add as an asset to my
academic profile.
We express our sincere gratitude to our respectful Principal Dr. A. Ramakrishna
Rao for enabling us to make use of laboratory and library facilities liberally, that helped
us a long way in carrying out our project work successfully.
We express our gratitude to the help of the Head of the Department of Computer
Science and Engineering, Mr. S. T. V. S. Kumar, M.Tech, (Ph. D), for his constant
supervision, guidance and co-operation throughout the project and we would like to
express our thankfulness to our project guide, Mr.Ch. Raja Ramesh, M.Tech for his
constant motivation and valuable help through the project work.
We extend our sincere gratitude to our parents who have encouraged us with their
blessings to do this project successfully. Finally we would like to thank to all our friends,
all the teaching and non-teaching staff members of the CSE Department, for all the
timely help, ideas and encouragement which helped throughout in the completion of
project.

INDEX
Abstract
List of Tables
List of Figures
1. Introduction
1.1. Overview of Proposed System
1.1.1 Existing System
1.1.2 Proposed System
2. System Analysis
2.1 Business Requirements
2.2 User Requirements
2.3 Operational Requirements
2.4 System Requirements
2.5 Software and Hardware Requirement
3. System Design
3.1 UML Diagrams
3.1.1 Class Diagrams
3.1.2 Activity Diagrams
3.1.3 Sequence Diagrams
3.1.4 Data Flow Diagrams
3.2 Data Dictionary
4. Implementation
5. Testing
5.1 Unit Testing
5.2 Recovery Testing
5.3Security Testing
5

5.4 Performance Testing

5.5 Integration Testing
5.6 White Box Testing
6. Experimental Results
7. Conclusion
8. References

Objective
This section presents a conceptual overview of the solution, and then
provides an introduction to its requirements.

Solution Concept
The E- Billing and Invoice System consist of:

Customer, Products, Billing Generation: Automate the

current manual bill generation system and maintain the
searchable customer, products database and product invoice,
maintain the data security, user rights.

Report Generation: A Report Generation system will be

developed for the user and management of E- Billing and
Invoicing System. This MIS system will have both details and
summary type reports for analysis the sales volume, sales trend,
available stock

Part of the solution will involve converting data from Microsoft Excel to
the Database, system can import existing customer, product data from
predefined MS Excel, CSV format. It reduces the data entry work and
quick implementation of the system.

List of Tables:
Product master
Bill owner
Bill details
Company master
User master

List of Figures:
Class Diagrams
Activity Diagrams
Sequence Diagrams
Data Flow Diagrams
Top level
First level

1. Introduction
1.1. Overview of Proposed System
1.1.1 Existing System:
The client uses MS Excel, and maintains their product list, customer list, and prints the
invoice, however it is not possible them to share the data from multiple system in multi
user environment, there is lot of duplicate work, and chance of mistake. When the
product price are changed they need to update each and every excel file. There is no
option to find and print previous saved invoice. There is no security; any body can access
any report and sensitive data, also no reports to find out the sales volume, stock list, and
summary report
1.1.2 Proposed System:
. This E-Billing and invoicing system is used to overcome the entire problem which they
are facing currently, and making complete atomization of manual billing and invoicing
system

2. System Analysis
The following preliminary lists are based on initial interviews
2.1 Business Requirements:
The business goal for the application is to support an increase the productivity and
complete automation of existing manual bill and invoice generation process. Business
requirements are discussed in the Scope section, with the following additional detail:

Sales representatives need a method to store and access sales opportunity data,
and when a sale is generated, convert some or all of the information into a sales
order without re-entering information.

Each sales representative should receive customer and sales data pertinent only to
them.

The accountant should be able to enter or update product information in one

interface only, with all necessary product information being received by sales
staff.

Manager must receive his or her customer and appointment data plus detailed and
rollup information for each sales representative on his or her team.

The application should support the capability to use multi user environment.

The MIS Executive should able to generate all type of reports as and when
required by the management.

The sales staff wants to improve their current ability to analyze their customers. In
particular, they want to focus on identifying their best customers and building long-term
relationships within that base. To enable them to accomplish this goal, they want to
extract meaningful data that easily answers the following questions:

What are the early warning signs of problems?

Who are my best customers across product lines?

10

With whom do I focus my efforts for building a long-term relationship?

What are my customers' issues as groups?

Geographically, where are my best customers?

What products are my customers buying and at what rate?

