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Sheila M. Rioux, Ph.D.

Paul R. Bernthal, Ph.D.

Recruitment and Selection Practices Survey Report

By Sheila M. Rioux, Ph.D., and Paul Bernthal, Ph.D.

HR Benchmark Group
Issue 2 (Vol. 2)
August 1999

About the HR
Benchmark Group

Other Benchmark Reports

Because Development Dimensions International

(DDI) understands how difficult it is to keep up with
the changing face of human resources, we keep track
of new trends in order to keep our clients as well as
the industry in general informed. Our clients, in
particular, frequently ask us for benchmarking data
and thought leadership on issues such as leader
development, advanced learning technology,
performance enhancement, workforce effectiveness,
selection, promotion, and succession management.

Issue 1A Survey of Trust in the Workplace

In addition to our established methods for tracking

such trends, we began the DDI HR Benchmark
Group. The group is an alliance of organizations
committed to sharing information and benchmarking
current HR practices. These organizations, an
international mix of DDI clients and non-clients,
have agreed to respond to periodic surveys in order
to provide current information in various areas of
human resources. The organizations represent a
geographical and industry cross section.

Volume 1: 19971998

Issue 2Performance Management Practices

Survey Report
Issue 3Workforce Development Practices
Survey Report
Issue 4Job/Role Competency Practices
Survey Report

Volume 2: 19981999
Issue 1Succession Management Practices
Survey Report

Special Reports
Global High-Performance Work Practices: A
Benchmarking Study (1998)
The Leadership Forecast: A Benchmarking
Study (1999)

Participation allows organizations in this alliance to

provide current data through our surveys, to receive
the results, and to help us choose future survey
topics. The approach is systematic and easy, and
response and interest have been outstanding.

To order previous or additional reports, call:

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Development Dimensions International
1225 Washington Pike
Bridgeville, PA 15017
Phone: 412-257-7533
Fax: 412-220-5204
E-mail: [email protected]

contents

Survey Report......................................................................................... 1
Purpose.........................................................................................................1
Definition.......................................................................................................1
General Profile ..............................................................................................2
Recruitment ..................................................................................................2
Selection .......................................................................................................8
Outsourcing Recruitment and Selection Activities.....................................14
Barriers to Effective Recruitment and Selection ........................................16
The Big Picture............................................................................................17

Appendix .............................................................................................. 18
Respondent Profile .....................................................................................18
Table 1: Regions
Table 2: Contacts Position
Table 3: Industry
Table 4: Industry Revenue
Table 5: Type of Employees
Table 6: Number of Employees
Respondent Organizations .........................................................................19

Development Dimensions International, Inc., MCMXCIX. Pittsburgh, Pennsylvania. All rights reserved under U.S., International, and Universal
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surveyreport
Recruitment and Selection Practices
By Sheila M. Rioux, Ph.D., and Paul Bernthal, Ph.D.

Better recruitment and selection strategies result in improved

organizational outcomes. The more effectively organizations recruit
and select candidates, the more likely they are to hire and retain
satisfied employees.

Purpose

Definition

The objectives of this study were to:

This report focuses on recruiting and selecting

individuals for employment in an organization.

Identify general practices that organizations use

to recruit and select employees.

Determine which recruitment and selection

practices are most effective.

Determine how the recruitment and selection

practices affect organizational outcomes.

Recruitment

Selection

This report is based on results of a recruitment and

selection survey provided to members of the DDI
HR Benchmark Group. The member organizations
that responded, 162 in all, provided information
about the following topics:
r

General recruitment and selection profiles.

Recruitment strategies.

Organizational offerings to prospective

employees.

Impact of offerings on employee outcomes.

Current and future selection practices.

Outsourcing recruitment and selection activities.

Barriers to effective recruitment and selection.

Recruitment is the process of identifying and

attracting potential candidates from within and
outside an organization to begin evaluating them for
future employment. Once candidates are identified,
an organization can begin the selection process.
This includes collecting, measuring, and evaluating
information about candidates qualifications for
specified positions. Organizations use these
processes to increase the likelihood of hiring
individuals who possess the right skills and abilities
to be successful at their jobs.

General Profile

General Finding 3: Nearly half of the organizations

plan to change their approach to recruitment and
selection.

General Finding 1: Organizations fill positions with

external candidates more often than internal
candidates.
r

Although internal candidates typically stay in

positions and are more successful than external
candidates, organizations fill positions with
external candidates, on average, 13 percent more
often than internal candidates.

44 percent of positions are filled with internal

candidates, with an approximate success rate
(people who stay in the positions and are
successful) of 86 percent.

57 percent of positions are filled with external

candidates, with an approximate success rate of
78 percent.

Over the next two years, 75 percent of the

organizations surveyed plan to increase their
spending on recruiting; 68 percent plan to
increase spending on selection.

Almost half of the organizations plan to

significantly change their current approach to
both recruitment (47 percent) and selection
(41 percent) within the next two years.

