Advanced Information Technology, Services and Systems (AIT2S) 2015

Preparation of Papers in Two-Column Format for

First Author*, Second Author**
*
**

Name of Institution/Department, City, Country

Name of Institution/Department, City, Country
e-mail addresses of all authors

AbstractThese instructions give you basic guidelines for

preparing camera-ready papers for conference proceedings.

I.

INTRODUCTION

Your goal is to simulate the usual appearance of papers

in an IEEE conference proceedings. Please, submit you
paper through electronic paper submission system.
A. Full-Sized Camera-Ready (CR) Copy
Prepare your CR paper in full-size format, on A4 paper
(210 x 297 mm).
Type sizes and typefaces: Follow the type sizes
specified in Table I. As an aid in gauging type size, 1 point
is about 0.35 mm. The size of the lowercase letter j will
give the point size. Times New Roman is the preferred
font.
Margins: top and bottom = 25mm, left and right = 20
mm.
The column width is 82mm (3.23 in). The space
between the two columns is 6mm (0.24 in). Paragraph
indentation is 3.5 mm (0.14 in).
Left- and right-justify your columns. Use tables and
figures to adjust column length. On the last page of your
paper, adjust the lengths of the columns so that they are
equal. Use automatic hyphenation and check spelling.
Digitize or paste down figures.

Figure 1. Magnetization as a function of applied field. Note how

the caption is centered in the column

II.
A. Figures and Tables

HELPFUL HINTS

Advanced Information Technology, Services and Systems (AIT2S) 2015

Position figures and tables at the tops and bottoms of

columns. Avoid placing them in the middle of columns.
Large figures and tables may span across both columns.
Figure captions should be centered below the figures;
table captions should be centered above. Avoid placing
figures and tables before their first mention in the text.
Use the abbreviation Fig. 1, even at the beginning of a
sentence.
Figure axis labels are often a source of confusion. Use
words rather than symbols. For example, write
Magnetization, or Magnetization, M, not just M.
Put units in parentheses. Do not label axes only with units.
In the example, write Magnetization (A/m) or
Magnetization (Am1). Do not label axes with a ratio of
quantities and units. For example, write Temperature
(K), not Temperature/K.
Multipliers can be especially confusing. Write
Magnetization (kA/m) or "Magnetization (103 A/m).
Figure labels should be legible, about 10-point type.
B. References
Number citations consecutively in square brackets [1].
Punctuation follows the bracket [2]. Refer simply to the
reference number, as in [3]. Use Ref. [3] or Reference
[3] at the beginning of a sentence: Reference [3] was the
first ...
Number footnotes separately in superscripts. Place the
actual footnote at the bottom of the column in which it
was cited. Do not put footnotes in the reference list. Use
letters for table footnotes (see Table 1). IEEE
Transactions no longer use a journal prefix before the
volume number. For example, use IEEE Trans. Magn.,
vol. 25, not vol. MAG-25.
Give all authors names; use et al. if there are six
authors or more. Papers that have not been published,
even if they have been submitted for publication, should
be cited as unpublished [4]. Papers that have been
accepted for publication should be cited as in press [5].
In a paper title, capitalize the first word and all other
words except for conjunctions, prepositions less than
seven letters, and prepositional phrases.
For papers published in translated journals, first give
the English citation, then the original foreign-language
citation [6].

C. Abbreviations and Acronyms

Define abbreviations and acronyms the first time they
are used in the text, even after they have been defined in
the abstract. Abbreviations such as IEEE, SI, MKS, CGS,
sc, dc, and rms do not have to be defined. Do not use
abbreviations in the title unless they are unavoidable.
D. Equations
Number equations consecutively with equation
numbers in parentheses flush with the right margin, as in
(1). To make your equations more compact, you may use
the solidus (/), the exp function, or appropriate exponents.
Italicize Roman symbols for quantities and variables, but
not Greek symbols. Use an en dash () rather than a
hyphen for a minus sign. Use parentheses to avoid
ambiguities in denominators. Punctuate equations with
commas or periods when they are part of a sentence, as in
a bc.

