Email Writing

Directions:
1. Use all the phrases given
2. Minimum words should be 50 otherwise your email cannot be validated
3. Addressing and signing should be done as in the question given.
4. Common grammatical rules, punctuation should be according to standard english.
5. you can use your own phrases along with the phrases given.
Question : 1
As a resident, write an email to the Municipal commissioner of your city, Mr.Ashok, reporting nuissance of a building under
construction beside your place. Sign the email as Kumar.
building - construction - long time - three years - water usage - mosquitoes - unhygienic - construction workers - bad behaviour attention -request - action - immediately
Suggested Answer:
Dear Mr.Ashok
I am a resident of Indira Nagar. I would like to bring to your kind notice that M/S abc constructions limited has started a building
construction in our locality. For the last three years the work has been progressing very slow and lot of water is being used
indiscriminately by the company. Due to unhygienic conditions created by the construction, mosquitos, pigs are growing fast in
this locality. In addition to this, most of the ladies and young women are reporting the construction workers bad behaviour. I
request you to pay attention to this problem and take action immediately.
Thanks and Regards
Kumar
Question : 2
As a student representative of your department, write an email to your batch mates, suggesting a party for Head of Department
Prof.Sunil who is retiring next month. Sign the email as Sam.
inform - retire - plan - surprise - party - host - family - exceptional teacher - guide - mentor - groom - students - helpful - together memorable
Suggested answer:
Hi all
I would like to inform you that our Head of Department Prof.Sunil is goint to retire next month. We all know that Prof.Sunil is
an an exceptional teacher and guided us in many typical situations during our project time. In addition to that, he mentored and
groomed many of our seniors to grow into leadership positions. For his helpful contributions, we will host a small party to
surprise him. We also invite his family. Please inform all the students and together we make it successful and this will be
memorable for us forever.
Thanks and regards
Sam
Question : 3
As a student representative of your college, write an email to the Principal of Professional Engineering College, Prof.Deb
Chatterjee, inviting his institute to participate in the Technical symposium being organized in your college. Sign the email as
Sam.
Invite - technical Symposium - previous - success - expecting - huge participation - latest technology - stalls - demos - interaction
- topics - complete - exchange ideas - exciting prizes.
Sample Answer:
Dear prof. Chatterjee,
I would like to inform you that we are going to organize a technical symposium on fourth sunday of this month. Many eminent
personalities form industry and academia are going to participate in this event. Looking at the previous year success of the event,
we are expecting huge participation this year. In this event the students shall get to know about the latest technologies. Many
eminent vendors are setting up their stalls to give demos about their products. In the symposium, there will be some topics for
interaction. Various competitions are being held as a part of the symposium. It is wonderful opportunity to exchange ideas and
win exciting prizes.
Thanks and regards
Sam
Question : 4

As a supplier, write an email to the manager of M/S Big wheel Manufacturing Company, Mr.Chopra, intimating of their payment
that is due for the products delivered to them three months ago. Sign the email as Ramesh
On time - delivery of goods - three months - credit period - overdue - payment - of the earliest - longstanding - relationship
Sample Answer:
Hi Mr.Chopra
You are a valuable customer of our company for a very long time and we appreciate your business. And you always make
payments on time . But recently, we observed that we have not received payment for the delivery of goods we made on 15th may
this year. Three months credit period was also over and payment is over due. I request you to make payment for the above goods
delivered of the earliest. We are looking forward for a longstanding relationship with your company.
Thanks and regards
Ramesh
Question : 1
As a member of your residential society, write an email to inspector of local Police station, Mr.Sharma, informing him about
miscreants who ride their bikes rashly every evening outside your society. Sign the email as william.
residential area - ride - rashly - children - play - elderly - walk - grocery shop - across the road - dangerous - accidents - nuisance action - immediately.

Sample Answer:
Dear Mr.Sharma
We are the residents of Siddartha Nagar. We would like to bring to your notice that a few guys are riding their bikes very rashly in
the evening hours in the main road of the colony. As you know that this is the time when children play on the road and elderly go
for an evening walk. Also there is a grocery shop across the road and many housewifes used to cross the road to buy any
groceries. In the recent times we observed that due this rash driving many accidents were happened and several injured. This is
creating a constant nuisance for all. So we would like to request you to take necessary action to curb these activities
Thanking you
Yours sincerly
William
Question 2:
As a recent buyer of their car, write an email to the Manager of Smart Automative company, Mr.Ahmed, regarding the poor
quality of service facility available in the city. Sign the email as Chopra.
Outline:
very few - service centers - complaints - pending problems - maintenance - cost - time - delivery - increase - customer
satisfaction
Dear Mr. Ahmed
I recently bought Fiat palio from "Sridhar Fiat show room" in Nagole. Recently I faced small problem with car AC and bought
the car for maintenance. But to my utter surprise, the showroom staff told me that service is not available in their showroom and
they asked me to take the car to near by service center. I found that there are very few service centers available compared to sales
showrooms, and there are many complaints regarding this. This in turn is causing many pending problems and increased
maintenance cost, time and delivery time. I would like to suggest you that if more service centers are opened in the city, customer
satisfaction also goes up which finally converts into more sales.
Thanks and Regards
Chopra
Question 3:
As a former student, write an email to your professor, Mr.Matt, thanking her for teaching and guidance that contributed to your
overall development. Sign the email as peter.

