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Inbound Delivery Process

1. The document discusses the process of inbound delivery in SAP, which involves creating a shipping notification using transaction code VL31N to identify shipments being imported. 2. It provides additional context that a "shipping notification" is another term for an advanced shipping notice, which specifies details of goods delivered like quantity, date, and location. An inbound delivery is then created and processed for putaway. 3. The document then addresses questions around using transaction code VL34 to create a collective inbound delivery, and resolving an error by configuring table T163L in SPRO using transaction code OMGZ. Configuring inbound delivery confirmation enables using VL34.

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2K views5 pages

Inbound Delivery Process

1. The document discusses the process of inbound delivery in SAP, which involves creating a shipping notification using transaction code VL31N to identify shipments being imported. 2. It provides additional context that a "shipping notification" is another term for an advanced shipping notice, which specifies details of goods delivered like quantity, date, and location. An inbound delivery is then created and processed for putaway. 3. The document then addresses questions around using transaction code VL34 to create a collective inbound delivery, and resolving an error by configuring table T163L in SPRO using transaction code OMGZ. Configuring inbound delivery confirmation enables using VL34.

Uploaded by

Dar Pinsor
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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Inbound Delivery

You need not have to do any setting in SPRO. Creating Inbound delivery is
nothing but creating the shipping notification for a particular consignment. For
that the transaction code is VL31N. Here you can assign multiple purchase orders
for a shipment. Shipping notification is nothing but a unique number to identify
the shipment that is to be imported. This number will be the reference number
while clearing the shipment from customs.

"Shipping notification" is the term being used in the manufacturing industry. If


you go to transaction VL31n you will come to know. Is this also called Advanced
Shipping Notice (ASN)??
ASN Goods delivered in a certain quantity at a defined date, time and location.
For the delivered product, an inbound Delivery is selected and processed for
putaway.
Use the transaction VL34 for creating collective inbound delivery.

I tried VL34, I got an error message, "maintain entries in T163L". Do I need to


configure to have entries in this table? where do I do the configuration? Please
let me know.

I resolve myself. Using VL31N you can create one inbound delivery for multiple purchasing
documents.

Yes you can create 1 inbound delivery for Multiple PO. You must configure in
SPRO using t-code OMGZ, you have to thick the confirmation of inbound delivery
to enable the confirmation to inbound delivery. After that try using t-code VL34. I
hope it helps you. Thanks

The process in brief


1.
2.
3.
4.

Enter t-code LS26 or MMBE to check the stock in the plant


Create a PO or POs using ME21N
Create Inbound delivery against the POs using VL21N/VL31N or VL34
Enter the Inbound delivery no., select the line item and click on Pack or
Shift + F6. Select the line item materials to be packed and click Pack. The
system will display a message that the material is packed, save.

5. Select the T-code VL32N once again. Select the line item and go to the
menu bar. Click on the subsequent functions. Select Create Transfer Order,
when asked if you want to switch subsequent functions, select yes. Now
some questions???
A. Does the STO create stock in transit?
B. What documents and posting are created by this transaction
C. What effect does this have on stock levels
D. What effect on Finance
E. How do we check on progress of Stock in transit
6. Goods receipt for stock transport order. On goods receipt, the transferred quantity is transferred
from stock in transit to unrestricted-use stock, quality inspection stock, or blocked stock in the
receiving plant.

Stock Transport Order with Delivery via Shipping


Purpose

This stock transfer can be carried out in the one-step procedure and the two-step procedure.
The following components are involved in this stock transfer:

Purchasing (MM-PUR) in entering the order

Shipping (LE-SHP) in making the delivery from the issuing plant

Inventory Management (MM-IM) at goods receipt in the receiving plant

This stock transport order has the following characteristics:

The quantity posted from stock is first of all managed as stock in transit of the
receiving plant. Only once the goods receipt has been posted is the quantity posted to
the unrestricted-use stock of the receiving plant.
This enables the quantity "on the way" to be monitored.

You can enter delivery costs in the order.

The transfer posting is valuated at the valuation price of the material in the issuing
plant.

If the plants involved belong to different company codes, the stock transport order
between plants is also a transfer between company codes. In this case, the system
creates two accounting documents when the goods issue is posted. The stock posting
is offset against a company code clearing account.

Prerequisites

See Prerequisites: Stock Transport Order with Delivery via Shipping


Process Flow

1. Stock transport order in the receiving plant


The receiving plant enters a stock transport order with order type UB and item
category U . The stock transport order is used to plan the movement.
From the menu, choose

Purchasing Purchase Order Create Stock Transfer.

See Stock Transfer in Purchasing


2. Delivery in the issuing plant
The issuing plant (supplying plant) delivers the material to the receiving plant. The
responsible shipping point in the supplying plant enters a replenishment delivery in
shipping.
On goods issue posting, the value transfer occurs. In other words, the material is
assigned to the receiving plant for accounting purposes. This means that the valuation
type must be known. The system creates a material document and an FI document.
The document flow of the delivery also shows the referenced order.
From the menu, choose Logistics Sales and Distribution Shipping and
Transportation Outbound Delivery Create Collective Processing of Documents
Due for Delivery Purchase Orders.
o

If you use the two-step procedure, use movement type 641.

If you use the one-step procedure (movement type 647), no goods receipt
needs to be posted when the goods arrive in the receiving plant.
The material is posted to the stock in transit of the receiving plant. (See
Displaying Stock in Transit )

The replenishment delivery is handled in shipping as a delivery created with


reference to a sales order.
If you use a separate number range for replenishment deliveries, include them
in the selection.
See Posting a Goods Issue in Shipping
3. Goods receipt in the receiving plant
Once the materials arrive in the receiving plant, the plant posts a goods receipt for the
delivery. The stock in transit is therefore reduced and the unrestricted-use stock is
increased.
At goods receipt posting, a purchase order history record is created automatically.
Since the material has already been assigned to the receiving plant for accounting
purposes, on goods issue, only a material document is created on goods receipt, no FI

document. The stock situation in the supplying plant is not affected by the goods
receipt.
In the menu, choose Inventory Management Goods Movement Goods Receipt
For Purchase Order .

To ensure that the delivery is updated, first you must post the goods receipt with
reference to the delivery.
If you post the goods receipt with reference to the order (movement type 101), the
delivery is not updated.
There is no need to post the goods receipt if the stock transfer uses the one-step
procedure.
See Goods Receipt for a Stock Transport Order

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