Project Management

Final Report

UCP HOSTEL CONSTRUCTION

AARTH CONSTRUCTIONS
Submitted By:

Arooj Imtiaz L1S11BBAM0082

Tayyaba Bangash L1S11BBAM0081
Rija Saqib L1S11BBAM2005
Muhammad Hamza L1S11BBAM0068
Arslan Hameed L1S11BBAM0101

Submitted To:
Prof. Naveed Saeed

Submission Date:
9th June, 2014
 Acknowledgement

We would like to express our special thanks of gratitude to our teacher

Mr. Naveed Saeed who gave us the golden opportunity to do this
wonderful project on the project management, which also helped us in
applying practically all the learned concepts and we came to know
about so many new things. We are really thankful to him.
Secondly, we would also like to thank our class fellows and
acquaintances who helped us a lot in finalizing this project within the
limited time frame.

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Contents
Acknowledgement..........................................................................................................................................................1
PROJECT MANAGEMENT PLAN..............................................................................................................................3
Project.........................................................................................................................................................................3
Phases of Project Management...................................................................................................................................3
Skills Needed To Manage a Project............................................................................................................................3
(INITIATION PHASE).........................................................................................................................................................4
INTRODUCTION................................................................................................................................................................4
Purpose of Project Management Plan.........................................................................................................................4
Project Team...............................................................................................................................................................4
EXECTIVE SUMMARY OF PROJECT CHARTER....................................................................................................5
Purpose of Project Charter..........................................................................................................................................5
Project Overview........................................................................................................................................................5
Contract.......................................................................................................................................................................5
Scope...........................................................................................................................................................................5
1. Objectives..........................................................................................................................................................5
2. Roles and Responsibilities.................................................................................................................................6
4. Project Schedule................................................................................................................................................6
5. Risk Assessment................................................................................................................................................6
6. Subcontractors...................................................................................................................................................7
7. Key Stakeholders...............................................................................................................................................7
8. Deliverables.......................................................................................................................................................7
9. Achievements....................................................................................................................................................7
(PLANNING PHASE)....................................................................................................................................................8
PROJECT PLAN............................................................................................................................................................8
Scope...........................................................................................................................................................................8
1. Hours of working...............................................................................................................................................8
2. Total project time...............................................................................................................................................8
3. Critical Path Method..........................................................................................................................................8
4. Soil test..............................................................................................................................................................8
5. Clearing and grubbing.......................................................................................................................................8
6. Excavation.........................................................................................................................................................8
7. Leveling of ground............................................................................................................................................8
8. Structure works..................................................................................................................................................9
9. Super Structure works........................................................................................................................................9
10. Architectural Works......................................................................................................................................9
11. Finishing work...............................................................................................................................................9
12. Electrical and Plumbing work.......................................................................................................................9
13. External work..............................................................................................................................................10

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SCOPE MANAGEMENT............................................................................................................................................11
Requirement Collection............................................................................................................................................11
Define Scope.............................................................................................................................................................11
Work Breakdown Structure (WBS)..........................................................................................................................12
...................................................................................................................................................................................12
TIME MANAGEMENT PLAN...................................................................................................................................18
Define Activities.......................................................................................................................................................18
Estimate Activity Resource.......................................................................................................................................19
Estimate Activity Duration.......................................................................................................................................20
COST MANAGEMENT PLAN...................................................................................................................................21
Estimate Cost............................................................................................................................................................21
QUALITY MANAGEMENT PLAN...........................................................................................................................24
Quality Control Approach.........................................................................................................................................24
HUMAN RESOURCE PLAN......................................................................................................................................25
1. Main Project Team..........................................................................................................................................26
COMMUNICATION MANAGEMENT PLAN..........................................................................................................29
Plan Communication.................................................................................................................................................29
Communication Management Plan...........................................................................................................................30
Communication Objective........................................................................................................................................30
RISK MANAGEMENT PLAN....................................................................................................................................31
Plan Risk Management.............................................................................................................................................31
Identify Risks............................................................................................................................................................31

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 PROJECT MANAGEMENT PLAN
Project
A project is a temporary endeavor undertaking to create a unique product, service or result.

Project Management
Project Management is the application of knowledge, skills, tools and techniques to project
activities to meet the project requirements.

Phases of Project Management

The phases of Project Management are as follows:
a. Initiating
b. Planning
c. Executing
d. Monitoring and Control
e. Closing

Skills Needed To Manage a Project

Following skills are needed to manage the project of construction of hostel building block:
a. Identify outcomes and deliverables
b. Devise a sequence to achieve the goals
c. Recognize when the outcomes will be achieved
d. Identify the key issues

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(INITIATION PHASE)
The Initiation Process consists of those processes performed to define a new project or a new
phase of an existing project by obtaining agreement to start the project or phase. Within the
initiating processes, the initial scope is defined and initial financial resources are committed.
Internal and external stakeholders who will interact and influence the overall outcome of the
project are identified. Or in simple word we can say that in this first phase of the project the
project charter and the stakeholders are identified.