Outline:
Successful - Placed - grateful - help - advice - grooming - values - shaping my future - sincere - professional
Dear Mr.Matt
I am very happy to tell you that I got successful in the recently conducted campus placement drive at my college. I am placed
with TCS. I am extremely grateful for your help regarding my preparation. More over your advice regarding personality
development helped for my personal grooming. In addition to that, your style of teaching inculcates not only those skills related
to professional success but also for developing values which I believe helps for shaping my career. Once again I would like to
thanks for your sincere and professional help.
with warm regards
Peter.
Question 4:
As an intern at ABC consulting Pvt.Ltd, write an email to your internship Project Manager, Mr.Ramesh, informing about the
progress that you are making and some difficulties that your are encountering. Sign the email as Ben.
Outline:
Thank - challenging - progress - tight schedule - support - report - analytics - guidance - access - doubt - requirements design.
Dear Mr.Ramesh
Thank you for allotting a challenging project for my internship. I am making steady progress and learning many new things. The
project is due next month and we are on tight schedule. I need some additional support with regard to the reporting of Analytics.
Your guidance helped me access the database with ease but I have several doubts regard to the requirements of the design. But I
am facing little problem in reporting.
Thanks and regards
Ben
Question 1: Using the following phrases, write an email with minimum of 70 words to the customer Mr. Gill Roy explaining
delay to the project.
Payment processing system Schedule 10th May (Friday) Unexpected power outage 3 days Overall delay 7 days
includes recovery of lost work will not recur
Sample Answer:
Dear Gill Roy
The project Payment processing system was scheduled to be delivered on 10th May (Friday). However, due to an unexpected
power outage in our offshore site for the past 3 days, work did not progress as expected. Also we lost a few of our works as
backup systems did not come online. Hence we are expecting an overall delay includes recovery of lost work in the delivery of
the project for a maximum of 7 days within which our team will work on the issues. Apologies for the delay and we will ensure
that the mistake will not recur in future again.
Thanks and Regards
XXX

Question 2: You are a part of corporate communication team in your company. The working time period is revised as 8:30 am to
5:00 pm. Using the following phrases, write an email with a minimum of 70 words and a maximum of 100 words to the
employees in your company informing the same.
by 30 minutes to avoid traffic - effect from next week - lunch duration-revised working time - reduced by 10 minutes-free
breakfast-office will start earlier-till the end of rainy season-will be in effect.

Dear All
We hereby announce a change in the work timings as 8.30 AM to 5.00 PM, with effect from next week, till the end of rainy season
Which means, office hours would commence 30 mins earlier to cover up minimum 30 Mins extra time being spent during peak
hour traffic during monsoons. Also, additional changes include reduction of lunch duration by 10 minutes & timings of free
breakfast are now applicable from 7.30 AM to 8.30 AM only. Since request to each one of you to adhere to the new timings.
Have a nice day
Regards
Lead - Corporate Communications
Question 3: As your company is doing good business and expanding, your company is relocating it's office to a new address.
Using the following phrases, write an email with a minimum of 70 words and a maximum of 100 words to your customer
informing the change in address.
near outer ring road-shifting to-bigger office space-November 10-change in telephone number-new address is provided
below-fourth floor-Cesina Business Park.
Dear All
We are happy to announce that we are moving out to much spacious office from November 10th onwards. It is indeed a great sign
of our ever growing business & our increasing clientele.
Hence, for a better productivity results, our management has taken a decision of increasing the team size & allocate us a much
more spacious facility with all the modern state of art amenities.
Our new abode will be Fourth Floor, Cesina Business Park, Near Outer Ring Road, Bangalore/Chennai/Hyderabad etc.,
Please also make a note of new board line number (reception number)-xxx-xxxxxxxx. Lets us all make the most use of the
resources available in the said new office to server our clients
better.
Thanks & Regards
Question 4: You are the project leader for a team of 20 members. As the team members are not submitting the weekly time sheets
regularly, you need to email them stressing the need to submit without fail. Using the following phrases, write an email with a
minimum of 70 words and a maximum of 100 words to your team members informing the same.
can be accessed online-lead to loss of pay-every week-do not default-used to bill client-actual working hours-by fridayfailure to adhere-time sheet filling application.
Dear All
It has been observed that many of you are not filling the timesheets on regular basis. Let me tell you, filling up time sheets is the
only way, to measure your hardwork, as long as you are working on this project. So please do not default on this. More over, This
is important for us to report it to our client, the actual amount of work done by each one of you in terms of number of hours per
day, at the end of every week.
Only on the basis of this, we can bill you all to the client, which is directly linked to you monthly salary. In our words, it leads to
loss of pay for any particular day, for which time sheet is not filled.
Please adhere to the company guidelines & fill the same on daily basis or atleast weekly basis.
Time sheet filling application is easily accessible in our intranet portal, which needs your login credentials.
Please do the needful on regular basis.
Regards
Project Lead
xxxx