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Basic Project Management Assignment

This document provides details of a project to install 5 units of Ethernet control power supply systems for NYU laboratory within 2 weeks for a budget of $37,950. It includes specifications of the power supply systems, a scope, schedule, budget, risks, and plans for quality management, communication management, and other aspects of the project. Stakeholders are identified, and the project manager will oversee completion on time and within budget.

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Hnin Thiri
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© © All Rights Reserved
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673 views

Basic Project Management Assignment

This document provides details of a project to install 5 units of Ethernet control power supply systems for NYU laboratory within 2 weeks for a budget of $37,950. It includes specifications of the power supply systems, a scope, schedule, budget, risks, and plans for quality management, communication management, and other aspects of the project. Stakeholders are identified, and the project manager will oversee completion on time and within budget.

Uploaded by

Hnin Thiri
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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NYU

Certificate In Basic Project


Management

Assignment-1
Ethernet Control
Power Supply Systems Installation

By: HNIN THIRI

ID No. ht933
Date 07/09/15

Brief description of project


The speed of creating new product for the market is one of the most important
factors that will determine the success or failure of a company. Our company introduced
new innovative power supply system, called BOP-E Series Ethernet control power supply
system, to the market.
Recently our company signed a contract for installation Ethernet- control power supply
systems in NYU laboratory. Customer specifies the requirements and chooses one of our
products from kepcos standard catalogue. NYU need 5 units of Ethernet control power
supply systems to be installed and successfully tested. The duration decided for this
project is 2 weeks. And the price for this project is 37,950.

Benefit of the product


Kepco's new BOP-E Series of Ethernet-controlled power supplies system are High
technology with innovative design, ultra-quiet ,controllable from anywhere over Ethernet
or LAN. Communication is either through a web page or by using SCPI commands via
Lab View and Telnet.

System Specification:

True 4-quadrant programmable voltage and current power supplies.

14 Standard Models, 0-5 Volts to 0-200 Volts, 0-5 Amps to 0-30 Amps.
Dual-range, 16-bit interface provides 15 bits of resolution for both full and quarter
scale of output.

Inductive load and capacitive load optimized versions.

Discovery: MDNS (Bonjour - like the printer discovery) and VXI-11 (National
Instruments Ni Max, Agilent Io controller)

IP address support: DCHP, AUTOIP and Static IP (using Web Page)Connections:


SOCKET @ port 5025 and TELNET @ port 5024, throughput: 25 milliseconds

Initiation of the project


1. Project Scope
To install 5 units of Ethernet control power supply systems, which are already built
and successfully test in kepco industry, for NYU laboratory
To provide installation, testing and training on time and within budget

2. Challenges
Time constrain ,duration 2 weeks
Human Resource,have to assign right person who can be available on right time and
can be certified as a professional.

3. Estimated Budget and Duration


Estimated Budget
Work

Cost per unit

Cost

Procurement

USD 5000

USD 25000

Packing

USD 100

USD 500

Spare parts

USD 200

USD 1000

Installation and set up

USD 200

USD 1000

Testing

USD 200

USD 1000

Warranty

USD 500

USD 2500

Transportation
Training
Tool and other equipment
Cost Estimated

USD 500
USD 500
USD 1000
33,000

3,300

Contingency Reserves (10%)

363000

Cost Baseline

1,650

Management Reserves (5%)

37950

Project Budget

Duration
Start date

08/03/15

End date

08/18/15

Duration of different processes


Initiation
Planning
Execution
Monitoring and control
Closing

August 3,4(2days)
August 5,6 (2days)
August 7 to August 17 (7days)
M&C for whole execution
August 18 (1day)

4.Identify stakeholders
We have to identify person ,group or organization that has interest , concern and
actively involved in the project. Following stakeholders are registered;

Name

Position

Internal/
External

Contact

Mr.NYU

Customer

External

[email protected]

Mr. A

Chief Executive
Officer(CEO)

Internal

[email protected]

Ms. B

Chief Finance
Officer (CFO)

Internal

[email protected]

Mr. C

Project Manager
(PM)

Internal

[email protected]

Terminal

Supplier

External

terminalsupply@termina

Supply

lsupply.com

Kepco Project
team

Project Team

Internal

[email protected]

Mr.D

Purchaser

Internal

[email protected]

Planning for the project


The project management plan defines how the project is executed, monitored and
controlled, and closed.

Project management plan

Scope management plan


Schedule management plan
Resource Requirement Plan
Cost Management Plan
Quality management plan
Human resource plan
Communications management plan
Risk management plan

1.SCOPE MANAGEMENT PLAN


In this project we only conduct the face to face meeting with our stakeholders to
get the information about their interest in this project.
Stakeholders
NYU
Customer
Project
Manager

Requirements
Project to be received
on time and within
budget
Project to be completed
on time with the full
utilization of material
and human resource.

Scope

-To Complete the project on


August 18 with excellent
utilization of resource.
-To get end product acceptance
from the customer

Project Team

Skill, Tool and


equipment

To get customer satisfaction by


providing good result on time

2.PROJECT TIME MANAGEMENT PLAN


TIME
REQUIREMENT(hour)

Activity
Defining customer requirements.

Gathering required information.

Performing feasibility analysis.

Identifying stakeholders.