Strategies
Organizations tailor their recruitment strategies to
the specific positions they are seeking to fill. These
strategies might differ depending on the level of the
position. Survey respondents were asked what
strategies they use to recruit for two types of
positions: managerial/professional and nonmanagement. Table 1 on the next page provides the
percentage of organizations using each strategy.

the money they spend on recruiting and selecting

candidates.

On average an organizations human resources

department specifically allocates 17 percent of
its budget to recruitment and 10 percent to
selection.

Overall, organizations perceive their approaches

to recruitment (mean = 6.57) and selection
(mean = 6.53) to be only moderately effective.
Ratings were made using a 10-point scale
(1 = not at all effective; 10 = extremely
effective).

Recruitment

General Finding 2: Organizations plan to increase

Table 1. Percentage of organizations using various recruitment strategies.

Managerial/
Professional
%

Non-Management
%

Internet (e.g., bulletin or job boards)

76

51

Local newspapers

71

90

National newspapers

63

18

Trade publications and magazines

56

17

Direct mail

11

TV or radio

16

Movie screens

Employment agencies

76

39

Government employment services

19

51

Temporary help agencies

16

77

College recruiting

68

47

Job fairs

58

60

Targeted minority recruiting (e.g., NAACP, minority

colleges/organizations)

46

36

School-to-work partnerships/internships

37

53

Military recruiting

16

11

Partnerships with community organizations

15

43

Retiree job banks

12

Professional organizations

62

20

Professional conferences

38

16

Internal job postings

81

86

Employee referrals

78

83

Company web site

71

60

Walk-ins, unsolicited resumes

59

73

Toll-free number

21

21

Advertisements

Agencies or Services

School/College/Community

Professional Associations

Internal Resources

Recruitment Finding 1: The Internet is the most

Recruitment Finding 3: Different kinds of agencies

popular advertising medium to recruit for managerial/

professional positions.

are used to recruit for positions at different levels.

Organizations regularly use both temporary and

government agencies to recruit non-management
candidates. These kinds of agencies typically
provide listings of individuals who have general,
applicable skills and backgrounds for nonmanagerial work. When organizations are looking
for candidates with specialized skills, abilities, or
knowledge to fill managerial/professional jobs, they
use employment agencies (76 percent), colleges
(68 percent), and professional organizations
(62 percent).

The Internet allows organizations to reach a large

number of candidates easily and efficiently.
Although the World Wide Web is becoming the hot
new recruiting tool, traditional methods, such as
newspaper advertising, are not yet obsolete. Local
newspapers are the preferred advertising medium for
non-management positions (90 percent), and
national newspapers are widely used to recruit
managerial/professional candidates (63 percent).

Recruitment Finding 2: Organizations utilize

internal resources when recruiting both internal and
external candidates.

Organizational Offerings
Potential job candidates consider many factors when
choosing an employer. The quality of an
organizations offerings (e.g., salary, benefits
package, reputation) affects its ability to attract job
candidates. Respondent organizations were asked
how a candidate might view the quality of several of
their offerings. Table 2 on the next page provides a
breakdown of individual offerings and how the
organizations rate themlow, moderate, or high
quality.

Overwhelmingly, organizations use internal job

postings and employee referrals to recruit candidates
for both managerial and non-managerial positions.
Many companies also place job postings on their
company web site to attract candidates. These are
relatively easy, inexpensive ways to identify
candidates both inside and outside the company.
Internal job-posting programs are also an excellent
method of providing promotion opportunities for
employees and minimizing employee complaints of
unfair treatment and discrimination.

Table 2. Quality of organizational offerings.

Do Not Have
%

Low
%

Moderate
%

High
%

Reputation

29

69

Benefits package

31

65

Learning opportunities

40

55

Potential for advancement

50

47

Corporate culture

53

43

Geographic location

13

45

41

Global presence

17

19

28

37

Innovation

15

50

35

Vacation time

60

34

Technological sophistication

57

34

Work schedule

62

28

Salary scale

69

23

Stock options

37

17

24

22

Work-family balance

20

57

22

Workforce diversity

24

55

20

Sign-on bonus

34

19

35

13

Child care options

36

41

19

Your organizations . . .

Note: Due to rounding, not all percentages total 100 percent.

retirement plans, vacation, stock options, etc.

Organizations must offer a variety of options to
attract potential employees and to retain their
current talent.

Recruitment Finding 4: Organizations believe

they offer candidates a strong company reputation and
high-quality benefits and learning opportunities.

As shown in Table 2, most organizations rate their

offerings to be of moderate quality.

Recruitment Finding 5: Many organizations do

Many organizations, however, believe they offer

candidates high-quality:
r

Company reputation (69 percent).

Benefits package (65 percent).

Learning opportunities (55 percent).

not offer candidates stock options or child care

options.

Many of the surveyed organizations do not offer:

The benefits package is an important factor when

employees are evaluating the attractiveness of an
organization. Benefits include health care options,

Stock options (37 percent).

Child care options (36 percent).

