Definition of Invitation Letter

How to Write an Invitation Letter
An invitation letter serves the purpose of inviting a guest to a party, event or

celebration while conveying more information than a traditional invitation card. It
serves two purposes; one, to invite the individual to the event and two, to ensure
that the person receiving the letter is going to attend.
There are two tenses used within the invitation letter, the present and the future.
The present tense conveys information about the event and the future tense ensures
the guest is going to attend.
Business Invitation Letter
An invitation letter is a formal way to invite peers and clients to events which are
being hosted by the company and are one of the most popular ways of inviting
guests to functions. The professional invitation should be written in a formal tone.
The introduction allows the host and sender to introduce themselves, as well as the
organization in which they have chosen to represent. A simple background of the
individual or company will suffice.
Next, in the body of the letter it is important to outline all of the information about
the event. The date and time should be included as well as the theme and purpose
for the event. At this point, a date should be mentioned in which guests should
provide their reply by, and it may also contain any information regarding special
roles played at the event, attire and items required for the guest to bring.
Be sure to mention any specifications about dress code in the invitation letter.
Next, the appreciation for the guest to attend the party should be shown. This can
be completed with a formal note, stating that you look forward to seeing the
individual at the event. Remember, this needs to keep in tone with the rest of the
letter.
The conclusion should contain the sign off and a line that ties the complete letter
together, drawing the end of the invitation, with a salutation and a signature.
Friendly Invitation Letter
A friendly invitation letter is similar to a business letter but contains less formal
speech and can make nuances with memories that may be shared with the guests
whom are being invited to the occasion.
Friendly invitation letters are used for a variety of reasons from engagement
parties, baby showers and housewarming parties to wedding invitations.
Invitation letters are used as an alternative to traditional invitations. They allow the
host to convey different messages through the tone of the letter. Invitation letters
allow the host to convey additional information that is not shared in a traditional
invitation card. Memories can be shared with close friends and family members
that bring about memories of past events.
When sending an invitation letter, be sure to edit it completely, ensuring there are
no punctuation, grammatical or spelling errors before the letter is sent to potential
guests. You should be able to create personal and professional invitation letters
with ease by using these techniques,
The differences
When it comes to writing in English, there are two main styles of

writing formal and informal. Consider these two examples:
Example 1: This is to inform you that your book has been rejected by our
publishing company as it was not up to the required standard. In case
you would like us to reconsider it, we would suggest that you go over it
and make some necessary changes.
Example 2: You know that book I wrote? Well, the publishing company
rejected it. They thought it was awful. But hey, I did the best I could,
and I think it was great. Im not gonna redo it the way they said I
should.
The difference between the two is obvious. The first one is formal, and
the second is informal. But what is it that makes them formal and
informal?
It is the style of writing, or the way we use words to say what we want
to say. Different situations call for different ways of putting words
together. The way we write in academic and scientific settings differs
greatly from the way we write to a friend or close one. The tone,
vocabulary, and syntax, all change as the occasion changes. This
difference in the styles of writing is the difference between formality
and informality, or the difference between formal and informal writing.
Here's a list of some of the main differences between informal and
formal writing:
Informal: May use colloquial words/expressions (kids, guy, awesome, a
lot, etc.).
Formal: Avoid using colloquial words/expressions (substitute
withchildren, man/boy, wonderful, many, etc.)
Informal: May use contractions (cant, wont, shouldnt, etc.).
Formal: Avoid contractions (write out full words cannot, will
not,should not, etc.).
Informal: May use first, second, or third person.
Formal: Write in third person (except in business letters where first
person may be used).
Informal: May use clichs (loads of, conspicuous by absence, etc.)

Formal: Avoid clichs (use many, was absent, etc.)
Informal: May address readers using second person pronouns (you, your,
etc)
Formal: Avoid addressing readers using second person pronouns
(use one,ones, the reader, the readers, etc.)
Informal: May use abbreviated words (photo, TV, etc)
Formal: Avoid using abbreviated words (use full versions
likephotograph, television, etc.)
Informal: May use imperative voice (e.g. Remember.)
Formal: Avoid imperative voice (use Please refer to..)
Informal: May use active voice (e.g. We have noticed that..)
Formal: Use passive voice (e.g. It has been noticed that.)
Informal: May use short and simple sentences.
Formal: Longer and more complex sentences are preferred (short simple
sentences reflects poorly on the writer)
Informal: Difficulty of subject may be acknowledged and empathy shown to
the reader.
Formal: State your points confidently and offer your argument firm
support.
These are just some of the differences between formal and informal
writing. The main thing to remember is that both are correct, it is just
a matter of tone and setting. Formal English is used mainly in academic
writing and business communications, whereas Informal English is casual
and is appropriate when communicating with friends and other close ones.
Choose the style of writing keeping in mind what you are writing and to
whom. But whichever style you write in formal or informal be sure to
keep it consistent, do not mix the two.
http://www.word-mart.com/html/formal_and_informal_writing.html

Definition of Invitation Letter

Uploaded by

Copyright:

Available Formats

Definition of Invitation Letter

Uploaded by

Document Information

Original Description:

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Definition of Invitation Letter

Uploaded by

Copyright:

Available Formats

How to Write an Invitation Letter

An invitation letter serves the purpose of inviting a guest to a party, event or

When it comes to writing in English, there are two main styles of

Informal: May use clichs (loads of, conspicuous by absence, etc.)

You might also like