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Posting Keys For AP: Jayanth Maydipalle

This document contains information about various SAP accounts payable entries and transactions. It discusses goods receipt entries that debit raw material stock and credit goods receipt clearing. It also discusses invoice verification entries that debit clearing accounts and credit the vendor payable. Entries for vendor invoices, rent invoices, and other expenses are provided that debit the respective expense accounts and credit the vendor. Entries for advance payments to vendors with TDS are also summarized.

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Khan
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557 views

Posting Keys For AP: Jayanth Maydipalle

This document contains information about various SAP accounts payable entries and transactions. It discusses goods receipt entries that debit raw material stock and credit goods receipt clearing. It also discusses invoice verification entries that debit clearing accounts and credit the vendor payable. Entries for vendor invoices, rent invoices, and other expenses are provided that debit the respective expense accounts and credit the vendor. Entries for advance payments to vendors with TDS are also summarized.

Uploaded by

Khan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Posting Keys For AP

by Jayanth Maydipalle on December 18, 2012


Posting key Name
Credit /Debit Account type
21
Credit memo
Debit Vendor
22
Reverse invoice
Debit Vendor
24
Other receivables
Debit Vendor
25
Outgoing payment
Debit Vendor
26
Payment difference
Debit Vendor
27
Clearing
Debit Vendor
28
Payment clearing
Debit Vendor
29
Special G/L debit
Debit Vendor
31
Invoice
Credit Vendor
32
Reverse credit memo
Credit Vendor
34
Other payables
Credit Vendor
35
Incoming payment
Credit Vendor
36
Payment difference
Credit Vendor
37
Other clearing
Credit Vendor
38
Payment clearing
Credit Vendor
39
Special G/L credit
Credit Vendor

What is Clearing in SAP?


by Jayanth Maydipalle on December 20, 2012
Clearing in SAP refers to squaring-off open debit entries with that of open credit entries.
Clearing is allowed in GL accounts maintained on an open item basis and in all
customer/vendor accounts. The clearing can either be manual or automatic. In the case of
manual clearing, you will view the open items and select the matching items for clearing. In the
case of automatic clearing, a program determines what items need to be cleared based on
certain pre-determined open item selection criteria and proposes assignments before clearing
these assigned items. Whatever the type of clearing, the system creates a clearing document
with the details and enters the clearing number against each of the cleared open items. The
clearing number is derived from the document number of the clearing document.
You will also be able to do a partial clearing when you are unable to match open items
exactly; in this case, the balance amount not cleared is posted as a new open item. You may also
configure clearing tolerance and also define rules on how to tackle the situation where the net
amount after clearing is not zero (such as, writing off, posting the difference to a separate
clearing difference account, etc.).

In the case of customers who are also vendors, you will be able to clear between these two
provided it is duly configured in the relevant master data (by entering the customer number in the
vendor master record and the vendor number in the customer master record).

The clearing between the customer and vendor can happen by following the below settings
1. The customer number must be entered in the corresponding vendor master record
a. FK02->General Data -> Control
In the Account control tab, in the Customer field, enter the customer number
b.In the Company Code Data > Payment Transaction Accounting, select the checkbox Clrg
with Cust
note:If you do not fill Customer field ,the Clrg with Cust field can not display.

2. The vendor number must be entered in the corresponding customer master record
a. FD02->General Data -> Control
In the Account control tab, in the Vender field, enter the vendor number
b. In the Company Code Data > Payment Transaction Accounting, select the checkbox
Clearing with vendor

3. For testing, create a vendor invoice through FB60 and customer invoice through FB70. Note
that customer and vendor are properly selected.

4. To see the vendor/customer balance both together use FBL1N/FBL5N, when you execute
FBL1N select customer check box, when you execute FBL5N select vendor check box along
with open item/cleared item check box

5. For clearing the open items. Use the TCode F-32. On clicking the Process open Items, the
vendor invoice (KR) and customer invoice (DR) are shown automatically. It will generate the FI
document with proper entry.

Vendor Down Payment in SAP


by Jayanth Maydipalle on December 21, 2012

Down payment means advance paid to Vendor. These advances may be paid to Vendors for
Purchase of goods from Vendor
Taking services from Vendor
Advance to Employees
Payment to statutory Authorities
Payment of security Deposit
Advance payment to employees as vendor, security deposit, statutory Authorities should be
routed through Vendor account
Sap T code to be used
F-47 Down Payment Request received from MM Department
F-48 Post Down Payment to Vendor (Manual cheque)
F-58 Post Down payment to Vendor (Auto cheque printing)
F-44/ F-54 Clear Vendor
Down Payment Request (SAP T Code F-47)
While entering a down payment request, the System records this document as a single line entry
which is not used for accounting purpose and not updating the Vendor Balance .Special GL
Indicator is indicating the nature of the Down Payment Request.
Post Vendor Down Payments: (SAP T Code F-48) For manual cheque payment
Accounting entry
Down payment to Vendor A/c Dr or
Staff advances
A/c Dr
To Bank A/c
Cr.
For auto cheque printing for down payment (SAP T Code F-58)
Through F-58 we can post & print cheque with reference to down payment request at.
Cheque printing is not possible for down payment without request.
Request indicator to be explicitly mentioned in SAP T Code F-58
Clear Down Payment to Vendors (SAP T Code F-54)
Accounting Entry:
Vendor A/c Dr.
To Down Payment to Vendor A/c

Cr

ACCOUNTS PAYABLE ENTRIES, SAP AP ENTRIES, VENDOR ENTRIES

SAP-ACCOUNTS PAYALBE
JOUNAL ENTRIES
by Jayanth Maydipalle on December 14, 2012
During GOODS RECEIPT at Store

MIGO

Raw Material Stock


Dr.
GR/IR clearing
Cr.
During Excise Invoice Credit
Cenvat Account
Dr.
200
Cenvat Clearing
Cr.
200
During Invoice Verification
Cenvat Clearing
Dr.
200
GR/IR Clearing
Dr.
1000
Vendor Payable
Cr.
1200
Return goods to Vendor (Credit Memo)
Vendor A/c
Dr.
TO Raw Material A/c
Cr.
VENDOR INVOICE POSTING

1000
1000
J1INEX
MIRO

FB65

5000
5000
FB60/F-43/FV60

Rent Invoice, Office Stationary Purchase invoice ,Professional Fees (Charted Accountant)
,Postage & telegram Charges invoice, Telephone Charges invoice Electric Charges invoice, Subcontractor Service charges invoice, mobile bill
Telephone Charges A/c
Dr.
2500
TO Vendor A/c
Cr.
2500
TDS Accounting Entry with Advance to Vendor
F-47/F-48
VENDOR A/C
Dr.
10000
TO OUT GOINGING BANK Cr.
9900
TO TDS A/C
Cr.
100
With Invoice Posting
FB60/F-43/FV60
RENT A/C
Dr.
20000
TO VENDOR A/C
Cr.
19900
TO TDS A/C
Cr.
100

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