INTRODUCTION
Purpose of Project Management Plan
i. Nature of the Company: Construction Company
ii. Corporate Status: Partnership Firm
iii. Project Location: Site near Expo Center, Johar Town, Lahore

AARTH Constructions is a reliable company in construction industry. It is an association of

persons. It has been active in construction business for about a decade. The main aim of this
company is to fulfill the needs of customers and satisfy them by providing the best possible
outcome. We provide our customer what they require at a reasonable price.
Recently our company signed a contract of construction of a hostel for students in Johar Town
with University of Central Punjab. The university floats a contract about the new hostel
construction with specific requirements. For this purpose our company is chosen considering our
reliable image in the market at a reasonable cost. The duration decided for this project is two
years with a building consisting of 100 rooms and two floors. And the budget allocation for this
project is thirty million rupees 30,000,000. All this description is written in the contract and both
of the parties signed this agreement.

Project Team
Project team is established in order to complete the project successfully. It includes:
1. Project Manager:
Mr. Arslan Hameed Bukhari
2. Team Leader:
Mr. Muhammad Hamza
3. Team Members
Ms. Arooj Imtiaz
Ms. Rija Saqib
Ms. Tayyaba Bangash
4. Assistants
Mr. Aslam Khalid
Mr. Tayyab Ali
Mr. Khawaja Farhan
Mr. Imran Farooq Butt

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 EXECTIVE SUMMARY OF PROJECT CHARTER
Purpose of Project Charter
University of Central Punjab contacted us for the construction of hostel block. As the number of
students is increasing each year and currently university does not provide any living facility for
students, there is a demand of the hostel blocks, particularly because University of Central
Punjab provides a concession for Punjab College students, which is almost in every developed
city of Pakistan, that is why most of the students are from different areas of Pakistan.
Contract was signed between AARTH constructions and University of Central Punjab and
proposal for the project was submitted. AARTH Constructs has a well-organized team as well as
necessary equipment for the construction of the hostel blocks.
Project Overview
Project: UCP Students Hostel
Project Manager: Arslan Bukhari

Contractor: AARTH Constructions

Client: University of Central Punjab

Starting Date: 23rd April, 2014

Ending Date: 24rd April, 2016

As already discussed, University of Central Punjab has allocated a budget of thirty million
rupees 30,000,000 and this project is planned to be completed in two years. AARTH construction is
expected to complete the construction project within the stated time period and allocated budget.

Contract
A contract is a legal agreement between two parties. Contract is made between AARTH
Constructions and University of Central Punjab which started on 23rd April, 2014.

Scope
AARTH Constructions has selected a consulting architecture firm (Bloomfield Architects) to
design the architectural and structural drawings and designs for the construction of the hostel
block at project site in Johar Town. The consulting company will therefore design the drawings
and make all the technical specifications in the process of the complete delivery of the hostel
blocks. As well as consulting company will appoint an engineer to approve and check the status
of the project at each point of completion. The total covered area of the project should be 35,000
Sq. ft. Therefore AARTH Constructs will complete the construction of the hostel building as per
the requirements and specifications.

1. Objectives
The objectives of this project include, providing flawless, safe, rigid and tolerant construction so
that the end product is as per the requirements of the client. AARTH Constructions desires to
complete the project within the approved budget and time and with the involvement of all the
project team members and also to provide the final product as per the expectations of the client.
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 2. Roles and Responsibilities
The overall management and control of the firm will be actively managed by its partners who
will actively participate in management decisions and control the affairs of the firm. The partners
will contribute equally in the equity of the project and will equally participate in the profit and
loss of the firm's business.
All the documentation that is project charter, scope statement, constraints, assumptions, work
breakdown structure, project deliverables, cost estimates and the project budget, milestones,
schedule, resource requirement, procurement plans, risk analysis and response plans project team
structure and communication plan will be made by the mutual collaboration of all the partners.
Details are mentioned in Human Resource Plan.

3. Project Manager
The Project Manager, Mr. Arslan Hameed Bukhari, is hereby authorized to interface with
management as required, involved with the planning, controlling and monitoring, managing and
directing the assigned project resources to best meet project objectives, delegate responsibilities
to ensure work is assigned and completed on time and within budget, to communicate with the
contractors and management. He is also responsible for developing the project plan, monitoring
the schedule, cost, and scope of the project during implementation, and maintaining control over
the project by measuring performance and taking corrective action.

4. Project Schedule

Milestones

Sr .No Task Month Year

1. Design of structural & architectural Drawings April 2014
2. Mobilization April 2014
3. Survey of the site April 2014
4. Excavation May 2014
5. Construction of foundations June 2014
6. Construction of ground floors & roofs July 2014
7. Construction of first level floors August 2014
8. Completion of wood work September 2014
9. Completion of electrical and plumbing work May 2015
10. Completion of paint work and external work February 2015
11. Finishing and fixtures June 2015
12. Handing and taking over April 2016

5. Risk Assessment
Some of the risks that AARTH Construction has assessed are:
 Political Environment of Pakistan
 Unstable market conditions
 Laws and regulations of the Pakistan concerning construction
 Shortage of materials
 Over costing of the project
 Project not to be completed within the time frame
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 6. Subcontractors
AARTH Constructions is currently planning to execute all of the work by self that is why there is
less likely a chance of hiring any subcontractor.

