ESOFT

METRO CAMPUS

SCHOOL MANAGEMENT SYSTEM

(SMS)

Project details
Title

School Management System

Student Name

S.Gunatheeban

Registration No

Supervisor

Second Supervisor

Date Submitted

Date Approved

Table of Contents
Table of Figures............................................................................................................. 4
Introduction................................................................................................................ 5
Background and Motivation........................................................................................ 6
Why I selected This Topic?.............................................................................................. 6
Similar Projects............................................................................................................ 6

kura.............................................................................................................. 6

INSTITUTE MANAGEMENT SYSTEM...............................................................6

Comparing with my project............................................................................................. 7

Problem in Brief.......................................................................................................... 7
Aim............................................................................................................................. 7
Objectives................................................................................................................... 7
Proposed Solution....................................................................................................... 8
Resource Requirements............................................................................................ 12
Deliverables.............................................................................................................. 12
Suggested Starting Point.......................................................................................... 12
Project Plan............................................................................................................... 12
Bibliography............................................................................................................. 13

Table of Figures
Figure 1 Student management.....................................................................................................................8
Figure 2 Teachers Management...................................................................................................................8
Figure 3 Inventory Management..................................................................................................................9
Figure 4 Account Management....................................................................................................................9
Figure 5 Library Management.....................................................................................................................9
Figure 6 Gant Chart...................................................................................................................................10

Introduction
Technologies are changing day by day. Technologies are playing main role in Airport, bus
station, hospitals and etc. these days many school are using School management system
for good and efferent management. But in Sri Lanka few schools are using School
management system. Most schools in this country have dozens of computers but they are
only used for teaching the Information Technology subject and nobody uses them for
Management purposes. Some restricted numbers of schools are using Microsoft Word,
Microsoft Excel for their few Administration and management Proposes. However there
are numerous tasks that can be done by computers. But they are manually calculating
every thinks finally using computers for designing printing purpose only.
This is main problem in Sri Lankan Schools; there are many factors involving in this
problem
1. Implementing Cost is high
2. Existing systems problems
3. Operator problem
Therefor I am implementing school management system for lese cost, overcome with
some existing problems. My school management system will have four main parts
Students, Teachers, Account, inventory and Library management system. Those are most
difficult tasks for management. Which they have to perform manually at the beginning,
mid and end of each school year.
At the end of every three month management needs to calculate students leave, exam
marks and etc. for teachers they have to calculate leave, salary details for every month
and year wise. Inventory details also very important they need to know how many chairs
and tables are there in one class room and many more. Library management as usual
books details and lenders details, returning and paying payment for late book submission
these are some main tasks my system going to handle.
This school management system is designed for helping to management in Sri Lanka.

Background and Motivation

Why I selected This Topic?
Nowadays Technology is vastly developing; it is helping to reducing many man working
hours, and it is helping to efficient management also. Form this project can solve Student,
teachers, account, inventory, library management these are the major difficult task for
school management staffs.
Similar Projects
kura
kura is a dynamic school management system that utilizes the latest technologies to
effectively and efficiently manage a school environment. It provides a platform to
unite school authorities, teachers, students and parents; to enhance the quality of
education. kura manages the daily activities of a school, from attendance recording,
tracking student academic/co-curricular/religious activities to report generation and
much more. (akuraschools.org 2015)
Teachers can monitor the progress of students while the principal can oversee the
progress of each class and grade. Parents also benefit from kura by being able to
monitor and stay up to date with the progress of their children. At a time when
maintaining the parent teacher interaction is difficult; kura bridges that gap and
allows schools to provide a better service to the students. kura is a Web-enabled
application(akuraschools.org 2015).
INSTITUTE MANAGEMENT SYSTEM
This Institute Management System Software is a complete suite of applications that
permits all aspects of administration of institutes and colleges. This software helps
you to capture, manipulate and present student data in a meaningful manner,
generating fast reports automatically. Institute Management Software centralizes the
data and automates institute administration, thus meeting the communication and
information needs of the entire Institute in real time. (time.lk/institute-managementsystem-srilanka 2015).