Sign-on bonuses (34 percent).

When a potential employee is considering an

employment offer, these offerings not only affect
that persons decision, but they also have an impact
on his or her choice to remain with the company
once hired. A recent national survey of employees
found that the availability of both stock options and
benefits related to child care (e.g., day care for sick
children) are significantly related to employee
1
commitment. Thus, organizations might consider
the quality of these kinds of benefits when
evaluating their recruitment and retention strategies.

that rated their recruiting strategy to be moderately

effective (4 through 7) and highly effective (8 and
higher).

Recruitment Finding 6: Effective recruiting

strategies incorporate benefits, salary, and corporate
culture.

Figure 1 illustrates six offerings that distinguish

organizations with highly effective recruiting
strategies from those with moderately effective
ones. Highly effective recruiting strategies were
more likely to offer candidates high-quality options
such as:

Best Recruiting Strategies

The quality of options an organization offers can
influence how effective it perceives its recruiting
strategies to be. Respondents were asked to rate the
effectiveness of their organizations current
approach to recruiting using a 10-point scale
(1 = not at all effective; 10 = extremely effective).
Few organizations rated their recruiting strategy to
be ineffective; hence, the differences were examined
in the quality of offerings between organizations

Potential for advancement.

Company reputation.

Stocks.

Benefits package.

Corporate culture.

Salary scale.

Organizations with highly effective recruiting

strategies reported that these offerings were of high
quality 15 to 19 percent more often than those
companies with moderately effective strategies.
From this figure it is obvious that salary is not the
only important factor for companies to focus on
when trying to attract potential job candidates. Less
than half the organizations with highly effective
recruiting strategies (78 percent) believed their
salary scale was of high quality. Other factors,
however, were considered to be of high quality. For
instance, 81 percent of organizations with highly
effective strategies considered their reputation a
selling point, and 77 percent believed that their
benefits package was of high quality. Although
many companies choose not to even offer stock
options, 15 percent more organizations with highly
effective strategies offered stock options than those
with moderately effective strategies.

Benefits (benefits package, vacation time, work

schedule, work-family balance, child care
options).

Learning emphasis (learning opportunities,

technological sophistication).

Financials (global presence, salary scale, stock

options, sign-on bonus).

Subsequent analyses explored the relationships

between these clusters of offerings and employee
outcomes.

Recruitment Finding 7: Organizations offering a

positive culture and learning environment have more
satisfied employees and are more successful at
retaining them.

Money and benefits might help attract candidates to

an organization; however, these offerings appear not
to be the main drivers for employee retention.
Rather, the clusters of organizational culture and
learning emphasis were significantly related (p < .05
level) to employee satisfaction and retention.
Organizations that offer their workforce a diverse,
innovative environment that promotes growth and
advancement are more likely to have satisfied
long-term employees.

HR professionals acknowledge that candidates look

for many qualities in an organization when pursuing
employment. To successfully attract candidates,
organizations must provide not only a competitive
salary, but also an environment and culture in which
candidates will feel comfortable and can flourish.

Impact of Offerings on Employee

Outcomes

This finding reflects the importance of personorganization fit, which is the congruence of the
values of the employee and the organization. A
person is more likely to find a job attractive if his or
her values and goals are perceived to be a good fit
2
with how the organization conducts business.
Alignment of individual and organizational goals
also enhances employee satisfaction and
commitment to the organization, and thus, employee
3
retention.

Respondent organizations also provided data that

shows how recruitment offerings relate to employee
outcomes, namely employee satisfaction and
retention. Initial analysis revealed that
organizational offerings fell into four specific
clusters:
r

Organizational culture (reputation, potential for

advancement, corporate culture, geographic
location, innovation, workforce diversity).

Cable, D.M., & Judge, T.A. (1996, September). Person-organization fit, job choice decisions, and organizational entry. Organizational Behavior and
Human Decision Processes, 67(3), 294311.
3
Ryan, A.M., & Schmit, M.J. (1993, April). Assessing organizational fit in employee selection. Paper presented at the 8th Annual Conference of the
Society for Industrial & Organizational Psychology, San Francisco, CA.

to estimate how often they use several practices to

evaluate candidates in their selection process. Table
3 indicates the percentage of those organizations
currently using each practice.

Selection
Current Selection Practices
Organizations use a variety of practices to select
potential employees. The survey asked respondents

Table 3. Selection practices currently used by organizations.

Use
Extensively
%

Use
Sometimes
%

Do
Not Use
%

Applicationsforms requesting standard, verifiable information (e.g.,

education or work experience)

89

Resume screeningmanual

80

16

Reference checks

75

24

Drug tests

56

35

Biographical dataforms requesting information about family, hobbies,

attitudes, etc.