7. Key Stakeholders
The following parties have their stakes involved in the project:
 AARTH Constructions (Contractor)
 Project Team including Labor
 University of Central Punjab (Client)
 Bloomfield Architects (Consultants)
 Tenet (People who would be using the final product)
 Suppliers

Stakeholder Name Role Involvement Priority Impact

UCP Customer High Main Positive
Supplier/vender Supplier Medium Main Positive
AARTH Constructions Contractor High Main Positive
Arslan Hameed Bukhari Project Manager Very High Main Very
Positive
Bloomfield Architects Consultants High Medium Positive

8. Deliverables
AARTH Constructions will be providing the main deliverable which is a hostel building with
two floors at a selected site near Expo Center, Johar Town Lahore. Hostel has different phases of
construction which are in detail mentioned in project plan. Beside this documents and reports
containing monthly progress are also included.

9. Achievements
AARTH Constructions has a good reputation for the previously done projects. Our previous
projects are a good example to show that we do not compromise on quantity or quality and
deliver the product as per the expectations of the client.

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(PLANNING PHASE)
The Planning consists of those processes performed to establish the total scope, define and refine
the objectives, and develop the course of action required to attain those objectives. The planning
processes develop the project management plan and the project documents that will be used to
carry out the project.
PROJECT PLAN
Scope
It is to identify the requirements of the construction of the hostel block, the building works and
the external works.

1. Hours of working
The core working hours will be from 8.00 am to 5.00 pm (Mondays to Fridays). Some
employees will be working outside the core working hours which are necessary for strategic
construction operations and in case of emergencies. The strategic operations may require work to
be carried out through night time period.

2. Total project time

The project shall be completed within five hundred twenty six working days from the date
receiving the “letter of acceptance” for initial proposal summary.

3. Critical Path Method

Once the letter of acceptance is received we will submit CPM for the entire project indicating
various activities of work to be performed.

4. Soil test
Once the agreement is signed the first job to be undertaken would be to conduct a soil test. This
will be done by the experienced surveyors and professionals. This will provide a complete
description of the natural ground.

5. Clearing and grubbing

One of the first steps in construction is clearing and grubbing. Clearing of trash is important to
the stability of the foundation. For this purpose we will use tractors having a front blade. Trees
and other large vegetation within the boundaries will be removed from the construction site.

6. Excavation
The area where excavation is to be done will be surveyed by the surveyor and the surveyor will
mark according to the approved layout and drawings. Our surveyor will verify the marked area
with the drawings approved by the consultant. Once satisfied, the consultant will be called for
inspection. The marked area will be excavated using excavator/ shovel. All excavated material
will be moved away to another area.

7. Leveling of ground
The excavated area will be leveled and compacted to (as per specifications) with suitable
machinery like compactors. The excavated, leveled and compacted area will be at all times kept
free from water or other contamination sources.

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 8. Structure works
The layout of the building foundation will be carried out according to the drawings. Anti-termite
solution will be then sprayed over it.
After 24 hours of spraying anti termite the PCC lean concrete will be laid down by using
concrete mixtures and laborers. The foundations will be marked on the lean concrete and the
cutting and bending of steel reinforcement will be started.
The steel will be laid down and will be bind together to form a structure as per the drawings then
concrete will be poured on it.
• PCC lean is plain cement concrete. It is laid on the foundation as a base without
any steel reinforcements. The nominal mix ratio for the PCC laid in the
foundations would be (1:4:8).In this mix the portion of cement will be 1, the
portion of sand will be 4 and the portion of stone ballast will 8.
• RCC is reinforced cement concrete. It will be laid in foundation, column stems
and plinth beams with a nominal mix ratio of (1:1.5:3). It also consists of steel
reinforcements which will add in compliance with the approved drawings.

9. Super Structure works

In super structure work reinforced cement concrete will be laid in the columns, beams, slabs,
stairs and overhead water tank with a nominal mix ratio of (1:1.5:3).

10. Architectural Works

After the completion of the structural work we will start architectural work. Architectural work
will consist of brick work in foundation, ground level and first floor. After the completion of
brick work plaster will start on the brick work. After that installation of wooden door frames,
aluminum windows and wooden doors will start. Accordingly the flooring will also start.

11. Finishing work

We will start the brick work as soon the base and concrete work gets finished. The brick work
will give a shape to the structure. The bricks will be procured from an approved source. The
brick work will be done by the skilled labor. The fixing of door frames will also start.
The plaster work will start after the brick work gets completed. The plaster work will be done by
mixture machine and skilled labor.

All the activities will be done as per schedule submitted by the contractor. All the structural work
will be done with technical specifications and by the direction of the engineer in charge.
Face work will be started after when building structure is completed. This work will be done by
special laborers of face work. All the materials will be procured from the approved source.

12. Electrical and Plumbing work

Electrical and plumbing work inside the structure will start when the structure gets complete.
Electrical wiring and its necessary accessories will be fitted before the plaster. Plumbing pipes
will be laid down on the floor before the ceramic tiles and marble is installed. After the electrical
and plumbing work gets complete paint work and lightening will start. All electrical and
plumbing work will be done according to the approved diagrams. At each completion stage each
work will be inspected by the site engineer and quality control officer.

