AL MADAR ENGINEERING L.L.C.

Safety Manual
Document No. Annexure D, Rev. O, Date : Date : 10-082015

1.

Page 1 of 33

INTRODUCTION
Achieving excellence in occupational safety, health and the protection of the
environment are foremost in MAICOs business plan. Our employees are our most
important asset.
The prescribed procedures in this manual have been established to create a safe
working environment, and a commitment to these safety philosophies is a top priority
not only for managers and supervisors, but also for each employee.
Each employee must understand that he is the Supervisor of his Safety, and the safety
of his co- workers.
This manual does not cover every aspect of safety or emergency response procedures.
Special circumstances will occur that requires the right judgment, experience and
commonsense of each employee. When these circumstances present themselves each
persons involved will be expected to act in a logical and mature way with the primary
object being the welfare of his co-workers. No individual will be excused from not using
common sense and basic safe working practices.
The sound application of these personal attributes will be the most basic building
blocks in our commitment to preventing accidents. Adherence to these policies and
procedures will assist each and everybody and particularly MAICO Employee in
achieving and expected career objective of never being involved in an accident.
2. SAFETY POLICIES &PROCEDURES
2.1.Observance of Policies
All employees and all visitors or assigned personnel to MAICO sites, Work shop,
departments must comply with these safety policies, procedures and regulation. All
matters relating to safety shown in this safety manual, posters, safety signs, will be
adhered to.
Man in charge (MIC) is used throughout this manual. It refers to the person working
the department, workshop or at site, which is ultimately responsible for the operations
of the department, workshop, or site and the safety of the people. When encountering
this term, it must be related to the particular department, workshop or site where the
employee is working.
Competent Person is used in this manual and its MAICO definition will be as follows:
A person by virtue of his education, experience, training and skills is capable of
performing a given task in a safe and proficient manner.
2.2.Safety Policy on drugs, Alcohol and Weapons
Drugs, Alcohol, Weapons are prohibited at any of Company work place.
2.3.Safety Policy on Horseplay
Horseplay or practical jokes will not be permitted in any department, workshop or site
at any time.

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Safety Policy Manual

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2.4.Safety Policy on Personnel Protective Equipment (PPE)

The appropriate personal protective equipment will be worn and maintained as per the
required code of practice.
Safety procedure on P P E
2.4.1.1. Safety helmets must be worn by all personnel, including visitors,
Client representatives and third party personnel at all times in working
areas and especially when they are at site.
2.4.1.2. Safety boots will be worn by all personnel and visitors when on
site or in workshop.
2.4.1.3.
Safety spectacles meeting standards of BS 2092-2 will be
worn in areas where grinding, cutting, blasting, painting, chipping
operations etc. are being performed at all times. Tinted safety
spectacle will not be used at night; only clear glass will be used. Side
protection must not be removed from safety spectacles. Goggles or
full face-shields must be worn when grinding. Goggles must be worn
when using a hammer, chisel, cutting wire line, painting, mixing
cement or any other where there is a possible danger of an eye injury.
2.4.1.4. Rubber gloves, apron and goggles must be worn when handling
caustic or corrosive materials.
2.5.Safety policy on New Employees
The MIC is responsible for ensuring that each new employee is issued with the proper
personal protective equipment. The MIC further ensure that the new employee have
got a clear introduction to this safety policy.
2.6.Safety Policy on Safety Meetings
All personnel must participate in safety meeting at least once in a week.
2.6.1. Safety Procedure On Safety Meetings
2.6.1.1. All meetings and the points discussed in it will be documented on
a weekly safety meeting report form.
2.6.1.2. All staff and working personnel should attend the weekly safety
meeting.
2.6.1.3. Each employee whoever present in the meeting will sign the
report, which will be documented.
2.6.1.4.

A record of meeting will be kept in the M I Cs office.

2.6.1.5. Meetings will be held for the purpose of discussing safety

procedure, policies accidents and other safety related topics.
2.6.1.6. When jobs that are not routine occur, a pre-job safety meeting will
be held to acquaint each employee with the procedures that are to be
used in that particular type of job.
2.6.1.7. The list below suggests topics that can be discussed at a typical
weekly safety meetings:2.6.1.7.1. Recent accidents or near misses.

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2.6.1.7.2. Demonstrations and practices with equipment e.g. fire fighting

equipments; breathing apparatus.
2.6.1.7.3. Worn or defective equipment.
2.6.1.7.4. Some theory sessions about P P E and other safety
equipments
2.6.1.7.5. Hazards not corrected.
2.6.1.7.6. Upcoming work.
2.6.1.7.7. Monthly safety notes.
2.6.1.7.8. Contingency planning such as what to do in case of accidents.
2.6.1.7.9. Importance of housekeeping.

2.7.Safety Policy on House Keeping

Each department will maintain the highest standards of house keeping through the
employees at all times. It is the corner stone for a safe working environment.
Employees to understand that one way or the other most of the accidents are linked
with improper housekeeping.
2.7.1. Safety Procedure On Housekeeping
2.7.1.1. Floors will be kept clean free from oil, grease and other slippery
substances.
2.7.1.2. Steps, walk ways, passages and doorways will be kept clear of
obstructions.
2.7.1.3. Soiled cleaning materials, scrap and waste oil will be placed in the
appropriate containers for proper disposal.
2.7.1.4. Paints and similar flammable materials will be stored only in the
paint locker store.
2.7.1.5. Surplus Earth and Debris like unused cables steal scraps etc. from
the work area will be removed to identified locations.
2.7.1.6. Wooden scraps and other combustible packing materials are to be
removed from work place to identified location.
2.7.1.7. Roads will be clean and no material will be on road to obstruct
free movement of men, material, vehicles and equipments.
2.7.1.8. Fabricated steel structure, pipe and pipe material will not lie
scattered but stacked properly.
2.7.1.9. Water spillage/ logging on walkways will not be allowed.
Construction water supply lines will be plugged/closed properly after
the use is over.
2.7.1.10. Any vehicle will not be parked on road such a way to obstruct
other movements.
2.7.1.11. All work area will be cleaned daily and cleared of scrap.
2.7.1.12. All vehicles to be parked in designated parking area.
2.8.Safety Policy on Emergency Communication

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All emergency services numbers e.g. fire, police, ambulance will be posted in
offices, workshop and on site. All the employees should always be aware of what to do
in the emergency situation. Training should be given to all new employees before them
entering in to work. Emergency contact numbers also should be displayed on site.
2.8.1. Safety Procedure On Emergency Communication
Safety officer to take initiative to arrange for necessary information and they will
ensure that those information are made available in case of emergency.
2.9.Safety Policy on Manual handling of Material.
Manual handling should be avoided wherever possible to prevent the risk of back injury.
2.9.1. Safety Procedure on Manual Handling of Material
2.9.1.1. Before attempt any lift, the person intending to do so should
ensure that there are no hazards such as oily uneven surfaces or trips.
2.9.1.2.

Object to be lifted must be examined for size and weight.

2.9.1.3. No person should attempt to lift a load they feel maybe too heavy
for them.
2.9.1.4. When more than one person is involved, the same lifting
techniques should be used and the person should work together as a
team.
2.9.1.5. The foot position, hand and fingers holding the object, back
straight position and the load close to the body are very important
aspects for lifting techniques.
2.10.
Safety Policy on Office safety
Office safety is often given least importance by employees, as the severity of injury is
less in most of the incidents. Though the risk involved in office activities is less, still
accidents do occur. All office staff are to follow the following SAFETY PROCEDURE on
office safety.
2.10.1.

Safety Procedure On Office Safety

2.10.1.1. The M I C or his designate are to ensure that all office staff to
understand and follow these safety procedures.
2.10.1.2. All personnel shall be familiar with the evacuation procedures,
escape routes exits from their place of work.
2.10.1.3. No Smoking signs shall be obeyed at all times, where smoking
is permitted, ash trays shall be used and extra care taken in disposing
of ash and cigarette ends.
2.10.1.4. All flammable liquids such as toning liquids for photocopiers
should be handled and stored with care. Only a minimum quantity of
such material for ready use should be stored.
2.10.1.5. Petrol shall not be used for cleaning office equipments or
appliances.
2.10.1.6. All flammable material shall be stored in metal containers in the
cupboard when not in use.

