Monthly Progress Review Report (MPRR) Page - 01 1. General

MONTHLY PROGRESS REVIEW REPORT ( MPRR )
1. GENERAL
Page - 01
Proposed Administration Building, Hambantota Port

Development Project, Hambantota
Project Name
Contract Number
Project Code
Report submission date
Report ( month ending )
31/Jan/09
Monthly meeting on
2. PROJECT DATA
Employer
Sri Lanka Ports Authority
Consultant / Engineer
Sri Lanka Ports Authority
Maga PM / SM
Mr.P.A.S Piyawickrama.
Brief description of the

Project
Construction of 15 Storeyed Building with 200ft Height and Total floor area 100,000ft 2
3. CONTRACT DATA
Original
Contract value Rs.
Revised
###
Commencement date
11/Nov/09
784,364,278.78
784,364,278.78
Contract Type
Revised Approved
Original
Completion date
Expected at completion - with escalation / adjustments
Measure & Pay

Revised /
Expected
Extension of time ( EOT )
11/Apr/11
11/Apr/11
Up to ( date)
Contract period ( months )
18
17
Requested
Contract period elapsed
Approved
Remaining period ( months)
15
14
Remaining period ( % )
83%
83%
( up to the date of this report )
Balance Work
Remarks :
4. FINANCIAL DATA
CURRENT
Cost surplus /overrun
Up to ( date )
Rs.
AT COMPLETION
Rs.
Budgeted
31/Jan/09
0%
Budgeted
259,600,990.21
Actual
31/Jan/09
0%
Expected
300,000,000.00
5. PROGRESS DATA
Up to
1/31/2009
PLANNED
Rs.
Value of work done
ACTUAL
%
0.0%
Rs.
%
0.0%
Add: Price escalation

Total
Balance work (Excluding
price escalation )
Reasons for lead / lag
0.00
784,364,278.78
0.00
100.0%
784,364,278.78
Progress delayed due to late payments for progress claims
100.0%
Reasons for lead / lag
Progress delayed due to late payments for progress claims
Page - 01
235 M
24/Feb/09
26/Feb/09
rea 100,000ft 2
ith escalation / adjustments
nsion of time ( EOT )

No. of days
100.0%
T COMPLETION
%
33%
38%
Lead / Lag
0.00
0.00%
MPRR Continued .
Page - 02
Project : Proposed Administration Building, Hambantota Port Development Project, Hambantota

Progress data up to the submission of this report
24/Feb/09
6. PROJECT FINANCIAL DATA

Advance payment received Rs.
Advance - balance outstanding Rs.
78,400,000.00 Accumulated Retention sum Rs.

- Up to certified IPC No
Time for certification ( Days )
Time for payment
( Days )
Payment terms as per the contract:
BILLS CERTIFIED / RECEIVED & RECEIVABLE

IPC No:
Amount submitted
Date
Amount certified
Date
Rs.
Amount Received
Date
Bal. to be received
Total
SUBMITTED BILLS TO BE CERTIFIED

IPC No:
work done up to
Submitted date
PC due date
Amount
Total
BILLS TO BE SUBMITTED
IPC No:
work done up to
date to be submitted
PC due date
Amount
Total
DETAILS OF PENDING CLAIMS / VARIATION ORDERS / UNCLAIMED WORKS

Description
Total
Submitted date
Date to be submitted
Amount (Rs.)
MPRR Continued .
Project :
Progress data up to
Page - 03
Proposed Administration Building, Hambantota Port Development
24/Feb/09
7. PROJECT RESOURCES AVAILABLE / REQUIRED / RELEASE

PERSONNEL ( Staff / Workers / Sub Contracts )
Category
Project Director/Coord./GM/AGM
Project Manager /Deputy managers
Project Architect
Site Managers
Planning Engineers
Quality Assurance Engineers
Materials / Elec. / Mech.Engineers
Total
AVAILABLE
requirement
as per
BOQ/Budge Maga Sub
Total
Con.
t
1
1
1
1
1
1
1
2
Site Engineers
Assistant Engineers
Engineering Assistants
Surveyors
Technical officers
Lab technicians
Electricians
Plumbers
Forman
Supervisors
Quantity Surveyors
Draughtsman
Safety & Environment officers
Accounts & Admin staff
Store staff
Drivers
Operators
Mechanics
Security
Watchers
Cook
Masons
Carpenters
Bar benders
Riggers
Helpers
Laborers
1
30
25
25
8
40
25
1
11
3
1
1
7
10
Total
209
57
1
2
1
6
5
4
3
1
1
1
3
2
7
4
1
6
3
3
1
2
1
7
1
1
2
10
Maga
Sub
Con.
Total
1
1
2
3
3
1
2
1
7
1
1
2
1
11
11
1
1
7
3
60
Can be
Released
REQUIRED
Total
MPRR Continued .
Project :
Progress data up to
Page - 04
Proposed Administration Building, Hambantota Port Development Pr
24/Feb/09
8. PROJECT RESOURCES AVAILABLE / REQUIRED / RELEASE

