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VBA Copying and Pasting Charts From Powerpoint To Excel

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325 views8 pages

VBA Copying and Pasting Charts From Powerpoint To Excel

VBA Copying

Uploaded by

Armen Ayvazyan
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© © All Rights Reserved
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VBA copying and pasting charts from


powerpoint to excel

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Ok, so I'm trying to write some code which will first create about 15 graphs on excel and
then open a template on powerpoint and paste these graphs into each slide. I'm having
multiplt issues though and I can't really seem to find out why. When I run through the
code line by line by pressing f8 it works fine but the second I run the whole macro a few
things happen: 1) It randomly will decide to not paste some graphs on pages 2) When
trying to refer to the pasted graph via code like .shapes(3) or shapes(slide.shapes.count) I
get an error message saying shapes.item: integer 3 out of range 1 to 2 3) I'm using
CommandBars.ExecuteMso ("PasteSourceFormatting") to paste the graphs as I need to
keep the formatting, I can paste the graphs and position them another way but it doesn't
keep the formatting which I need.
Any suggestions?
Here is the code:
Sub PowerPointPresentation()

Dim PPT As Object


Set PPT = CreateObject("PowerPoint.Application")
PPT.Visible = True
PPT.Presentations.Open filename:="P:\My Documents\CM Presentation Macro\CM
Presentation Template.pptm"
'copy_chart "sheet_name", 2 ' Name of the sheet to copy graph and slide number
the graph is to be pasted in
Dim PPApp As Object
Dim PPPres As Object
Dim PPSlide As Object
Set PPApp = CreateObject("Powerpoint.Application")
'Set PPSlide = CreateObject("Powerpoint.Slide")
Set PPApp = GetObject(, "Powerpoint.Application")
Set PPPres = PPApp.ActivePresentation
'Slide 1
PPApp.ActiveWindow.View.GotoSlide (1)
Set PPSlide = PPPres.Slides(PPApp.ActiveWindow.Selection.SlideRange.SlideIndex)
PPSlide.Shapes(1).TextFrame.TextRange.Text = r & " Country Review
YTD " & Year(Now())
'Slide 2
PPApp.ActiveWindow.View.GotoSlide (2)
Set PPSlide = PPPres.Slides(PPApp.ActiveWindow.Selection.SlideRange.SlideIndex)
PPSlide.Shapes(1).TextFrame.TextRange.Text = r & " Country Review
YTD " & Year(Now())
'Slide 3
Worksheets("Pivots").ChartObjects(1).Select
ActiveChart.ChartArea.Copy
i = Pivots.Range("G14").Text
j = Pivots.Range("H14").Text
PPApp.ActiveWindow.View.GotoSlide (3)
Set PPSlide = PPPres.Slides(PPApp.ActiveWindow.Selection.SlideRange.SlideIndex)
With PPSlide
.Shapes(1).TextFrame.TextRange.Text = r & " TCV YTD " & Year(Now()) - 1 & " and "
& Year(Now()) & " - by Sector"
.Shapes(2).TextFrame.TextRange.Text = "Totals:
" & Year(Now()) - 1 & ":" & i & "
" & Year(Now()) & ":" & j
End With
PPApp.CommandBars.ExecuteMso ("PasteSourceFormatting")
'Slide 4
Worksheets("Pivots").ChartObjects(2).Select
ActiveChart.ChartArea.Copy
i = Pivots.Range("V14").Text
j = Pivots.Range("W14").Text

PPApp.ActiveWindow.View.GotoSlide (4)
Set PPSlide = PPPres.Slides(PPApp.ActiveWindow.Selection.SlideRange.SlideIndex)
With PPSlide
.Shapes(1).TextFrame.TextRange.Text = r & " TCV YTD " & Year(Now()) - 1 & " and "
& Year(Now()) & " - by Type"
.Shapes(2).TextFrame.TextRange.Text = "Totals:
" & Year(Now()) - 1 & ":" & i & "
" & Year(Now()) & ":" & j
End With
PPApp.CommandBars.ExecuteMso ("PasteSourceFormatting")
'Slide 5
Worksheets("Pivots").Range("New_TCV_YTD2014[#All]").Copy
PPApp.ActiveWindow.View.GotoSlide (5)
Set PPSlide = PPPres.Slides(PPApp.ActiveWindow.Selection.SlideRange.SlideIndex)
With PPSlide
PPApp.CommandBars.ExecuteMso ("PasteSourceFormatting")
End With
Worksheets("Pivots").ChartObjects(3).Select
ActiveChart.ChartArea.Copy
PPApp.ActiveWindow.View.GotoSlide (5)
Set PPSlide = PPPres.Slides(PPApp.ActiveWindow.Selection.SlideRange.SlideIndex)
With PPSlide
.Shapes(1).TextFrame.TextRange.Text = r & " New TCV by AM YTD " & Year(Now())
PPApp.CommandBars.ExecuteMso ("PasteSourceFormatting")
End With
' Clean up
Set PPSlide = Nothing
Set PPPres = Nothing
Set PPApp = Nothing
End Sub
excel

vba

powerpoint

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asked Dec 8 '14 at 15:52

lererferler
295

add a comment

1 Answer
activeoldest

up
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votes

Instead of this:
PPApp.ActiveWindow.View.GotoSlide (1) Set PPSlide =

PPPres.Slides(PPApp.ActiveWindow.Selection.SlideRange.SlideIndex)
Try this:
Set PPSlide = PPPres.Slides(1)
No need to go to the slide.
When pasting a chart, try:
Dim oSh As Shape With ActivePresentation.Slides(1) Set oSh =
.Shapes.PasteSpecial(ppPasteOLEObject)(1) ' And now you can use oSh to
position/size/otherwise work with the chart End With
And you can probably do this rather than selecting anything in the workbook:
Worksheets("Pivots").ChartObjects(2).Copy

If you don't select stuff (in either app), your code will run somewhere between ten and
forty-eleven bazillion times faster and will be more reliable. And that alone might solve
the other problem; the app may be busy trying to refresh after the select actions you're
asking for and unable to keep up with the other stuff you ask it to do next.
shareimprove this answer

answered Dec 9 '14 at 3:19

Steve Rindsberg
5,8651818

Thank you so much for the reply, most of this has helped my code enormously. One issue I am having is that when
pasting the charts onto powerpoint with the 'Set oSh =' method is that it works but it also breaks my code and I get an
error message saying 'type mismatch' and despite it actually pasting it won't go past that line. Any ideas? It also doesn't
keep the source formatting, but I'm a bit past trying to get that to work, I think I'll just write a macro within the
powerpoint afterwards to do the formatting lererferler Dec 9 '14 at 8:46
Are you sure you added the (1) at the end of the Set oSh= command? oSh is dimmed as a shape but .PasteSpecial
returns a ShapeRange; the (1) at the end tells PPT to set oSh = the first shape in the returned ShapeRange. Without it
you will definitely get a Type Mismatch error. Steve Rindsberg Dec 9 '14 at 16:33
I was yes but I found a workaround to the issue, I just did
'PPSlide.Shapes.PasteSpecial(DataType:=ppPasteDefault).Select' I'm not entirely sure why but this meant that I could
refer to the object with PPSlide.Shapes(3) and move it around that way lererferler Dec 10 '14 at 13:14
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