2.2 User Requirements:

User requirements are categorized by user type.
Sales Staff (Representatives and Managers)

View the data in various ways, for example:

o Customers who are the top buyers of specific items
o Best customers based on criteria to be determined
o Best customers based on geographical analysis
o Drops in a customer's sales

Store multilingual and multiregional information in the database rather than

relying on the sales staff to translate the information

Identify which product prices have been modified, especially on current orders in
progress

Use opportunity rules, which are statements that help the sales representative
convert an opportunity into a sale

Add third-party data sources and financial evaluation tools

Identify where promotions and programs would be the most beneficial

Apply discounts to customer orders:

o Sales representatives can offer discounts up to 15 percent, or up to 20
percent with authorization.
o Sales managers can offer discounts up to 20 percent

Enable capture, analysis, and sharing of data about a customer across the
company

Use forecasts to establish sales goals

11

Allow all staff to view all contacts, but allow each contact to be assigned to a sales
representative

Accountant

Update product details, including price, photo, and description

Add, delete, and update product specifications

Generate stock reports and check the availability, order the item as and when
needed.

MIS Executive

Generate Reports as per requirement.

Share the data, and convert reports to different format like Text, CSV.

2.3 Operational Requirements:

The following requirements provide a high-level view of how the system will run:

Processor usage should not exceed 80 percent during concurrent uses.

Backups will occur incrementally throughout the day.

A full weekly backup is required to WORM drives.

Ensure that information is easy to access either, and meaningful for the sales
representative and the company.

Minimize the technical knowledge that sales and marketing staff need to access
the data, generate ad hoc queries, track promotions, and view customer
segmentation information.

Any change to information must be reflected immediately, and the changes must
be propagated to the search engine so that employees that perform searches see
this new information.

12

The application should work with the existing communications and networking
infrastructure.

The application should deploy with a minimum of additional operational

processes, manual or otherwise.

2.4 System Requirements:

These are additional constraints from a system perspective:

Previous data of customer, product details must be imported in the new system.

The administrator must be able to monitor everything from the IT department.

The information must be accessible by everyone in the company as per the rights
specify.

Success Criteria
To determine the success of this project, the following metrics can be quantified and used
to analyze success factors.
Sales Automation

Problem customer identification. Ability to identify top 10 developing problem

customers by sales representative.

Identification of best customers across product lines and regions. All customers
can be sorted by the factors (to be determined) that rank them qualitatively.
Variable sorts and rankings can be chosen by the sales representative.

Identification of issues across groups. All customers can be sorted by the issues
(to be determined) within group categories that can be updated. Variable sorts
and rankings can be chosen by the sales representative or other user.

Analysis of quantities and rates of products. Products can be sorted by the

quantity and dates sold. Variable sorts and rankings can be chosen by the user.

13

2.5 Software and Hardware Requirement:

General Requirement for Server/Client:
Type
Work Station/ Node

Software
1. Windows XP
2. VB Run time
3. MS Office

Hardware
1. P-4
2. RAM -256 MB

Database Server

1.Win2000 Advance Server

Application Server

1.Win 2000 Advance Server

1.P-4
2.RAM- 2GB
3.Hard Disk-160GB
4.RAID
1.P-4
2.RAM- 1GB
3.Hard Disk-40GB

14

Development Tools and Technologies

Front End
1. VB.Net
Why VB.Net?
VB.Net is built on the Windows Server System to take major advantage of the OS
and which comes with a host of different servers which allows for building,
deploying, managing and maintaining Windows Based solutions. The Windows
Server System is designed with performance as priority and it provides scalability,
reliability.

The advantage of VB.NET includes

Rapid Application Development (RAD) Support.

Powerful Windows-based Applications

Simplified Deployment

Powerful, Flexible, Simplified Data Access

Improved Coding

Direct Access to the OS Platform

Object-Oriented Constructs

COM Interoperability

Back End
1. MS Access
Why MS Access?
MS Access is desktop RDMS support small application with all features like
relational query, different data types, joins, and query. Includes

Easy to use and easy to deployment.

15

Integration with Windows OS

Scalability

Import and Export of data in all major database system.