PLANT / MACHINERY / EQUIPMENT / VEHICLE
Category
Total
Can be
REQUIRED
requirement AVAILABLE
Released
as per
BOQ /
Maga Hired Total Capacity Maga Hired Total
Total
Budget
Batching Plant
Crane Mobile at yard
Tower Crane
Tractor
Light Vehicle
Wheel Loader
Water Bowser
Vibrator/poker
Gas Cutter set
Welding Plant
Bar Cutter/Bar Bender
Air Compressor
Water Pumps 4",2"
Submersible Pump (2")
Generator at Site
Hoist
Truck Mixer
Roller 1 Ton
Excavator
Plate Compactor
Baby Dumper
Total
33
21
21
MPRR Continued .
Project :
Data up to
Page - 05
Proposed Administration Building, Hambantota Port Development Project, Hambantota

24/Feb/09
Time Available ( Months )
14
09. Planned & Actual Progress of major BOQ items
Major activities of work
Total BOQ
Qty after
Unit variations if
any
Qty
Piling Works
Nos.
81.00
Planned
Physical progress
Progress
This month
To date
Qty - %
Qty - %
Qty - %
100.00
33.00
Balance
Required
Remaining per month

Qty - %
45.00
44.00
Qty - %
###
10. Brief description of major activities of work to be done during next month
Item description
Unit
QTY
Piling Works
Nos.
36.00
Structural Pile Testing
Nos.
2.00
Total work to be done during this month
Value Rs.
Materials/ Machine/Personnel required
11. Describe areas of importance in relation to Progress, Health, Safety,CSR

including matters mentioned in the meetings with Consultant / Client .
12.Describe /creative work /cost saving /sp.achievement during the month
MPRR Continued .
Page - 06

Data up to
24/Feb/09
13. BULK MATERIAL RECONCILIATION REPORT
Item No.
Description
Cumulative
Total Cumulative Quantity
Required Quantity Received/
Total Total
Balance
Unit as per
Purchased transferred
QTY QTY
Variation
in stock
BOQ /
from
from
Received Billed
Budget Suppliers
Plants /
Sites
REASONS FOR VARIATION

Item No.
Description
Reasons
MPRR Continued .
Page - 07
Project Proposed Administration Building, Hambantota Port Development Project, Hambantota

Up to 31/Jan/09
14. Planned value of work vs. Actual value of work done

Ref:
Month
Planned Value of Work

Monthly Rs.
Cumulative Rs.
Actual Value of Work Done

Monthly Rs.
Cumulative Rs.
15. PROGRESS CHART ( PLANNED VS ACTUAL )

12
10
Rs.
8
6
4
2
0
Planned Value of Work
Month
Actual Value of Work Done
Cumulative
Variance ( Rs)
MPRR Continued .
Page - 08

Up to
31/Jan/09
16. Budgeted Cash flow vs. Actual Cash flow

Ref
Month
Budgeted Cash flow ( Rs)

Cumulative Rs.
Budgeted Cash in
Cumulative Rs.
Actual Cash flow ( Rs)
Cumulative Rs.
Budgeted Cash out Budgeted Net flow
Cumulative Rs.
Cumulative Rs.
Variance ( Rs)
Actual Cash in
Actual Cash out
Actual Net flow
17. CASH FLOW CHART ( BUDGETED VS ACTUAL )

110000000
100000000
90000000
80000000
70000000
60000000
Rs.
50000000
40000000
30000000
20000000
10000000
0
-10000000
Budgeted Cash in
Budgeted Cash out
Budgeted Net flow
Month
Actual Cash in
Actual Cash out
Actual Net flow
MPRR Continued .
Project:
Page - 09
Proposed Administration Building, Hambantota Port Development Project, Hambantota
31/Jan/09
Progress data up to
18. UNIT COST OF MAJOR ACTIVITIES
UNIT RATE
( with price escalations )
QUANTITY
Work item
Unit
BOQ
Work done
Total QTY
QTY
Initial BOQ
Rate
BOQ
Budgeted
Current
Variance
Rate
Rate
Rate
Rs.
19. CUMULATIVE COST BREAKDOWN

Item
Up to last month
This month
Cumulative up to end of
this month
Month
Jan-08
Feb-09
Feb-09
Value of work done

% to value of
work done
( A ) Prelimenaries
( B ) Manpower Cost
Staff
Workers
Labour subcontract
Total
( C ) Material Cost
( D ) Machine/ Vehicle Cost
Company
Hired
Total
( E ) Site Overhead
( F ) H/O Overhead 6%
TOTAL COST ( Rs. )
Budgeted %
MAGA ENGINEERING (PTE) Ltd

