Depreciation Schedule Format / Example

Depreciation Schedule Example Blank

Item/Description

Depr.
# Yrs

Cost

Per
Year

Per
Mo.

# mo

Amnt

FY##
Cum A/D

Net Val

# mo

FY##
Cum A/D

Amnt

Net Val

# mo

FY##
Cum A/D

Amnt

Net Val

EQUIPMENT / IMPROVEMENTS
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
$

--

--

--

--

--

--

--

--

--

DATE Fiscal year End

1 of 8

Depreciation Schedule Format / Example

Depreciation Schedule Example Blank

Item/Description

Cost

# mo

FY##
Cum A/D

Amnt

Net Val

# mo

FY##
Cum A/D

Amnt

Net Val

# mo

FY##
Cum A/D

Amnt

Net Val

EQUIPMENT / IMPROVEMENTS

--

--

--

--

--

--

--

--

--

DATE Fiscal year End

2 of 8

Depreciation Schedule Format / Example

Depreciation Schedule Example Blank

Item/Description

Cost

# mo

FY##
Cum A/D

Amnt

Net Val

# mo

FY##
Cum A/D

Amnt

Months

Net Val

Remaining

EQUIPMENT / IMPROVEMENTS

--

--

--

--

--

--

DATE Fiscal year End

3 of 8

Depreciation Schedule Format / Example

Depreciation Schedule Example

Date
Acquired

Enter Cost of
item

Item/Description

EQUIPMENT / IMPROVEMENTS
11/30/08 Computer
08/31/09 Furniture
08/31/09 Computer
11/30/09 Telephone System
01/31/10 Furniture
8/1/2010 Office Improvements
10/1/2010 Office Improvements
11/1/2010 Equipment
1/20/2011 Office Improvements
3/23/2011 Copier
5/4/2011 Database

Cost
$ 1,095.59
$ 1,468.76
$ 1,020.50
$ 5,294.00
$ 1,632.16
$ 10,300.00
$ 16,250.00
$ 3,840.00
$ 9,621.00
$ 3,414.85
$ 2,564.89

Insert rows as needed.

$ 56,501.75

Formula =
Prior year
accumulated
deprec
plus
current year
deprec
amount

Enter #
Formula =
of
The # of
Formula =
Enter
Formula = months
months in
Formula =
# of
Per year
Item is service times Current year Cost
years of Formula =
deprec
in
Per (first year of)
minus
useful
Cost divided divided by service
month
deprec
accumulated
life
by # of years
12
this year
deprec
amount
deprec

Depr.
# Yrs

Per
Year

Per
Mo.

3
5
5
5
5
10
10
10
10
5
5
5
5
5
5
5
5

$ 365.20
293.75
204.10
1,058.80
326.43
1,030.00
1,625.00
384.00
962.10
682.97
512.98
-

$ 30.43
24.48
17.01
88.23
27.20
85.83
135.42
32.00
80.18
56.91
42.75
-

# mo
7

Amnt

FY09
Cum A/D

Net Val

$ 213.03 $

213.03

$ 882.56

$ 213.03 $

213.03

$ 882.56

# mo

Amnt

12 $
10
10
7
5

FY10
Cum A/D

365.20 $
244.79
170.08
617.63
136.01

Net Val

# mo

Amnt

FY11
Cum A/D

578.23 $
517.36
244.79
1,223.97
170.08
850.42
617.63
4,676.37
136.01
1,496.15

12 $
365.20 $
943.42
12
293.75
538.55
12
204.10
374.18
12
1,058.80
1,676.43
12
326.43
462.45
11
944.17
944.17
9
1,218.75
1,218.75
8
256.00
256.00
5
400.88
400.88
3
170.74
170.74
2
85.50
85.50

$ 1,533.72 $ 1,746.75 $ 8,764.26

$ 5,324.31 $ 7,071.06

June 30 Fiscal year End

4 of 8

Depreciation Schedule Format / Example

Depreciation Schedule Example

Date
Acquired

Enter Cost of
FY11
item

Item/Description

EQUIPMENT / IMPROVEMENTS
11/30/08 Computer
08/31/09 Furniture
08/31/09 Computer
11/30/09 Telephone System
01/31/10 Furniture
8/1/2010 Office Improvements
10/1/2010 Office Improvements
11/1/2010 Equipment
1/20/2011 Office Improvements
3/23/2011 Copier
5/4/2011 Database

Cost

Net Val

$ 1,095.59 $
152.17
$ 1,468.76
930.21
$ 1,020.50
646.32
$ 5,294.00
3,617.57
$ 1,632.16
1,169.71
$ 10,300.00
9,355.83
$ 16,250.00
15,031.25
$ 3,840.00
3,584.00
$ 9,621.00
9,220.13
$ 3,414.85
3,244.11
$ 2,564.89
2,479.39

Insert rows as needed.

$ 56,501.75 $ 49,430.69

# mo

Amnt

FY12
Cum A/D

5 $
152.17 $
12
293.75
12
204.10
12
1,058.80
12
326.43
12
1,030.00
12
1,625.00
12
384.00
12
962.10
12
682.97
12
512.98
--

Net Val

1,095.59 $
832.30
636.46
578.28
442.22
2,735.23
2,558.77
788.88
843.28
1,974.17
8,325.83
2,843.75
13,406.25
640.00
3,200.00
1,362.98
8,258.03
853.71
2,561.14
598.47
1,966.42
--$ 7,232.30 $ 14,303.36 $ 42,198.39

# mo

Amnt
$

12
12
12
12
12
12
12
12
12
12

FY13
Cum A/D

- $
293.75
204.10
1,058.80
326.43
1,030.00
1,625.00
384.00
962.10
682.97
512.98
--

