Tender Document Fee Rs.

200/-

NATIONAL INSTITUTE OF FASHION TECHNOLOGY,

KOLKATA
(Ministry of Textiles, Govt. of India)
Tender Document For

Upgradation of Existing Light & Sound System of Auditorium of

NIFT Kolkata Campus
Tender No. 033/2014 (PUR)
Date of publication of tender notification

08-07-2014

Sale of tender document commence from

08-07-2014

Last date for Sale of tender document

23-07-2014 up to 12.30 pm

Last date for receipt of duly filled in tenders

23-07-2014 up to 2.00 pm

Date and Time of the opening tenders

23-07-2014 at 3.00 pm

Date and Time of financial Bidding: will be notified to the short listed bidders.

Note: This tender document contains 9 pages and bidders are requested to sign on all the pages. The
Technical bid & the Price bid should be sealed by the bidder in separate covers duly superscribed & both
these sealed covers are to be put in a bigger cover which should also be sealed & duly superscribed as
Upgradation of Existing Light & Sound System of Auditorium.
NIFT CAMPUS, Plot No. 3B, Block-LA, Sector III, Salt Lake, Kolkata - 700098
Phone: 91-33-2335 7546, 2890, 8350 Fax No. 91-22-2335 5734
Web: www.nift.ac.in/kolkata

NATIONAL INSTITUTE OF FASHION TECHNOLOGY

KOLKATA

PREAMBLE / INTRODUCTION
National Institute of Fashion Technology (under Ministry of Textiles, Govt. of India) is governed by the NIFT
Act, 2006.
Note: 1. NIFT Donations are exempted u/s 80 (G) of Income Tax Act.
2. Being registered with DSIR, NIFT is entitled for Custom / Central Excise
duty exemption.

TENDER NOTICE
Sealed tenders are invited from the interested parties by National Institute of Fashion Technology (NIFT),
Kolkata for the Upgradation of Existing Light & Sound System of Auditorium of NIFT Kolkata Campus.
Tender format can be down loaded from NIFT website www.nift.ac.in/kolkata or can be obtained from
Purchase Section, NIFT Kolkata.
The tenders shall be submitted in the Tender box at Purchase Section at NIFT Campus, Plot 3B, Block
LA, Sector III, Salt Lake, Kolkata.
The site (at the above mentioned address) can be inspected any time during working hours on any working
day with prior appointment. No extra amounts shall be payable for non awareness of the site conditions and
constraints.
SUBMISSION OF BIDS
Bids shall be submitted in two separate envelopes namely, Technical Bid (Annexure-I) and Financial Bid
(Annexure-II). The technical and financial bids duly sealed in separate envelopes must be kept inside a
single third envelope and clearly superscribed as Upgradation of Existing Light & Sound System of
Auditorium. The envelopes should be clearly marked as Technical bid (Envelope-1) and Financial Bid
(Envelope-II). The envelope of Technical Bid shall also contain the EMD of Rs. 12,000/- (in the form
of Demand Draft/Pay Order payable in favour of NIFT, Kolkata).
(a) Technical Bid shall contain the information in Annexure-1 duly supported with the documents (duly
self attested) in support of having successfully executed the work of same capacity during the last 3 (three)
years, registration details, copy of PAN card etc. The rates of the items shall not be quoted in technical bid.
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NATIONAL INSTITUTE OF FASHION TECHNOLOGY

KOLKATA

(b) The Financial Bid in Annexure-2, of the tenderers whose technical bid is found to be suitable will be
opened in the presence of the tenderers, who wish to remain present. Minimum two-day notice will be given
to tenderer for this purpose.
(c) If Price Bid found not in order or according to our format, the same may be liable to be cancelled even if
the agency is qualified for the financial bid.
(d) Tenders received in the single-bid system or having the technical as well as financial bid in the same
envelope shall be rejected.
CONDITIONS
1.

Telegraphic or conditional tender may not be accepted or the condition(s) may not be considered.

2.

The rates quoted shall include the cost of material, labour, T&P etc, as required for the completion of
work.

3.

The quoted rates shall be inclusive of all taxes, duties, VAT etc. as applicable and no extra charges
shall be payable on this account; if not specifically mentioned the quoted price will be considered as
all inclusive.

4.

TDS as per rule shall be deducted from the bills during payment. The agency must enclose copy of
PAN No. supported by copy of PAN Card of the company.

5.

The yearly turnover during 2011-12 & 2012-13 may be submitted with relevant document [ITR/
audited report/ etc.] with technical bid

6.

The quotation submitted by the Agency should remain valid for a period of 60 days from the date of
opening of tenders.

7.

The work has to be completed within a period of six weeks from date of issue of letter of award.

8.

If the work is not completed within the stipulated time period liquidated damages equivalent to 1%
(one percent) of contract/bill value shall be charged per week and deducted from the bills of the
contractor subject to maximum of 10% of contract/bill value.

9.