18

15

67

Training and experience evaluationsproviding a checklist of specific skills

and/or experiences

15

42

43

Resume screeningcomputerized

14

76

Motivational fit inventoriescandidate preferences for the job, the

organization, and location qualities

18

30

52

Ability testsmental, clerical, mechanical, physical, or technical

17

63

20

Knowledge teststests that measure job-specific knowledge

61

30

Personality inventoriesMMPI , Hogan, Myers-Briggs

28

65

Performance/Work sample testsfor example, writing a computer program

under structured testing conditions

60

34

Assessmentsrole plays and simulations

45

51

Integrity tests

92

Behavior-based interviewsasking candidates to describe specific examples of

their skills

59

38

Situational interviewsasking candidates to respond to hypothetical situations

28

55

17

Computer-assisted interviewsa computer screens candidates based on their

responses

10

89

Selection Practices
General

Testing and Assessment

Interviews

Note: Due to rounding, not all percentages total 100 percent.

Selection Finding 1: Nearly all organizations use

Selection Finding 3: Applicant testing and

resumes and applications as part of their selection

process.

assessment are not widely used in typical selection

systems.

Organizations typically require job candidates to

complete some sort of standard application that
requests personal information such as their
education and work history. Most organizations also
screen candidates resumes manually (80 percent use
extensively) rather than using computerized
screening methods (9 percent use extensively).
However, this trend might change with the advent of
new technology and software packages that will
make screening resumes through a computer easier,
more efficient, and cost effective.

Less than 20 percent of organizations use

testing or assessment methods extensively in
their selection process.

Respondent organizations indicated that various

types of testing are rarely used in their selection
process.

Selection Finding 2: Behavior-based interviews

are widely used in selection systems.

Almost all the organizations surveyed use behaviorbased interviews to some extent as part of their
selection process. In these structured interviews
candidates are asked to describe specific behavioral
examples of their skills. A variety of research
studies have compared the validity of different
interviewing techniques. Behavior- or experiencebased interviews are found to predict subsequent job
performance better than other interviewing
4
techniques, such as situational interviews. As a
result, more organizations are opting to perform
behavior-based interviews as part of their selection
process to increase the likelihood that they will hire
candidates who will be successful in the positions.

Ability, knowledge, and performance/work

sample tests are sometimes used to select
employees.

Role plays or simulations are used by less than

half (49 percent) of the organizations.

Integrity tests and personality inventories are

used infrequently or not at all.

The selection practices an organization uses are

dependent upon the open positions under
consideration. Selecting candidates for various
positions typically requires different practices or
methods. Using tests to measure mechanical,
clerical, or other types of abilities is more
appropriate for certain jobs (e.g., plumber,
administrative assistant) than for others (e.g.,
manager). Assessments are typically used for
evaluating critical competencies required for upperlevel positions and might not be appropriate for
5
lower-level jobs.

Of the surveyed organizations 97 percent use

behavior-based interviews when selecting
employees.

Thus, organizations that use testing as part of their

selection process must be sure that the tests are
appropriate for the positions under consideration as
well as valid measures of the knowledge, skills, and
abilities for which they are intended.

Pulakos, E.D., & Schmitt, N. (1995). Experience-based and situational interview questions: Studies of validity. Personnel Psychology, 48, 289308.
Byham, W.C. (1991). The assessment center method and methodology: New applications and technologies (Monograph VII). Pittsburgh, PA:
Development Dimensions International.

Best Selection Systems

Highly effective selection systems are more likely

to use:

Respondent organizations were asked to rate the

effectiveness of their selection strategy using a 10point scale (1 = not at all effective; 10 = extremely
effective). Most organizations believe their
selection strategy is somewhat effective. Therefore,
the survey looked at which practices are used most
often in organizations with moderately effective (4
through 7) and highly effective (8 or higher)
selection systems.

Behavior-based interviews.

Training and experience evaluations.

Ability tests.

Biographical data.

Motivational fit inventories.

Organizations with highly effective selection

systems report making extensive use of these
practices between 15 and 22 percent more than
organizations with moderately effective systems.

Selection Finding 4: Five characteristics

distinguish highly effective from moderately effective
selection systems.

Figure 2 illustrates the five characteristics that

organizations with highly effective selection systems
use more extensively than organizations with
moderately effective systems.

10

Practice 1: Behavior-based interviews

Practice 4: Biographical data

Nearly 80 percent of organizations with highly

effective selection systems reported using behaviorbased interviews extensively, compared to only
55 percent of those with moderately effective
systems. These interviews contribute to the
effectiveness of a selection process by:

Biographical data is a powerful predictor of future

6
job success, but our data shows that it is not widely
used by organizations. When compiling data, an
organization gathers information about an
applicants past behaviors, attitudes, and values as
they relate to the job under consideration. The
information can provide a nearly complete picture of
a candidates life experience and can directly relate
to the persons future job performance. However,
many organizations do not use this tool because they
lack the knowledge or resources to develop biodata
forms or because they are concerned about EEOC
compliance or the validity of such measures.

Focusing on job-related behaviors.

Obtaining accurate behavioral data.

Using candidates past behaviors to predict

future behavior.

