COPY CONTROL

Copy controls will help to copy the data from source document to target document.
Copy controls will also controls whether to allow creating a document with reference
to another document.
Copy control comes into picture if we want to create a document with reference to
another document.
Scenarios
On the below scenarios copy control come into picture
Sales order document A
Deliver document L
Invoice F
VT is common target is first and source is second.

CodeT-

SD -SD
VTAA

SD DEL
VTLA

DEL
-INV

SD-INV

VTFL

VTFA

IN -QT

OR LF

LF F2

CS BV

QT-OR

RE LR

LO F2

CR G2

CS BV
DL NL
RO LF
FD FL
SDF
LF

LF F8
LO F8
NL F8
NL JEX

DR L2
RK G2
RE RE
OR- F5

QC-OR
WK1-OR
WK2-OR
QC-RE
RE-SDF
OR-RE

CF LF
CI LF
CONR
-LR
CP LR
DL LO
DS LF

INVSD
VTAF
F2
CR
F2
DR
F2 RE
F2 RK

INVINV
VTFF
F2
S1
RE
S2
G2
S2

OR F2
CONR
RE

In copy controls when we go to item data we have to consider source item category.

In copy controls when we go to schedule line data we have to consider source

schedule line category.

COPY CONTROLS BETWEEN SALES DOCUMENT - SALES DOCUMENT

Target first and source next
Example QT TO OR means OR is first and QT is second.
Copy requirement is a condition which system will check every time, while
creating a document, with reference to another document.
If the condition fulfills then only system will allow to create a document with
reference to another document
If the condition is not fulfilling then system will not allow to create a document with
reference document.
The standard copy requirement is 001
001 Checks that
If the reference document complete or fully referred.
Is the customer is same in both source document & target document or not
Is the same sales area in source document and target document or not
Is the currency same in source document &target document or not.
Check the validity period.
If we want to change the customer in source document then maintain copy
requirement as 002
002 helps to change the customer form source document to target document.
Data Transfer Routine
Data transfer routine will help to copy the data from source document to target document.
Copy item number
If we check this, then line item number will be copied as it is from source
document to target document.

If we uncheck this, then line item number will redetermine the line item based on
item number increment (we use this for reporting purpose)
Complete reference
If we check this, then system will not allow to select or deselect the items of
source document while creating target document.
If we check this, then system will not allow to delete the item in target document.
ITEM DATA
Select the source item category AGN
Click on details.
Copy requirement
The standard copy requirement for item data is 301
301 checks that dont copy the completed item or rejected items.
302 checks that only copy the rejected items is RE Sales order.
Item data transfer of routines
Item data transfer of routines will help to copy the data from source document to
target document.
Copy schedule lines
If we check this the schedule line data will copied as it is from source document to
target document.
If we uncheck this, system will again perform delivery scheduling in target
document.
Update document flow
If we maintain this, then whenever we create a document with reference to another
document, the line item data will be updated in VBFA table and the result in it will
be update the status of the line item. And next line item if we refer the same
document, system will copy the open quantity.
VBFA SALES DOCUMENT FLOW TABLE.
VBELV SOURCE FIELD
VBELN TARGET FIELD

Update document flow having relationship with positive / negative quantity.

Do not copy Batch
If you check this then batch number will not be copied from source document to
target document.
Reexplode structure
Structure is nothing but BOM
If we check this, then system will redetermine the BOM & FREE GOODS as it is
from source document to target document.
If we uncheck this, then system will copy the BOM &FREE GOODS as it is from
source document to target document.
Positive /Negative Quantity
This field will have relationship with update document flow in copy control.
This field will also have relationship with completion rule in item category
We have three effect of this field.
1. Positive effect + effect
2. Negative effect - effect
3. No effect O effect.
Positive effect + effect
Whenever we create a document with reference to another document, the referred
quantity will be deducted from open quantity of source document.
If we maintain positive effect, then while creating a document with reference to
another document, system proposes the open quantity of the source document into
target document.

Negative effect ve effect

We use negative effects between contracts and returns.