Centralized Management

Reliability

Automating tasks

16

3. System Design
3.1 UML Diagrams
3.1.1 Class Diagrams

17

3.1.2 Activity Diagrams

18

3.1.3 Sequence Diagrams

3.1.4 Data Flow Diagrams

19

3.2 Data Dictionary

20

Table : product_master
Owner:

dbo

Destination DB name:

ebill

Number of columns:

Number of indexes:

Number of foreign keys:

Extended attributes:
OnFileGroup

PRIMARY

Clustered PK

Yes

Columns

Data type

Allow NULLs

Value/rang
e

Sno
ProdType
ProdSubType
Rate
isactive

int
nvarchar(60)
nvarchar(60)
int
nvarchar(30)

Indexes
PK_ProductMaster_sno

Not allowed
Not allowed
Not allowed
Not allowed
Not allowed

Type
clustered, unique,
primary key located on
PRIMARY

Table : bill
Owner:dbo
Destination DB name:

ebill

Number of columns:

15

Number of indexes:

Number of foreign keys:

Extended attributes:
OnFileGroup

PRIMARY

Clustered PK

Yes

21

Columns
sno

Columns

Data type

22

Allow

Value/rang

NULLs

sno
invoiceno
canme
Invoice_date
location
chalan_no
customer_name
Customer_address1
Customer_address2
Total_amt
discount
Amt_words
Paid_type
Cheque_no
Entry_date

int
nvarchar(60)
nvarchar(60)
datetime
nvarchar(60)
int
nvarchar(100)
nvarchar(100)
nvarchar(100)
int
int
nvarchar(100)
nvarchar(60)
nvarchar(60)
datetime

Indexes
PK_Bill_SNO

Not allowed
Not allowed
Not allowed
Not allowed
Not allowed
Not allowed
Not allowed
Not allowed
Allowed
Not allowed
Not allowed
Not allowed
Not allowed
Allowed
Not allowed

Type
clustered, unique,

Columns
sno

primary key located on

IX_bill_cname

PRIMARY
nonclustered located on

cname

IX_bill_invoiceno

PRIMARY
nonclustered, unique

invoiceno

located on PRIMARY

Table : bill_details
Owner:

dbo

Destination DB name:

ebill

Number of columns:

Number of indexes:

Number of foreign keys:

Extended attributes:
OnFileGroup

PRIMARY

Clustered PK

Yes

Columns

Data type

Allow
23

Value/rang

sno
Bill_sno
Prod_sno
qty
rate
amt

NULLs
Not allowed
Not allowed
Not allowed
Not allowed
Not allowed
Not allowed

int
int
nvarchar(60)
datetime
nvarchar(60)
int

Indexes
PK_Bill_details_SNO

Type
clustered, unique,

Columns
sno

primary key located on

IX_bill_details_bill_sno

PRIMARY
nonclustered located on

Bill_sno

IX_bill_deatils_prod_sno

PRIMARY
nonclustered, unique

Prod_sno

located on PRIMARY

Table : Company_master
Owner:

dbo

Destination DB name:

ebill

Number of columns:

Number of indexes:

Number of foreign keys:

Extended attributes:
OnFileGroup

PRIMARY

Clustered PK

Yes

Columns
Company_name
Address1
Address2
city
pin
telephone
vatno

Data type

Allow

Value/rang
e

nvarchar(60)
nvarchar(100)
nvarchar(100)
nvarchar(60)
int
nvarchar(60)
nvarchar(60)

NULLs
Not allowed
Not allowed
Allowed
Not allowed
Not allowed
Not allowed
Not allowed
24

Indexes
PK_comapny_master_company

Type
clustered, unique,

Columns
Comapnay_nam

_name

primary key located on

IX_ comapny_master_pin

PRIMARY
nonclustered located on

pin

PRIMARY

Table : user_master
Owner:

dbo

Destination DB name:

ebill

Number of columns:

Number of indexes:

Number of foreign keys:

Extended attributes:
OnFileGroup

PRIMARY

Clustered PK

Yes

Columns
user_name
User_password
User_type

Data type

Allow

Value/rang
e

nvarchar(60)
nvarchar(60)
nvarchar(60)

NULLs
Not allowed
Not allowed
Allowed

Indexes
PK_user_master_user_name

Type
clustered, unique,

Columns
user_name

primary key located on

IX_ user_master_user_type

PRIMARY
nonclustered located on
PRIMARY

25

User_type

4. Implementation
FrmLogin

Dim Rs As New ADODB.Recordset

Private Sub Command1_Click()
'>>> check wheather user name and password are blank
'>>> if its is blan warn user to enter
If TxtUserName.Text = "" Or TxtPassword.Text = "" Then
MsgBox("Enter user name and password ...", vbExclamation)
TxtUserName.SetFocus()
Exit Sub
End If
'>>> check for entered company
'>>> query to database and if no record found warn user to select company from the
list.
If Rs.State = adStateOpen Then Rs.Close()
Rs.Open("select * from company_master where company_name='" &
CmbCompanyName.Text & "'", Cn, adOpenStatic, adLockReadOnly)
If Rs.RecordCount > 0 Then
CompanyName = CmbCompanyName.Text
Else
26