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2.10.1.7. No office equipment powered by electricity shall be used if in a

faulty or unsafe conditions. Report all faults to the M I C.
2.10.1.8. All faults such as cracked/broken plugs, frayed/ damaged leads or
faulty wall sockets
shall be reported immediately and the
equipment shall be used until repaired.
2.10.1.9. Competent and authorized person( Electrician ) shall only allowed
to repair faulty electrical equipment.
2.10.1.10.
Leads that are too long may cause tripping hazard. Use
only the correct size leads and avoid creating trips.
2.10.1.11.
No electricity powered office equipments such as
typewriters, photocopiers, shall be cleaned or adjusted unless they
are switched off and the plug removed from the socket.
2.11.
Safety Policy on Office furnishing And fittings
All furnishing and fittings should be regularly checked for damage, sharp edges,
splinters, and loose legs wheels / and also for other type of damages.
Electrical appliances should be as per the standards and connections should be proper
and should be checked regularly.
Emergency exit routes should be identified and marked apparently and it should be
displayed on proper places. Fire fighting arrangements and fire extinguishers also to
be checked periodically.
2.11.1.

Safety Procedure On Office Furnishing and Fittings

2.11.1.1. Broken prospect or glass used as table topes shall be replaced

immediately.
2.11.1.2. Loose carpets,
immediately.

tiles

and

metal

strips

shall

be

resecured

2.11.1.3. No furniture shall block or restrict movement in walkways,

corridors or other escape routes.
2.11.1.4. Loading of shelves and filing cabinets should be carried out from
the bottom shell towards the upper shells. Loading of upper shell will
disturb the center of gravity of cabinet.
2.11.1.5. No more than one drawer of a filing cabinet should be open at one
time.
2.11.1.6. All files, drawers and doors should be opened/ closed by the
proper handle and kept closed when not in use.

2.12.

Safety Policy & Procedure on Office Discipline

2.12.1.

Person should not:

2.12.1.1. Run in corridors or up/down stairs.

2.12.1.2. Stand in front of closed doors which may suddenly open.
2.12.1.3. Push or crowd at entrances or stairways.

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2.12.1.4. Enter or leave a room or building except by approved access

routes and doors.
2.13.

Other Precautions On office Safety

2.13.1.1. Only ladders or stands shall be used for gaining access to high
shelves.
2.13.1.2. Person when hand carrying any load shall always carry within
their capacity and ensure their field of vision is adequate.
2.13.1.3. Wipe up spilled liquids, pickup loose objects such as pencil, pen,
clips, etc.
2.13.1.4. Watch for telephone cords, office machines wires, which may
cause tripping.
2.13.1.5. Keep wastebaskets/ dustbins tidy and clean, always use them for
dumping waste material.

2.14.
Safety Policy on Smoking in Office Work Area
The medical profession has established that cigarette smoke in the workplace can
cause bronchial disorders or cancer to the non-smokers present in their work location.
Department managers shall advise employees to refrain from smoking in shared
offices if non-smokers request it.
A separate room may be identified as a Smoke room for the use of employees who
desire to smoke during office hours or smoking can be carried out during breaks
outside of office / sites.
2.15.
Safety Policy on Office/Industrial Chemicals
Many chemicals are being used for variety of purpose. Many chemicals used in
industrial operations are dangerous if not handled correctly. There are some basic rules
that will help everyone to avoid the possibility of being affected by chemicals. All office
personnel are to follow following procedures on safety when using chemicals.
All the chemicals should be stored as per the standards or manufacturers
recommendation.
All the chemicals should be labeled and the MSDS for the chemical to be available at
site and can be accessed easily.
2.15.1.
Safety Procedure On Office/Industrial Chemicals
2.15.1.1. Always read the label on a container and ensure that you
understand what it says before using the chemical contents.
2.15.1.2. Use labels or posters, which may show some safety messages like
FOR SAFETY AND FOR YOUR HEALTH READ THE
LABEL

2.15.1.3. Check that the chemical is the one required for the job.
2.15.1.4. Use the proper personal protective equipment when handling
chemicals.

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2.15.1.5. Know the hazard symbols, what they mean and take the right
precautions.
2.15.1.6. Consider all possible hazards including violent reaction between
chemicals if they come into contact with each other.
2.15.1.7. Open containers carefully in a well ventilated area.
2.15.1.8. When moving chemical material choose a method which reduces
the risk of inhalation, ingestion or skin contact.
2.15.1.9. Seal containers properly after use.
2.15.1.10.

Avoid the use of contaminated or damaged containers.

2.15.1.11.

Do not eat, drink or smoke while handling chemicals.

2.15.1.12.
Wash hands and exposed areas regularly and change
contaminated clothing.
2.15.1.13.

Deal with the spillage by the proper method.

2.15.1.14.

Dispose of chemicals by the approved method.

2.15.1.15.

Know where the nearest safety shower and eyewash are.

2.15.1.16.

Seek medical attention at once if affected by chemicals.

2.15.1.17.
Chemicals in any form can be safely stored, handled and
used if the physical and chemical properties and hazardous in it are
fully understood and the necessary precautions, including the use of
proper safe guards and personal protective equipment are taken.
2.16.
Safety Policy on Electrical Work
Only qualified, authorized personnel may perform electrical work or repairs. Electrical
equipment will be disconnected and locked out from its source before work is
performed.
2.16.1.
Safety procedure On Electrical Work
2.16.1.1. All defective or unsafe electrical equipment and tools will be
taken out of service and reported to your supervisor.
2.16.1.2. Fuse puller will be used for replacing fused and every electrician
shall have a fuse puller with him.
2.16.1.3. All electrical hand tools and extension cords will be fitted with
proper ground plugs.
2.16.1.4. Water will not be used to clean around generators and electrical
switchboards.
2.16.1.5. Electrical supply must be turned off before changing a light bulb.
2.16.1.6. Whatever possible, electric cables/ extension cords will be run
overhead and not laid on the ground.
2.16.1.7.
Broken or defective cords will be cut to remove the
damaged portion and joints are avoided to a possible limit.

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2.16.1.8.
Repair with industrial joints only allowed. Repair with
electrical insulation tape is avoided.
2.16.1.9.
girder.

Work lights will be secured with safety lines fastened to

2.16.1.10.
Adjustments or repair work will not be attempted
on electrical panels until related components can be shut down and
panel lock out.
2.16.1.11.
The policy Accident prevention scrapes accident
investigation is very well adopted here.
2.16.1.12.
Power hand tools will be equipped with only the
main on/off switch and will not have a locking device.
2.16.1.13.
Before attempting repairs it is ensured that the
component is separated from electrical power supply.
2.16.1.14.
Work on live electrical equipment is avoided, in
case of emergency proper non-conductive tools are used.
2.16.1.15.
All skids for panels for instruments lights etc. will be
properly and immediately grounded when set on location.
2.16.1.16.

All electrical cable will be protected from damage.

2.16.1.17.
Breaker switches will never to thrown in or out under
loaded circuit.
2.16.1.18.
All lighting fixtures will be kept in good condition. Burned
out, broken or missing bulbs will be replaced as soon as possible.
2.16.1.19.
Vapor proof globes and guards will kept in place over lights
in required areas.
2.16.1.20.
Explosion/Weather proof equipments
repaired must be returned to the original condition.

that

has

been

2.16.1.21.
Non- conductive mats of required standard will be placed
in front of all panels and switchboards and maintained in a clean and
dry condition.
2.16.1.22.
Periodic checks for proper circuit grounds of all electric
outlets will be performed.
2.16.1.23.
All high voltage panels ( above 440 volts ) will be clearly
marked DANGER HIGH VOLTAGE
2.16.1.24.
A permit to work with isolation / de- isolation must be
issued by the client before working any restricted area or carrying out
non- routine work. The established procedures will be strictly followed.
2.16.1.25.
The wearing of loose clothing, chains, rings wristwatches
in not allowed.

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2.16.1.26.
times.

Page 9 of 33

Follow internationally excepted wiring colour codes at all

2.16.1.27.
Never insert naked wire into power outlets. Use only
approved power pins & plugs.
2.16.1.28.
All repair or maintenance and testing work on motors,
starters and other electrical apparatus must be done with these
devices isolated and shall be done only by authorized competent
persons.
2.16.1.29.
Electrical hand tools will not be used while standing in
water or outside during foul weather conditions.
2.16.1.30.