PROJECT NAME :
CASH FLOW
Contract value - Original (Rs.)
Total Work Done Value - Revised (Rs.)
IPC 1
2008
Pay
Item
Total
Value of Work Done

1
2
3
4
5
6
7
8
9
Monthly Work Done

Cumulative Work Done
% of cum. work done
Escalation
Advance Payment
Less Advance Recovery
Cumulative Recovery of Advance
Less Retention
Cumulative Retention
Release of retention
Monthly Bill Value (1+3+4-5-6+7)
Cumulative Monthly
Revenue
(a) Advance Payment Received
(b) Monthly Bill for Received
Total Bill Received (a+b)
11
Cumulative Cash In
Expenditure
12
13
14
15
Monthly Expenditure
Expenditure for Capital assets
Recovery of capital assets
VAT input
Total Expenditure (12+13+14+15)
16
IPC 2
Cummulative Expenditure
Cummulative Cash In - Cash Out
Plant Income & Expenditure

17
Capital expenditure
18
Recovered & recoverable
19
Monthly Expenditure
20
VAT input
Total expenditure (17+18+19+20)
21
Cumulative expenditure
22
Cumulative income
Output to Project
Sep-08
Oct-08
IPC 3
IPC 4
IPC 5
2009
IPC 6
Nov-08
Dec-08
Jan-09
Feb-09
2008
Cummulative Cash In - Cash Out
Cumulative Cash In
Cummulative Expenditure
Loss / Profit
Finance Cost / Gain
Cum. Finance Cost / Gain
Net Flow
Note :
= Rs
100000000
Value (Rs)
CASH FLOW : CONTRACT:
= Rs
90000000
80000000
70000000
60000000
50000000
40000000
30000000
20000000
10000000
Month
Cum. Cash Inf low
Net f low
Cum. Cash Outf low
Dec-08
Nov-08
Oct-08
-10000000
Sep-08
#REF!
onth
#REF!
Jan-09
Dec-08
Nov-08
#REF!
Month
Cum. Cash Inf low
Net f low
Cum. Cash Outf low
Dec
Nov
Oct
Sep
-10000000
onth
Jan
Dec
Nov

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MONTHLY PROGRESS REVIEW REPORT ( MPRR )

Proposed Administration Building, Hambantota Port

Report submission date

Report ( month ending )

Sri Lanka Ports Authority

Sri Lanka Ports Authority

Brief description of the

Expected at completion - with escalation / adjustments

Measure & Pay

Extension of time ( EOT )

Contract period ( months )

Contract period elapsed

Remaining period ( months)

( up to the date of this report )

Cost surplus /overrun

Value of work done

Add: Price escalation

Reasons for lead / lag

Progress delayed due to late payments for progress claims

Reasons for lead / lag

Progress delayed due to late payments for progress claims

ith escalation / adjustments

nsion of time ( EOT )

Project : Proposed Administration Building, Hambantota Port Development Project, Hambantota

6. PROJECT FINANCIAL DATA

78,400,000.00 Accumulated Retention sum Rs.

Payment terms as per the contract:

BILLS CERTIFIED / RECEIVED & RECEIVABLE

SUBMITTED BILLS TO BE CERTIFIED

DETAILS OF PENDING CLAIMS / VARIATION ORDERS / UNCLAIMED WORKS

7. PROJECT RESOURCES AVAILABLE / REQUIRED / RELEASE

8. PROJECT RESOURCES AVAILABLE / REQUIRED / RELEASE

Crane Mobile at yard

Gas Cutter set

Bar Cutter/Bar Bender

Water Pumps 4",2"

Submersible Pump (2")

Proposed Administration Building, Hambantota Port Development Project, Hambantota

Time Available ( Months )

09. Planned & Actual Progress of major BOQ items

Major activities of work

Remaining per month

Structural Pile Testing

Total work to be done during this month

Materials/ Machine/Personnel required

11. Describe areas of importance in relation to Progress, Health, Safety,CSR

12.Describe /creative work /cost saving /sp.achievement during the month

Project : Proposed Administration Building, Hambantota Port Development Project, Hambantota

13. BULK MATERIAL RECONCILIATION REPORT

REASONS FOR VARIATION

Project Proposed Administration Building, Hambantota Port Development Project, Hambantota

14. Planned value of work vs. Actual value of work done

Planned Value of Work

Actual Value of Work Done

15. PROGRESS CHART ( PLANNED VS ACTUAL )

Actual Value of Work Done

Project : Proposed Administration Building, Hambantota Port Development Project, Hambantota

16. Budgeted Cash flow vs. Actual Cash flow