Net Val

1,095.59 $
1,126.05
342.71
782.38
238.12
3,794.03
1,499.97
1,115.31
516.85
3,004.17
7,295.83
4,468.75
11,781.25
1,024.00
2,816.00
2,325.08
7,295.93
1,536.68
1,878.17
1,111.45
1,453.44
--$ 7,080.13 $ 21,383.49 $ 35,118.26

# mo

Amnt
$

12
12
12
12
12
12
12
12
12
12

FY14
Cum A/D

- $
293.75
204.10
1,058.80
326.43
1,030.00
1,625.00
384.00
962.10
682.97
512.98
--

1,095.59
1,419.80
986.48
4,852.83
1,441.74
4,034.17
6,093.75
1,408.00
3,287.18
2,219.65
1,624.43
--

$ 7,080.13 $ 28,463.62

June 30 Fiscal year End

5 of 8

Depreciation Schedule Format / Example

Depreciation Schedule Example

Date
Acquired

Enter Cost of

Item/Description

FY14item
Cost

Net Val

EQUIPMENT / IMPROVEMENTS
11/30/08 Computer
08/31/09 Furniture
08/31/09 Computer
11/30/09 Telephone System
01/31/10 Furniture
8/1/2010 Office Improvements
10/1/2010 Office Improvements
11/1/2010 Equipment
1/20/2011 Office Improvements
3/23/2011 Copier
5/4/2011 Database

$ 1,095.59 $
$ 1,468.76
48.96
$ 1,020.50
34.02
$ 5,294.00
441.17
$ 1,632.16
190.42
$ 10,300.00
6,265.83
$ 16,250.00
10,156.25
$ 3,840.00
2,432.00
$ 9,621.00
6,333.83
$ 3,414.85
1,195.20
$ 2,564.89
940.46
Insert rows as needed.
Be sure to copy formulas to the added rows.
-$ 56,501.75 $ 28,038.13

June 30 Fiscal year End

6 of 8

Depreciation Schedule Format / Example

Depreciation Schedule Example

Date
Acquired

Enter Cost of
item

Item/Description

EQUIPMENT / IMPROVEMENTS
11/30/08 Computer
08/31/09 Furniture
08/31/09 Computer
11/30/09 Telephone System
01/31/10 Furniture
8/1/2010 Office Improvements
10/1/2010 Office Improvements
11/1/2010 Equipment
1/20/2011 Office Improvements
3/23/2011 Copier
5/4/2011 Database

Cost
$ 1,095.59
$ 1,468.76
$ 1,020.50
$ 5,294.00
$ 1,632.16
$ 10,300.00
$ 16,250.00
$ 3,840.00
$ 9,621.00
$ 3,414.85
$ 2,564.89

Insert rows as needed.

$ 56,501.75

# mo

Amnt
$

2
2
5
7
12
12
12
12
12
12

FY15
Cum A/D

- $
48.96
34.02
441.17
190.42
1,030.00
1,625.00
384.00
962.10
682.97
512.98
--

1,095.59 $
1,468.76
1,020.50
5,294.00
1,632.16
5,064.17
7,718.75
1,792.00
4,249.28
2,902.62
2,137.41
--

Net Val
5,235.83
8,531.25
2,048.00
5,371.73
512.23
427.48
--

$ 5,911.61 $ 34,375.23 $ 22,126.52

# mo

Amnt
$

12
12
12
12
9
10

FY16
Cum A/D

- $
1,030.00
1,625.00
384.00
962.10
512.23
427.48
--

1,095.59 $
1,468.76
1,020.50
5,294.00
1,632.16
6,094.17
9,343.75
2,176.00
5,211.38
3,414.85
2,564.89
--

Months

Net Val
4,205.83
6,906.25
1,664.00
4,409.63
--

Remaining

49
51
52
55

$ 4,940.81 $ 39,316.04 $ 17,185.71

June 30 Fiscal year End

7 of 8

Depreciation Schedule Briefing

if you use this template, you assume responsibility for double checking
formulas and results.

Your organization's board should approve a Capitalization Threshold Policy that covers
how it approves capital purchases (i.e., equipment or furniture with a useful life of more
than one year) and establish a cost above which a purchase should be capitalized rather
than expensed.
For example, a board may set the threshold amount at $1000, meaning that purchases of
small tools, equipment or furniture that cost less than $1000 are fully expensed in the
current fiscal year when purchased.
When a purchase exceeds the established cost threshold, and will be in useful service
for more than one year, the item should be capitalized. That is, recorded as a fixed asset
rather than an expense.
The item will then be "depreciated" over the number of years determined as its useful
life. Depreciation is a way to spread the expense of the item over the number of years it
will be in use.
Depreciation is entered via journal entry as an expense and as "accumulated
depreciation", which appears as a negative amount in the fixed assets section of the
statement of financial position report (aka balance sheet). The fixed assets balance
(value) equals the cost less the accumulated depreciation.
The journal entry is a debit to Depreciation Expense (expense type account) and a credit
to Accumulated Depreciation (fixed asset type account).
A depreciation schedule should be maintained by the organization to track fixed assets
purchases, depreciation, and net values. It should be reconciled to the fixed assets
accounts at least annually. It should be used as a budgeting tool to predict depreciation
expense in future years.
Depreciation expense should be included in your organization's operating budget, even
though it is not a cash expense. By funding non-cash depreciation with cash income,
(i.e., including depreciation expense in a balanced budget) an organization builds its net
asset balance and is, in effect, saving the unspent income for when it needs to replace
the items after their useful life expires.
It is good for an organization to maintain its own depreciation schedule. This helps the
organization to understand the worth of its fixed assets and to plan for replacement and
maintenance.