Practice 2: Training and experience

evaluations

Practice 5: Motivational fit inventories

Training and experience (T&E) evaluations attempt

to assess job-relevant abilities, skills, and
motivations. They work on the premise that
individuals who have successfully performed jobrelevant tasks requiring certain skills and abilities in
the past will be successful in performing similar
tasks in the future. T&E evaluations can be used as
a screening device for positions where experience
and specific training are necessary for job
performance. Organizations can use a welldeveloped T&E evaluation to set minimum
qualifications for essential job tasks and skills that
are necessary for quality job performance.

During the selection process many organizations

focus on assessing only the skills necessary to
perform the job. However, skill is only one factor
related to job performance. A candidate could
possess all the skills necessary for a job, yet be
unmotivated by the factors associated with it or by
the companys values or operations. Job motivation
and organizational fit must also be taken into
7
consideration. Assessing these motivations can
help identify candidates who not only have the can
do aspect of the job, but also have the will do.

Future Selection Practices

Practice 3: Ability tests

Respondent organizations were asked if they expect

to use the various selection practices less, about the
same, or more over the next three years. Table 4 on
the next page indicates the top practices that
organizations expect to use more extensively in the
near future.

Ability tests (e.g., mechanical, mental, clerical) are

useful in predicting job performance across a wide
variety of jobs. Well-developed ability tests can be
a reliable, valid, and efficient means of measuring
applicants capabilities. When used appropriately,
ability tests are robust tools that can add to the
prediction accuracy of a selection system.
6
7

Hunter, J.E., & Hunter, R.F. (1984). Validity and utility of alternative predictors of job performance. Psychological Bulletin, 96, 7298.
Byham, W.C. (1989). Targeted selection: A behavioral approach to improved hiring decisions (Monograph XIV). Pittsburgh, PA: Development
Dimensions International.

11

Table 4. Percentage of organizations expecting to use the selection practices more in the next three years.
Organizations that will
use practices more
%

Selection Practices
Behavior-based interviewsasking candidates to describe specific examples of their skills

49

Resume screeningcomputerized

48

Knowledge teststests that measure job-specific knowledge

40

Performance/Work sample testsfor example, writing a computer program under structured

testing conditions

40

Motivational fit inventoriescandidate preferences for the job, the organization, and location
qualities

36

Ability testsmental, clerical, mechanical, physical, or technical

36

Personality inventoriesMMPI , Hogan, Myers-Briggs

36

Assessmentsrole plays and simulations

33

Training and experience evaluationsproviding a checklist of specific skills and/or experiences

31

Selection Finding 5: Use of behavior-based

Selection Finding 6: Computerized resume

interviews will increase substantially.

screening will become more popular.

Nearly 50 percent of the surveyed

organizations plan to use behavior-based
interviews more frequently in the future.

Nearly half of the organizations predict that

they will increase their use of computerized
resume screening.

Although most of the surveyed organizations

currently use behavior-based interviews to some
extent, nearly half plan to use them more frequently
in the next three years. This type of structured
interview can be applied to most positions and used
to validly predict future behavior in dimensions (or
competencies) critical to success on the job. In
addition, behavior-based interviews can have a
positive effect on candidates attitudes toward an
organization; candidates are more attracted to a
company when they are asked more job-related
8
interview questions. Thus, this interviewing
technique not only predicts future performance, but
also is well received by applicants.

New technology allows organizations to screen

literally thousands of resumes in a fraction of the
time it takes to screen them manually.
Organizations can now receive, store, and review
candidates resumes via the computer. Human
resources departments are able to maintain large
resume databases and identify qualified candidates
for specified positions with minimal time and effort.

Selection Finding 7: Applicant testing and

assessment will increase in the future.

Many organizations expect to increase their use of

various testing and assessment tools in their
selection systems. These structured approaches can
assess many skills, abilities, knowledge, and traits
and be used to screen or select applicants for
positions.

Dipboye, R.L. (1992). Selection interviews: Process perspectives. [As cited in R.D. Gatewood & H.S. Feild, Human Resource Selection (3rd ed.).
Orlando, FL: Dryden Press.]

12

Using standardized measures of skills, abilities,

or knowledge can significantly reduce the
candidate pool by eliminating those who fail to
meet the minimum qualifications for the job.

Organizational success was defined in terms of both

business and employee-related outcomes.
r

Work sample tests and assessments are designed

to provide candidates with activities that are
representative of job tasks. Candidates generally
accept the validity of these tools and perceive
them as appropriate for the selection process.
Work sample tests and assessments provide
candidates with a realistic preview of the job and
can help them determine if the position is right
for them.

The use of personality data in selection can add

9
to the prediction of job performance. When
using personality traits in selection, however, it
is critical that the traits be linked to job
performance with a thorough job analysis.

A Business Outcome Index combined ratings of:

Financial performance.

Productivity.

Quality of products and services.

Customer satisfaction.

An Employee Outcome Index combined

ratings of:

Employee satisfaction.

Retention of quality employees.

Based on these two indices, organizations were

categorized according to whether they had low,
moderate, or high business or employee outcomes.