Metal ladders will not be used for electrical work.

2.16.1.31.
Following
rescue
and
first
aid
procedures
recommended for a person receiving an electrical shock: -

are

2.16.1.32.
To receive a person receiving an electrical shock, if
practicable, switch off the power immediately. Should this method not
be immediately available for any reason, attempt to pull the victim
away from the live conductor by using a dry stick, dry rope, fibreglass
hook, dry clothing or other non-conductor.
2.16.1.33.
WARNING: Do not touch the victim with bare hands or
other conductive material.
2.16.1.34.
Cardiopulmonary resuscitation (CPR) should be applied
immediately if necessary after the victim has been released from the
electrical contact. Summon medical aid soon as possible. Inform the
M.I.C of the accident.
2.16.1.35.
In many electrical accidents, the injuries are not from
electrical shock, but from the effects of burns. These should be
treated accordingly by the medic or first aider.
2.17.
Safety Policy on Compressed Air
Compressed air is to be used only in tools and equipment expressly designed for its
use.
2.17.1.

Safety Procedure On Compressed Air

2.17.1.1. Practices such as using compressed air to clear a blocked line or

pipe are prohibited.
2.17.1.2. Never aim a stream of high pressure air at any part of a persons
body.
2.17.1.3. A person injured by compressed air must be seen by a doctor.
Evacuate immediately.
2.18.
Safety Policy on Storage and Use of Combustibles.
Storage of Paint, Thinner, Gasoline, Gas Bottle and other Combustible will be approved
containers and in a predetermined space.
2.18.1.

Safety Procedure On storage and Use of Combustibles.

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2.18.1.1. Oil and Paint containers will be kept closed when not in use.
2.18.1.2. Wiping rags and similar items will be stored in cool, dry area.
2.18.1.3.
Only products approved for such use will be used for
cleaning purposes.
2.18.1.4. Gasoline is not be used for cleaning.
2.18.1.5. The paint locker will be kept locked.
2.18.1.6. All paint lockers will be equipped with a fire extinguisher.
2.18.1.7. Paint lockers will be kept clean and free of dirty rags.
2.18.1.8. No one will be allowed to paint in an unventilated area. Even with
ventilation, there will be a standby man.
2.18.1.9. When using spray equipment, painters will wear the correct
personal protective equipment such as goggles and filter masks.
Exposed areas of skin should be coated with Vaseline.
2.18.1.10.
Painters will be taught the dangers of pressure airless
spray equipment.
2.18.1.11.

Never spray paint in an area that has a potential for fire.

2.18.1.12.
Paint gangs will be instructed in the proper set-up for
staging. Safety belts will be worn when working overhead. Safety belts
will not be tied to ladders or staging.
2.19.
Safety Policy on Equipment Maintenance, Inspection and Use
All equipment will be maintained, inspected and used as recommended by the
manufacture and / or company operating and maintenance policies. Equipment will not
be modified except to manufacturers specifications. Any modification shall have the
appropriate approval from the head office technical department and be made in
accordance with the manufacturers specifications.
2.19.1.
Safety procedure On Equipment Maintenance Inspection
and Use
Equipment shall have an inspection tag which is periodically maintained by
maintenance Engineers.
2.19.1.1. All Equipment shall be inspected as per ISO system implemented
and as a proof the maintenance reports shall be updated.
2.19.1.2. Inspection shall be carried out in accordance with manufacturers
maintenance manual.
2.19.1.3. Any notable condition of the equipment shall be informed to the
respective MIC.
2.20.
Safety Policy on Cranes
Only licensed, authorized and trained crane operators must operate cranes. A
certificate of examination will be made available for all cranes in use, also for all lifting
tackles.

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All the plant and machinery to be operating at site must be equipped with 3 rd party
certificates and driver must possess valid UAE license.
2.20.1.

Safety Procedures On Cranes

2.20.1.1. Cranes shall be operated and maintained to conform with the

established standards or as recommended by the manufacturer.
2.20.1.2. Riggers shall be able to handle various items of lifting equipment
such as slings, ropes, chains, etc and trained in safe methods of
attaching loads.
2.20.1.3. Riggers shall be familiar with the recognized code of signal to
allow them to direct the cranes operation. Only one person should
direct the crane operation.
2.20.1.4. While deciding the lifting capacity of crane, the following should
be considered
2.20.1.4.1.
Weight
2.20.1.4.2.
Load Size, Shape and center of gravity.
2.20.1.4.3.
Height to be lifted a final position.
2.20.1.4.4.
Maximum radius at which load has to be lifted carried or
placed.
2.20.1.4.5.
Restrictions caused by plant, buildings and power lines.
2.20.1.4.6.
Restrictions on access caused by soft ground, underground
services, etc.
2.20.1.5. Proper selection of jib, hook should be done in accordance with
the manufacturers instructions.
2.20.1.6. Ground should be firm and level for safe positioning of cranes,
special care should be taken while positioning near excavations,
drains, sewers, soft sand and made up ground.
2.20.1.7. No crane shall be operated where any part if it, its jib or load to
pass within 6meters of any overhead power line.
2.20.1.8. A load radius indicator shall be fitted and the charts to check the
safe working load.
2.20.1.9. No crane shall be operated beyond its safe working load.
2.20.1.10.
All cranes shall be kept in sound mechanical condition. All
safety devices fitted shall be in good working order and correctly
calibrated.
2.20.1.11.

All controls shall be clearly marked.

2.20.1.12.

The cab shall be kept clean.

2.20.1.13.

The grounded load shall not be damaged.

2.20.1.14.

No person shall ride on a load, hook or sling.

2.20.1.15.
Loads should be raised and lowered smoothly, avoiding
sudden jerks or stops.

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2.20.1.16.
Before every operation, the lifting, slinging equipment to
be used should e visually checked to ensure that it is in condition.
2.20.1.17.
All parts of crane / lifting machine, every chain, rope and
lifting tackles shall be thoroughly examined including load capacity by
competent person at least once every 12 months. The inspection shall
be done by approved third party inspection agency. All inspection
records of cranes should be available and kept on file in the M.I.Cs
office or stores.
2.20.1.18.
catches.

All crane hooks shall be provided with standard safety

2.20.1.19.
Accessible areas within the swing radius of all cranes must
be barricaded.
2.20.1.20.
coupling.

Hands should be away from pinch points, when hooking,

2.20.1.21.

Never use a damaged or defective chain or rope.

2.20.1.22.
Chains and roped should be stored in a dry environment
and should not be exposed to chemical or other corrosive substances.
2.20.1.23.
Never leave a load suspended in the air when the hoist or
crane is unattended. Keep clear of all items in the path of travel.
2.20.1.24.
Chains must not be knotted and shackles should be fitted
with proper pins.
2.20.1.25.
The hoist rope must be vertical above the center of gravity
of the load otherwise the loads tends to swing.
2.20.1.26.
areas.

Consider the effects of wind on loads of large surface

2.20.1.27.
Sleepers, mats and plates should be used under
outriggers feet or wheels to ensure that allowable ground bearing
pressure is not exceeded.
2.20.1.28.
Outriggers must be fully extended and jacked down on
suitable plates and packing to distribute the load uniformly.
2.20.1.29.
Tires of wheeled mobile cranes must be properly and
evenly inflated to operate on a level base.
2.20.1.30.

Do not walk or stand under a load.

2.20.1.31.

Tag lines will be used on any load moved by the crane.

2.21.
Safety Policy on Fork Lifts
Only licensed, authorized and trained operators may operate fork lift trucks.
2.21.1.

Safety Procedures on Fork Lift Trucks

2.21.1.1. Before the start of work, operators shall check oil, hydraulic fluid,
brake fluid, water, battery, signals and indicator systems, forks, pins
and other parts to ensure safe operation.

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2.21.1.2. Follow the speed limit and safe working load of the fork lift.
2.21.1.3. No other person shall travel in fork lift truck.
2.21.1.4. Drivers shall follow the basic driving techniques and safe
practices in stacking, handling and travelling.
2.21.1.5. Fast, jerky stops or abrupt turns that may upset the load shall be
avoided.
2.21.1.6. The truck shall be slowed down and horn sounded when
approaching intersections and stopped at all intersections.
2.21.1.7. Driver shall always look in the direction of travel.
2.21.1.8. If the load is so high that it obstructs the clear view of the road
ahead, the forklift truck shall be drive backwards.
2.21.1.9. When driving up a gradient the truck shall face forward, when
driving down a gradient the forks shall face up gradient.
2.21.1.10.