Comparing with my project

Key Tasks
Student
Management
Teachers
Management
Account
Management
Inventory
Management
Library
Management

kura

INSTITUTE
MANAGEMENT
SYSTEM

My SMS

Student only

Problem in Brief
This school management system having five main management tools,
Student, Teachers, Inventory, Library, Account management system
Student management has some sub categories registration, attendants, Grade management
and Report generating. Reports are for individual performance, overall performance, for
one subject etc. Teachers management attendants, salary and report management,
Inventory management add, update, delete and report generation library management add
all books and tracking books and students, report generating
Aim
Developing School management system for Sri Lankan schools.
Objectives

Critical review of the School Management System

Critical study of technologies that can solve the problem
Design and develop a system for solving the problem
Evaluation of the proposed system
Bata releasing
Preparation of final documentation

Proposed Solution
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Student Management

Student management Dip can add, update, delete student registration.

Class Teachers can mark attndence of all students of his class only.
Student management Dip can generate, print ID card for student.
Teachers, students, prants can view students marks details.
Student management Dip can add payment details but cant edit.
Exame result are generate by students grade and student by student.
Attandence deteils report generated by class by class
per class attandence report can generate monthly, yearly

Figure 1 Student management

Teachers Management

Teachers management Dip can add, update, delete Teachers registration.

Teachers can mark attndence every day.
Teachers management Dip can generate, print ID card for Teachers
Teachers management Dip can Add salary details cant edit.
Teachers management Dip can add, update, delete class teachers.
Paysheet printed by teachers management Dip.
Attandence deteils report generated every teachers
per teachers attandence report can generate monthly, yearly

Figure 2 Teachers Management

Inventory Management

Inventory manager can add,delete, update inventry details.

Inventory managen can change inventry status as repired.
Inventry report can generate Total inventry.
Inventry report can generate class wise.

Figure 3 Inventory Management

Account Management
Account manager can add account details.
Account manager can print bill
Payment details can print daily, monthly, yearly.

Figure 4 Account Management

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Library Management

Library Staff can add,update, delete library stuent.

Library Staff can add,update, delete Book details.
Library Staff can print ID cards.
If book not submited on with in one week 100/= payment will add to syudent
payment
Library Staff can generate book details name wise.
Library Staff can print book lender report daily, monthly, yearly.

Figure 5 Library Management

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Resource Requirements
Hard : 1Gb
Ram : 512Mb
CPU : P4 or +
Windows OS
Monitor, Mouse and Keyboard is needed.
Deliverables
Software CD/DVD
Developer Document
User Document
Suggested Starting Point
This area has very functionalities so I need first define a border what are the potion I am
going to farceuse
Project Plan

Figure 6 Gant Chart

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Reference
Jone, 2015. TOTAL ACCESS FOR RESE. Requirements for Reports on Research
Activity For Schools, Departments, Centers & Institutes, 1(2012), p.14.
Pan, J., 2015. Requirements Analysis for a Student Information System. Student
Information System, 1(2003-2004), p.78.
10-things-school-management-systems-should-have, n.d. http://www.anseo.net/10things-school-management-systems-should-have/. [Online].

Bibliography
akura, 2015. akura. [Online] Available at: http://akuraschools.org/ [Accessed 28
October 2015].
brim, 2015. antibullyingsoftware. [Online] Available at:
https://antibullyingsoftware.com/why-choose-a-web-based-school-managementsystem/ [Accessed 25 October 2015].
School-Management-System-SMS, 2015. expatads.com. [Online] Available at:
https://www.expatads.com/46-Sri-Lanka/posts/9-Education/110-Text-Books/113207School-Management-System-SMS-.html [Accessed 24 October 2015].
simonmlewis, 2015. anseo.net. [Online] Available at: http://www.anseo.net/10things-school-management-systems-should-have/ [Accessed 29 October 2015].

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