Symbols in your equation should be defined before the

equation appears or immediately following. Use (1), not
Eq. (1) or equation (1), except at the beginning of a
sentence: Equation (1) is ...
E. Other Recommendations
The Roman numerals used to number the section
headings are optional. If you do use them, do not number
ACKNOWLEDGMENTS and REFERENCES, and begin
Subheadings with letters. Use two spaces after periods
(full stops). Hyphenate complex modifiers: zero-fieldcooled magnetization. Avoid dangling participles, such
as, Using (1), the potential was calculated. Write
instead, The potential was calculated using (1), or
Using (1), we calculated the potential.
Use a zero before decimal points: 0.25, not .25.
Use cm3, not cc. Do not mix complete spellings and
abbreviations of units: Wb/m2 or webers per square
meter. not webers/m2. Spell units when they appear in
text: ...a few henries, not ...a few H. If your native
language is not English, try to get a native Englishspeaking colleague to proofread your paper. Do not add
page numbers.
III.

TABLE I.
TYPE SIZES FOR CAMERA-READY PAPERS
Type
size
(pts.)

Appearance
Regular

Table captions, table superscripts

Section titles,a references, tables,

table names,a first letters in table
captions,a figure captions,
footnotes, text subscripts, and
superscripts

Bold

Italic

10

Authors affiliations, main text,

equations, first letters in section
titlesa

11

Authors names

24

Paper title

Uppercase

Use either SI (MKS) or CGS as primary units. (SI units

are encouraged.) English units may be used as secondary
units (in parentheses). An exception would be the use of
English units as identifiers in trade, such as 3.5-inch disk
drive.
Avoid combining SI and CGS units, such as current in
amperes and magnetic field in oersteds. This often leads to
confusion because equations do not balance
dimensionally. If you must use mixed units, clearly state
the units for each quantity that you use in an equation.
IV.

Abstract
Subheading

UNITS

SOME COMMON MISTAKES

The word data is plural, not singular. The subscript

for the permeability of vacuum is zero, not a lowercase
letter o. In American English, periods and commas are
within quotation marks, like this period. A parenthetical
statement at the end of a sentence is punctuated outside of
the closing parenthesis (like this). (A parenthetical
sentence is punctuated within the parentheses.) A graph
within a graph is an inset, not an insert. The word
alternatively is preferred to the word alternately (unless
you mean something that alternates). Do not use the word

Advanced Information Technology, Services and Systems (AIT2S) 2015

essentially to mean approximately or effectively. Be

aware of the different meanings of the homophones
affect and effect, complement and compliment,
discreet and discrete, principal and principle. Do
not confuse imply and infer. The prefix non is not a
word; it should be joined to the word it modifies, usually
without a hyphen. There is no period after the et in the
Latin abbreviation et al. The abbreviation i.e. means
that is, and the abbreviation e.g. means for
example. An excellent style manual for science writers is
[7].
ACKNOWLEDGMENT
The preferred spelling of the word acknowledgment
in America is without an e after the g. Try to avoid the
stilted expression, One of us (R.B.G.) thanks ... Instead,
try R.B.G. thanks ... Put sponsor acknowledgments in
the unnumbered footnote on the first page.

REFERENCES
[1]

[2]
[3]

[4]
[5]
[6]

[7]

G. Eason, B. Noble, and I. N. Sneddon, On certain integrals of

Lipschitz-Hankel type involving products of Bessel functions,
Phil. Trans. Roy. Soc. London, vol. A247, pp. 529551, April
1955.
J. Clerk Maxwell, A Treatise on Electricity and Magnetism, 3rd ed.,
vol. 2. Oxford: Clarendon, 1892, pp.6873.
I. S. Jacobs and C. P. Bean, Fine particles, thin films and
exchange anisotropy, in Magnetism, vol. III, G. T. Rado and H.
Suhl, Eds. New York: Academic, 1963, pp. 271350.
K. Elissa, Title of paper if known, unpublished.
R. Nicole, Title of paper with only first word capitalized, J.
Name Stand. Abbrev., in press.
Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, Electron
spectroscopy studies on magneto-optical media and plastic
substrate interface, IEEE Transl. J. Magn. Japan, vol. 2, pp. 740
741, August 1987 [Digests 9 th Annual Conf. Magnetics Japan, p.
301, 1982].
M. Young, The Technical Writer's Handbook. Mill Valley, CA:
University Science, 1989.