Project Costing

Project Budget

Scheduling

Fasteners Purchasing and


Collection requirements

16

Installation

40

Testing

16

Training

Documentation

Total project hours

144

3.RESOURSE REQUIREMENT PLAN


Resource requirement plans are determined by project Activity, Schedule,
Enterprise Environment factors and Organizational process assets.
Type of resource
Human resource
Software resources

Requirement
For all activities two Certified Electrical Engineers,one
Test Engineer and one labour are required for the
project team.
Configuration and Communication Software are
required for installation and testing.

Organizational process
asset

Organizational process assets contains organizations


policies, templates, standards and help data for the
guidance of team members so that they can perform the
project processes more efficiently and with better
utilization of time and resources. Following OPA are
planned to use in this project:
Product History
Product check list
Installation procedure
Safety policies
On site Testing procedure
Delivery check list etc.
Transportation
Transportation is required for delivery of units and man
resources
power.
Equipment
Certified Tool and Equipment are also required for
installation and Testing
4.COST MANAGEMENT PLAN
Total Project Budget is 37950 for this project. The cost must be planned, measured
and monitored within budget. Reports on cost performance will be issued weekly to
analyse the cost against budget.
5.PROJECT QUALITY MANAGEMENT PLAN
The quality management plan describes how the project management team will
implement the performing organizations quality policy. The benefit of meeting quality
requirements can include less rework, higher productivity, lower cost and increased
stakeholder satisfaction.
Quality Role
1. Project Cost Efficiency.

Responsibilities
1. CFO, Project Manager

2. Procure good quality product.

2. Purchaser

3. Manage quality of product

3. Electrical Engineer ,Test Engineer

4. Project schedule.

4. Project Manager

5. Product overall working.

5. Project Manager, Project Team.

6. Allocation of resources at time

6. Project Manager

To improve the quality of the projects processes :

Weekly meeting will be called between the project manager and project team so that

difficulties which might be affect the project will be removed.


Daily progress report will be required from project leader to project manager.
Quality Control procedure and work instruction will be used in required activities.
If any changes may occur, Engineering Change Notice (ECN) or Bill of Material

Correction(BMC) will be issued to all effected departments.


QUALITY ASSURANCE:
Kepco has been certified to the ISO 9000-2008 standard.
The certification is the result of the successful completion of a week long audit
conducted by Lloyd's Register of Quality Assurance.
Our ongoing focus on customer satisfaction and continuous improvement made the
transition to the ISO 9000-2008 standard an obtainable objective. The excellent
cooperation and participation from every department made our success possible.
6.PROJECT HUMAN RESOURCE MANAGEMENT PLAN
Develop Human Resource Plan:
Project Human Resource Management includes the processes that organize, manage, and
lead the project team.
Roles, Responsibilities, and Authority of project team:
Role:

Authority:

Responsibility:

1. Project
Manager

To change in project

Monitor the whole project and

management plan.

guide the team about any


difficulty. make sure that all the
tasks performed are within
budget.

2. Team Leader

Will lead the project team.

Show all results to the project


manager and solve issues between
team members.

3.Human

To oversee the work of

Resource

labours

4.CFO

To check the cost of every

Reports to the higher authority


Record all balances against costs

task
5. Engineers

To check the quality of

If any change will occur he will

units delivered to customer

report to the team leader.

7.PROJECT COMMUNICAYION MANAGEMENT PLAN


The analysis of the communication requirements determines the information needs of
the project stakeholders. We will use different mediums for communication like face to
face, Email, telephone,Fax etc
Communication Management Plan:
Stakeholders
Customer,NYU
Procurement
Project Team leader
Project Manager

Communication
Schedule
weekly
weekly
daily with the Project
Manager
Weekly

Medium
Face to face/Email
Face to face
Face to face/Email
Face to face/ Email/Presentations

Communication within the project team:


The project team will communicate with the team leader through face to face
meeting. The team leader will interact with the Project Manager through meetings and
emails telling him about the current situation of the project. The Project Manager will
bring in notice the cost and schedule performance to the CEO. The customer will not be
briefed about the cost and schedule performance of the project.

8.PROJECT RISK MANAGEMENT PLAN


Risk

Statement

Impact

Product
Quality

Required power
supply system does
not match the
quality needed

Cost, Scope 5%

Backup system has


been identified

Shortage of Labour strike due


labor and
to any problem
poor quality
of resources
Stakeholder Change the
requirement, or
may be the project
progress is not up
to their
expectations
Late
Slows down the
delivery of work pace
resources
Tool and
Equipment does not
Equipment work properly
failure

Time,
Scope

10%

Offer high wage for


quality work

Quality,
Time, Cost

15%

Taking notice on their


requirements and work
again to fulfil their new
requirements

Cost,
Schedule

10%

Get a standby supplier

Cost,
Quality,
schedule

25%

Purchase new or
backup Tool and
Equipment

Load
shedding

Cost,
Schedule

20.00
%

Purchase generator

Electricity work
affected and
machinery does not
work due to load
shedding

Proba
bility

Risk Response

Project Closure
The following tools can be used to order the closing process: Acceptance Test
Procedures (ATP), Implementation Strategies, Project Documentation, Final Project
Report.
Closing a project involves the following 6 steps:
Getting Client Acceptance of Deliverables

Ensuring that all Deliverables are Installed


Ensuring that the Documentation is in Place
Getting client Sign-Off on the Final Report
Conducting the Post-Implementation Audit
Celebrate Success

THE END

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