The tenderer must visit the site and shall satisfy himself as to conditions under which the work is to
be performed. He shall also check and ascertain the locations of any existing system or equipment or
any other situation, which may affect the work. No extra claim for ignorance or on the ground of
insufficient description will be allowed at a later date.

10. The contractor will work in close co-operation and co-ordination with other agencies working at site.
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NATIONAL INSTITUTE OF FASHION TECHNOLOGY

KOLKATA

11. NIFT is not bound to provide any mode of transport in respect of men or material required for the
contract.
12. The contractor shall ensure that either he himself or his representative is available for proper
administration and supervision at the work place.
13. In case of any damage or loss to the Institutes property or material caused directly or indirectly by
the contractors personnel, the contractor shall be held fully responsible, and the Institute shall be
entitled to deduct appropriate amount with penalty from contract fees payable to the contractor. The
amount of loss or damage as determined by the Deputy Director, NIFT shall be final and binding on
the contractor.
14. The contractor will be solely and exclusively responsible to adhere to meet out all statutory
obligations under Indian law in respect of compliance of all the rules, regulations and directions given
by any statutory authority with regard to safety, labour laws or any other prevalent laws.
15. The Contractor shall at all times indemnify and keep indemnified the owner and its officers, servants
and agents from and against all third party claims whatsoever including but not limited to property
loss and damage, personal accident, injury or death of/or property or person of any sub-contract and
or the servants or agents of the contractor any sub-contractor(s) and or the owner and the contractor
shall at his own cost and initiative at all times, maintain all liabilities under Workmens Compensation
Act/Fatal Accident Act, Personal Injuries, Insurance Act and/or their Industrial Legislation from time to
time in force.
16. The Experience certificate/work completion certificate/dealership/ distributor ship certificate is to be
submitted with the tender.
17. No payment shall be made in advance.
18. The Technical Bid should contain Earnest Money Deposit of an amount of Rs. 12,000/- in the form
of bank Demand Draft/ Pay Order in favour of NIFT, payable at Kolkata without which the tender shall
be summarily rejected. EMD of tendering parties, whose tenders are not accepted, shall be refunded
without interest, within 60 days of opening of tenders. This Earnest Money Deposit (EMD) will not
bear any interest.
19. The Earnest Money deposited is liable to be forfeited if the tenderer withdraws the tender within the
period of validity of his tender.

NATIONAL INSTITUTE OF FASHION TECHNOLOGY

KOLKATA

20. Performance guarantee shall be at least for one year of all items. The security deposit of 10%
of the bid value shall be deducted from the bills and withheld for one year as a defect liability
period.
21. No interest shall be paid on security deposit which shall remain with the Institute during the period of
guarantee and it shall be released after two months of the expiry of the guarantee after deducting
dues, recovery, etc. if any and as applicable.
22. Guarantee for the materials, workmanship and satisfactory performance of the plant for a period of
twelve (12) months from the date of commissioning or eighteen (18) months from the date of delivery
whichever is earlier, any part/parts be found defective within the above period the same will be
repaired/replaced free of cost.
23. In case of L-1 is more than one, then the past performance of the Tenderer will be the sole criteria for
selection and it would be at the discretion of NIFT. The decision of NIFT will be final in all respect and
will be binding to all the tenderers.
24. A separate Demand Draft/ Pay Order of Rs. 200/- (Non Refundable) drawn in favour of NIFT
Kolkata payable at Kolkata against Tender document cost shall be attached with Technical Bid if
the tender document is downloaded from the website.
25. Even after qualifying in technical bid, the financial bid may not be accepted if found not in order at the
sole discretion of NIFT.
26. NIFT reserves the right to accept or reject any or all the tenders in part or whole or may cancel the
tender without assigning any reason thereof. No correspondence in this regard will be entertained.

Purchase Officer
NIFT, Kolkata

NATIONAL INSTITUTE OF FASHION TECHNOLOGY

KOLKATA

ANNEXURE 1
TECHNICAL BID
Name of work: Upgradation of Existing Light & Sound System of Auditorium.
Sl.
No.

Particulars

01

Whether Technical & Price bids submitted separately and the

respective envelopes superscribed properly

02

Whether Demand Draft of 12,000/-(Rupees Twelve Thousand

only) in favour of NIFT, KOLKATA is enclosed as EMD with the
tender submitted

03

Whether DD of Rs. 200/- as tender document cost is enclosed (if

downloaded from website)

04

05

Whether certificate/ document in support of having 2-3 years

experience in execution of similar works alongwith a list of
organizations (Govt., PSU, reputed MNCs/ organisations) where
the Contractor is currently providing/ provided this kind of jobs.
Whether Trade License for this kind of jobs enclosed

06

Whether copy of PAN Card enclosed

07

Whether copy of other statutory registration certificates like VAT/

Service Tax etc. enclosed [As applicable]
Whether capable of providing 10% of total bid value as
Security deposit if work order is awarded.
Whether Yearly Turnover for 2011-12 & 2012-13 submitted
[audited report/ ITR/ etc.]
Whether agreed to abide by all the terms & conditions of this
tender