Trucks should not be parked on gradients.

2.21.1.11.
Chemicals, oils or flammable materials shall not be
transported in open topped containers.
2.21.1.12.
When parking, the hand brake shall be left ON with the
forks in the fully lowered position.
2.21.1.13.

No person shall be allowed to walk under elevated forks.

2.21.1.14.
Hands and feet shall not be kept inside the running lines of
the truck.
2.21.1.15.
shoes.

The truck shall not be operated with greasy hands and

2.21.1.16.
Lifting with one fork only shall never be carried our under
any circumstances.
2.21.1.17.
Operators shall not make repairs or adjustments to any
part of the truck.
2.21.1.18.

Loose objects on the road should be avoided.

2.21.1.19.
Operator should be aware of overhead obstructions and
width limitations.
2.21.1.20.
Trucks should be parked in designated areas away from
door ways without obstructing vehicles / other truck movements or
fire extinguisher locations.
2.21.1.21.
Under no circumstances shall anyone be hoisted a loft on
the forks or a pallet.
2.21.1.22.
Loads shall be secured before transporting or hoisting on a
pallet and the load properly balanced.

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2.21.1.23.
The forks shall be opened to the fullest extent, which the
pallet will allow.
2.21.1.24.

Report any accident involving forklift operation.

2.22.
Safety Policy on Company Transportation
Drivers and operators who have been entrusted to operate and control vehicles and
heavy equipment are responsible for the safety of men, material and equipment.
2.22.1.

Safety Procedure on Company Transportation

2.22.1.1. All drivers shall hold a valid driving license for the class of vehicle
they are required to drive.
2.22.1.2. All rules, regulation of country must be strictly observed.
Operating a vehicle under the influence of intoxicating beverages or
drugs is forbidden and will result in dismissal. Observe prescribed
speed limits when driving inside operating plants, garage and private
roads.
2.22.1.3. Drivers must check their vehicles daily for the following: 2.22.1.3.1.
2.22.1.3.2.
2.22.1.3.3.
2.22.1.3.4.

Mechanical system-clutch, brakes, steering.

Electric System-Battery, lights wipers and washers.
Fluids-Fuel, Oil water.
Tyre-Tyre condition, air pressure, spare tyre, tools.

2.22.1.4. A driver should report any defect / damage / accident to M.I.C and
if required the driver should submit his vehicle for preventive
maintenance and servicing in consultation with MIC.
2.22.1.5. No person shall be allowed to travel in the rear of pickup trucks.
2.22.1.6. Overloading is not allowed. Only the number of passengers as per
registration document must be allowed to travel in the vehicle.
2.22.1.7. All loads on vehicle must be securely fastened.
2.22.1.8. Drivers shall follow safe driving techniques.
2.22.1.9. Drivers shall seek assistance of a signal man when the view to the
rear is obscured.
2.22.1.10.
A journey management procedure shall be established in
all sections by the transport supervisor / M.I.C.
2.23.
Safety Policy on Accident and Reporting
All accidents and near-missed will be reported as per company procedures.
2.23.1.

Safety Procedures on Accident & Near miss Reporting

2.23.1.1. When an accident occurs, an accident report form will completed

as soon as possible by the immediate supervisor of the injured person.
2.23.1.2. The M.I.C will review and sign the report to ensure that it is
completed correct and prepared within 24 hours.

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2.23.1.3. The accident report will be sent to the M.I.C as soon as possible. A
copy of the accident report will be kept on files.
.
2.23.1.4. An accident investigation report may be completed a few days
later then the accident report in order to get more information at
department level. This should take no longer than four (4) days, and
must be sent to head office. A copy must be kept on Dept. Files.
2.23.1.5. All near misses are to be reported in a near miss report form
signed by the M.I.C. copy is to be kept on file in the department
concerned.
2.23.1.6. The M.I.C. will report in person to the General Manager to explain
the circumstances of any lost time injury of fatality resulting from a
work related accident as soon as possible.
2.24.
Safety Policy on Lost Time Injury
A lost time injury is any work related injury that prevents an employee from continuing
in the same job that the employee performed prior to the injury.
2.24.1.

Safety Procedures On Lost Time Injury

2.24.1.1. If the injured is unable to return to work the day after the injury or
any subsequent day, it is a lost time injury and the number of days
lost begins accumulating at that time.
2.24.1.2. If the injured is transported to a doctor and the doctor verifies,
upon the initial examination, that he is physically fit to return to work,
the employee is to report to the department office. This is not be
reported as a lost time injury.
2.24.1.3. If the doctor places him under medical care, he is to be reported
as a lost time injury until the doctor releases him.
2.24.1.4. If a man is injured at his place of work and placed under doctors
care on his days of and released before he return to work on his next
regular schedule, it is a lost time injury and will be reported as such.
His regular days off while under a Doctors care will be counted as
days lost.
2.24.1.5. Any accident resulting in a fatality or a server injury requiring
transport for medical aid will be reported immediately to the
department Manager. The department Manager will notify the
appropriate medical and civil authorities.
2.24.1.6. In case of fatality or severe injury the department Manager will
advise the Chief Executive as soon as possible.
2.24.1.7. A fatality will be assigned 6,000 days lost for reporting purposes
and calculating severity rate. It is reported as a lost time injury.
2.24.1.8. If a dispute arises out of the classification of an injury, the
decision will be made by the Chief Executive.
2.25.
Safety Policy on Light Duty
Light duty is allowed for any lost time injury as long as it does not jeopardize the
individuals health or safety and the health of safety of the other. An injured person

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going onto light duty must have the approval of the treating medic or doctor. The
return of the injured from light duty to his regular job must have the approval of the
treating medic or doctor. Lost time days will stop.
2.26.
Safety Policy on Third Party Personnel
Third party contract personnel that are under MAICO direct supervision as a regular full
time employee will be treated in the same manner as MAICO employees.
2.27.
Safety Policy on Welding and Cutting
All personal must follow the prescribed MAICO Safety procedures for welding and
cutting.
2.27.1.

Safety Procedure Of Welding & Cutting

2.27.1.1. Compressed gas cylinders require careful handling. They will be

stored under protective cover from the direct rays of the sun and
away from sparks, flame and heat. The contents of cylinders should
not exceed 130 deg. F or 54 degree.C.
2.27.1.2. Compressed gas cylinders will be legibly marked for the purpose
of identifying the gas content with either the chemical or the trade
name of the gas. Such markings will be done by means of paint
stenciling or labeling and will not be readily removable. When
practical, marking should be on the shoulder of the cylinder.
2.27.1.3. Oxygen and acetylene cylinders will be used and stored in upright
positions and security fastened. Reserve oxygen and acetylene
cylinders will be stored separately.
2.27.1.4. All compressed gas and oxygen cylinders will have valve protector
caps in place when stored, not in use or while being handled.
2.27.1.5. Oxygen will be separated from combustibles. Oxygen cylinders in
storage will be separated from the fuel gas cylinders reserve stocks of
carbides, or high combustible materials (especially oil or grease), a
minimum distance of 20 feet (6.1m) or by a non- combustible barrier
at least 5 feet (1.6 m) high having a fire resistant rating of at least
hour.
2.27.1.6. Cylinders will never be used as rollers or supports, even if they
are considered empty.
2.27.1.7. A compressed gas or oxygen cylinder, which is leaking, will never
be used. Remove the cylinder from the site or work are immediately.
2.27.1.8. Never test for leaks with flame, use soapy water.
2.27.1.9. Never use oxygen for compressed air or for cleaning purpose.
2.27.1.10.
Pressure reducing regulators will be used on all oxygen /
acetylene cutting and welding assemblies.
2.27.1.11.
Flash back protection will be provided by an approved
device that would prevent the flame from passing into the fuel gas
supply system.
2.27.1.12.
Regulator gauges will not be used if the glass cover is
broken or cracked.