MsgBox("Select company name from the list", vbExclamation)

CmbCompanyName.SetFocus()
Exit Sub
End If
'>>> check for username and password
'>>> query to user_master with user_name and password
'>>> if no record found check warn user for enter valid user namne and password
'>>> if record found store user_nmae, user_type in global variable for future use.
If Rs.State = adStateOpen Then Rs.Close()
Rs.Open("select * from user_master where USER_name ='" & TxtUserName.Text
& "' and user_password ='" & TxtPassword & "'", Cn, adOpenStatic, adLockReadOnly)
If Rs.RecordCount > 0 Then
CheckLogin = True
UserName = IIf(IsNull(Rs("USER_name").Value) = True, "NA",
Rs("USER_name").Value)
UserType = IIf(IsNull(Rs("user_type").Value) = True, "NA",
Rs("user_type").Value)
Unload(Me)
Else
MsgBox("Invalid User Name and Password ... ", vbExclamation, "Login Error ")
TxtPassword.Text = ""
TxtUserName.SetFocus()
Exit Sub
End If
End Sub
Private Sub Command2_Click()
'>>> close the application
End
FrmLogin = Nothing
End Sub
27

Private Sub Form_Load()

'>>> open the global connection
If Cn.State = 1 Then Cn.Close()
OpenCon()
'>>> center the form
Me.Move (Screen.Width - Width) / 2, (Screen.Height - Height) / 2
'>>> fill the combo box with all company_name from company master
If Rs.State = adStateOpen Then Rs.Close()
Rs.Open("select * from company_master ", Cn, adOpenStatic, adLockReadOnly)
CmbCompanyName.Clear()
If Rs.RecordCount > 0 Then
While Rs.EOF = False
CmbCompanyName.AddItem(Rs("company_name"))
Rs.MoveNext()
End While
End If
If Rs.State = adStateOpen Then Rs.Close()
End Sub
Private Sub Form_QueryUnload(ByVal Cancel As Integer, ByVal UnloadMode As
Integer)
'>>> release all the object variable used by form
FrmLogin = Nothing
End Sub

FrmBillSummary
(Show bill summary for particular date range)
'*************************************
'

eBilling System
28

'

Version 1.0.0

'*************************************
'
'

Show summery of bill

Used Table : bill

'

: bill_details

'show bill summary for seleted date

'range, show report in crystal report
'move data into temp table and show
'report from temp table
'*************************************

Option Explicit
Private Sub CmdClose_Click()
'>>> close the form
Unload(Me)
End Sub
Private Sub CmdGetBill_Click()
'NOTE : it is not the right solution to call crystal report by temp using temp table
'some time it is a good practice for complecated databse relation table
'This may not run properly in multi user environment
'Better approch is passing value by SelectionFormula in crystal report
'but anyway it is a working solution
'>>> find the bill sno from seleted invoice no
'>>> if record found
'>>> delete temp bill na dbill_details
'>>> insert from bill,bill_details to temp_bill, teemp_bill_details
Cn.Execute("delete from temp_bill_details")
Cn.Execute("delete from temp_bill")
29

Cn.Execute("insert into temp_bill select * from bill where invoice_date>=#" &

Format(DTPicker1.Value, "dd-mmm-yy") & "# and invoice_date<=#" &
Format(DTPicker2.Value, "dd-mmm-yy") & "# and cname='" & CompanyName & "' ")
Cn.Execute("insert into temp_bill_details select * from bill_details where bill_sno in
( select sno from bill where invoice_date >=#" & Format(DTPicker1.Value, "dd-mmmyy") & "# and invoice_date<=#" & Format(DTPicker2.Value, "dd-mmm-yy") & "# and
cname='" & CompanyName & "')")
Call OpenCon()
'>>> open crystal report
Cr1.DataFiles(0) = App.Path & "\data.mdb"
Cr1.WindowState = crptMaximized
Cr1.ReportFileName = App.Path & "\reports\billsummary.rpt"
Cr1.Action = 1
End Sub
Private Sub Form_Load()
'>>> cnter the form
Me.Left = (Screen.Width - Me.Width) / 2
Me.Top = (Screen.Height - Me.Height) / 2
'>>> show the current date
DTPicker1.Value = Date
DTPicker2.Value = Date
End Sub

