UserManual Recruiting Workflow
Uploaded by
Ramesh MolaUserManual Recruiting Workflow
Uploaded by
Ramesh MolaThis diagram outlines the Talent Acquisition Manager recruitment process flow from the creation of job
opening data and applicant data until an applicant is hired:
1. Go
to
Add
New
Applicant page
Create Job
Add New
2. Add
Applicant
Opening
Applicant
information:
contact
details,
verification,
eligibility & Identity
and save the page.
Manage
3. Click
on
Manage
Job Opening has to
Applicants
Applicant Activity link
be approved before
beginning the
Recruitment process.
(Job Opening
Approval process is
outlined separately.)
Manage
Applicant
Activity
Make Offer
Hire
Applicants
8. Take
Action:
link
applicant
to
Job.
(Disposition
changes
from applied to linked).
9. To add contact notes,
go to Contact Notes
tab.
10. Go to Applicant Data
tab, click on small
application icon to add
applicant data and click
4. Select Action Manage
Interviews
from
Applicant Activity table.
5. Fill the interview details
and click on Submit
(Disposition changes to
Interview).
6. Select Action Create
Interview
Evaluation
from Applicant Activity
table.
7. Fill in the evaluation
details and submit the
16. Select Action Prepare Job Offer from Applicant Activity table.
17. Fill the offer details and click on Submit (Disposition changes to Offer).
18. Click on Return to Previous page link and you can see the disposition as Offer.
19. Click on Offer disposition. You will be directed to Offer details page.
20. Click on Edit offer button and select status as Accept and Submit the page.
21. Click on Return to Previous page link. Select Action Prepare for Hire from Applicant
Activity table.
22. Select Type of Hire as Hire and Click in Verify Employee ID link.
23. Click on carry ID button if its old employee coming back or else just click on Return.
24. Click on Save and Submit Request to HR.
25. After this step Hire Details become available on Manage Hire Page.
26. Go to Manage Hire Page. (Main Menu>WF Admin>Personal Information> Manage
Hires.)
Hire
Applicants
27. Select Status from Select Transaction where and click on Refresh button.
28. Click on the Employee to be hired.
29. Select Type of Hire as Hire if it is new employee and Rehire if it is Rehire of an old
employee.
30. Enter Empl ID of a new Hire and click on Add Person button.(for Rehire Empl ID is
displayed automatically).
31. Now enter Biographical details, Contact Information, Regional (if any) and choose
Organizational Relationship as Employee.
32. Select checklist code as Add Employment Instance and click on Add Relationship
button.
33. You will be directed to the Job Data Page. Fill in the Job data and click on Save.
34. This completes the Hire Process.
CREATE NEW JOB OPENING:
Go to Main Menu > Recruiting> Create New Job
Opening.
Enter Primary JO
s
Add Education
and
Experience details:
Highest education
level can be entered
Years of work
experience can be
entered.
Additional rows can be
added for work
experience and
Enter JO Information
Job Details
Education Experience
Add Job Postings details:
Choose visible field as
Internal only or Internal
and External. (External
only is used with CG not
applicable here).
Choose description type
Once you click
on Save and
Submit status
changes to
Pending
Job Postings
. Fill in Department, Location
and Recruiting Location fields,
rest fields will come
automatically based on
previous selection and setup.
2. You can change Target openings i
you want.
3. Status code will be draft until it is
saved/ Submitted.
4. Add Employees being replaced (i
5. Add Recruiters.
Save as Draft
Save and
Goes for Approval
Email Notification
To the Manager,
intimating that
Job Opening has
been entered
which needs your
attention.
Job opening type, business unit
and job code should be given.
Leave position blank and click
on continue.
To the HR Team,
intimating that
Job Opening has
been raised.
Saved as draft,
can be revisited
to make
changes. This
will not go for
Approval until
JOB OPENING APPROVAL.
For approving a JO you need to have an
Approvers role.
You will be able to
see all the JOs
pending for your
approval/ denial.
Go to Main Men> Recruiting> Pending
Approvals.
You have an option to
select the JOs you
want to approve/deny
without reviewing
them.
You can review JOs individually
by click on posting title. JO is
available for you to review and
then go to Approvals Tab.
Click on Approve OR
Deny button. Add
Comments if any.
Select the Job Openings
and choose Approve/
Deny from the drop down
list and click on Go.
Save
Email Notification
To the HR Team,
intimating that
Job Opening has
been approved/
denied.