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2.27.1.13.
Acetylene and oxygen regulators will be repaired only by
authorized factory representatives.
2.27.1.14.
Do not use oil, soap or grease to connect regulators to
cylinders.
2.27.1.15.
Union nuts and connections or regulators will be inspected
before use for faulty seats, which may cause leakage of gas when
regulators are attached to the cylinder valves.
2.27.1.16.
Hoses and hose connections will be inspected for leaks,
burns, worn places or other needed repairs. Damaged hoses will be
repaired or replaced before further use
2.27.1.17.
Never force connections that do not fit. Always attach an
acetylene pressure-reducing regulator when using acetylene from a
cylinder. The pressure downstream from the regulator wills never
more that 15 PSI. Never connect an oxygen pressure-reducing
regulator to a cylinder containing combustible gas.
2.27.1.18.
Oxygen / acetylene cylinders used in burning or welding
assembly will have a rack equipped with wheels or lifting eye. Racks
will be designed so that cylinders are secured and in upright position.
2.27.1.19.
Never weld or cut containers (drums, cans, etc.) that have
held a flammable substance until they have been thoroughly cleaned,
made vapor free and tested for presence of flammable vapors.
2.27.1.20.
When working in an enclosed area, carefully check the
area with a gas detector any time there is an interval between
welding or cutting operations to determine that there has been no
accumulation of gas.
2.27.1.21.
Extreme care will be excised to prevent slag or sparks from
igniting flammable materials such as insulation materials, wood, fabric
or flammable liquids.
2.27.1.22.
Before any welding or burning takes place near any oil
saturated area, the area will be washed down and soaked with water
prior to commencing the job.
2.27.1.23.
Welding will not be allowed on any tank, pump or lines
containing flammable fluids.
2.27.1.24.
Approval ( Hot work permit ) will be obtained from the
client or operators representative before any welding or burning is
done. A permit will be issued for one (1) job only (hazardous areas)
2.27.1.25.
The welder will check the leads for burns, breaks or other
defects before use; Welding cables will not be repaired using tape.
Welding leads will be picked up and properly coiled after completion of
work. Never leave welding leads where they will create a tripping
hazard.
2.27.1.26.
Vapours from are welding can be harmful. Ensure
adequate ventilation when are welding or welding on bronze brass,

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galvanized iron, surfaces coated with paint containing lead, and

alloys. Wear proper respiratory protection.
2.27.1.27.
When work has been completed, oxygen and acetylene
will be turned off and lines purged.
2.27.1.28.
Wear sufficient clothing to protect all parts of the body
from the rays of the arc. Also protect skin from hot metal and keep
sleeves rolled down.
2.27.1.29.
helper.

Proper eye protection will be worn by both welder and

2.27.1.30.
Always shield your are for added protection of others
against possible eye burns.
2.27.1.31.
Each welding machine will be equipped with one (1) 301b
dry chemical powder extinguisher.
2.27.1.32.
Welding or burning will not be allowed on any highpressure systems, or lifting apparatus which includes the crane boom,
crane pedestal and forklift tines, without Technical Department and
Department Manager approval.
2.27.1.33.
Before welding is done on machinery and equipment
where bearings of any type are involved particular care will be taken
to provide a solid ground to the object being welded.
2.27.1.34.
The work as a unit will not be misconstrued as containing a
continuous ground simply because each component is connected.
2.27.1.35.
Pressurized gas cigarette lighters will not be carried by
anyone welding or burning.
2.28.
Safety Policy on Radiography
Radiography will be taken during the night when there is no shift working. Only
competent person shall be employed for the use of Radio active source.
2.28.1.

Safety Procedure On Radiography

2.28.1.1. Ensure safety regulation and policies are followed strictly during
the operation.
2.28.1.2. Barricade area and install Radiation washing symbols and restrict
entry of unauthorized people.
2.28.1.3. Operator to wear appropriate PPE, film badges and dosimeter and
Radiation dose / exposure shall be counted.
2.28.1.4. Never touch or handle Radiography source with hands.
2.28.1.5. Store Radiography source inside a concrete pit exclusively
isolated having lock and key arrangement.
2.29.
Safety Policy on Hand and Power Tools
Correct maintenance and use of hand tools will prevent injuries and lead to a more
efficient operation. A large proportion of cuts, eye injuries etc. are caused by poor

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condition of tools, work pieces and incorrect use of hand tools use the correct safe
procedure for using hand and power tools.
2.29.1.
Safety Procedure On Hand Power Tools
The following general rules shall apply to the use of hand tools.
2.29.1.1. Hand tools should be in safe condition when used.
2.29.1.2. All tools should be inspected before issuing them from the stores.
Damaged / defective tools must be repaired before issue / use.
2.29.1.3. Some tools are permanently held by the individual. This person
has duty to ensure that the tools in his care are safe to use.
2.29.1.4. The wooden handles of tools such as hammers, pick axes, files,
etc. should be of the correct size, be correctly and securely fitted and
free from oil and grease.
2.29.1.5. Tools designed for striking i.e. chisels, will mushroom around their
impact surfaces. This shall be dressed off frequently with a hand file.
2.29.1.6. Non-sparking tools should be inspected regularly to ensure that
no steel splinters have become embedded in them. If there is any
steel splinters, it should be dressed out.
2.29.1.7. Tools should be used only for the purpose for which they were
designed. They shall be used in the correct manner and shall not be
adapted or modified in anyway.
2.29.1.8. Tools should not carried up or down ladders by hand.
2.29.1.9. Tools should not be thrown from one level to another or from one
job place to other.
2.29.1.10.
When not in use, tools should be correctly stored. Tools
lying on the floor on scaffolds, in walkways work table represent an
unsafe condition.
2.29.1.11.
2.29.1.11.1.

Wrenches
The right size and type for each job shall be selected.

2.29.1.11.2. Wrench handles shall not be extended by pipe or other

means.
2.29.1.11.3.

A wrench shall never be used as a hammer.

2.29.1.11.4. Wrench should always be placed on nuts with an open

facing the direction the handle will move.
2.29.1.11.5. The use of socket spanner, ring spanner, open-end
spanner are preferred to the use of wrenches.
2.29.1.12.
Chisels
2.29.1.12.1. A chisel should be large enough for the job and should be
driven with a hammer of sufficient weight.
2.29.1.12.2.

The proper chisel for the material being cut shall be used.

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2.29.1.12.3. Mushroomed chisels and cracked or broken chisel should

be repaired or replaced.
2.29.1.12.4.

Goggles should be worn when chipping.

2.29.1.12.5. When sharpening, original shape and angles shall be

maintained.
2.29.1.13.
Screw Drivers
2.29.1.13.1. A screwdriver shall not be used as a chisel or for any other
purposes.
2.29.1.13.2. The tip shall be ground properly.
2.29.1.13.3.
2.29.1.14.
2.29.1.14.1.

Handles should fit the shank tightly.

Electric Powered Tools
All power tools shall be of the type approved by MAICO.

2.29.1.14.2. Inspected, tested, serviced and used in accordance with

the manufacturers instruction.
2.29.1.14.3. Provided with a fail safe device which renders the tools
inoperative when the operator releases his hold.
2.29.1.14.4. Power leads / cables shall be routed / positioned so as not
be liable to damage or to present an obstruction or tripping
hazard.
2.29.1.14.5. No person should be permitted to use a power tools unless
he has been trained do so.
2.29.1.14.6. Where guards are required, they shall be securely fitted
and correctly adjusted.
2.29.1.14.7. The operator shall ensure that all moving parts are
motionless before setting the tools down.
2.29.1.14.8. A chuck key of the correct type shall be used to operate
chucks. The operator shall ensure that the key is removed from
the chuck before operating the tools.
2.29.1.14.9. Ensure that the work places are adequately secured before
the tools is operated.
2.29.1.14.10. Standard personal protective equipment must be worn
while using power tools.
2.29.1.15.
Pneumatic and Hydraulic Power Tools
2.29.1.15.1. All pneumatic and hydraulic tools shall be of the type
approved by MAICO.
2.29.1.15.2. All pneumatic and hydraulic powered tools shall be
checked before use. Only tools in safe and serviceable conditions
shall be used.
2.29.1.15.3. All pneumatic and hydraulic powered tools shall have failsafe devices such that they stop automatically when the operator
releases the hold.