FrmExportData
(Export product Data in FlexGrid and MS-Excel with formatting)

'*************************************
'

eBilling System

'

Version 1.0.0

'*************************************
' Export product_master in grid and ms-excel
'

Used Table : product_master

'open the product_master in grid

30

'display record in flex grid with gropu by product type

'*************************************
Option Explicit
Private Sub CmdClose_Click()
'>>> close the form
Unload(Me)
End Sub
Private Sub CmdExcel_Click()
'>>>export data into ms excel from grid with formatting
'>>> check the grid
If Mf1.TextMatrix(0, 0) = "" Then
MsgBox("No Records Available for Exporting ... ", vbExclamation)
Exit Sub
End If
Label1.Caption = "WAIT ... Generate Excel "
Label1.Refresh()
'>>> creating excel object variable
Dim ex As New Excel.Application
Dim wb As New Workbook
Dim Es As New Worksheet
wb = ex.Workbooks.Add
Es = wb.Worksheets(1)
Dim i As Integer
Dim j As Integer
'>>> set excel columns width as per flex grid columns width
For i = 0 To Mf1.Cols - 1
Mf1.Row = 1
Mf1.Col = i

31

Es.Columns(ReturnAlphabet(i + 1) & ":" & ReturnAlphabet(i + 1)).ColumnWidth

= Mf1.CellWidth / 110
Next
'>>> set data from grid to excel row, column wise
Dim K As Integer
For i = 0 To Mf1.Rows - 1
For j = 0 To Mf1.Cols - 1
ex.Cells(i + 1, j + 1) = Mf1.TextMatrix(i, j)
Next
Next
Dim R1 As String
Dim R2 As String
R2 = ReturnAlphabet(Mf1.Cols) & "1"
'>>> formatting excel
Dim x As Range
'>>>head
x = Es.Range("A1:" & R2)
x.Font.Bold = True
x.Font.ColorIndex = 40
x.Interior.ColorIndex = 9
x.Interior.Pattern = xlSolid
x.HorizontalAlignment = xlCenter
x.VerticalAlignment = xlBottom
'>>>border
R2 = ReturnAlphabet(Mf1.Cols) & Mf1.Rows - 1
x = Es.Range("A1:" & R2)
With x.Borders(xlEdgeLeft)
.LineStyle = xlContinuous
.Weight = xlThin
32

.ColorIndex = xlAutomatic
End With
With x.Borders(xlEdgeTop)
.LineStyle = xlContinuous
.Weight = xlThin
.ColorIndex = xlAutomatic
End With
With x.Borders(xlEdgeBottom)
.LineStyle = xlContinuous
.Weight = xlThin
.ColorIndex = xlAutomatic
End With
With x.Borders(xlEdgeRight)
.LineStyle = xlContinuous
.Weight = xlThin
.ColorIndex = xlAutomatic
End With
With x.Borders(xlInsideVertical)
.LineStyle = xlContinuous
.Weight = xlThin
.ColorIndex = xlAutomatic
End With
With x.Borders(xlInsideHorizontal)
.LineStyle = xlContinuous
.Weight = xlThin
.ColorIndex = xlAutomatic
End With
'>>> FILL DETAILS
x = Es.Range("A2:" & R2)
x.Interior.ColorIndex = 40
'>>TOTAL
R2 = ReturnAlphabet(Mf1.Cols) & Mf1.Rows
33

x = Es.Range("A" & Mf1.Rows & ":" & R2)

x.Font.Bold = True
x.Font.ColorIndex = 9
Es.Name = "Report"
ex.Visible = True
ex.Quit()
wb = Nothing
Es = Nothing
ex= Nothing
'>>> process complete
Label1.Caption = "Ready"
Label1.Refresh()
End Sub
Private Sub CmdProductMaster_Click()
'>>> reset the grid
Mf1.Rows = 2
Mf1.Cols = 3
Mf1.Clear()
Mf1.Refresh()
Mf1.Row = 0
Mf1.Col = 0
Mf1.ColWidth(0) = 800
Mf1.Text = "Sr"
Mf1.CellAlignment = 4
Mf1.CellFontName = "Arial"
Mf1.Font.Size = 10
Mf1.Font.Bold = True
34