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 13. External work
i. Water & gas supply works
 The area will be marked as per the approved drawings where water and gas
supply pipes have to be laid down.
 Trenches will be excavated with excavator for lying of pipes.
 After that excavation pipes and fittings will be procured on site.
 Pressure pipes will be installed on a good compacted surface.
 For jointing of pipes we will use manufacture’s recommended heater welding
machines and fittings.
 Valves and other kind of fittings will be installed before the construction of
chambers.
 The valve chamber will be constructed as mentioned in the approved drawings
and in compliance with the specifications.
 The necessary inspection will be done by the quality control engineer.

ii. Ground water tanks (GWT)

 Layout of GWT will be established as per the drawings.
 Excavation will be done for lying of reinforced cement concrete (RCC).
 Cutting, bending and fixing of steel reinforcement will be made as per the
approved drawings
 The cutting of steel reinforcements will be done by electric cutter and fixing will
be done by skilled labor.
 After fixing of steel reinforcements, structure of the steel will be laid down
according to the GWT drawings for pouring the concrete.
 A final inspection of the structured steel reinforcements will be done and the
concrete will be poured.
 After completing concrete works the pipes and other accessories will be installed
as per approval of the engineer.

iii. Sewerage works

 Trenches will be excavated for laying of pipes and manholes up to the required
level
 The manholes will be constructed of bricks as mentioned in the approved
drawings and according to the specifications.
 Pipes will be installed on a good compacted surface.
 Trenches and man holes will be filled back once the testing of pipes is completed.
 The testing will be done by the quality control engineer.
 Walls of the manholes will be plastered and painted.
 All materials for the above activities will be procured from an approved source.

After the completion of all the above mentioned work, site clearance will start which will consist
of moving of machinery, disposal of hazardous material etc. After the site clearance the product
or the constructed buildings will be handed over to University of Central Punjab.

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 SCOPE MANAGEMENT
Requirement Collection
Collect Requirements is the process of defining and documenting stakeholders’ needs to meet the
project objectives.

In this project we only conduct the face to face meeting or interview with our stakeholders to get
the information about their interest in this project.

 Requirement Management Plan

Stakeholders Requirements Criteria

University of Central Punjab Project to be completed Customer satisfaction, project execution with
(Customer) on time good utilization of monetary and other type of
resources in the form of time and human
resource
AARTH Constructions Satisfy customer by --------------
(Contractor) providing good result
Vendors/Suppliers Supply things on time --------------
and get money

Arslan Hameed Bukhari Project to be completed Success of the project as a whole and project
(Project Manager) on time with the full completion on time with excellent utilization
utilization of material of resource. Also the end product with
and human resource. acceptance from the customer
Bloomfield Architects Assist fairly well, so that ---------------
(Consultants) the design of project is
flawless.

Define Scope
 Scope Statement
The main goal of this project is to construct two story hostels building with in two- years by
analyzing the stakeholders’ needs and interests.

Main Deliverable Two story hostel building

Documents/reports About the monthly progress

 Project Requirements
University of Central Punjab assigned AARTH Constructions this project for the complete
delivery of the final product of the construction of hostel building at the selected site by UCP
inclusive of designing and design approval, manufacturing, transportation and full installation of
equipment and services within the time frame and cost as specified below. The total covered

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area of the project should be 35,000 Sq. ft. The hostels should have a capacity to entertain 200
hostilities with 100 rooms, a kitchen, mess for hostilities and a sports complex.
 Project Cost
Total project cost for hostel block consisting of 100 rooms, a kitchen, mess and sports complex
within two stories building is rupees. 30,000,000/- or thirty million. Whole project should be
completed within the above mentioned budget.

 Project Time Frame

Total project time allocated is two years, and this project should be very well complete in five
hundred and twenty six working days excluding Saturdays, Sundays and public holidays. The
project should be completed and working within the above mentioned time.

 Project Scope
The contractor (AARTH Constructions) responded to the proposal by University of Central
Punjab to provide the above mentioned complete delivery of the hostel building within the time
frame and project cost that is mentioned by UCP.
AARTH Constructions selected a consulting company (Bloomfield Architects) to design the
architectural and structural drawings and designs for the construction the hostel at the selected
site. The consulting company will therefore design the drawings and make all the technical
specifications in the process of the complete delivery of the hostel block. As well as consulting
company will appoint an engineer to approve and check the status of the project at each point of
completion.
AARTH Constructions shall be entirely responsible for the transportation and handling of the
equipment and materials for each structure to the site.

Work Breakdown Structure (WBS)

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 TIME MANAGEMENT PLAN
Define Activities
It is the process of identifying the specific actions to be performed to produce the project
deliverables. Activities are defined by computing the following:

i. Scope Baseline
The scope contains the project description, major project deliverables and acceptance criteria.
 Description
The duration decided for this project is two year with complete hostel building. And the cost for
this project is 30,000,000. All this description is written in the contract and both of the parties
signed this agreement.
 Major Deliverables
The projects main deliverables is to meet all the luxurious requirement as stated by the owner
and deliver complete building with all the required infrastructures for this hostel to build and
then later to start it by April 2016 within the budget of Rupees 30,000,000/-.
The project deliverable has been divided in to four main project deliverables to ensure the
client’s satisfaction towards the project and to know if there is any change request relating to the
construction of hostel. These four main deliverables are:
• Evaluation of Potential Architects
• Obtain relevant licenses and Approvals
• Actual construction of the hostel
• Commissioning and handing over activities

ii. Enterprise Environmental Factors

Environmental factors which may influence this project are:
 Organization Culture
 Work hour
 Holidays
 Internal factors like labor strike, shortage of material, unavailability of man power, etc.
 External factors like load shedding, public strike against any event, political factors,
inflation etc.

iii. Organizational Process Assets:

OPA provide us a guideline and give us a procedures that how to work on this construction
project. We will follow these procedures in future for the construction. The past experience we
gained from our projects has also helped us a lot in doing this one.