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2.29.1.15.4. All houses, couplings and fittings of correct rating shall be

used and inspected periodically by the M.I.C.
2.29.1.15.5. Where sparking or heat generated by the use of a tools
could represent a hazard, a coolant shall be used to disperse the
heat and reduce the possibility of sparks.
2.29.1.15.6. All workers shall be warned against disconnecting the air
hose from the tools and using it for removing dust from clothing.
2.29.1.15.7. Air shall be shut off and bled before attempting to
disconnect the air hose from the airline.
2.29.1.15.8. The appropriate personal protective equipment suitable for
the operation shall be used by the operators.
2.29.1.15.9. All tools must be secured to the hose by positive means to
prevent the tool from becoming disconnected.
2.29.1.15.10. Proper fire precautions shall be observed.
2.30.
Safety Policy on Machine Tool Operation
Only trained operators authorized by MAICO are allowed to operate machine tools.
2.30.1.
Safety Procedures on Machine Tool Operation
2.30.1.1. Guards must be fixed on all machines and security fenced.
Operator to see that inspection tag is updated.
2.30.1.2. Lathe
2.30.1.2.1.
Before operating a machine, make sure that it is in good
operational condition.
2.30.1.2.2.

Report any defects to your supervisor immediately.

2.30.1.2.3.

Machines must never be left running unattended.

2.30.1.2.4.
Never attempt to remove chips when the machine is in
operation. Use chip raker tools / swarf pullers.
2.30.1.2.5.
Ensure that chuck key is removed from the chuck before
starting the machine.
2.30.1.2.6.
While repairing, oiling, cleaning disconnect the power and
tag machine, before starting ensure that nobody is working on it.
2.30.1.2.7.
Suitable personal protective equipment must be worn.
Loose fitting clothing with sleeves is prohibited while operating
these machines.
2.30.1.2.8.

All machines to be cleaned by the operator after his duty.

2.30.1.3. Drilling Machine

2.30.1.3.1.
Manufacturers
followed.

safe

operating

procedures

shall

be

2.30.1.3.2.
The use of eye protection is required. Use of gloves is not
recommended.

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2.30.1.3.3.
Never wear long sleeves since clothing could be caught by
the rotating drill.
2.30.1.3.4.

Guard for the drill shall be in position while in operation.

2.30.1.3.5.
Jewellery like rings, chains shall not be worn by the
operator.
2.30.1.3.6.
Machine should be cleaned by the operator after finishing
his duty.
2.30.1.4. Pedestal Grinder
2.30.1.4.1.
Only trained operators are allowed to use grinders.
2.30.1.4.2.
The guard must be fitted at all times
contain the wheel incase of burst.

during use to

2.30.1.4.3.
Each machine must have a plate denoting the RPM
(Revolution per Minute) that the machine rotates.
2.30.1.4.4.
Each abrasive grinding wheel should be purchased with a
paper washer having designed RPM marked on it.
2.30.1.4.5.
The maximum RPM of the machine should never exceed
the maximum RPM of disc / wheel as this can result in
fragmentation of the wheel / disc under pressure must be
followed.
2.30.1.4.6.
The manufacturers safe
procedures must be followed.
2.30.1.4.7.

operating

and

mounting

Check for any crack or defect in the wheel.

2.30.1.4.8.
Tool rest must be provided and the gap between the tool
rest and wheel shall not exceed 3mm.
2.30.1.4.9.
Apply only regulated pressure on the wheel. Never take
too heavy a cut.
2.30.1.4.10. Allow the wheel to run for one minute before starting
grinding.
2.30.1.4.11.

Grinding must not be done at sides of the wheel.

2.30.1.4.12. Eye and face protection is required. Safety goggles/

spectacle with impact resistant glasses, face shield shall be worn
by operator in addition to coverall, safety shoes etc.
2.30.1.4.13. A safety sign must be posted at the grinder station (wear
goggles / face shield) at all times when using this machine.
2.30.1.4.14. Full face shields are to be used when using brush wheel
fitting as they give completed protection.
2.30.1.4.15. Never use a grinder for sharpening wood. The wood fibers
expand inside the wheel and can result in a wheel burst.

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2.30.1.5. Hydraulic Press

2.30.1.5.1.
Always leave the ram in close position and power must be
in off position when the machine is not in use.
2.30.1.5.2.

Always check the controls of the machine prior to start up.

2.30.1.5.3.

Ensure that the necessary machine guard is in position.

2.30.1.5.4.

Never exceed the capacity of the machine.

2.30.1.5.5.
The machine should be grounded and electrical standards
shall be followed.
2.30.1.5.6.

Use the required personal protective equipment.

2.30.1.5.7.

Check the hydraulic hoses periodically for damages.

2.31.
Safety Policy on Abrasives and Grit Blasting
All persons involved in grit blasting shall follow the safety procedures of MAICO.
2.31.1.

Safety Procedure On Abrasive and Grit Blasting

2.31.1.1. Blasting operatives and blasting crew members shall be provided

with and shall use, appropriate respiratory and other personal
protective equipment. All persons shall be trained and experienced in
that work.
2.31.1.2. All abrasives and grit blasting equipment shall be of patent
design with built in safety features and shall be used and shall be
maintained in accordance with the manufactures instructions.
2.31.1.3. If a blasting helmet is required to be used, it shall be positive air
pressure type and be provided with in line air filtering device in the air
delivery line to blasting helmet.
2.31.1.4. Precautions against static charge leading to fire shall be taken.
2.31.1.5. An automatic safety shut off control ( dead mans handle) shall be
provided to the blasters hand control.
2.31.1.6. Blasting area must be barricaded to provide protection to other
work men or machinery.
2.31.1.7. Hose nozzles shall be grounded.
2.31.2.
Safety Procedure On Basic safety Operating Practices
All personnel must follow the prescribed safety procedures on basic safe operating
practices.
2.31.2.1. Caustic or acid will always be added to the water and never water
to the caustic or acid.
2.31.2.2. Any man is riding belt on an air hoist must be in the direct sight of
the air host operator at all times. Where this is not possible, he will be
directed by an experienced signal man.

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2.31.2.3. All pressure vessels will be factory made and properly certified. All
pressure vessels will have pressure relief mechanisms and pressure
gauges, i.e. bulk hot water heaters.
2.31.2.4. Lube oil and fuel oil tanks will have level indicator gauges instead
of sight glasses whenever possible, if sight glasses are fitted, they will
be of heat resistant and impact resistant material. There will be a
valve at each end so the sight glass can be shut off when it is not
being read.
2.31.2.5. Workshops / sites will use safety sign to warn of hazards in
appropriate areas. They will be in English and the predominant
national language pictographs will be used.
2.31.2.6. Unsafe working conditions will be corrected immediately. If it
cannot be corrected immediately the area will be zoned off to protect
others and reported to the immediate supervisor.
2.31.2.7. All safety sign will be strictly complied with.
2.31.2.8. Always keep feet out of coiled rope, wire. Never cross over a rope
or wire, which may suddenly take a load.
2.31.2.9. When working with nylon or polypropylene lines under tension, be
aware nylon breaks suddenly, acts like a whip and may cause serious
injuries.
2.31.2.10.
Use ladders, stairs and walk ways. Do not jump when not
required. Do not run, walk.
2.31.2.11.

Do not leave any loose tools on overhead areas.

2.31.2.12.

Work gloves will be worn when necessary.

2.31.2.13.
Never hammer on high-pressure lines while the lines are
under pressure.
2.31.2.14.
All high pressure lines must be snubbed at the discharge
and or otherwise firmly set to ensure that they will not violently swing
or kick due to the sudden release of pressure.
2.31.2.15.
Any line or piping system that may violently buck or kick
under high pressure will be firmly secured to a fixed object to prevent
such movement while under pressure.
2.31.2.16.
All personnel are to be made aware of the possibility of
trapped pressure in any closed high pressure system and the means
to safely bleed off such pressure are to be an integral part of that
system.
2.31.2.17.
Before beginning any unusual or temporary job that may
be out side the scope of normal work operations. All personnel
involved will be thoroughly indoctrinated by a pre-job safety meeting.
2.32.
Safety Policy on Confined Space Entry
No person shall not enter any confined space without reporting and obtaining
written approval from the M.I.C. An entry permit must be obtained prior to entry of
personnel into confined space. A confined or enclosed space is defined as any

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space having limited means of access or exit which might develop an oxygen
deficient atmosphere or contain toxic or flammable gases / fumes. Examples are
water tanks, fuel tanks, pits drains, or pipes. The confined space or tank will be
checked for pressure prior to completely removing the fastening devices.
2.32.1.