Selection Finding 8: Effective selection systems

Selection Practices and Outcomes

linked to both higher business and employee outcomes.

Selection practices can also be linked to

organizational success. Survey participants were
asked to estimate whether their organization during
the past year improved, worsened, or remained the
same regarding six key organizational outcomes:

Survey results indicate that more organizations with

highly effective selection systems experienced
higher business and employee outcomes than those
with ineffective selection systems (see Figure 3 on
the next page).

Financial performance.

Quality of products and services.

Productivity.

Customer satisfaction.

Employee satisfaction.

Retention of quality employees.

Hogan, R.T. (1991). Personality and personality measurement. In M.D. Dunnette & L.M. Hough (Eds.), Handbook of Industrial and Organizational
Psychology, Vol. 2 (2nd ed.) 873919. Palo Alto, CA: Consulting Psychologists Press.

13

Organizations with effective selection systems

appear better able to identify and hire employees
with the right skills and motivations to succeed in
available positions as well as in the organization.
When employees are successful in their jobs, the
organization benefits through increased employee
productivity and higher-quality products and
services. In addition, when the right employees
are hired initially, they are more likely to be
satisfied and remain with the company. Thus, by
using a good selection system to hire qualified
employees, organizations can reduce turnover,
increase employee retention, and ultimately increase
critical business outcomes.

Outsourcing Recruitment
and Selection Activities
Some organizations choose to use outsourcing (i.e.,
hiring outside consultants/vendors) for some of their
recruitment and selection activities. Table 5 on the
next page presents the percentage of companies
currently using outsourcing for various recruiting
and selection activities (either they do not conduct
this activity or do to a small, moderate, or large
degree) and the amount that they expect to use
outsourcing in the next three years.

14

Table 5. Degree of current and future outsourcing of recruitment and selection activities.
Current Outsourcing
Not
at All
%

Small
Degree
%

Moderate
Degree
%

Future Outsourcing
Large
Degree
%

Not at
All
%

Use
Less
%

Same
Amount
%

Use
More
%

Recruitment
11

27

24

38

Recruiting executives

78

17

32

36

15

Recruiting technical talent

13

60

18

10

37

44

Recruiting managerial talent

12

68

12

34

48

14

Other recruiting (non-managerial)

19

11

60

10

Selection
37

12

42

Drug screening

22

60

12

24

20

20

36

Background/Reference checks

12

58

21

44

23

10

23

Face-to-face interviews

23

11

58

46

31

13

11

Pre-employment testing

22

49

20

54

30

Initial screening (e.g., resumes,

applications)

28

11

46

15

63

25

Behavioral assessment
(e.g., assessment centers)

29

42

20

52

32

16

Telephone assessment
(e.g., interviews and simulations)

29

45

19

Note: Due to rounding, not all percentages total 100 percent.

Outsourcing Finding 1: Many organizations rely

Outsourcing Finding 2: Organizations often use

on outside vendors to recruit executive talent.

outsourcing for the final stages of the selection

process.

Currently, nearly two-thirds (62 percent) of the

organizations surveyed use outsourcing to recruit
executives to a moderate or large degree. There are
many outsourcing agencies and head-hunting firms
that specialize in recruiting upper-level management
prospects. These companies generally have large
networks and many resources to identify qualified
candidates. Many organizations rely on the
expertise of these specialized firms to locate viable
talent for their high-level positions.

Many organizations that employ background/

reference checks and drug screening as part of their
selection process use outsourcing for these activities.
Typically, organizations do not have the resources
or capability to conduct drug screening, so they must
partner with a medical lab to perform this activity.
Another outsourcing example is conducting
background and reference checks, which can be very
expensive and time consuming. By contracting with
companies specializing in these activities,
organizations can expedite the process.

15

Barriers to Effective
Recruitment and Selection

Outsourcing Finding 3: Organizations expect to

use outsourcing resources more for testing and
assessment activities in the near future.

Respondents were asked to choose three factors

that present the largest barriers to effectively
recruiting and selecting candidates for employment
(see Table 6 below).

Approximately 20 percent of the respondent

organizations indicated that they expect to use
outsourcing for the following activities more in the
next three years:
r

Pre-employment testing

Telephone assessment (e.g., interviews and

simulations)

Behavioral assessment (e.g., assessment centers)

Barriers Finding: Finding and competing for

qualified applicants are the main barriers to effective
recruitment and selection practices.

It appears that there are fewer qualified candidates

available for organizations to choose from when
trying to fill vacant positions. The record low
unemployment rate in the U.S. has obviously
affected the pool of potential applicants. First,
fewer applicants are in the job market, and those
who are possibly lack the skills that organizations
are looking for in prospective employees. Thus,
organizations are increasingly finding it difficult to
identify and eventually hire potential qualified
candidates.

Some organizations might not have the resources or

expertise in-house to develop and maintain
assessment activities. For such organizations,
outsourcing could be beneficial. Many consulting
firms specialize in testing and behavioral
assessments. These companies have the technology
and expertise to develop and perform assessments
that comply with legal guidelines.