By using expert judgment we created an activity list which is listed as follows:

 Proposal writing
 Defining team members and group leader.
 Gathering required information.
 Performing feasibility analysis.
 Defining customer requirements.
 Develop project charter.
 Identifying stakeholders.
 Collecting requirements.
 Project Costing.
 Project Budgeting.

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  Scheduling.
 Project scope management planning.
 Project scope statement writing
 Scope baseline.
 Defining accepted work deliverables.
 Project risk management planning.
 Project communication management planning.
 Project quality management planning.
 Project procurement management planning.
 Whole construction

iv. Milestone list

Main task is construction of structure.

Mandatory tasks Target date

Approval of Charter 23rd Apr, 2014
Project plan completion 22nd May,2014
Approval of project plan 26th June, 2014
Selection of project team 28th July, 2014
Execution started 26th Sept, 2014
Execution completed 5th Jan, 2016
Closing 22nd Apr, 2016

Estimate Activity Resource

Estimate Activity Resources is the process of estimating the type and quantities of material,
people, equipment, or supplies required to perform each activity. And by using expert judgments
we have computed the following:

i. Activity Resource Requirement Plan

Type of resource Requirement

Human Resource For all activities human resources are required to make the
project team and utilize labor for project.
Software Resources Software resources are required to make the design of house.
Organizational Process Asset Organizational process assets contains organization’s policies,
templates, standards and help data for the guidance of team
members so that they can perform the project processes more
efficiently and with better utilization of time and monetary
resources.
Transportation Resources Transportation is required for delivery of material.
Materials Different type of material is needed for this project like cement,
steel, sand etc.
Equipment Equipment are also required this project.

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 ii. Resource Breakdown Structure

1.Human Resource
Project Team Labor

2.Transportation
Labor Material Transportation

3.Material and equipment

Woodcutter machine, motor,
Cement, concrete, steel,sand etc
driller, etc

Estimate Activity Duration

Estimate Activity Durations is the process of approximating the number of work periods needed
to complete individual activities with estimated resource.

Using expert judgments, we analyzed Activity list, Activity resource requirement, Project scope
statement, Organizational process asset and Enterprise environment factors. We were able to
compute the following:

i. Activity Duration Estimate

Activity Duration
Estimate(days)
Project initial proposal writing 10

Defining team members and group 2

leader.

Gathering required information. 10

Performing feasibility analysis. 5

Defining customer requirements. 9

Develop project charter. 4

Identifying stakeholders. 2

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Collecting requirements. 6

Project Costing. 4

Project Budgeting. 2

Scheduling. 6

Project scope management planning. 4

Project scope statement writing. 2

Making project scope baseline. 5

Defining accepted work deliverables. 10

Project risk management planning. 10

Project communication management 6

planning.

Project quality management planning. 6

Project procurement management 6

planning.
Whole construction 415

COST MANAGEMENT PLAN

Estimate Cost
Unit Total
Rate Amount
Sr. No Description Unit Quantity (Rs) (Rs)
STRUCTURE WORK

Excavation of all kinds of materials

including rocks and disposal of all
kinds of materials outside the project
1. limits Sq. ft. 35000 15 525000
Fill and back fill of the area that was
Excavated with suitable material and
2. soil. Sq. ft. 15400 10 154000
Termite control treatment as
3. approved by The engineer. Sq. ft. 9500 15 142500
4. Steel reinforcement round bars. M.ton 60 105000 6300000
5. Providing and laying plain cement Sq. ft. 2600 200 520000

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 concrete (PCC) in foundation.
Providing and laying Reinforced
cement Concrete (RCC) in
6. foundations Sq. ft. 12000 325 3900000
Providing and laying reinforced
cement Concrete in column and
7. column stems Sq. ft. 2250 350 787500
8. Bricks Pieces 42000 3.5 147000
Dumper
9. Sand s 20 3000 60000
Dumper
10. Stone Ballast s 10 3600 3600
11. Aluminum Windows Sq. ft. 240 1000 240000
12. Wood Sq. ft. 1000 1200 120000
Providing and laying of RCC in
column and column stems in
13. foundations and ground floor. Sq. ft. 1225 350 428750
Providing and laying RCC in column
14. and Column stems in first floor. Sq. ft. 1000 350 350000
Providing and laying RCC in plinth
15. beams. Sq. ft. 120 350 42000
Providing and laying RCC in slabs
16. and stairs. Sq. ft. 75 350 26250
Providing and laying RCC in
17. overhead water tanks Sq. ft. 460 350 161000

