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This document contains information for registering an engineering graduate trainee in the Hong Kong Institution of Engineers' (HKIE) Scheme A training program. It provides details on the training personnel like the engineering supervisor and tutor. It also outlines the undertakings and responsibilities of the company, trainee and HKIE. The company agrees to provide a 2-3 year training program. The trainee agrees to fully participate in training and CPD. The HKIE agrees to register the trainee and issue a completion certificate if the training is satisfactory. Signatures are required from the company head, trainee and HKIE to finalize the registration.

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Terry Choi
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124 views4 pages

TD2

This document contains information for registering an engineering graduate trainee in the Hong Kong Institution of Engineers' (HKIE) Scheme A training program. It provides details on the training personnel like the engineering supervisor and tutor. It also outlines the undertakings and responsibilities of the company, trainee and HKIE. The company agrees to provide a 2-3 year training program. The trainee agrees to fully participate in training and CPD. The HKIE agrees to register the trainee and issue a completion certificate if the training is satisfactory. Signatures are required from the company head, trainee and HKIE to finalize the registration.

Uploaded by

Terry Choi
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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TD2

THE HONG KONG INSTITUTION OF ENGINEERS

Engineering Graduate Training


SCHEME A
EMPLOYERS REGISTRATION OF TRAINEE

Name of Firm/Organization:
Date of Training Scheme Approved by the HKIE:
Discipline(s) in which Training Scheme is Approved:

Full Name
(Surname first)

Current
Position

Educational/
Professional
Qualifications

Discipline/
Specialisation

Head of Office
Engineering
Supervisor
Training Tutor(s)

COMPANY TO ACTION
Note Please use one form per Trainee. For Sandwich Trainee, please indicate both the Training
Start Date and Completion Date.
Full Name
and ID Number

Details of degree
or equivalent and
Awarding Body

Graduate/
Sandwich
Trainee

Scheme A
Discipline
Proposed

Proposed
Training Start/
Completion
Date

THE HKIE TRAINING & DEVELOPMENT SECTION TO ACTION


The HKIE Graduate
Membership Number

Degree/Application Status

The HKIE
Membership
Number

(for official use only)

Remarks

Definitions - Training Personnel


(see also Aims, Procedures & Requirements)

Head of Office
The Head of Office is normally expected to be a top management staff member who has the overall
responsibility for the graduate training within the company concerned.

Engineering Supervisor (ES)


An Engineering Supervisor is expected to be a Professional Engineer appointed by the company to act in this
role. The ES should normally be working in the same company and should be in the same discipline as the
trainee. He/She must be a Corporate Member of the HKIE and approved by the Training Committee of the
HKIE.
The ES should have sufficient line management status and responsibility so that he or she is able to maintain
contact with, and influence the activities and movements of a trainee within the company. This requirement is
to ensure that the training aims are achieved.
An ES undertakes to be responsible to the HKIE for monitoring and evaluating the progress and standards of
the training for the Scheme A graduates under his or her supervision. In this context the ESs role is that of
the HKIE's defacto representative in the company. The ES will normally delegate to other engineers,
designated as Personal or Training Tutors, the day-to-day control and supervision of trainees. The ratio of
trainees to one ES is a maximum of 12 to 1.

External Engineering Supervisor (EES)


Under exceptional situations, the Institution may agree to the appointment of a Professional Engineer from
outside the company who is a Member of HKIE carrying out the ES role.
Such approval, for an External Engineering Supervisor, will only be given in cases where a company is
considered to have the right training approach and the facilities to provide the level of training required to
comply with Scheme A, but does not have the required professional level of training supervision available.
In such instances the role of the appointed ESS takes on an added importance and increased responsibility. It is
a role that requires a positive interactive approach and one that involves frequent on-site contact (a minimum
of one visit per month) with the trainees and with the Training Tutors to ensure that the training requirements
are being fulfilled. The ratio of trainees to one EES is a maximum of 4 to 1.

Personal Training Tutors


A Personal Training Tutor is preferably, but not exclusively, expected to be a Professional Engineer to whom
the ES or EES delegates responsibilities for the `day-to-day' supervision and control of the trainee.
Each Personal Training Tutor is normally expected to be a Member of the HKIE and in the same or a closely
related discipline as the trainee concerned.
In order to achieve good training supervision, the ratio of Personal Training Tutor to graduate trainees is a
maximum of 1 to 4, unless agreed otherwise by the HKIE.