Mf1.CellForeColor = vbBlue
Mf1.CellBackColor = vbCyan
Mf1.Col = 1
Mf1.ColWidth(1) = 2500
Mf1.Text = "Product Type"
Mf1.CellAlignment = 4
Mf1.CellFontName = "Arial"
Mf1.Font.Size = 10
Mf1.Font.Bold = True
Mf1.CellForeColor = vbBlue
Mf1.CellBackColor = vbCyan
Mf1.Col = 2
Mf1.ColWidth(2) = 5000
Mf1.Text = "Product"
Mf1.CellAlignment = 4
Mf1.CellFontName = "Arial"
Mf1.Font.Size = 10
Mf1.Font.Bold = True
Mf1.CellForeColor = vbBlue
Mf1.CellBackColor = vbCyan
'>>> find distinct product type from product master
'>>> loop all product type
Dim RS1 As New ADODB.Recordset
Dim Rs2 As New ADODB.Recordset
RS1.Open("select distinct prod_type from product_master", Cn, adOpenStatic,
adLockReadOnly)
Dim i As Integer
Dim j As Integer
For i = 0 To RS1.RecordCount - 1
Me.Caption = i + 1
Mf1.Row = Mf1.Rows - 1
35

Mf1.Col = 0
Mf1.Text = i + 1
Mf1.Col = 1
Mf1.Text = RS1("prod_type")
'>>> query product master for each prod type from outer loop
If Rs2.State = adStateOpen Then Rs2.Close()
Rs2.Open("select prod_sub_type from product_master where prod_type ='" &
RS1("prod_type") & "' order by prod_sub_type", Cn, adOpenStatic, adLockReadOnly)
For j = 0 To Rs2.RecordCount - 1
Mf1.Row = Mf1.Rows - 1
Mf1.Col = 2
Mf1.Text = Rs2(0)
Mf1.Rows = Mf1.Rows + 1
Rs2.MoveNext()
Next
RS1.MoveNext()
Next
End Sub
Private Sub Form_Load()
'>>> cnter the form
Me.Left = (Screen.Width - Me.Width)
Me.Top = (Screen.Height - Me.Height)
End Sub

FrmCompanyInfo
(Add/Modify Company Info)

'*************************************
'

eBilling System

'

Version 1.0.0

'*************************************
' add/edit/delete company details
'

Used Table : company_master

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'open the company_master

'display first record in form load
'add edit save delete and navigation
'*************************************
Option Explicit
Dim RS1 As New ADODB.Recordset
Dim AddEdit As String
Private Sub Command1_Click()
'>>> close the form
Unload(Me)
End Sub
Private Sub Command11_Click()
'>>> delete the record
If RS1.State = adStateClosed Then Exit Sub
If RS1.RecordCount <= 0 Then Exit Sub
On Error GoTo myer1
'>>> confirm before delete
If MsgBox("Delete the Record ? ", vbCritical + vbYesNo) = vbYes Then
RS1.Delete()
Call ClearText()
Command4_Click()
End If
Exit Sub
myer1:
MsgBox("Error Occured : " & Err.Description, vbCritical)
End Sub
Private Sub Command2_Click()
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'>>> move record ponter to first record

'>>> display first record
On Error Resume Next
If RS1.State = adStateClosed Then Exit Sub
If RS1.RecordCount <= 0 Then Exit Sub
RS1.MoveFirst()
Call DisplayRecord()
End Sub
Private Sub Command3_Click()
'>>> move back the record pointer and display current record
On Error Resume Next
If RS1.State = adStateClosed Then Exit Sub
If RS1.RecordCount <= 0 Then Exit Sub
If RS1.AbsolutePosition > 1 Then
RS1.MovePrevious()
Else
MsgBox("First Record ..", vbInformation)
RS1.MoveFirst()
End If
Call DisplayRecord()
End Sub
Private Sub Command4_Click()
'>>> move next the record pointer and display current record
On Error Resume Next
If RS1.State = adStateClosed Then Exit Sub
If RS1.RecordCount <= 0 Then Exit Sub
If RS1.AbsolutePosition < RS1.RecordCount Then
RS1.MoveNext()
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Else
MsgBox("Last Record ..", vbInformation)
RS1.MoveLast()
End If
Call DisplayRecord()
End Sub
Private Sub Command5_Click()
'>>> move last the record pointer and display current record
On Error Resume Next
If RS1.State = adStateClosed Then Exit Sub
If RS1.RecordCount <= 0 Then Exit Sub
RS1.MoveLast()
Call DisplayRecord()
End Sub
Private Sub Command6_Click()
'>>> prepare for add record, clear all text box, set flag to ADD
If RS1.State = adStateClosed Then Exit Sub
If RS1.RecordCount <= 0 Then Exit Sub
AddEdit = "ADD"
Call ClearText()
DE(False, True)
TxtCompanyName.SetFocus()
End Sub
Private Sub Command7_Click()
'>>> prepare for edit record, set flag to EDIT
If RS1.State = adStateClosed Then Exit Sub
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If RS1.RecordCount <= 0 Then Exit Sub