ARCHITECTURAL WORK

Brick work of foundation, complete

18. in all respects Sq. ft. 3575 275 983125
Brick work of ground floor,
19. complete in all respects Sq. ft. 6300 275 1732500
Brick work of first floor, complete
20. in all respects Sq. ft. 5125 275 1409375
Cement sand plaster on interior
21. walls, columns and beams Sq. ft. 375 300 112500
Cement sand plaster on exterior
walls, columns, beams at ground
22. floor Sq. ft. 6850 350 239750
Cement sand plaster on exterior
walls, columns, beams and overhead
23. water tanks at first floor Sq. ft. 4620 35 161700
24. Cement sand plaster on stairs. Sq. ft. 360 35 12600
25. Providing and fixing wooden frames. Sq. ft. 21 3600 75600
Providing and fixing aluminum
26. windows. Sq. ft. 61 4000 244000
Three coats of plastic emulsion on
27. external as well as internal walls Sq. ft. 12400 25 310000
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 Three coats of synthetic enamel paint
of approved quality and color as per
28. instructions Sq. ft. 1640 20 32800
29. Three coats of weather shield paint. Sq. ft. 3850 25 96250
Providing and fixing stair railing on
30. all steps of stairs Sq. ft. 510 200 102000
Providing and fixing wooden doors
31. and wooden wardrobes Sq. ft. 205 2500 512500
Providing and laying of crushed
stone, sand and cement for
32. concreting of floor. Sq. ft. 1090 65 70850
Providing and laying of marble and
33. ceramic tiles for flooring Sq. ft. 4680 150 702000
Providing and fixing of borders and
skirting with ceramic tiles and
34. marbles. Sq. ft. 780 60 46800
External finishes including face work
35. as per the requirements mentioned. Sq. ft. 12400 35 434000
36. Providing and fixing of false ceiling Sq. ft. 1525 100 152500

PLUMBING WORK

Providing and fixing of water supply

37. pipes and fittings of all types. Meters 280 845 236600
Providing and fixing of waste pipes,
vent pipes and their fittings of all
38. types. Meters 155 1650 255750

ELECTRICAL WORK

Providing and fixing of for electric

wires of all types Underground and
39. inside the walls. Rft 400 220 88000
Providing and fixing of light
40. fixtures. Pieces 44 6500 286000
Providing and fixing of LT cables
41. and Rft 300 70 21000
42. Distribution boards. Pieces 3 45000 135000
Providing and fixing of Transformer
43. and earthling cables Rft 160 30 4800

Total Cost: 22,365,600/-

QUALITY MANAGEMENT PLAN

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The quality management plan describes how the project management team will implement the
performing organization’s quality policy.

Role Quality Responsibilities

 Project Cost Efficiency  Finance Department, Quality Department
 Procure good quality material Project Manager, Project Team
 Manage quality of material  Project manager
 Project schedule  Project team
 Product overall working  Project Manager, Quality Department
 Allocation of resources at time  Project Manager, Project Team
 Project manager

Quality Control Approach

To achieve the desired quality of the end product and to work according to the set standard of the
previously done projects by AARTH Constructions, following quality management plan has
been developed in accordance to the previously mentioned project plan.

 Fixed working hours and schedule has been set in order to complete the project in time
and to perform flawless work.
 AARTH Constructions will hire professionals to conduct soil test in order to get a full
description of the natural ground. This will help the project team to prepare for all the
necessary actions to be performed while excavating.
 Once the soil test report is received excavation will be performed by skilled labor and
machinery. When the excavation is complete site officer and site engineer will survey the
site and no further work will be performed unless we get an approval.
 Quality control officer and site engineer will regularly monitor the structure work at each
phase of completion. They will also monitor type and quality of cement, sand, steel
reinforcements, brick on each or prior purchase. Only that material would be used which
would be mentioned before the work is performed.
 The nominal mix or ratio of cement, sand, stone ballast and steel reinforcements shall be
observed and followed while laying of Plain Cement Concrete (PCC) and Reinforced
Cement Concrete (RCC) in foundations, columns, beams, slabs etc.

Pre concrete inspection

The site engineer will check and confirm that the latest issue of drawings have been stamped and
approved by the consultants before the pouring of concrete.

Checking of line and level

Checks will be made by the site engineer to confirm that the steel reinforcements are in line and
at correct location.

Form work
The site engineer and site officer will jointly check the form work to ensure that all the
requirements have been satisfied. The checks will include the inspection of joints, tolerance,
position of the laid materials etc.

Reinforcing steel

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Reinforcing steel will be fixed in accordance with the stamped and approved drawings. Regular
checks will be made by the site engineer to ensure that the work is being done in compliance
with the approved drawings.

Cleanliness
The site engineer and site officer will check that the entire area where concrete is to be poured is
clean and free from dust and construction related debris.

Vibrator and tools

The site engineer will check that the number and type of vibrators are available for the pouring
of concrete and will also ensure that the vibrators and other tools are in good working order.

Other checks
The site engineer and site officer will check that the materials required for the construction are
readily available at all times and the materials are acquired as per the schedule.

Safety inspection
The site officer will inspect the pour area including the access of roads for concrete delivery,
temporary electric works and other materials necessary required for the pouring and preparation
for the pour is safe and does not endanger the health and safety of the personnel involved.