08
09
10

Mention Yes or No

All above enclosures must be valid (wherever applicable)

Date:

(Name & Signature of the

tenderer with seal)

Place:
6

NATIONAL INSTITUTE OF FASHION TECHNOLOGY

KOLKATA

(TENDERER TO FILL UP THIS PAGE)

1. a. Name of the tenderer / organization ..
b. Name of the proprietor/partner(s).
2. a. Address (Office):

b. Telephone No.:
c. Mobile No.:
d. E-mail address:
3. Details of relevant work experience:
(i)
(ii)
(iii)
4. Furnish copies of the following documents:
(i) Trade License (or equivalent document)
(ii) Service Tax Registration Certificate
(iii) PAN Card

----------------------------------------------------------(Signature of the tenderer with office seal)

Date:
NB: 1. Tenderer has to submit the entire set of tender papers duly signed while dropping the tender.
2. Additional paper to furnish the above information may be used.
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NATIONAL INSTITUTE OF FASHION TECHNOLOGY

KOLKATA

ANNEXURE 2

FINANCIAL BID

Name of work: Upgradation of Existing Light & Sound System of Auditorium.

ITEM
NO.

DESCRIPTION

QTY

1.

Supplying, Installation, Testing & Commissioning of

dual channel Power Amplifier on existing Sound Rack
as per following Technical
Specification including connections with Audio cable
1 No
etc as required. RATED POWER 290 W AT 8 ,
FREQUENCY 20Hz -20KHz, of Make QUEST
/DYNATECH/NX- AUDIO which must be compatible
with the existing system all complete.
Supply, Installation, Testing and Commissioning of
wireless diversity handheld microphone with super
cardiod polar pattern; 16 selectable freq/band; RF
freq range 500 to 865Mhz;Modulation: FM; Audio
Bandwidth>35Hz to 20kHz; 50mW RF Power;
2 Nos.
THD<0.3%; S/N Ratio >120dB-A; battery status LCD
in transmitter complete with standard accessories.
Model :WMS 470D5 Vocal Set MakeBeyerdynamic/EV/SHURE/
AKG/SENNHEISER
which must be compatible with the existing system
all complete.
Supply, Installation, Testing and Commissioning of
high performance Gooseneck Microphone with
phantom power and adjustable polar pattern
complete with stand.
2 Nos.
model : GN50ESP+CK31+ST6
Make AKG/Shure/EV/Beyerdynamic/ SENNHEISER
which must be compatible with the existing system
all complete.
Supply, Installation, Testing and
Commissioning of 2 Input 6 Output
Digital Signal Processor with front
LCD,Programmable via PC RS232. Built
in Crossover, Limiter, Delay, Parametric
1 No
Eq, Graphic Eq, RTA Mic Input for Auto
Eq, AFS etc.
BSS/DBX/Biamp/MediaMatrix, DBX 260
Make- DOD/SM/dBx which must be compatible with
the existing system all complete..
Supply, Installation, Testing and Commissioning of
01
12U MS equipment, rack with power distribution unit;
front glass door,fans, lights etc complete as required.

UNIT

Sound system

2.

3.

4.

5.

Each

Each

Each

Each

No

Rate
(Rs)

Amount(Rs)

NATIONAL INSTITUTE OF FASHION TECHNOLOGY

KOLKATA

6.

7.

President/ Valrack which must be compatible with the

existing system all complete.
Setting of existing sound equipments with new sound
equipments including providing of 2 + ground audio
cable, copper lugs, XLR TRS UPA jack,
identification No Plate etc as required and
realignment of existing woofers etc with additional
mechanical works which must be compatible with the
existing system all complete.
Supply and commissioning of Ahuja make portable
Dual PA System - PSX 600, AWM 520 VHL, VHF
Wireless Microphone (1 No. Collar Mic. and 2 Nos.
Cordless Mic.) with speaker etc. all complete.

1 Job.

Job

1 No.

Set

Stage light system

8.

9.

10.

11.

Supplying, Installation, Testing & Commissioning of

LED PAR Light Fittings with 4 DMX Channel
including hanging clamp etc as required. Make
ACME/ JIA/ SATAN or similar - all complete.
Supplying, Installation, Testing & Commissioning of
DMX Light Controller 192 channel DMX 512 with Fog
Controller etc as required - all complete.
Supplying & Laying of 3 X 2.5 Sq mm Round PVC
insulated Copper conductor Power Cable 40 mtrs
approx with 5 Nos 16 A Socket unit in a metal box
with laminated sheet cover connections etc as
required - all complete.
Supplying, Laying , Testing, & Commissioning of 2 +
Ground Signal Cable 40 Mtrs approx with 12 Nos.
XLR jack of make SR/MX including soldering etc as
required - all complete.

5 Nos.

Each

1 No.

Each

1 Job.

1 Job.

Note: The scope of work or/and the quantities of items may vary at any stage which shall be carried out by
the contractor on the same Terms & conditions and rates and payment will be made on actual basis.

Seal & Sign. of the contractor