AddEdit = "EDIT"
DE(False, True)
TxtCompanyName.SetFocus()
End Sub
Private Sub Command8_Click()
'>>> save the record
'>>> check for validation
'>>> check the flag for ADD/Edit
If RS1.State = adStateClosed Then Exit Sub
If RS1.RecordCount <= 0 Then Exit Sub
On Error GoTo myer1
If Trim(TxtCompanyName.Text) = "" Then
MsgBox("Enter Company Name ", vbCritical)
TxtCompanyName.SetFocus()
Exit Sub
End If
If AddEdit = "ADD" Then
RS1.AddNew()
RS1("company_name") = TxtCompanyName.Text
RS1("Address1") = TxtAddress1.Text
RS1("Address2") = TxtAddress2.Text
RS1("city") = TxtCity.Text
RS1("pin") = TxtPin.Text
RS1("telephone") = TxtTelephone.Text
RS1("vatno") = TxtVatNo.Text
RS1.Update()
RS1.MoveLast()
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Call DisplayRecord()
Else
RS1("Address1") = TxtAddress1.Text
RS1("Address2") = TxtAddress2.Text
RS1("city") = TxtCity.Text
RS1("pin") = TxtPin.Text
RS1("telephone") = TxtTelephone.Text
RS1("vatno") = TxtVatNo.Text
RS1.Update()
'>>> if it is edit after requery show the edited record
Dim p As Integer
p = RS1.AbsolutePosition
RS1.Requery()
RS1.MoveFirst()
RS1.Move(p - 1)
Call DisplayRecord()
End If
DE(True, False)
Exit Sub
myer1:
MsgBox("Error Occured : " & Err.Description, vbCritical)
End Sub
Private Sub Command9_Click()
'>>> cancel save
DE(True, False)
End Sub
Private Sub Form_Load()
'>>> center the form
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Me.Move (Screen.Width - Width) / 2, (Screen.Height - Height) / 2

'>>> reset connection
'>>> clear all text
ClearText()
OpenCon()
'>>> load alreday saved clent data
'>>> and show the first record
If RS1.State = adStateOpen Then RS1.Close()
RS1.Open("select * from company_master order by company_name ", Cn,
adOpenDynamic, adLockOptimistic)
If RS1.RecordCount > 0 Then
RS1.MoveFirst()
Call DisplayRecord()
End If
DE(True, False)
End Sub
Private Sub ClearText()
'>>> clear all text box in the form
Dim Ctl As Control
For Each Ctl In Me.Controls
If TypeOf Ctl Is TextBox Then
Ctl.Text = ""
End If
Next
End Sub
Private Sub DisplayRecord()
'>>> display current record
On Error Resume Next
Call ClearText()
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TxtCompanyName.Text = IIf(IsNull(RS1("company_name")) = True, "",

RS1("company_name"))
TxtAddress1.Text = IIf(IsNull(RS1("Address1")) = True, "", RS1("Address1"))
TxtAddress2.Text = IIf(IsNull(RS1("Address2")) = True, "", RS1("Address2"))
TxtCity.Text = IIf(IsNull(RS1("city")) = True, "", RS1("city"))
TxtPin.Text = IIf(IsNull(RS1("pin")) = True, "", RS1("pin"))
TxtTelephone.Text = IIf(IsNull(RS1("telephone")) = True, "", RS1("telephone"))
TxtVatNo.Text = IIf(IsNull(RS1("vatno")) = True, "", RS1("vatno"))
Label17.Caption = RS1.AbsolutePosition & "/" & RS1.RecordCount
End Sub
Private Sub DE(ByVal T1 As Boolean, ByVal T2 As Boolean)
'>>> enable disable buttons
Command2.Enabled = T1
Command3.Enabled = T1
Command4.Enabled = T1
Command5.Enabled = T1
Command6.Enabled = T1
Command7.Enabled = T1
Command11.Enabled = T1
Command8.Enabled = T2
Command9.Enabled = T2

5. Testing
System Development and Testing:
System Development is a process of conceiving the specification specified in
the designing stage into source code. Careful study and observation about system
designing were made and accordingly the system was coded to convert from designing
to source code, where visual Basic as the front end and OracleXE as the backend. The
System was developed such that it should be used for the future enhancement.
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All the module of the system is combined and is put to the operational use. This
means that the new and old system are run in the parallel for sometimes, errors are
identified and the corresponding errors are to be concerned to get the required output.
The set of working programs and initialized tables are also provided for the easy start
of the user, in addition, system documentation is also provided, all users have been
trained to use the system.
This creates two problems,

The time lag between the cause and appearance of the

problem.