Works inspection
Our civil, mechanical, electrical and plumbing engineer will carry out their own inspection to
ensure that the work has been done properly as per the requirements of the approved drawings.

Consultants’ inspection
When the above inspections have been carried out by our staff, the concrete work is then ready
for inspection by the consultants.
After the approval of the consultant only the structural work will be started.

 All the material weather it will be used in the structural, architectural, electrical,
plumbing and for floor work will be procured from approved source and will be inspected
and then passed by the Quality Control Lab so that the agreed and expected quality can
be achieved.

 Before handing over a final check will be made by the quality control officer and site
engineer to check for flaws or damage so that the terms and conditions of the agreement
may not get violated.

HUMAN RESOURCE PLAN

This Human Resource Plan describes our staff requirements over the next two years. The areas
of responsibilities and experience requirements for each staff position, organization chart as well
as salary and remunerations should be provided.

1. Main Project Team

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Role Authority Responsibility
Mr Arslan Hameed Bukhari Has the authority to do change in Will monitor the whole work and
(Project Manager).
project management plan guide the team about any
difficulty. Also make sure that all
the tasks performed are within
budget.

Mr M Hamza Will lead the team Show all results to the project
(Team Leader) manager and solve issues between
team members

Ms Arooj Imtiaz Has a authority to oversee the Will give reports to the higher
(Human Resource Manager) work of laborers authority

Ms Rija Saqib Has a authority to check the cost Will record all balances against
(Finance manager) of every task costs

Tayyaba Bangash Has a authority to check the If any change will occur he will
(Quality manager) quality of materials used in report to the team leader
construction

2. Employee Plan (2 Years)

Sr. No. Job Title Job description

1. Managing director Decision maker of the entire project, running the organization.
2. Security In charge Responsible of the security of the project site and managing
the security guards.
3. Store keeper In charge of the store and all the necessary materials and
equipment
4. Purchase In charge In charge of all the purchases made for the construction of the
project through suppliers.
5. Workshop Responsible for running the workshop and the equipment.
Equipment In
charge
6. Senior quantity Responsible for keeping the record of quantity of material
surveyor purchases or to be acquired.
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 7. Computer engineer Responsible for making computerized form of the entire
project.
8. Planning engineer Responsible for planning all the engineering work
9. Safety engineer Responsible for monitoring and planning all the structural
work
10. Quality Control Managing and controlling the quality
manager
11. Construction Managing the construction work
manager
12. Security guard Responsible for the security of the project site
13. Building material Responsible for the ordering and monitoring the building
officer material
14. Electrical/mechanic Responsible for ordering and monitoring the electrical and
goods officer mechanical goods
15. General goods Responsible for providing day to day goods
officer
16. Assistant quality Assisting the senior quantity surveyor
control
17. Quality control Inspecting and monitoring the quality standard
inspector
18. Surveyor Surveyor of the whole project
19. Site engineer civil Responsible for the structural, architectural and plumbing
work
20. Site engineer Responsible for the electrical work
electrical
21. Assistant surveyor Assisting the surveyor
22. Foreman civil Managing the civil labor
23. Foreman electric Managing the electricians
24. Consultant Making and designing the architectural and structural designs
and drawings

3. Compensations & Benefits

Name of Position Nature of position No. of Position(s) Salary/ Remuneration (RS)

Managing Director Salary (Per Month) 1 35,000
Project Manager Salary (Per Month) 1 30,000
Security In charge Salary (Per Month) 1 18,000
Store Keeper Salary (Per Month) 1 19,000
Purchase In charge Remuneration 1 22,000
(Contract)
Workshop Remuneration 1 19,000
Equipment In (Contract)
charge
Senior Quantity Remuneration 1 21,000
Surveyor (Contract)
Computer Engineer Remuneration 1 12,000
(Contract)
Planning Engineer Remuneration 1 21,000

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 (Contract)
Safety Engineer Remuneration 1 18,000
(Contract)
Quality Control Salary (Per Month) 1 20,000
manager
Construction Salary (Per Month) 1 26,000
Manager
Security Guard Salary (Per Month) 1 8,000
Building Material Remuneration 1 12,000
Officer (Contract)
Electrical/Mechanic Remuneration 1 12,000
Goods Officer (Contract)
General Goods Remuneration 1 12,000
Officer (Contract)
Assistant Quantity Remuneration 1 12,000
Control (Contract)
Quality Control Remuneration 1 14,000
Inspector (Contract)
Surveyor Remuneration 1 12,000
(Contract)

Site Engineer Civil Remuneration 3 16,000

(Contract)
Site Engineer Remuneration 1 16,000
Electrical (Contract)
Assistant Surveyor Remuneration 1 9,000
(Contract)
Foreman Civil Remuneration 3 11,000
(Contract)
Foreman Electric Remuneration 1 11,000
(Contract)
Consultant Remuneration 1 35,000
(Contract)
Total: 441,000

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 COMMUNICATION MANAGEMENT PLAN
Plan Communication
Plan Communications is the process of determining the project stakeholder information needs
and defining a communication approach using the following:
1. Stakeholders Register
STAKEHOLDER REGISTER

Company Name: AARTH Constructions

Project Name Construction Of Three Hostel Blocks for University of Central Punjab