Safety Procedure On Confined Space Entry

2.32.1.1. Permit to enter a confined space will be issued by the client.

2.32.1.2. The conditions on the permit will be strictly adhered to.
2.32.1.3. Avoid crowding inside confined space.
2.32.1.4. Provide sufficient number of exhaust fans, if required give
separate life lines.
2.32.1.5. Stand-by man is necessary and he should be alert.
2.32.1.6. Do not allow gas cylinder inside a confined space.
2.32.1.7. For illumination purpose use only 24V explosion proof hand lamp.
2.33.
Safety Policy on Scaffolds
Scaffolds tag system will be strictly adhered to. In addition to that following procedure
will be followed.
2.33.1.
Safety Procedure On Scaffolds
Falls from scaffold, object falling from scaffolds and scaffold collapse contribute
immensely to site accidents. Great care is to be taken when erecting, dismantling and
using scaffold, and the procedures that follow will be strictly adhered to .
2.33.1.1. Competent scaffolder to erect the scaffold or the scaffold to be
certified by 3 rd party. When erecting scaffolds the ground must be
level and firm. The vertical scaffold poles (standards) must be fitted
with steel base plates, and where necessary timber sole plates should
be used or prevent the scaffold sinking into the ground. Bricks, etc.
should never be used for this purpose, they are likely to be crushed,
split or may fall over.
2.33.1.2. Ledgers are the main horizontal members and should be secured
to the standards with right angle couplers.
2.33.1.3. Transoms (putlogs or board bearers) support the scaffold boards
and must be suitably spaced, in order to adequately support the
working platform.
2.33.1.4. Ties prevent movement inward, outward and long the line of the
structure. There are many different types of tie that may be used
depending on the type of scaffold and the structure it is servicing.
The essential requirement is that ties preserve the stability of the
scaffold.
2.33.1.5. Bracing is used in a scaffold to prevent away and to stiffen it. The
type and amount of bracing will depend on the type and size of the
scaffold.

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2.33.1.6. Scaffold boards must be free of large splits, knots, should be

banded at both ends, and not cut in any way.
2.33.1.7. Every scaffold board will have at least three supports.
2.33.1.8. No board should overhang its last support
times its thickness.

by more than four

2.33.1.9. Every scaffold board will have a minimum overhand of 2 inches

( 50mm) over its last support, but not more than 4 x thickness ( 7
inches 155 mm)
2.33.1.10.
The space between two adjacent board must not exceed 1
inch. (25mm)
2.33.1.11.
Scaffold platforms must be completely boarded out. If used
only for footing / access and not for deposit of material, platforms
must be at least 25 inches 9640mm) wide.
2.33.1.12.
Scaffold boards will be fitted end to end so that there is no
trip created. Where this is not possible then a place of wedges shaped
timber should be placed against the higher boards to remove the trip.
2.33.1.13.
Every scaffold platform from which a person can fall more
than 6ft 6ins 91.980m must be fitted with guard rails and toe boards.
The height of the guard rail must be between 3ft (920mm) and 3ft.
9ins.(1.150m). The toe board must be a minimum of 6 ins (155mm)
high and the gap between the top of the toe board and the guardrail
must not exceed 30 ins (760mm).
2.33.1.14.
The spaces between the edges of the working platform
and the building must be as small as possible and must never exceed
12 ins (300mm). If due to circumstances a gap of more than 12ins
(300mm) in created, guard- rail and toe boards must be fitted.
2.33.1.15.
Where any possibility of displacement exists, from high
winds etc. Boards must be fastened down.
2.33.1.16.

Where platforms become slippery from dirt ingrain etc.

2.33.1.17.
The boards should either be cleared off and sanded, or
turned over.
2.33.1.18.
of 75% to the horizontal i.e. 1 ft (300mm) away from the
scaffold for every 4ft (1.210m) of height and must be secured and
extend at least 3 ft, 6ins (1.070m) above the working platform.
2.33.1.19.
The gap in the guard rail for the ladder access must be
as small as possible.
2.33.1.20.
Where the ladder access is through the scaffold platform
no ladder may be removed unless the hold is covered over
immediately. Where the access is external no ladder must be removed
unless guard-rails and toe boards are fitted to close the gap left in the
scaffold.
2.33.1.21.
Ladder rungs must not , under any circumstances be used
to support gangways, runways or platforms of any nature.

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2.33.1.22.
Ladder landings must be provided at every 30ft (9.140m)
vertically.
2.34.
Safety Policy on Ladders
Following MAICO safety procedure on ladders will be strictly adhered to.
2.34.1.

Safety Procedure On Ladders

2.34.1.1. Ladders will be suited to the purpose foe which they are to be
used and free from defects.
2.34.1.2. Wooden ladders will not be painted.
2.34.1.3. Ladders will be checked by supervisors prior and after use.
2.34.1.4. Ladders will be set at an angle of 75deg 1 out to 4 rungs up.
2.34.1.5. Ladders will not be placed or rest against fragile surfaces or
fittings.
2.34.1.6. Ladders will be clear of excavations and be placed in such a way
as not be a hazard or be at risk from being struck or dislodged.
Barriers around the foot are to be used where necessary.
2.34.1.7. Ladders will be set on firm level base and no make shift use of
props to gain extra height or level up stiles will be used.
2.34.1.8. Ladders will be secured at the top if possible by lashing. If lashing
is not possible a man at the base must stand with one foot on the
bottom rung, holding the stiles to steady the ladder. (Permissible only
if ladder is 5M or less height).
2.34.1.9. Metal ladders will not be used on electrical work.
2.34.1.10.
person.

Ladders will be inspected by the M.I.C. or competent

2.35.
Safety Policy on Home-Made Equipment
No home-made tools, equipment or lifting gear critical to the safety of the personnel
will be used.
2.36.
Safety Procedures on Air Hoists
All air hoists will be equipped with a drum guard.Only experienced air hoist operators
will be allowed to operate an air hoist when a man is being hoisted.
2.37.
Safety Policy on First Aid Boxes
All work shops sites etc. will have emergency first aid boxes completed with contents
list.
2.38.

Safety Policy on Eyewash Station

2.38.1.1. All workshops will have an emergency eye wash station.
2.38.1.2. When an eye wash bottle has been used, it must be reported to
the M.I.C. and supervisor.

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2.38.1.3. All eye injuries, no matter how slight, requiring eye wash or not
must be reported. The user must see the medic or Doctor and an
accident report must be completed.
2.39.
Safety Policy on Fire Protection
All personnel / employees, visitors , must understand and follow the MAICO fire
protection procedures.
2.39.1.
Safety Procedure On Fire Protection
The need for good House Keeping can not be over emphasized. Poor house keeping is
the greatest single cause of fire. A carelessly discarded cigarette end, especially into a
container of combustible waste or amongst combustible storage, often results in fire.
The risk is higher in an area, which is infrequently used. The following are essential
procedures.
2.39.1.1. Where smoking is permitted, suitable deep metal ashtrays will be
provided. Ashtrays should not be emptied into combustible waste.
2.39.1.2. Combustible waste and contaminated rags should be kept in
separate metals bins with close proximity to the workshop, offices.
2.39.1.3. No smoking areas will be strictly enforced, especially in places
which are infrequently used eg. Stationary stores, oil stores. Suitable
no smoking
2.39.1.4. notices will be displayed throughout such areas.
2.39.1.5. Where No Smoking is enforced due to legal requirements ( for
example areas where flammable liquids are used or stored) or in areas
of high risk high loss effect, it is recommended that the notice read
No smoking dismissal offence ( This presupposes that the threat of
dismissal can be carried out if necessary.
2.39.1.6. All personnel will be trained in the use of fire fighting equipment.
2.39.1.7. Any person employed to work, who is requested to deal with fire,
should be clearly instructed that at no time should that person
jeopardise his own safety of others.
2.39.1.8. Persons who may be wearing overalls contaminated with oil,
grease, paint, or solvents should not be instructed to attack a fire.
2.39.1.9. Escape doors will never be locked. If for security reasons they
have to be locked, panic bolts should be fitted or keys kept in
designated key boxes.
2.39.1.10.
doors.
2.39.2.

