Transaction Steps

Create a Purchase Order with Reference to an Outline Agreement

Purpose
Use this procedure to create a purchase order with reference to an outline agreement.
Auto Playback Simulation view records one example of the transaction withexample dataonly. Accurate data entry
relies on a particular agency's business processes.
To access theAuto Playback Simulation use the following link
http://rwdprd.dfa.arkansas.gov/ucontent/1c1013df3c3d422b89a93e7dcb215f69_en-US/sim/flash//index.htm
and then click on the words "Auto Playback Simulation" near the center of your screen.
Prerequisites
A system generated outline agreement.
Menu Path
Use the following menu path(s) to begin this transaction:
Logistics Materials Management
Vendor/Supplying Plant Known

Purchasing

Purchase Order

Create

ME21N -

Transaction Code
ME21N

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Transaction Steps

Create a Purchase Order with Reference to an Outline Agreement

Procedure

1.

Start the transaction using the menu path or transaction code.

SAP Easy Access AASIS MENU

2.

As required, complete/review the following fields:

Field
Command Field

R/O/C

Description

Optional
Example:
me21n

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Transaction Steps

Create a Purchase Order with Reference to an Outline Agreement

Create Purchase Order

3.
4.
5.

Click the Document Overview On

Click the Selection variant

button .

button.

Click on Contracts from the drop down list.

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Transaction Steps

Create a Purchase Order with Reference to an Outline Agreement

In this scenario we are referencing an outline agreement. It will be basically the same
process to reference a purchase requisition, RFQ or another purchase order.
Purchasing Documents

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Transaction Steps

6.

Create a Purchase Order with Reference to an Outline Agreement

Type the outline agreement number in the Purchasing Document field.

If you do not know the outline agreement number you can narrow your search by populating
known fields (like vendor, purchasing group, purchasing organization, etc. or by clicking
the button to the right of the purchasing document field and doing a search.

7.

Click the Execute button

Create Purchase Order

8.
9.

Click on the outline agreement number to highlight.

Click the Adopt button

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Transaction Steps

Create a Purchase Order with Reference to an Outline Agreement

Create Purchase Order

10. If this is a PO referencing a State Term (ST on Our Reference - Communications Tab) the Org.

Data tab (header) will need to be changed from 9999/C0X to the agency's Purch. Org. and Purch.
Group.
.

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Transaction Steps

Create a Purchase Order with Reference to an Outline Agreement

Create Purchase Order

11. Click in the "A" column of the purchase order. The "U" populated from the outline agreement and
must be changed on the purchase order. An account assignment must be entered into the field.
Examples of acct. assign. are K=Cost Center, A=Asset, F=Internal order and P= Project.

12. As required, complete/review the following fields:

Field

R/O/C

Description

Required

Example:
k
Required

PO Quantity

Example:
100.00

13. Click in the Deliv. Date field.

14. Click the calendar display button

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Create a Purchase Order with Reference to an Outline Agreement

Calendar

15. Click on the appropriate delivery date.

Once the date is populated into the purchase order press enter. You will be taken to the
Account Assignment tab.

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Transaction Steps

Create a Purchase Order with Reference to an Outline Agreement

Create Purchase Order

16. As required, complete/review the following fields:

Field

R/O/C

Cost Center

Description

Required
Example:
383210

Remember, what you enter in the "A" column will determine what account assignment you will
enter on the Account Assignment tab.

17. Once you have typed in the appropriate account assignment number, press enter.
In this scenario we have used a cost center. Upon pressing enter the cost center will derive
the fund, funds center, functional area, and business area.

18. Click on the Invoice tab

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Transaction Steps

Create a Purchase Order with Reference to an Outline Agreement

Create Purchase Order

19. Click in the Tax Code field.

20. Click the drop down button

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Create a Purchase Order with Reference to an Outline Agreement

Tax Code (1) 21 Entries found

21. Click P1 if the good or service is taxable.

P1 = sales tax.
PO = sales tax exempted.
U1 = use tax.

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Create a Purchase Order with Reference to an Outline Agreement

Create Purchase Order

22.

Click the Texts tab

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Create Purchase Order

23. As required, complete/review the following fields:

Field
Material Master Text

R/O/C

Description

Optional
Example:
Dog Chow, highly nutritional dog food. Recycled
packaging.

24. Double check that the delivery address tab was populated from the Outline Agreement.

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Create a Purchase Order with Reference to an Outline Agreement

Create Purchase Order

25. Click the Save button

and the system will generate a purchase order number at the bottom of

the screen.

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Transaction Steps

Create a Purchase Order with Reference to an Outline Agreement

Next Steps

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Once the goods or services are delivered you must perform the goods receipt (MIGO)
transaction.
Pay the vendor invoice using MIRO.

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Create a Purchase Order with Reference to an Outline Agreement

Summary

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