Prepared By: Arslan Hameed Bukhari (Project Manager)

Date: 23rd Apr, 2014

Project Type of Type of Project Impact on Project

Role in Project
Stakeholder Stakeholder Communication Interests Outcome
Official Meeting,
To deliver the
Project
AARTH project in time
Documentation,
Constructions Contractor Internal and within the Influencer
RFQ, Payment
approved
Schedule,
budget.
E-mails.
To perform
Project
work as per
Engineers, performance
Project Team the
builders and Internal feedback, face to Supporter
Including Labor requirements
skilled labor face
and collect
communication
wages.
To receive the
Project
University of final product
Client External Performance Influencer
Central Punjab as per their
Documentation
requirements.
To check
whether the
Consultant , work is being
Project
Bloomfield Quality Control performed as
Internal Performance Influencer
Architects Inspector, per the
Documentation
Architect requirements
mentioned in
the drawings
Students or To live in a
Tenet Hostilities at UCP External Nil comfortable Influencer
Hostel building
To deliver
good material
Building material,
of approved
electrical, RFQ, Invoices,
Supplier External quality on time Supporter
plumbing material Payment Schedule
& collect
supplier
payments on
invoices.

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Communication Management Plan
Using stakeholders register, we can devise the following communication management plan:

Stakeholders Communication Schedule Medium

University of Central Punjab Monthly Face to face/Email
Suppliers Monthly Face to face
AARTH Constructions Weekly with the Project Face to face/ Presentations
Manager
Mr Arslan Hameed Bukhari Weekly Face to face/ Email/ Presentations
Bloomfield Architects Weekly Face to face/ Email/ Presentations

Communication Objective
1. Communication with the client (University of Central Punjab)
 To keep the client informed of the project progress
 To see if the client needs any change or modification in the project plan
 To update/inform the client regarding accomplishments of the project milestone(s) so as
to disperse timely payments.

2. Communication with the consultant

 To keep the consultant informed of the client needs.
 To keep the consultant informed of any change or modification in the architectural plans
as per the need of the client.
 To keep the consultant informed of the project progress so that the consultant can make
his inspection plan accordingly.

3. Communication with the project team

 To provide daily tasks to the project team.
 To keep a record of the accomplished and unaccomplished tasks.
 To check whether the work done is right or wrong.
 To provide performance feedback to the project team.

4. Communication with the supplier

 To provide Request for Quotation (RFQ) to the supplier of material.
 To keep a record of the purchased items or materials from the supplier.
 To keep check whether the materials are being delivered as per schedule.

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 RISK MANAGEMENT PLAN
Plan Risk Management
The processes of defining how to conduct risk management activities for a project are described
in Risk management plan. By analyzing cost management plan and communication plan we
compute Risk Management Plan.

1. Risk Management Plan

In case of any risk we will be called on meetings between the project manager and project team.
First of all we analyze the impact of rick on project, and then decide what method is the best to
cater the risk.
 Approaches
High-level plans for conducting the risk management activities will be defined in
meetings. Risk management cost elements and schedule activities will be developed. Risk
contingency reserve application approaches may be established or reviewed. Risk
management responsibilities will be assigned. General organizational templates for risk
categories and definitions of terms such as levels of risk, probability by type of risk,
impact by type of objectives, and the probability and impact matrix will be tailored to the
specific project.
 Roles and Responsibilities
All the project team will be responsible for risk handling. Every group member can
play the role of identifying risks, but it is the responsibility of the project manager to
focus on the main risks which might cause a big problem for the project. The formal
document will be prepared by the project manager after consulting with team
members and after identification of the risks. And this document will be forwarded to
the CEO so that he would also know about the risks. If risks will not be handled by
the project manager then it will be the responsibility of CEO to solve these risks.

Identify Risks
Identify Risks is the process of determining which risks may affect the project and documenting
their characteristics. Using risk management plan as input and SWOT analysis as our tool we are
able to create risk register. The risk register contains information on threats and opportunities
that may impact the project.

1. List of Identified Risks

Sr.
No Risk Risk Management Impact
Over costing more
than the budget AARTH Constructions (Contractor) will take a bank loan for
1. allocated the completion of the project High
In case the project
does not completes The contractor will appoint more labor for the completion of
2. in time the project High

Machinery Break We have on site workshop for equipment and machinery

3. Down maintenance Low
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 Store Keeper & Security Guard would be investigated and Mediu
4. Theft necessary action would be taken against them m

Employee Immediately new experienced employee will be hired for Mediu

5. Attrition that position m

6. Material Shortage Forecasting would be done and materials would be procured Low
Political
Environment Of Measures will be taken to avoid such situation which will Mediu
7. Pakistan affect the project m
Our company strategy distinguishes us from our competitors
is to provide the best quality in the lowest cost and time
8. Competition possible Low
As the inflation rate of Pakistan is quite high so we will
Changing Market make an agreement with our suppliers for the purchase of Mediu
9. conditions materials m

We will provide standby generators on the site to encounter

10. Load shedding load shedding High
We will make the structure of the buildings strong enough to
bear 8 rector scale of earthquake and build the boundary
11. Natural Disaster walls high enough to block flood Low

12. Material Damage Material will be replaced Low

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