The effect of system errors on files and records within the

system.

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Types of testing done:

5.1 Unit Testing:
Unit test is designed to ensure that the purpose for which it was designed for
which it was designed for is fulfilled. Each and every module was tested individually
with the test data and error messages were displayed for incorrect and sufficient for entry
works. All validation was tested to correctness. Test data were fed in and results were
checked for the maintenance module, to ensure that all tables created contained nothing
but valid data. Reverential integrity constraints specified as part of the table definition
was also tested.

5.2 Recovery Testing:

Many computer based systems must recover from faults and resume processing
within a pre-specified time. In some cases a system must be fault tolerant.ie processing
faults must not cause overall system function to cease. In the casers a system failure must
be corrected within a specified period of time or severe economic damage will occur.

5.3 Security Testing:

Any computer-based system the manages sensitive information or cause
action that can improperly harm individual is a tablet for improper or illegal penetration
Security testing attempts to verify that protection mechanism built into a system will, in
fact protect it from improper penetration . During security testing, the tester plays the role
of the individual who desire to penetrate the system. The tester may attempt to acquire
passwords through external clerical means; may attack the system with custom software
designed to break down any defenses that have been constructed; may overwhelm the
System.

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5.4 Performance Testing:

For real time and embedded system, software that provides required
functions but not confirm to performance requirements is unacceptable. Performance
testing is designed to test the run time performance of software within the context of an
integrated system. Performance testing occurs throughout all steps in the testing process.
Even at unit level, the performance of an individual module may be accessed as white
box test recon ducted. However, it is not until all system elements are fully integrated that
true performance of a system can be ascertained.
Performance Tests are sometimes coupled with stress testing and often
required other hardware and software implementation. It is often necessary to measure
Resource utilization .By incrementing a system the tester can uncover situations that lead
to degradation and possible system failure.

5.5 Integration Testing

In integration testing a system consisting of different modules is tested for problems
arising from component interaction. Integration testing should be developed from
the system specification. Firstly, a minimum configuration must be integrated and tested.
In my project I have done integration testing in a bottom up fashion i.e. in this project I
have started construction and testing with atomic modules. After unit testing the
modules are integrated one by one and then tested the system for problems arising
from component interaction.

5.6 White Box Testing

In white box testing knowing the internal working of the base, test can be conducted to
ensure that internal operations are performed according to specification and all internal
components have been adequately exercised. In white box testing logical path through the
software are tested by providing test cases that exercise specific set of conditions and
loops. Using white-box testing software developer can derive test case that

Guarantee that all independent paths within a module have been exercised at least
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once.

Exercise all logical decisions on their true and false side.

Exercise all loops at their boundaries and within their operational bound.

Exercise internal data structure to ensure their validity.

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6. Experimental Results
FrmLogin
(Module to Authenticate User)

FrmBill
(Create and modify bill and print the saved bill)

48

FrmBillSummary
(Show bill summary for particular date range)

49

FrmExportData
(Export product Data in FlexGrid and MS-Excel with formatting)

50

FrmCompanyInfo
(Add/Modify Company Info)

51

7. Conclusion
This project was developed to fulfill user and business requirement; however there are
lots of scope to improve the performance of the eBilling and Invoice System in the area
of user interface, database performance, and query processing time. Etc.
So there are many things for future enhancement of this project. The future enhancements
that are possible in the project are as follows.

Linking and integration of any legacy system for accounting.

Integration with travel agent through Web Services

Connection to third-party OLAP applications

Electronic Data Interchange (EDI) system between banks, other credit verification
agency and their vendors

In the area of data security and system security.

Provide more online tips and help.

To optimize the query which is embedded in the system

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8. References
Websites

http://www.google.com

http://www.microsoft.com

http://www.programmer2programmer.net

http://www.codeproject.com

http://www.msdn.com.

http://www.vb123.com

http://www.vbcode.com

http://www.sqltuner.com

Books

Mastering Visual Basic 6 (Paperback)

Mastering Visual Basic .NET (Paperback)

Visual Basic Black Book (Paperback)

SQL Bible, 2nd Edition (Paperback)

Database Development in Visual Basic

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