Fire exit notices should be affixed to or above fire escape

Unsatisfactory Means of Escape

2.39.2.1. The following are satisfactory means of escape in case of fire:

2.39.2.1.1.
Lifts;(Dont use in case of fire)
2.39.2.1.2.
Portable Ladders;
2.39.2.1.3.
Spiral Staircases;
2.39.2.1.4.
Escalators; (Dont use in case of fire)
2.39.2.1.5.
Lowering Lines;

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Action on Discovering a Fire

2.39.3.1. When you discover a fire:2.39.3.1.1.

2.39.3.1.2.
2.39.3.1.3.
2.39.3.1.4.
2.39.3.1.5.

2.39.4.

Raise Alarm (IF by telephone, state name and location)

Leave the room, closing doors behind you.
Leave the building by escape route.
Report to M.I.C.(Man in charge) at assembly point.
Do not re- enter building or work shop.

Fire Drill

2.39.4.1. The M.I.C. is to conduct a fire drill every after 6 months at sites,
offices, workshop at maintain a writer record for inspection.
2.39.4.2. Fire Drill Notice
2.39.4.2.1.
A fire drill notice will be posted and all personnel will be
informed.
2.39.4.3. Typical Fire Drill
2.39.4.3.1.

When the fire alarm sounds.

2.39.4.3.2.
Close windows, switch off electrical equipment and leave
room, closing doors behind you.
2.39.4.3.3.

Walk quickly along escape route to open air.

2.39.4.3.4.

Report to M.I.C. at assembly point.

2.39.4.3.5.

Do not re- enter building.

2.39.5.

Classification of Fires:

2.39.5.1. Class A - Solid carbonaceous materials, wood, paper, rags,

rubbish, mattresses. The most effective and cooling effects of water
solutions are sued to extinguish class A fires.
2.39.5.2. Class B Flammable liquids such as gasoline, oil, diesel, grease,
paints, thinners. Class B fires are extinguished by limiting air (oxygen)
or by providing combustion inhibiting agents.
2.39.5.3. Class C Flammable gases, mostly liquefied petroleum gas (L.P.G)
but may also include liquefied natural gas (L.N.G) hydrogen,
acetylene, and ethylene. At a basic level, starvation is the only
method that should be generally attempted when dealing with this
type of fire.
2.39.5.4. Class D For general information is metal fires. Water and dry
chemical powered extinguishers are ineffective and dangerous in use.
Special fusing powders have been developed for this type of fire. Class
D fires occur in combustible metals such as magnesium, titanium,
zirconium, lithium and sodium.

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2.39.5.5. Electrical Fires Electrical Fires are not considered a class of fire
but as a separate group. In any fire involving electricity supply and
use the appropriate extinguisher for whatever is burning. When this
cannot be done, dry chemical powder, carbon dioxide or halon must
be used.
2.39.6.

Types of Fire Extinguishers

The type of extinguisher provided should be suitable for the risk involved adequately
maintained and appropriate records kept of all
inspection, test, etc. All fire
extinguishers will be fitted on wall brackets. It has been found that if this is not done,
extinguishers are removed or knocked over and damaged. Extinguishers should be
cited near exits or on the line of exit.
2.39.6.1. Water Type Extinguisher
This type of extinguisher suitable for ordinary combustible fires.
For
example wood and paper, but are not suitable for flammable liquid fires.
Such extinguishers should also be labeled not to be used on fires involving
live electricity
2.39.6.2. Foam Type Extinguisher
These are suitable for small liquid spill fires or small oil tank fires where it is
possible for the foam to form a blanket over the surface of the flammable
liquids involved. Foam extinguishers may not extinguish a flammable
liquefied on a vertical plane. Where foam is required for hydro carbon fires,
light water is recommended, preferably by spray applicator. Alcohols
miscible with water, when on fire, will break down ordinary foam and should
be considered a special risk.
2.39.6.3. Dry Chemical Powder Extinguisher
This type will deal effectively with flammable liquid fires and is
recommended, as it is capable of quick knock down of a fire. The size of the
extinguishers is important and it must be capable of dealing effectively with
the possible size of the spill fire which may a occur with some extinguishing
is reserve. The recommended minimum size is a 201b trigger controlled
extinguisher with CO2 discharge. (Dry chemical powder extinguishers will
also deal with fires involving electrical equipment).
2.39.6.4. Bef Extinguishers
A Bef extinguisher (Bromo chlorordi fluoro methane) a light weight, efficient
vaporizing extinguisher is suitable for fires where electrical or electronic
equipment may be involved. This type of extinguisher can also be used on
flammable liquid fires; such use may however, produce large quantities of
toxic irritant gases. The hotter fire more than the toxic the vapour produced.
Therefore a quick knock down is essential. Bef extinguishers should not be
used on high temperature, metal or deep fat fires, especially in confined
area.
2.39.6.5. Carbon Dioxide Extinguisher
For fires involving electrical equipment, carbon Dioxide extinguishers are
recommended. Carbon Dioxide (CO2) Extinguisher are quite heavy and may
be at high pressure. A minimum size of 101bs is recommended for
flammable liquid fires, except for small fires. Training in the use of CO2
extinguisher is essential.Dry powder or CO2 extinguishers which are too
small can be hazardous due to the danger of re-ignition or flash back.

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Color Coding Of portable Fire Extinguishers

The following colour codes should be used to portable fire extinguishers.

Extinguishers
Water
Foam
Carbon Dioxide
Dry Chemical Powder
Vaporizing Liquid
2.40.

Color Code
Red
Cream
Blue
Green

Black

Safety Policy on Self Contained Breathing Apparatus (SCBA)

All persons will be trained to use SCBA in addition to that the following
points may be noted.

2.40.1.
Safety Procedure On self contained Breathing Apparatus
(SCBA)
2.40.1.1. Wearing contact lenses when using SCBA is prohibited.
2.40.1.2. All persons using SCBA will be clean shaven.
2.40.1.3. All persons using SCBA will ensure that they are returned t stores
in a clean condition.
2.40.1.4. All persons using SCBA will have a lung
employment.

function test before

2.40.1.5. The SCBAs will be fully serviced and the cylinders recharged only
by a recognized professional service company.
2.40.1.6. All SCBAs will be in date for test and certification. This will be
done annually by recognized professional company.
2.40.1.7. The M.I.C is to ensure that all SCBAs are stored properly, out of
direct sunlight and ready for emergency use at all times.
2.40.1.8. Spare air cylinders and other SCBA fittings are not be greased or
oiled.
2.41.

2.42.

Safety Policy on Gas Detection Equipment

Gas Detection Equipment will be used on all jobs where there may be
oxygen deficient, toxic and or flammable gases e.g. confined spaces etc.
Safety Procedure On gas Detection Equipment
2.42.1.1. This equipment will be maintained and ready for use at all times.
2.42.1.2. Gas Detectors / monitors will be checked and calibrated every
year by a professional service company.
2.42.1.3. Batteries are to be fully charged and maintained according to
manufacturers instructions.
2.42.1.4. Trained personnel will only use this equipment.

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3. EMPLOYEE SAFETY RESPONSIBILITIES

Employees have not only legal commitments to work safely. They have contractual
obligations as well. Most important they have more responsibilities to their fellow
employees, to their families and finally to themselves.
3.1.The safety responsibilities are
3.1.1. Moral Responsibilities

To yourself- to complete a working life in one whole piece.

To other people unsafe actions frequently hurt others.
To your family- You hurt them if you can no longer provide for
them or can not lead a normal life.

3.1.2. Contractual commitments

An employees contract of employment involves conforming to
certain working conditions, among which are those laid down in
the companys written safety policy statement, which sets our
general standards of safe conduct and work rules which include
working safely.
3.1.3. Legal Duties
There are duties on employees under health and safety law.

To behave safely themselves.

To behave safely towards other people.
To co-operate with the employer in carrying out his legal
responsibilities for safety.

3.2.Carrying out the responsibilities

Carrying out the responsibilities means:

3.2.1. Doing your job safely

3.2.2. Monitoring
Observing and reporting immediately any warning signs of trouble at any
machine and anywhere in the factory, workshop, vessel, site etc.
3.2.3. c. Emergencies
Acting calmly and responsibility in the event of an emergency as, for
example, during a fire or injury to a person.
Conclusion

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There are a lot of external pressures on you to work safely, but the strongest
ought to be those within yourself your own concern for yourself, your
family and your work mates.