Table 6. Top five barriers to effective recruitment and selection of candidates.

Response
%

Barriers
Fewer qualified applicants available.

62

Other organizations competing for the same applicants.

62

Difficulty in finding and identifying applicants.

48

Selection process is slow or cumbersome.

25

Job roles are increasing in scope.

21

16

Results from this study indicate that selection tools

designed to obtain behavioral and motivational
information about candidates contribute to effective
selection systems. For example, behavioral
interviewing is a popular selection activity among
organizations with highly effective selection
systems. In the future even more organizations plan
to use this and similar tools more extensively to
select employees. Organizations realize that having
an effective, legally sound system in place is crucial
to helping them select the right people for the right
jobs; to do so, many organizations are planning to
increase their use of various tools and devote more
money to the process.

The Big Picture

Todays tight labor market is making it more
difficult for organizations to find, recruit, and select
talented people. The competition for talent is
intensifying, as there are fewer qualified applicants
available. This shortage of applicants makes it all
the more important for organizations to be able to
effectively attract, select, and retain quality
candidates.
As results from this survey indicate, organizations
need to offer more than an attractive wage to entice
qualified candidates. With the number of job
opportunities currently available, candidates can
afford to be choosy when searching for their ideal
job. They are looking for more than just an
attractive salary; candidates are seeking
organizations that can offer them various kinds of
benefits, the potential to advance, and an
environment in which they can learn and thrive. If
an organization cannot offer these, job seekers will
find one that does. Thus, it is important for
organizations to know exactly what they have to
offer potential employees, then highlight their best
features when recruiting candidates.

Finally, better recruitment and selection strategies

result in improved organizational outcomes. The
more effectively organizations recruit and select
candidates, the more likely they are to hire and retain
satisfied employees. In addition, the effectiveness of
an organizations selection system can influence
bottom-line business outcomes, such as productivity
and financial performance. Hence, investing in the
development of a comprehensive and valid selection
system is money well spent.

Once organizations have successfully recruited

candidates, they must select the best ones for the
positions under consideration. Organizations use
various tools to help them select individuals.

Center for Applied Behavioral Research

Sheila M. Rioux, Ph.D., Research Consultant

Paul Bernthal, Ph.D., Manager

17

appendix
Respondent Profile
Table 1: Regions
Region/Country

Table 4: Industry Revenue

Percent

1998 Revenue

Percent

Asia & Pacific Rim

More than $10 billion

Canada

10

$5 billion to $10 billion

10

Europe

$1 billion to $5 billion

28

Latin & South

America

$500 million to $1 billion

16

$100 million to $500 million

21

Middle East

1
74

Between $1 million and $100

million

18

United States
Central

(46)

Northeast

(11)

South

(28)

West

(15)

Table 5: Type of Employees

Mean Median Minimum Maximum

Table 2: Contacts Position

Position

Percent

Human resource director

or manager

56

Human resource vice

president

21

Other

23

Non-exempt

60

70

100

Exempt

40

30

100

Table 6: Number of Employees

Mean Median Minimum Maximum
Number of employees
at respondents
location

2,694

Number of employees 15,505

at all locations

Table 3: Industry
Industry Type

Percent

Manufacturing

41

Services

20

Transportation/Communication/Utilities

13

Finance/Insurance/Real Estate

12

Wholesale/Retail Trade

Agriculture/Forestry/Fishing

Mining and Construction

Government

Note: Due to rounding, not all percentages total 100 percent.

18

550

200,000

4,900

60

325,000

Respondent Organizations
Acceptance Insurance Companies Inc.
Ace Cash Express
Advocate Health Care
Air Liquide America Corporation
Akron General Medical Center
Alaska Airlines
Alfa Corporativo, S.A. de C.V.
Alliant Foodservice, Inc.
American Pharmaceutical Partners
Amgen, Inc.
Anderson Area Medical Center
Anglian Water plc
Anheuser-Busch Companies
Apotex Inc.
Applied Industrial Technologies
Aramark Canada Ltd.
Avis Rent A Car
Ayala Corporation
Bali Company
Ball Corporation
Baptist Health Systems of South Florida
BC Telecom
Beiersdorf AG
Bethphage Great Britain
Biogen, Inc.
BJC Health System
Blue Cross Blue Shield of North Dakota
Bristol-Myers Squibb (Philippines), Inc.
Brunner Mond (U.K.) Ltd.
Cadmus Communications Corporation
Cami Automotive Inc.
Canon U.S.A., Inc.
Carvajal S.A.
Centrepoint Properties Ltd.
Cessna Aircraft Company
CF Industries, Inc.
Chiquita Brands International
Christus Santa Rosa Health Care
Cia. Minera Barrick Chile
CIBA Vision Corporation
Cleveland-Cliffs Inc
COBE BCT, Inc.
Colgate-Palmolive Company
Conrad International Centennial Singapore
Dahlberg, Inc.
Daymon Associates, Inc.
Deere & Company
Digital Audio Disc Corporation
Dr. Pepper/Seven Up, Inc.
Documentum, Inc.