When we create return order with reference to contract, the return order quantity
will be added to the open quantity of the source document.
If we maintain negative effect, then while creating return order with reference to
contract, system proposes the closed quantity.
O Effect
If we maintain no effect, then system will not deduct the quantity from open
quantity of the source document or system will not add the referred quantity to
open document of the source document.
And always system proposes the total quantity of the source document to target
document.
Copy quantity
This field controls how the quantity should be determined into target document.
Pricing Type
This field will have relationship with condition category field in pricing. This field
controls how the pricing should be copied or controlled from source document to
target document.
Pricing Type - B

CARRY OUT NEW PRICING

If pricing type B, then it will redetermine the new prices into target document.
All conditions will be redetermine to target document, but it will not copy the
manually conditions.
Pricing Type C

It will redetermine the all conditions and it will copy the manually conditions.
Pricing Type G
Copy pricing elements and redetermine TAXES. (In real time we generally maintain
G)
Pricing Type H
Redetermine the FRIGHT condition.
Pricing Type I
Redetermine the rebate condition type.

Copy controls between Sales documents Delivery documents. VTLA

Order Requirement
The standard order copy requirement is order to delivery is 001.
001 Checks that
The reference document should be an order.
The order should not be block by automatic credit check.
The order should not be block by status profile.
Combination of requirement
System will consider this requirement if we are combining multiple orders in single
delivery.
051 Checks that
1. Delivery type should be same for all documents.
2. Sales organization should be same
3. Billing type should be same.
Header Data
This field will help to transfer the header data from source document to target
document.
COPY CONTOLRS BETWEEN DELVERY DOCUMENT INVOICE DOCUMENT
VTFL

The standard copy requirement between delivery document to invoice document is

003
003 Checks that
1.
2.
3.
4.
5.

Billing block
Billing status
Goods movement status (PGI Status)
Incompletion status
POD Status.

The copy requirement to delivery to perform invoice is 009

009 Checks only billing block
011 Checks only billing block and Billing status
Q. In standard can I create invoice without PGI? Where is the control?
No, control is 003
Q. Clients Requirement is system should allow to create a invoice without PGI?
Where is the control?
Copy requirement 011.
Q.Can I create invoice without Performa invoice without PGI? Where is the control?
Copy requirement 009.
Q.Can I create multiple invoices to single delivery?
No, Copy requirement - 003
Q.Can I create multiple Performa invoice to single delivery?
No, Copy requirement - 009
Assignment Number & Reference number
Assignment number &Reference number will help to pass the SD document
numbers to accounting document, which will help FI users for reference while
generating reports.
Q. Even though my split criteria is same for invoice but still system in splitting for
invoice. What could be the reason?
Assignment number &Reference number.
ITEM DATA

VBRK/VBRP
SPRO
SALES & DISTRIBUTION
BILLING
BILLING DOCUMENT
COUNTRY SPECIFIC FUTURE
MAINTIAN MAXIMUM NO.OF BILLING ITEMS
SELECT YOUR COMPANY CODE G100
ASSIGN NO.OF LINE ITEM 2/3/4
SAVE IT.
Then go to copy controls delivery to invoice VTFL
Change VBRK/VBRP from 007 to 006
Save it.
Q. Can I create partial invoice for single delivery?
The control is maintain billing relevance as K,
Go to copy control and change VBRK/VBRP from 006 to 007.
Q. Client requirement is system should not allow to create invoice in future date,
where is the control?
Need to create new VBRK/VBRP.
Pricing exchange rate type
This field controls to how the exchange rates should be determined in to invoice
I.e. whether to copy exchange rate from sales order whether to determine exchange
rate based on invoice date.
Cumulate cost
If you check this system will transfer the cost of free goods item to main item.
Price source
This field controls form which document the price should copied.

Q. Even though we do not have pricing in delivery, how system is copying the price
in invoice, while creating invoice with reference to delivery document.
By price source in copy control.
COPY CONTROL BETWEEN SALES DOCUMENT TO INVOCIE
Billing quantity
For 3rd party item category billing quantity is F
Billing quantity F will help to copy the quantity from MIRO to invoice, this is
without shipping notification.
Billing quantity E
We maintain this for 3rd party with shipping notification
Billing quantity E will help to copy the quantity from MIGO to invoice, this is with
shipping notification.
The control is billing relevance F and copy requirement is 012.
Note: both should be maintained
BV CS
In cash sale process while creating invoice with reference to invoice system will
check whether PGI has been made or not