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Memorandum: Questions & Answers

This memorandum summarizes questions and answers related to an RFP for consulting services to develop Mongolia's National Water Database. It includes answers to 9 questions from bidders seeking clarification on the project scope. Key details include: the consultant will be expected to deliver a fully functional database with some test data entered; the database will be hosted in Mongolia; the consultant will test revised data collection forms in 2 administrative units and river basins; and the consultant is not expected to complete the database with all historical data, but rather demonstrate its functionality.

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47 views2 pages

Memorandum: Questions & Answers

This memorandum summarizes questions and answers related to an RFP for consulting services to develop Mongolia's National Water Database. It includes answers to 9 questions from bidders seeking clarification on the project scope. Key details include: the consultant will be expected to deliver a fully functional database with some test data entered; the database will be hosted in Mongolia; the consultant will test revised data collection forms in 2 administrative units and river basins; and the consultant is not expected to complete the database with all historical data, but rather demonstrate its functionality.

Uploaded by

Aguu Derem
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Memorandum

To

RFP Tenderers

From

GGGI

Date

2015-08-03

Subject

RFP-LPH-2015-333 - Consulting Services related to the National Water Database of


Mongolia

Questions & Answers


The questions received in time will be answered.

The questions and answers will be published on www.gggi.org.

Date for latest submission of answers or publication on www.gggi.org: 4 August 2015, 17:00 KST

Questions received in time, latest 30 July 2015, 17:00 KST, followed by answers
1.

Does the current GoM (MEGDT) have a pre-defined format for reporting the water sources and water
usages from these sources in Mongolia?
Answer: For certain specifications of the 64 parameters in the 9 datasets in the database, GoM has predefined formats for reporting. In general, existing forms require updating and new forms need to be
developed, as suggested in Component 3 in the ToR.

2.

Is there an existing database holding all the past records?


Answer: The GoM set up an initial national water database at www.eic.mn, but it has a limited amount of
data entered and lacks basic user tools.

3.

Final web-portal should be bi-lingual (English-Mongolian)?


Answer: Yes. The user tools and interface of the web portal should be in both Mongolian and English
languages.

4.

Is there a warranty period from the consultant after the end of the project? If so, how long is the
preferred warranty time frame?
Answer: Subject to negotiation. Preferred warranty period of at least one year from the end of contract in
the form of support for unanticipated technical issues that relate back to the Components of the Consultancy
in the ToR.

5.

In the Project Background and Objectives section the RFP states that In order to manage water
resources, the Government of Mongolia (GOM) has collected information on water resources since the
mid nineteenth century, accumulating a vast amount of information. Is the Consultancy expected to
handover the National Water Database with the existing data already imported in it?

If yes, can you

please provide us with the existing data so we had an understanding on the scope of the data that need
to be imported?
QUESTIONS & ANSWERS

SVEN ERIK HARGESKOG

Answer: The Consultancy is expected to deliver the fully functional database with web portal with data
under each dataset entered as a part of testing the data entry forms and database functions.

Mongolia

has 29 River basin administrations, 21 aimags, 361 soums, and two main surface water monitoring
networks, consisting of as many as 157 water monitoring and 192 water quality monitoring stations (in
some cases, consisting of only flow readings). In total, the National Water Database consists of 9 datasets
that include 64 parameters, each with its own set of corresponding specifications. Some specifications of
a parameter are relatively fixed (e.g. surface water object location coordinates), others require a stream of
entries over time (e.g. water level measurement per station per month). Much of the data is available in
digital form, but housed across different institutions and in different formats. As much data will be
provided as possible. GGGI and the GoM have drafted a current assessment of the availability,
completeness and issues with the National Water Database (the public release of which is expected by
September 2015) that will help inform this Component of the Consultancy. The winning bidder will be
provided with the full report.
6.

Can you please specify where the National Water Database is going to be hosted?
Answer: The Environmental Information Center of the National Agency of Meteorology and Environmental
Monitoring, in Ulaanbaatar, Mongolia, will host the NWD, as it does presently.

7.

What is the approximate budget you are considering for this project?
Answer: The budget will not be disclosed for this Request for Proposal.

8.

In section "Assessment and development of data collection and quality assurance process" in the scope of
work section (p.7) it is mentioned that "data collection forms will be tested in selected, data rich and data
poor administrative units and the river basins". Is it part of the task of the consultants to test these forms,
or will this be done by MEGDT/ 3GI? If this forms part of the assignment, in how many administrative units
shall the data be collected?
Answer: Revising and testing the forms are the tasks of the consultants. The forms should be tested with at
least two administrative units and two river basins. Please note that administrative units do not necessarily
overlap with river basins. After the Consultant completes the revision and testing, the GoM plans to roll out
forms nationwide.

9.

Based on the scope of work, we understand that it is not part of the assignment to complete the database
with all suggested data (i.e. complete data collection). Could you please confirm if our understanding is
correct?
Answer: Yes. The database should be functional and well integrated with a minimum amount of current
data entered into each parameter of the nine datasets in order to properly test and launch the database.
However, the full set of available historical data does not necessarily need to be completed in the database.

QUESTIONS & ANSWERS

SVEN ERIK HARGESKOG

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