Dun & Bradstreet

Dun & Bradstreet Canada
Dynamic Resource Group
Dynamics Research Corporation
East Kentucky Power Cooperative, Inc.
Eastman Chemical Company
Edify Corporation
Elmhurst Memorial Health System
Enbridge Consumers Gas Company Limited
Enmax
Equate
The Faneuil Group
Federal Reserve Bank of Kansas City
First Data Corporation
First Health Group Corporation
Fluor Daniel Inc.
Fluor DanielPhilippines
FMC Corporation
Forest City Technologies, Inc.
Fort James Corporation
Franco, Inc.
GATX Corporation
GATX Logistics, Inc.
General Accident Group (Canada) Ltd.
General Motors North American Operations
Georgia Baptist Health Care System
Georgia-Pacific Crossett Paper Operations
Groupo Gamesa S.A. de C.V. Pepsico
Gulf States Paper Corporation
Henkel CorporationChemicals Group
Hexcel Corporation
Holnam, Inc.
Hotel Dieu Hospital
Hotel Inter-Continental Toronto
Hunter Douglas Window Fashions Division
Ingham Intermediate School District
In-Sink-Erator, Division of Emerson Electronic
International Trade Administration, USDOC
Ivaco Rolling Mills
Jollibee Foods Corporation
Journal Communications
KoSA
KoSA (Arteva Specialties)
Lesco, Inc.
Lilly Industries, Inc.
Marshall & Ilsley Corporation
Maverick Transportation, Inc.
Mead Corporation
Methanex Corporation
Metropolitan Pier and Exposition Authority

19

Mirage Resorts, Inc.

Molson Breweries
Nabisco
National Police Training
Navistar Financial Corporation
Nestle U.S.A., Inc.
Nordson Corporation
Novartis Corporation
Occidental Chemical Corporation
Ochsner Foundation Hospital
Oracle Systems (Philippines), Inc.
Orlando Utilities Commission
Pacific Gas and Electric Company
Panda Management Company, Inc.
Payless Shoe Source, Inc.
Pennsylvania Power and Light Company
Pilkington Libbey-Owens-Ford Company
Pizza Hut, Inc.
Porsche Cars North America, Inc.
PPG Industries, Inc.
Premera Blue Cross of Washington & Alaska
Quest Diagnostics
The Readers Digest Association (Canada) Ltd.
Res-Care, Inc.
Richfield Hospitality Services, Inc.
Royal Bank of Scotland plc
Rubbermaid, Inc.
St. John Health System
The St. Paul Companies, Inc.
San Francisco Chronicle
Sanoti Pty Ltd
Save Mart Supermarkets

SEH America
SGL Carbon Group
SGS Philippines, Inc.
Shangri-La Hotels and Resorts
Slater Steels Corporation
Sonoco Asia
Sony Magnetic Products Inc. of America
SouthTrust Bank of Northeast Florida, N.A.
Standard Commercial Corporation
The Standard Products Company
Star Tribune
Steelcase Canada Ltd.
SWIFT (Society for Worldwide Interbank Financial
Telecommunications)
3Com South Asia Pte Ltd.
Titan Corporation
TJ International, Inc.
Transamerica Corporation
Union Carbide Corporation
Unisys (U.K.) Ltd.
United Parcel Service
Universal Care
U.S. Airways, Inc.
Van Kampen Investor Services Inc.
Vicorp Restaurants, Inc.
Virginia Department of Transportation
Warner-Lambert (Philippines), Inc.
Whirlpool Corporation
Wilsonart International, Inc.
Wilson-Cornerstone
Wisconsin Public Service Resources Corporation

20

The Americas

Europe/Africa

World
Headquarters
Pittsburgh
412.257.0600

Dsseldorf
49.2159.91680

Recruitment
and Selection

London
44.1628.810800

Monterrey (Mexico)
52.8.368.0033
Toronto
416.675.2724
Other major offices
in Atlanta, Buenos
Aires, Chicago,
Dallas, Denver,
Detroit, Los
Angeles, Montreal,
New York, Ottawa,
San Francisco,
Santiago, So
Paulo, St. Louis,
and Vancouver

Practices

Paris
33.1.41.96.86.86

Survey

Other major offices

in Helsinki,
Johannesburg,
and Madrid

Report

Asia-Pacific
Hong Kong
852.2526.1188
Singapore
65.339.5255
Sydney
61.2.9466.0300
By
Other major offices
in Auckland,
Bangkok, Brisbane,
Jakarta,
Kuala Lumpur,
Manila, Melbourne,
Perth, Seoul, and
Tokyo

Printed on recycled paper.

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Development Dimensions
International, Inc., MCMXCIX.
All rights reserved.

Sheila M. Rioux, Ph.D.

Paul R. Bernthal, Ph.D.