Notes - Training Personnel


Although not normally encouraged it is appreciated that in some organisations for special reasons the same
person might hold two training positions, Head of Office and ES or Contact Person and Training Tutor. But the
ES cannot act as tutor at the same time.

Registration of Trainees
Introductory Notes
1.

In order to qualify for registration as a Scheme A Trainee the applicant must be:(a) a Student Member of the HKIE with qualifications which meet the academic requirements for
Member of the HKIE in a Discipline (for Sandwich Course Training only).
(b) a Graduate Member of the HKIE with qualifications which meet the academic requirements for
Member of the HKIE in a Discipline.
To avoid any delays in registration, applications for membership of the HKIE should be made promptly
and at the latest in parallel with this registration application.

2.

Applications for registration on the HKIE Scheme A are only accepted from companies (or government
departments) who are approved for Scheme A and who are the employer of the proposed Scheme A
Trainee.

3.

In cases where an application for the appropriate level of the HKIE membership is being made at the same
time as the application for registration on Scheme A the processing of both will be carried out in
parallel. This procedure is based on the understanding:
(a) that the membership application will be finally approved and that all membership fees, membership
subscriptions and Scheme A registration fees are paid.
N.B. To avoid delays the cheque to cover the membership entrance fee should be sent with the
Membership Application Form.
(b) application for membership and training registration for fresh graduates awaiting the results of their
degree, is made as soon as the transcript of the final course performance is known.

Training Commencement Date


The Training Commencement Date is the date proposed by the company on the understanding that the
trainee is actually being trained from that date in accordance with the approved Scheme A training
programme. Trainees Training Commencement date cannot be earlier than the date of the Company/
Organization being approved by the HKIE. Also Trainees Training Commencement date cannot be backdated
for more than 6 months from the date of Scheme A registration.

Training Progress
As a part of the training monitoring process and to ensure that all the HKIE records are up-to-date the
following reporting system is in effect:(a) Quarterly Report - The Engineering Supervisor (or designated organisation staff member) is required to
confirm (on the HKIE computer print-out sheet) the training staff/trainee current state within the
organisation.
(b) Final Report - At the end of each trainees training period the Engineering Supervisor is required to
confirm or otherwise the successful completion of the training.
(c) If a trainee is found unsatisfactory or unsuitable, the trainee should be given a written notice of this,
with a copy to the HKIE.

Training Certification
When the training period is completed and the training undertaken is confirmed as successful by the
Engineering Supervisor a Trainee will be entitled to a HKIE Training Completion Certificate.
3

Undertake by the Company


This graduate training will:(a) be within the company or by formal agreement with other companies and as accepted by the HKIE;
(b) be dependent on the business viability of the company related to there being sufficient relevant projects/
work-in-hand to support the level and type of training required. If this is not possible, alternative
arrangements will be made with the HKIE in sufficient time for the training to continue elsewhere;
(c) be dependent on the trainees performance and attitude being considered satisfactory related to the
professional standards expected by the HKIE; and
(d) include full support for Continuing Professional Development (CPD).

Undertake by the Trainee


I
(Trainees Name) understand that I am hereby undertaking to accept
and agree to a *(2/3) year period of engineering graduate training with
(Company Name).
* delete as appropriate

I also understand that this acceptance and agreement requires me:(a) to fulfil the Scheme A requirements for the full period of 2 or 3 years offered and that any shortening
of this period, without the HKIE prior approval, may terminate my Scheme A Agreement without the
option to continue it in another company;
(b) to make the most of the opportunities offered in Training and in CPD to achieve the aims set by the HKIE
for the Engineering Graduate Training Scheme A; and
(c) to demonstrate at all times the attitude, interest and involvement in the training to be expected of a
potential Professional Engineer.
I acknowledge that I understand that resignations during Scheme A training are discouraged by the HKIE
and change of company is not normally approved unless good reasons exist and with approval from the
HKIE.

Undertake by the HKIE


The Hong Kong Institution of Engineers undertakes to register the Trainee, monitor procedures, and to
maintain all relevant records. If the training is graded as Satisfactory and all of the HKIEs associated
requirements are met a Training Completion Certificate will be issued.

Signature:

(
Companys Head of Office

) Date:
Name in Block Letter

(
Trainee

) Date:
Name in Block Letter

(
Manager Training & Development, the HKIE

) Date:
Name in Block Letter

4
Tr201.04/04.04

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